w&m law school
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W&M Law School. Registered Student Organization Orientation 2012 - 2013. Useful Contacts. Within Law School Outside Law School. Useful Contacts Within the Law School. Seeking advice or participation? Dean Douglas Cassi Fritzius Vice Dean Combs Associate Dean Jackson. Dean Douglas. - PowerPoint PPT PresentationTRANSCRIPT
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REGISTERED STUDENT ORGANIZATION ORIENTATION
2012 - 2013
W&M Law School
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Useful Contacts
Within Law SchoolOutside Law School
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Useful ContactsWithin the Law School
Seeking advice or participation? Dean Douglas
Cassi Fritzius Vice Dean Combs Associate Dean Jackson
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Dean Douglas
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Vice Dean Combs
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Useful Contacts within the Law School
Need help with...? Associate Dean Hardy Director Nancy Beach Jaime Welch-Donahue Whit Weidner/[email protected] Terri Lorincz
Susan Lynch Lou Pulley
Gloria Todd Lee Tankle
Sean Radomski, Kevin Elliker, Alden Hinds
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Associate Dean Hardy
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Director Nancy Beach
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Useful Contacts Outside the Law School
Assistant Vice President Mark Constantine Anita Hamlin
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Office of Student Affairs
Assistant Vice President Constantine
Anita Hamline
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Gloria Todd
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Communication
Organization E-mailOrganization Hanging FileForms
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Our Facility
Almost all Law School rooms/spaces can be used for student activities with these provisos: The Faculty Room is reserved at all times for Faculty events Alcohol may not be served until after 4:00 pm
and only with TIPS-trained students at the event and only on the patio unless an exception is granted and only with advanced permission
All reservations will be confirmed.Any a/v needs, contact [email protected]
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Our Facility
Furniture May not be moved in the lobby
Except to move reception tables near the front doors Except to set up catering or reception tables The exits may not be blocked at any time
Ie, tables may not be placed in front of the front doors or patio doors
The facility must be returned to its normal arrangement at the conclusion of the event
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Advertising Events
Fliers may be posted Only in the Student Lounge Not on doors, walls, in restrooms
Message board (lobby plasma) only displays events on Master Calendar
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Advertising
MyLaw AnnouncementsTwice Weekly SBAThe Marshall-Wythe PressLocal newspaper
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Susan Lynch, Accounting
Located in room 104 in the Administrative Suite
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Budgets
All organizations must have An organization budget An event budget
Request funding by Submitting proposal to SBA SBA will pursue additional funding if approved Or suggest options for additional funding Do not go directly to the Dean
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Frequently Used Vendors
Pizza HutPapa John’sSal’sFlorimonte’sThe Cheese ShopOpus 9
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Check Requests
Submit to Accounting no later than two weeks prior to need.
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Travel Guidelines
All travel must be pre-approvedFlight and train reservations can be made
through AccountingDriving requires a Student Driver
Authorization FormVan driving requires completion of a van
safety courseAll travel is subject to state per diem rates
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Travel Reimbursements
Can only be made to individualsRequires completion of the Funding Request
and Reimbursement FormAre limited to state per diems and student
travel guidelinesAre made (at the earliest) three weeks
following submissionAlways requires original receipts and a copy of
the credit card (if used for payment)Generally, meals are not covered
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Expense Reimbursements
Requires:
Student name, W&M ID number, current addressName of event and dateItemized original receipt (and credit card receipt)Copy of credit card (if used for purchase)Meal reimbursements are subject to state guidelines and requires a list of attendees
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Associate Dean Jackson
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Common pitfalls
Mail Stu Orgs must pay for postage Express mail must be approved in advance
through Accounting or, if a journal, Appropriate Support Staff
Purchasing Limitations on what we can reimburse. Always seek advanced approval for the purchase We reimburse individuals only (not organizations)
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Common Pitfalls
Funding Not budgeting for the event Not seeking funding sources early Not submitting itemized receipts Not submitting receipts within 15 days after the
event Requesting reimbursement to the organization
(not individual) Going to the Dean before...
Preparing a budget for the event AND Seeking funding through the SBA
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Common Pitfalls
Planning an event without checking the Dean’s calendar (if you wish the Dean to attend)
Planning an event without confirming date through Gloria Todd
Not returning the facility to normal condition following the event
Not obtaining travel authorization prior to the travel
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Student Bar Association
Lee Tankle, President
Sean Radomski, Vice President
Alden Hinds, Treasurer
Kevin Elliker, Secretary
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When in doubt – ask!
Have a good Year!