with palli karma-sahayak foundation (pksf) for people's ...€¦ · readiness and preparatory...

with Palli Karma-Sahayak Foundation (PKSF)

for People's Republic of Bangladesh

18 December 2019 | Entity Support

Programme title: Strengthening the capacity of PKSF, Executing Entities (EEs) and Implementing Entities (IEs) for effective participation of GCF activities in Bangladesh

Country: Bangladesh

National designated authority:

Economic Relations Division (ERD), Ministry of Finance, Government of Bangladesh

Implementing Institution: Palli Karma-Sahayak Foundation (PKSF)

Date of first submission: 28 January 2019

Date of current submission / version number

8 December 2019

Readiness and Preparatory Support Page 2 of 23

How to complete this document?

- Please visit the Empowering Countries page of the GCF website to download the Readiness Guidebook and learn how to access funding under the GCF Readiness and Preparatory Support Programme.

- This document should be completed by National Designated Authorities (NDA) or focal points with support from their Delivery Partners where relevant. Once completed, this document should be submitted to the GCF by the NDA or focal point to [email protected].

- Please be concise. If you need to include any additional information, please attach it to the proposal.

- If the Delivery Partner implementing the Readiness support is not a GCF Accredited Entity for project Funding Proposals, please complete the Financial Management Capacity Assessment (FMCA) questionnaire and submit it prior to or with this Readiness proposal. The FMCA is available for download at the Library page of the GCF website.

Where to get support?

- If you are not sure how to complete this document, or require support, please send an e-mail to [email protected].

- You can also complete as much of this document as you can and then send it to [email protected], copying both the Readiness Delivery Partner and the relevant GCF Country Dialogue Specialist and Regional Advisor. Please refer to the Country Profiles page of the GCF website to identify the relevant GCF Country Dialogue Specialist and Regional Advisor.

- We will get back to you within five (5) working days to acknowledge receipt of your submission and discuss the way forward.

Please submit the completed form to:

[email protected]

Please use the following naming convention for the file name: “GCF Readiness Proposal-[Country]-[yymmdd]”

Note: Environmental and Social Safeguards and Gender

Throughout this document, when answering questions and providing details, please make sure to pay special attention to environmental, social and gender issues, particularly to the situation of vulnerable populations, including women and men. Please be specific about proposed actions to address these issues. Consult Annex IV of the Readiness Guidebook for more information.

https://www.greenclimate.fund/how-we-work/empowering-countries

mailto:[email protected]

https://www.greenclimate.fund/library/-/docs/list/574044



https://www.greenclimate.fund/countries



1. SUMMARY

Country submitting the proposal

Country name: Bangladesh Name of institution representing NDA or Focal Point: Economic Relations Division (ERD), Ministry of Finance, Government of Bangladesh

Name of contact person: Mr. Monowar Ahmed

Contact person’s position: Secretary

Telephone number: 0088 02 9113743, 0088 01711884169

Email: [email protected], [email protected], Full office address: Block # 7, 8, 10, 15 & 16 Sher-e-Bangla Nagar (Planning Commission Campus) Dhaka-1207, Bangladesh. Phone: +880-2-9113743

Additional email addresses that need to be copied on correspondences: [email protected]; [email protected]

Date of initial submission 28 January 2019

Last date of resubmission 8 December 2019 Version

number V.4

Which institution will implement the Readiness and Preparatory Support project?

☐ National designated authority ☒ Accredited entity ☐ Delivery partner Please provide contact information if the implementing partner is not the NDA/focal point Name of institution: Palli Karma-Sahayak Foundation (PKSF)

Name of official: Md Fazlul Kader

Position: Deputy Managing Director

Telephone number: 088-01711839441, 0088 01552 310099

Email: [email protected] Full office address: PKSF Bhaban E-4/B, Agargaon Administrative Area Shere Bangla Nagar, Dhaka - 1207, Bangladesh

Additional email addresses that need to be copied on correspondences: [email protected]

Title of the Readiness support proposal

Strengthening the capacity of PKSF, Executing Entities (EEs) and Implementing Entities (IEs) for effective participation of GCF activities in Bangladesh

Type of Readiness support sought

Please select the relevant GCF Readiness activity area below (click on the box): ☐ I. Country capacity for engagement with GCF ☐ II. Country programming process ☒ III. Direct access to climate finance ☐ IV. Climate finance accessed ☐ V. Formulation of national adaptation planning and/or other adaptation planning processes






Brief summary of the request

Palli Karma-Sahayak Foundation (PKSF) was accredited to GCF in its 18th board meeting on 29 September to 03 October, 2017. PKSF works through national and local level NGOs largely known as Partner Organisations (POs). These organisations operate various project/programs including the project/programs relevant to climate change. In addition, various government departments and research institutes show their interest to work with PKSF as DAE of GCF. They are PKSF’s important stakeholders in addressing climate change adaptation and mitigation issues in national and local level.

Climate change is an emerging issue in Bangladesh. The current institutional set up of PKSF have limited capacity to integrate climate change in its project/program particularly project/program under GCF. The other stakeholders also lacks in capacity on designing and implementing projects for GCF. Because, addressing climate change requires technical know-how at all levels. PKSF also requires to improve ESS standards, Gender policy and Indigenous People’s Policy to meet the GCF standards at institutional level as well as project level. This readiness support will enhance capacities of PKSF’s and its PO’s staffs and relevant government departments on GCF mechanisms, policies and requirements for enhancing climate finance in the country. The expected outcomes and activities are: Outcome 1: Institutional capacity and coordination mechanisms in place to govern and coordinate climate action and finance capacity and coordination mechanisms in place to govern and coordinate climate action and Sub-outcome 1.1: Enhanced capacity on GCF modalities and procedures of DAE

Activity 1.1.1: Prepare and disseminate training manual on GCF modalities and procedures Activity 1.1.2 Organize two weeks long training on GCF modalities and procedures Activity 1.1.3 Strengthen 3 concept notes with strong climate rationale

Sub-outcome 1.2: Environmental and Social Safeguard (ESS) policy of PKSF is aligned with international standards particularly IFC Performance Standards (PS 1 to 8) Activity 1.2.1: Review and improve Environmental and Social Safeguard (ESS) policy of PKSF at international standards

Sub-outcome 1.3: Climate rationale, ESS, gender and IP component of PKSF and funding proposals strengthened

Activity 1.3.1: Review and strengthening of climate rationale, ESS, gender and IP components in three FPs

Sub-outcome 1.4: Potential executing/ Implementing entities enhanced capacity on GCF mechanism and procedure

Activity1.4.1: Organize two batches training sessions on GCF mechanism and procedure for IEs/EEs staffs

Activity 1.1.2: Organize training in individual ministries Outcome 2: Climate finance strategies and project pipeline strengthened

Sub-outcome 2.1 Alignment of Accredited Entity project pipeline development in alignment with Country Programmes

Activity 2.1.1: Organize a dialogue with NDA, DAE/EE/IE and other stakeholders on

entity work program (EWP) of PKSF The selected activities will help to achieve the expected outcomes. These activities will enhance capacities of the national and local level organisations to work effectively with GCF. Beneficiaries: Direct beneficiaries of the readiness projects are PKSF, IDCOL, selected government departments including Department of Agriculture Extension, Geological Survey of Bangladesh, Seed Certification Agency, Department of Public Health and Engineering, Bangladesh Agriculture Research Institute etc. and selected NGOs who


received consent from PKSF as DAE for GCF fund. The indirect beneficiary is mainly Economic Relation Division (ERD) as it is the NDA to GCF for Bangladesh. Besides other ministries and departments including Department of Environment (DOE), Bangladesh Water Development Board (BWDB), Local Government Engineering Department (LGED) as they would require technical support for preparing funding proposals and implementation of GCF funded projects in Bangladesh. In addition, NGOs will also be benefited through enhanced access to GCF in addressing climate change.


Total requested amount and currency

USD 299,886 Anticipated duration 8 months


Has the country received or is expecting to receive other Readiness and Preparatory Support funding allocations (including adaptation planning) from GCF or other donors?

☒ Yes ☐ No Bangladesh has received 4 readiness supports from GCF in 2015, 2016 and 2018. The outcomes of the four approved readiness proposals are presented below:

1. Establishing and strengthening NDAs (Year: 2015, Delivery partner: GIZ) A. A dedicated website for the NDA Secretariat was developed to effectively

communicate and share information with the national and international Stakeholders. It is well functioning.

B. A strong knowledge base on international climate finance architecture with special focus on GCF and capacity for mobilizing fund for climate change activities have developed.

C. This support helped to implement policy level decisions, set-up processes and mechanisms as well as to coordinate effectively with key stakeholders.

2. Strategic frameworks for engagement with the Fund, including the preparation of country programmes (Year: 2015, Delivery partner: UNDP) A. Country coordination mechanism was strengthened for GCF related activities

particularly to implement Bangladesh’s programming priorities. B. A robust Monitoring and Evaluation (M&E) system was developed in order to

track progress, assess outcome/impact and to ensure accountability for use of resources.

3. Support for accreditation of direct access entities (Year: 2016, Delivery partner: PwC) A. It helped Local Government Engineering Department (LGED) to shift from

adhoc project based approach to a systematic integration of climate issues into its infrastructure planning, and implementation.

B. Moreover, it also helped LGED to enhance building resilient infrastructure which ultimately benefited vulnerable communities.

4. Formulation and Advancement of the National Adaptation Plan Process in Bangladesh (Year: 2018, Delivery partner: UNDP) A. This readiness proposal helped to strengthen the institutional coordination and

climate change information and knowledge management for medium- to long term planning.

B. A decision making tools integrating climate risk was developed and piloted by planning and budget departments at national and sectoral levels.

C. Also, a nationally appropriate adaptation investments tracking mechanism was set up and financial plan for mid- and long-term CCA implementation was prepared.

Information on Bangladesh Bank Proposal

Though Bangladesh Bank set up its first line of refinance scheme for green initiatives/products in 2009 which has been approved in 2019. The main aspect of this proposal is to make a paradigm shift in the policy horizon on green banking for Shariah Based Banks and FIs. The broad outcomes expected from this programme are policy component through drafting of evidence-based policy framework or a white paper on Shariah based green financing and an updated environmental and social risk management framework for the central bank, commercial banks, and financial institutions. The institutional capacity component includes capacity


building of regulators, bankers, and other stakeholders by participating and arranging trainings, workshops, seminars related to international climate finance.

There are no existing partnerships/ongoing work with other development partners that could have synergies with this proposal.


2. BACKGROUND

The impacts of global warming and climate change in Bangladesh is irreversible. Already, the human suffering and cost to development is massive to this country and its people who are victims of human induced global warming. Between 1991 and 2000, 93 major disasters were recorded in Bangladesh, resulting in nearly 200,000 deaths and causing US $ 5.9 billion in damages with high losses in agriculture and infrastructure. Since then, the country is experiencing recurring floods frequently. The World Bank (2010) estimated that, by 2050, adaptation costs in relation to tropical cyclones and storm surges will be $5,516 million and the annual recurrent cost will be $112 million, while regarding inland monsoon flooding the cost will be $2671 million and the annual recurrent cost will be $54 million. It is estimated that Bangladesh will need to invest $44 billion from 2015 to 2030 in order to implement identified adaptation measures to address adverse impacts of climate change for tropical cyclone, monsoon flooding and climate related diseases (NDC, Bangladesh).

Bangladesh received readiness support to enhance capacity of the NDA in the context of institutions, policy and strategy formulations including preparing Country Program (CP), human resources development and other technical requirement of the NDA. But none of the project addressed the capacity needs of other key stakeholders including DAE, government departments and NGOs who are the key players of implementing climate change projects and programs at the field level. PKSF has developed Entity Work Program (EWP) in align with the CP. This EWP requires further improvement to make it more realistic and easily implementable.

In addition, number of public and private sector organisations proposed PKSF as DAE for their concepts which are included in the country programme. These concept notes should also to be strengthened. The organisations that proposed PKSF as DAE, require technical know-how and skills for transforming their concepts into full funding proposal. Thus implementation of the country programme relies on the capacity enhancement of PKSF as well as potential public and private sector organisations. This readiness fund will enhance capacity of these organisations on GCF’s activities particularly proposal development, fiduciary standards, ESS standards, gender action plan etc. Detailed outcomes and activities are describe below: Outcome 1: Institutional capacity and coordination mechanisms in place to govern and coordinate climate action and finance Sub-outcome 1.1 Enhanced capacity on GCF modalities and procedures of DAEs Activity 1.1.1: Prepare and disseminate training manual on GCF modalities and procedures

PKSF is an accredited national entity to GCF. Hence country’s access to GCF is particularly dependent on performance of PKSF on GCF activities. The proposed readiness support program will develop a training manual on GCF mechanism and procedure focusing on development of concept note and proposals, implementation procedures etc. ESS, Gender policy and IP will be an integral part of the manual. The training manual will be in English. But the delivery of the trainings may be in Bangla or mixed language (Bangla and English). The training manual will be developed for enhancing capacity of the staffs of PKSF, IDCOL, potential EEs and IEs as per priority in the country programme.

Activity 1.1.2: Organize two weeks long training on GCF modalities and procedures

Two weeks long sessions will be organized for this training. This training program will include process of getting access to GCF, development of concept notes and proposals, carry out ESS studies, preparation of gender assessment and action plan, gender log frame and the issues of indigenous people etc. Each of the documents will be exercised in groups for practical experience. Experts on GCF mechanism will be hired for providing this training. Twenty personnel of DAE (PKSF) and IDCOL will be trained on GCF modalities and procedures including project development, gender, ESS etc. 20 staffs of PKSF and IDCOL will participate in the training. PKSF’s staffs will be identified through internal circular. The relevant academics will be given priority. In case of IDCOL, PKSF will send invitation to IDCOL management for nomination of the trainees. These staffs will be able to support to develop concept notes and proposals for GCF as well as implementation of GCF financed project at the community level. They will also


be educated on GCF’s compliances including ESS, gender and Indigenous people. During implementation of GCF projects by PKSF, these personnel will provide technical services to the project unit. Activity 1.1.3: Strengthened three concept notes with strong climate rationale Bangladesh NDA has developed Country Program (CP) for enhancing access to Green Climate Fund (GCF) over the next three years. The country program has identified 48 projects based on country’s needs and priorities. The country program was prepared through rigorous consultative process where various stakeholders including Ministries, government agencies, local government, NGOs (international, national and local level), the private sector and development partners. Being a DAE to GCF, PKSF is responsible to assist the NDA in implementing the CP. A number of concept notes are in the CP of Bangladesh. To transform these concepts into full funding proposal, PKSF requires technical persons having adequate knowledge on ESS, gender, indigenous people and understanding on GCF activities including proposal development. According to the country program, the priority concept notes of PKSF are: A6: Climate Resilient Livestock Production for the Climate Vulnerable Regions of Bangladesh, A7: Promoting Climate Resilient Aquaculture for Climate Vulnerable Poor People of Bangladesh, A10: Agriculture and Livelihood Adaptation to Drought in North-west High Barind Areas of Bangladesh, A25: Community Based Adaptation for Flood Prone Areas of Bangladesh, A26: Resilient Infrastructure to Combat Climate Change Impacts in Flash Flood Prone Haor Areas of Bangladesh and A27: Resilient Homestead and Livelihood support to the vulnerable coastal people of Bangladesh (RHL). Besides, Department of Cooperatives and Seed Certification Agency of the government of Bangladesh proposed PKSF as Executing Entity as well as Direct Access Entity in their concept notes titled A 21: Creation of Alternate Livelihood for Climate Victims through Cooperative Approaches in Haor Areas of Bangladesh and A22: Capacity Development for Climate Resilient Seed Certification in Bangladesh respectively. We have already submitted full funding proposal of A25, A26 and A27. We have also submitted concept note A6 which has already been reviewed by the GCF Secretariat and we are working on full funding proposal. Hence, the concept notes that need to be strengthened are A7, A10 and another one was developed by SNV Bangladesh which is titled ‘Catalysing Climate Change Investments in the Agricultural Sector Bangladesh’. PKSF will recruit specialists for strengthening 3 concept notes with strong climate rationale under this readiness support which in future transform into the funding proposals for GCF. This support will also recruit specialists to address ESS, gender and IP issues to strengthen those issues for preparing the concept note. Sub-outcome 1.2: Environmental and Social Safeguard (ESS) policy of PKSF is aligned with international standards particularly IFC Performance Standards (PS 1 to 8) Activity 1.2.1: Review and improve Environmental and Social Safeguard (ESS) policy of PKSF at international standards PKSF was accredited to GCF in environment and social category C/I-3. But some of PKSF’s projects in the country programme fall in category B. Hence, PKSF submitted an accreditation application to GCF for up-gradation from category C to B. Presently, PKSF has developed two separate documents for ensuring environmental and social safeguards of its projects and programmes. These are Environmental Management Framework (EMF) and Social Management Framework (SMP). These documents have lack in fulfilling requirements of category B/I-2 projects. This readiness support will help to prepare a standard ESS documents covering all the relevant IFC Performance Standards (PS1 to PS8) for implementing Category B project as GCF ESS follows these performance standards.

Sub-outcome 1.3: Climate rationale, ESS, gender and IP component of PKSF and funding proposals strengthened Activity 1.3.1 Review and strengthening of climate rationale, ESS, gender and IP components in three FPs


To support the implementation of the country program, PKSF has submitted funding proposals which includes A25: Community Based Adaptation for Flood Prone Areas of Bangladesh, A26: Resilient Infrastructure to Combat Climate Change Impacts in Flash Flood Prone Haor Areas of Bangladesh and A27: Resilient Homestead and Livelihood support to the vulnerable coastal people of Bangladesh (RHL). This readiness support will be helpful for PKSF in improving its ESS standards as well as gender and IP of the said three proposals. Hence, PKSF will recruit necessary consultants to improve ESS of PKSF as wells as ESS, gender and IP of the three funding proposals. Sub-outcome 1.4: Potential Executing/Implementing Entities enhanced capacity on GCF mechanism and procedure Activity 1.4.1 Organize two batches training sessions on GCF mechanism and procedure for IEs/EEs staffs PKSF is a Direct Access Entity (DAE) to GCF in Bangladesh. At the same time, PKSF is the Executing Entity (EE) for some projects. In addition, some government and non-government organisations having concept notes in the CP, proposed PKSF as their DAE. These organizations are treated as EE under this readiness support. PKSF will implement projects through partner organizations (POs). The POs will be the potential IEs. The staffs of these ogranizations will learn about GCF mechanism and procedures particularly requirement of ESS, gender and IP under GCF financed projects. They will also learn about development of concept notes and proposals for GCF. This initiative will strengthen EEs/IEs capacity in implementing GCF funded projects and programs at grass root level. It will ultimately increase the efficiency of GCF fund management at national and local level. PKSF will send invitation letter to the selected organizations as per the country programme for nomination of the trainees. The nominees by the organizations will take part in the training programme. The country programme has listed a total of 48 concepts. These concepts are divided into two parts. List A includes 28 concepts while list B includes 18 concepts. 12 concepts in list A (A5-A10, A21, A23, A24, A27-A29) proposed PKSF as DAE (Table 1, Page-3 of the CP). And 7 concepts from list B proposed PKSF as DAE (B1, B4, B6, B10-B12 and B14) (Table 1, Page-4 of the CP). So, a total of 19 concepts out of 48 proposed PKSF as DAE.

The POs are capable organisations working at the community level for a long time with PKSF. They have deep attachment with the community due to long time presence with the community and the services they provide. In addition, government’s ministries and departments are willing to work with PKSF as DAE. PKSF will select 20 organisations from government and NGO sectors considering “Bangladesh’s country programme for GCF 2018” for enhancing capacities of 40 (20x2) staffs on GCF activities for accelerating implementation of Bangladesh Country Programme to GCF. These organisations will be executing entities and implementing entities for GCF projects in Bangladesh. This will help the country to develop quality proposals as listed in “Bangladesh’s country programme for GCF 2018”. The consultants’ services will be procured following appropriate procurement process i.e. Public Procurement Rules, 2008. In addition to receive training, selected PKSF staffs will work with the consultants to internalize the technical know-how on GCF’s procedures. 1.4.2: Organize training in individual ministries Fourteen concept notes in the country programme submitted by the different government agencies/agencies proposed PKSF as their DAE. But none of them has been transformed into a full concept note so far. This is mainly due to lack of technical know-how on GCF mechanism and procedure. To institutionalize GCF mechanism and procedures in the government system, PKSF plans to provide training to seven individual departments particularly targeting the country programme on GCF procedure and mechanism including project concept note and funding proposal preparation. This will enhance access to GCF for addressing climate change in Bangladesh. Sub-outcome 1.5: Website of PKSF improved for GCF activities Activity 1.5.1: Improve website of PKSF for GCF related activities PKSF has a rich website containing information on its vision, mission, achievements, projects/programmes reports, GRM system and so on. PKSF plans to focus GCF related activities in its website. This activity will


revise the structure of PKSF’s website and incorporate climate change and GCF related activities, achievements, information disclosure, GRM and other relevant information for communicating all levels of communities and stakeholders. Outcome 2: Climate finance strategies and project pipeline strengthened Sub-outcome 2.1: Alignment of Accredited Entity project pipeline development in alignment with Country Programs (CP) Activity 2.1.1 Organize a dialogue for climate finance planning with the NDA/FP and other stakeholders on EWP of PKSF PKSF has developed Entity Work Program for GCF. This work program has been developed in align with the country program. The EWP requires further improvement to make it more realistic and implementable. Hence, PKSF will organize a dialogue with NDA, government ministries and departments, NGOs to improve the EWP.


3. LOGICAL FRAMEWORK AND IMPLEMENTATION SCHEDULE

Outcomes Baseline1 Targets

Activities2 (brief description and deliverables)

Anticipated duration: 8 months

Monthly implementation plan of

activities3 1 2 3 4 5 6 7 8 Outcome 1:Institutional capacity and coordination mechanisms in place to govern and coordinate climate action and finance:

Sub-outcome 1.1: Enhanced capacity on GCF modalities and procedures of DAE

0 1

Activity 1.1.1: Prepare and disseminate training manual on GCF modalities and procedures. The content of the training manual will include development of concept note and FP for GCF, how to establish climate rationale in the FPs, preparation of safeguard documents including ESS, CHM etc., preparation of gender assessment and action plan, gender logframe, indigenous people’s policy etc. Deliverable 1.1.1: 1 Training manual on GCF modalities and procedures. This manual will inclusively include climate rationale, theory of change, the investment criteria of GCF, ESS standards, gender assessment and action plan, indigenous people policy, templates of concept notes and proposal etc. The manual will be distributed among the stakeholders involved in the implementation of the country programme.

X

0 1

Activity 1.1.2: Organize two weeks long training on GCF modalities and procedures including but not limited to climate rationale, theory of change, the investment criteria of GCF, ESS standards, gender assessment and action plan, indigenous people policy, templates of concept notes and proposal etc. 20 staffs of PKSF and IDCOL will receive this training.

X

1 For baselines rated at 1 or 2, please shortly elaborate on current baselines on which the proposed activities can be built on, processes that are in place that the current Readiness proposal can strengthen, or any gaps that the proposed activities would fill in. If more space is needed, please elaborate this in Section 2. 2 Please include tangible and specific deliverables for each activity proposed, and the timeframe (month number) in which it will be delivered to GCF. Please note that during implementation all deliverables should be included within the implementation reports for GCF consideration. 3 If the duration of the proposal is longer than 24 months, please change the monthly columns to indicate 2 or 3 months each (e.g. change month “1” to month “1-2’ or “1-3”).






activities3 Deliverable 1.1.2: 1 training reports on GCF modalities and procedures. The report will include assessment of the quality of the training, training gaps, suggestions for further improvement, list of participants etc. The report will be shared with GCF.

0 1

1.1.3 Strengthened three concept notes with strong climate rationale. These concept notes are identified in the country programme of Bangladesh for GCF. These might be A7: Promoting Climate Resilient Aquaculture for Climate Vulnerable Poor People of Bangladesh, A10: Agriculture and Livelihood Adaptation to Drought in North-west High Barind Areas of Bangladesh and Catalyzing Agricultural Commercialization in Bangladesh by SNV Bangladesh. Based on the future situation may be other concepts also be considered. Deliverable: 3 concept notes with strong climate rationale as mentioned above which will be submitted to GCF.

X

Sub-outcome 1.2: Environmental ans Social Safeguard (ESS) policy of PKSF is aligned with international standards particularly IFC Performance Standards (PS 1 to 8)

0 1

Activity 1.2.1 Review and improve Environmental and Social Safeguard (ESS) policy of PKSF at international standards. The review process will particularly focus on IFC Performance Standards. Deliverable: 1 Revised environmental and social safeguards policy of PKSF with international standard addressing IFC Performance Standards 1 to 8 (PS 1 to 8).

Sub-outcome 1.3: Climate rationale, ESS, gender and IP component of

0 1

Activity 1.3.1: Review and strengthening of climate rationale, ESS, gender and IP components in three FPs Deliverable 1.3.1:

X






activities3 funding proposals strengthened

Improved climate rationale, ESS, gender and IP components of the 3 funding proposals that has already been submitted to GCF.

Sub-outcome 1.4: Potential Executing/ Implementing entities enhanced capacity on GCF mechanism and procedure

0 2

Activity 1.4.1: Organize two batches training on GCF modalities and procedures for 40 officials/staff of potential EE/IEs Deliverable 1.4.1: 2 Training reports The training reports will include quality of content of the training, measures of understanding of the participants on GCF procedures and mechanism, training gaps and suggestions for future improvement.

X

0 1

Activity 1.4.2: Organize training in individual ministries on GCF modalities and procedures including development of concept notes, FPs with strong climate rationale, ESS, Gender, IP etc. 14 departments/agencies from different ministries will receive this training. Deliverable: 1 Consolidated training report on GCF mechanism and procedure for individual government agencies. This training report will include assessment of capacity of the participants, quality of training, suggestions for further improvement, list of participants etc. All the assessment will be explained session by session.

X

Sub-outcome 1.5: Website of PKSF improved for GCF activities

0 1

Activity 1.5.1: Improve website of PKSF for GCF related activities Deliverable: An improved website of PKSF containing information related to GCF activities in PKSF as per disclosure policy of GCF and PKSF.

Outcome 2: Climate finance strategies and project pipeline strengthened

Sub-outcome 2.1: Alignment of Accredited Entity project pipeline

0 1

Activity 2.1.1: Organize a dialogue on climate finance planning with the NDA/FP and other stakeholders on EWP of PKSF.

X






activities3 development with

Country Programmes

Deliverable 2.1.1: Improved EWP of PKSF which will contain climate finance strategies of PKSF and project pipeline with specific plan to implementation of the EWP.


4. ADDITIONAL INFORMATION (ONLY FOR ADAPTATION PLANNING SUPPORT)

This section is only to be completed when seeking support for formulation of national adaptation plans and/or other adaptation planning processes. Please see Part 3 Section 4 in the Readiness Guidebook.


5. BUDGET, PROCUREMENT, IMPLEMENTATION, AND DISBURSEMENT

5.1 Budget plan Please complete the Budget Plan in Excel using the template available in the Library page of the GCF website. Please refer to annex 1. 5.2 Procurement plan Please complete the Procurement Plan in Excel using the template available in the Library page of the GCF website. For goods, services, and consultancies to be procured, please list the items, descriptions in relation to the activities in section 2, estimated cost, procurement method, relevant threshold, and the estimated dates. Please include the procurement plan for at least the first tranche of disbursement requested below and provide a full procurement plan for the entire duration of the implementation period if available at this stage. Please refer to annex 1.




5.3 Disbursement schedule Please specify the proposed schedule for requesting disbursements from the GCF. For periodicity, specify whether it’s quarterly, bi-annually or annually only.

Please choose one option among the two below and delete the one that does not apply to you. Please fill in information under brackets:

☒ Readiness Proposal that requires a bilateral Grant Agreement to be signed with the GCF

(please add more disbursement as needed) • The first disbursement amounting USD 100,000 will be transferred upon approval of the

readiness request and effectiveness of the Grant Agreement; • The second disbursement amounting USD 150,000 will be transferred upon submission of

an interim progress report [and audited financial report]4, in form and substance acceptable to the Fund, [including an audited expenditure statement]; and

• The third disbursement amounting USD 49,886 will be made upon submission of a completion report and financial report, in form and substance acceptable to the Fund, including an audited expenditure statement.

Please include an indicative disbursement table showing the expected amounts to be requested and keep to multiples of USD 5,000. Disbursement Schedule

Sl. No.

Instalment Period Amount $

1 1st instalment Upon signing activity agreement 100,000 2 2nd instalment At the beginning of third month 150,000 3 Final instalment At the end of the sixth month 49,886

4 For second disbursement, audited financial report and audited expenditure statement are only required for readiness and preparatory support proposals expected to last over 12 months.


6. IMPLEMENTATION ARRANGEMENTS AND OTHER INFORMATION

6.1 Implementation map Please describe how funds will be managed by the NDA and/or the Readiness Delivery Partner.

PKSF, under the guidance of the NDA and with approval from its Governing Body, will take responsibilities for fiduciary management of the readiness funding. PKSF as the delivery partner will implement the project in collaboration with NDA and its Advisory Committee consisting of all government, non-government, NGO and private sectors representatives. PKSF will also take the responsibilities to procure necessary consultancy services particularly for proposal development, PPF development, manual development and training on GCF related activities in Bangladesh. PKSF will follow the procurement rules of PKSF in compliance with Public Procurement Rules, 2008 to get those consultancy services. The NDA of Bangladesh and Financial institutional division (which is the regulatory ministry for PKSF) will be duly informed about the progress of this procurement and overall progress of this readiness activities. The project coordinator will work under the authority of PKSF.

NDA: Economic Relations Division

(ERD), the NDA

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Establish PMU, procure consultation services and goods, organize dialogue, distribute training manual, and assess understanding of

participants on GCF mechanism, monitor and reporting

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Flow of funds:

The project fund will be flow as per diagram ;

To avoid any possible conflicts of interest deriving from the Delivery Partner’s role as an Accredited Entity, the prioritization of investments and projects in the context of this readiness grant, will be made through a broad consultation process with relevant stakeholders, including other potential implementing entities for Bangladesh. The final validation of these priorities will be carried out through the countries’ own relevant coordination mechanism and institutional arrangements, with the participation of other government agencies, as well as representatives from civil society and private sector as the NDA deems relevant, to ensure chosen priorities are fully aligned with national plans and strategies and adequately includes inputs from consulted stakeholders.

6.2 Risks, monitoring and evaluation (M&E), and other relevant information

Identified risks Level of risks

Mitigation measures

Anti-money laundering/counter-terrorist financing

Low Follow the Bangladesh Government Anti-money laundering/counter-terrorist financing rules.

Less participation of qualified consultants in procurement process

low Procurement method may be revised in consultation with NDA

Weak stakeholder engagement low Bangladesh has started integrating climate change into national policies and strategies. PKSF with the assistance of NDA will ensure

GCF

Legal Agreement

PKSFReadiness Project Accounts

Legal Agreement

Individual consultants and vendors

Invo

ice,

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uche

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Fina

ncia

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port


AML/CFT: “Risks concerning AML/CFT were properly identified and mechanisms and controls put in place to mitigate those risks within the project preparation facility cycle, according to our obligations to the GCF under legal agreements and GCF AML/CFT Policy [yes √, no □, unsure □]”.

involvement of all the stakeholders in the process.

Financial risks may arise due to fluctuation of exchange rate between USD and Bangladesh taka. Besides, fund disbursement may be delayed due to bureaucratic process

low The exchange rate fluctuation will be mitigated from the contingency fund and if fund disbursement is delayed, PKSF authority will support for the transition period

Monitoring and reporting plan: The project results will be evaluated during project implementation to ensure the project effectively achieves these results. Project-level monitoring and evaluation will be undertaken in compliance with PKSF requirements as outlined in the PKSF’s M & E manual. Additional mandatory GCF-specific M&E requirements will be undertaken in accordance with relevant GCF policies. Readiness coordinator: Readiness coordinator is responsible for day-to-day project management and regular monitoring of project results and risks. Project coordinator will ensure that all project personnel including the consultants maintain a high level of transparency, responsibility and accountability. The Project coordinator will inform the PKSF authority of any delays or difficulties as they arise during implementation so that appropriate support and corrective measures can be adopted. The Project coordinator will develop work plans to support the efficient implementation of the project. The Project coordinator will ensure that the standard of PKSF and GCF M&E requirements are fulfilled to the highest quality. Audit: The project will be audited according to PKSF’s Financial Regulations and Rules and applicable audit policies. Additional audits may be undertaken at the request of the GCF. PKSF Staff: With the general guidance of the Director, Environment and Climate Change Unit, the ECCU staff will directly involve the implementation of the project, beside this other staff with be engaged as per the project requirements. Sustainability: PKSF is working as NIE for the 14 governmental organization (Ministry of Agriculture (MOA), Department of Agriculture Extension (DAE), Ministry of Environment, Forests and Climate Change (MOEFCC), Department of Environment (DOE), Bangladesh Climate Change Trust (BCCT), Ministry of Water Resources (MOWR), Water Resources Planning Organizations (WARPO), Bangladesh Water Development Board (BWDB), Flood Forecasting and Early Warning Centre (FFWC), Local Government Engineering Department (LGED), Ministry of Women and Children Affairs (MOWCA), Bangladesh Rice Research Institute (BRRI), Bangladesh Agriculture Research Institute (BARI), Bangladesh Institute of Nuclear Agriculture (BINA), Bangladesh Agriculture Development Corporation (BADC)Department of Public Health Engineering (DPHE), Department of Livestock, Department of Disaster Management etc.) and this project will provide the institutional capacity building support for these organization thus the rate of sustainability will be high.


Cooperation between NDA and DP: Palli Karma-Sahayak Foundation (PKSF), an apex development organisation, was established by the Government of Bangladesh (GoB) in May 1990, for sustainable poverty reduction through employment generation. Since inception, PKSF is maintain a good and friendly relationship with the NDA (ERD) through implementation the different governmental project/program to fulfil the government mandate. PKSF already received two NOC for submitting the two project to GCF. NDA management role: The project management team (project coordinator and Accounts and Finance Officer) be placed with PKSF the long term official relationship between the two organization will gives confidence that enough capacity is allocated towards the successful completion of the project among them.

The following considerations are important when completing the budget:

1. Before preparing the Readiness and PPF budget, please read the full guidance on our website

2. You can select the appropriate budget categories from the dropdown list in the budget plan:

3. To insert additional rows, right click on the row number below where you wish to insert the new row and choose INSERT.

4. Additional budget categories may be added by manually typing them on the Budget Category sheet. :

Project Management Cost: Project management costs (PMC) are the direct administrative costs incurred to execute a project. They should cover only incremental costs incurred due to the GCF contribution. In most cases, these costs are directly related to the support of a dedicated project management unit (PMU) which managesthe day to day execution related activities of the project.

General Principles for PMC costs: 1. The percentage of PMC financed by GCF should not be more than the percentage share of the overall budget financed by GCF 2. PMC budget thresholds: Up to 7.5 per cent of total activity budget. > PMC exceeding 7.5 per cent for the readiness (including NAPs) proposals, and PPF proposals, up to $ 3 million will require detailed documentation and justification supporting the entire PMC budget. > The PMC should be shown as a separate component in the project budget. A detailed breakdown of PMC should be provided by budget category. > Indicative list of eligible project management costs:

> Project staffing and consultants: Project manager, Project Assistant, Procurement personnel, Finance personnel & Support/admin. Personnel> Other direct costs: Office equipment, Mission related travel cost of the PMU, Project management systems and information technology, Office supplies, Audit cost

Contingency :1. Select the appropriate % of Contingency Budget from the dropdown list :

2. Contingency budget for unforeseen costs arising during the project implementation should not be included in the outcome budget separately.3. Contingency budget must be used for any unforeseen programme (output level) cost that is unrelated to implementation/service fee.4. Any use of contingency must be reported to and agreed by the GCF Secretariat in writing in advance provided with justifications that are acceptable to the GCF5. If you get to the end of the project and you haven’t spent Contingency, you can’t increase the scope of the project or buy some more equipment to use it up.

6. The Budget Notes sheet should be used to record explanations, further details or cost breakdowns for individual lines

(https://www.greenclimate.fund/how-we-work/empowering-countries).

If you are unsure about how to complete the budget template, please send your query to: [email protected]

Readiness Grant Budget Preparation Guidelines







5.1 Budget PlanPlease add rows for Outcomes, Outputs and Cost Categories as required. Additional budget categories may be added by manually typing them on the Budget Category sheet.

Consultant - Individual - Local W/Day 80 400 32,000 32,000 A1Audio Visual & Printing copy 500 10 5,000 5,000 A2Consultant - Individual - Local W/Day 20 400 8,000 8,000 A3Travel – Local Trip 2 4,000 8,000 8,000 A4IT Equipment Printer 1 1,500 1,500 1,500 A5IT Equipment Laptop 2 1,500 3,000 3,000 A6Workshop/Training Venue 1 4,000 4,000 4,000 A7Workshop/Training Lumpsum 1 2,500 2,500 2,500 A8Consultant - Individual - Local W/Day 60 400 24,000 24,000 A9Travel – Local Trip 5 500 2,500 2,500 A10Consultant - Individual - International W/Day 60 500 30,000 30,000 A11Travel - International Trip 1 1,500 1,500 1,500 A12

Consultant - Individual - International W/Day 50 500 25,000 25,000

A13Consultant - Individual - International W/Day 55 500 27,500 27,500 A14Consultant - Individual - Local W/Day 60 400 24,000 24,000 A15Travel- international Trip 2 1,500 3,000 3,000 - A16Travel – Local Trip 20 320 6,400 6,400 - A17Consultant - Individual - Local Batch 2 4,500 9,000 4,500 4,500 A18Workshop/Training Venue rent 2 3,500 7,000 3,500 3,500 A19Workshop/Training Lumpsum 2 2,500 5,000 2,500 2,500 A20Workshop/Training Lumpsum 7 1,000 7,000 7,000 7,000 7,000 A21

Sub-outcome 1.5: Website of PKSF improved for GCF activities IT Equipment Lumpsum 1 20,000 20,000 20,000 20,000 20,000 A22

Outcome 2:Climate Fiance strategies and project pipeline strengthened

Sub-outcome 2.1:Alignment of accredited entity project pipeline development in alignment with country program

Dialogue Lumpsum 1 3,000 3,000 3,000 3,000 3,000

B1258,900.00 241,400 17,500

Readiness Coordinator Month 8 1,000.00 8,000.00 PMC 1Accounts and Finance Officer Month 8 800.00 6,400.00 PMC 3Audit fee Lumpsum 1 1,000.00 1,000.00 do not change the

formula do not change the formula PMC 4

Office supplies Lumpsum 1 500.00 500.00 18,300.00 19,417.50 PMC 5Travel - Local Month 8 300.00 2,400.00 7.07% 7.50% PMC 6

Total PMC 18,300.00

Contingency (2%) Lumpsum 1 5,178.00 5,178.00

Total (Project activity + PMC+ contingency) 282,378.00

Budget Note

228,900 31,500

27,000

85,900

21,000

37,000

26,500

OutcomesDisbursement Plan

Budget Categorieschoose from the drop-down list

Unit 6m

Detailed Budget (in US$)

Total Budget(per sub-outcome)

Total Budget(per budget category)

Total Budget(per outcome) 12mUnit Cost# of Unit

Maximum PMC that can be requested:

Project Management Cost (PMC)Up to 7.5% of Total Activity Budget

Total Outcome Budget

Outcome 1: Institutional capacity and coordination mechanisms in place to govern and coordinate climate action and finance

Actual amount and % of PMC

requested:

Sub-outcome 1.2 ESS of PKSF is alighned with international standards particularly IFC standards

Sub-outcome 1.4: Potential executing/ Implementing entities enhanced capacity on GCF mechanism and procedure

Sub-outcome 1.3 Climate rationale, ESS, gender and IP component of PKSF and funding proposals strengthened

Sub-outcome 1.1 Enhanced capacity on GCF modalities and procedures of DAE

Total (per budget category)

5,000.00

1,000.00

82,500.00

97,000.00

- Project Management Cost (PMC) 0.0% requested

24,500.00 Contingency requested

500.00

1,500.00

16,900.00

25,500.00

3,000.00

18,300.00

5,178.00

-

-

280,878.00

Breakdown (per budget category)

Workshop/Training

Dialogue

Total PMC

Audit Fee

Contingency

0

Audio Visual & Printing

Professional Services – Companies/Firm

IT Equipment

Office Supplies

Travel - International

Travel – Local

Total Outcome Budget + PMC

0

17,507.44

Total Project Budget (Total Activity Budget + Contingency + PMC + DP) 299,886.00$

258,900.00 18,300.00

5,178.00

Sub-Total (Total Outcome Budget + Contingency + PMC) 282,378.00

Consultant - Individual - International

Consultant - Individual - Local

1%

Total Outcome Budget

Delivery Partner Fee (DP) - Up to 8.5% of the Sub-Total

FOR GREEN CLIMATE FUND SECRETARIAT'S USE ONLY

FOR GREEN CLIMATE FUND SECRETARIAT'S USE ONLY

Details of Delivery Partner's Fee

Review reports and deliverables prepared by the consultants Lumpsum 1 2,000.00 2,000.00 DP1Support to prepare TOR for the consultants number 2 2,000.00 4,000.00 DP2Mission support cost number 1 2,500.00 2,500.00 DP3Monitoring and supervision Lumpsum 1 2,500.00 2,500.00 DP4Meeting cost (with NDA, GCF and other relevant stakeholders for this project purpose)

Lumpsum 1 1,000.00 1,000.00 DP5

Advertisement for hiring consultants and other related cost Package 3 1,000.00 3,000.00 DP6TOR preparation and Staff recruitment for PMU Lumpsum 1 2,500.00 2,500.00 DP7

17,500.00

NoteDP1 The deliverables to be received from the consultants will be reviewed and provided feedback to ensure quality of the deliverables. Senior management of PKSF will reveiew these documents in traggered approach.DP2 The environment and climate change unit of PKSF will prepare the ToRs for the consultants. These ToRs will be reviewed by the senior management members of PKSF. This lump sum amount is for their time input to help the readiness coordinator to produce a qu DP3 PKSF as accredited entity will conduct a project mission. As PKSF is both AE and DP, the amount is estimated low for the mission. DP4 Representatives from PKSF's senior management will monitor the implementation o the readiness activities. This will help timely and effective implementation of the activities.DP5 During project implementation, meetings wilth various stakeholders including NDA, relevant government ministries and departments, civil societies will be conducted.DP6 PKSF will advertise in the national dailies and online medias for recruiting consultants for implementing the project. It is estimated 3 circular for procuring all the consultants.DP7 The environment and climate change unit of PKSF will prepare the ToRs for the consultants and also establish the PMU. This amount is estimated for time input for the personnels.

Delivery partner Fee

Total DP Fee

Budget Note Detailed Description

A1One local consultant (climate change sepcialist) for 80 working days @ $400 per day for activity 1.1.1. The consultant will preapre a training manual for PKSF on GCF mechanisms and procedure to provide capacity building training to PKSF and IDCOL staffs and staffs of other EEs and IEs.

A2 Printing 500 copies of the training manual @$10 per copy. The copies will be distributed in different stakeholders including selected IE and EEs.

A3One local consultant (climate change and GCF specialist) will provide training for two week to PKSF and IDCOL staffs on access to GCF. The estimated amount includes accomodation and DSA of the consultant for 20 days @ $400 for implementing activity 1.1.2. 20 staffs from PKSF and IDCOL will receive the training.

A4 Travel to climate vulnerable areas to observe vulnerabilities and adaptation practices by 20 participants for field trip as part training 2 trips @ $4000 per trip.A5 A printer will be purchased to print presentations and lectures of the training and dedicatedly use for Environment and climate change unit of PKSF. The estimated amount is $1500

A6 2 Laptops will be purchased for providing training to the PKSF staffs @ $1500 each.A7 Venue cost for two weeks training. Total estimated amount is US$ 4000.A8 The lumpsum includes food and logistic support during training sessions. It is estimated $2500 for two weeks long trainingA9 A local consultant (specialist in climate change and GCF) will work for 60 working days on strengthening three concept notes @$400 per day.

A10 5 trips local travel are estimated @$500 per trip for strengthening the concept notesA11 The consultants will work on strengthening ESS of PKSF. Estimated working days for this assignment are 60. The consultant will be paid @US$500 per day.A12 The consultant may require international travel in this regard. 1 round trip are estimated and estimated cost per round trip air fair is $1500. A13 The international consultants will work on strengthening climate rationale of funding proposals submitted by PKSF to GCF. Approximately estimated time 50 working days @$500 per day.

A14 The consultants will work on strengthening ESS of funding proposals submitted by PKSF to GCF. Approximately estimated time working days @$500 per day.

A15 A local consultant will work on review and strengthening of gender and IP components of proposals submitted by PKSF - 60 working days (on staggered approach). A16 The two internationa consultants (ESS and climate rationale) may require 2 round trips travel @$1500 per round trip

A17The above consultant may require frequent field visit during preparing FP. A total of 20 field trips are estimated for ESS, climate rationale, gender and IP of PKSF and its funding proposals submitted to GCF. The estimated cost of per trip is $320

A18 A local consultant will be hired to provide training to the IE/EE staffs. Two batches training will be conducted @$4500 per batch.

A19 Venue cost for training to the IE/EE staffs in two batches is estimated $7000

A20 Food and logistic for two batches training @$2500

A21 PKSF will go to individual ministries to provided them tree days long training each @$1000. A total 7 ministries will receive this training.

A22 Website of PKSF will be improve for incorporatin climate change and GCF related activities and standard. A lumpsump $20,000 is estimate for this activity.

B1 A dialogue will be oranized in Dhaka on EWP of PKSF. The estimated budget is $3000 for this dialogue. This includes venue rent, logistics etc.

PMC 1 A readiness coordinator will be recruited for 8 months @US$ 1400 per month

PMC2 A deputy readiness coordinator will be recruited for 8 months @US$1200 per month

PMC 3 An accounts and finance officer will be recruited for 8 months @US$1000 per month

PMC 4 Lump sum US$2500 is estimated for auditing of the project by third party

PMC 5 Lump sum US$500 is estimated for office supplies including stationaries, photocopy, utility etc.

PMC 6 Local travel will include visiting various offices for rent car for readiness coordinator, meeting and invitation, data and information collection for manual etc. US$510 per month is estimated.

Budget CategoriesAudio Visual & PrintingAudit FeeConsultant - Individual - InternationalConsultant - Individual - LocalProfessional Services – Companies/FirmIT EquipmentOffice SuppliesTravel - InternationalTravel – LocalWorkshop/Training Dialogue

ContingencyTotal PMC Indicate additional

budget categories

5.2 Procurement Plan

THRESHOLDS(Min-Max monetary value for which

indicated procurement method must be used)

GCF-PKSF/G-01 Laptop and printer 4,500 Direct Procurement 15000-30000 Dec-19 Dec-19GCF-PKSF/G-02 Audio visual and printing 5,000

9,500

GCF-PKSF/S-01Develop training manual on GCF activities and provide training by consultant

32,000Quality and Cost Based Selection

(QCBS)- Jan-20 Jan-20

GCF-PKSF/S-02 Recruitment of local consultants for strengtheneing concept notes 24,000

Quality and Cost Based Selection

(QCBS)Jan-20 Jan-20

GCF-PKSF/S-03Recruitment of international consultants for review and strengthening ESS of PKSF


(QCBS)Jan-20 Jan-20

GCF-PKSF/S-04Recruitment of International consultants for climate rationale and ESS


(QCBS)Jan-20 Jan-20

GCF-PKSF/S-05

Recruitment of local consultant for Review and strengthening of gender and IP components of proposals submitted by PKSF


(QCBS)Jan-20 Jan-20

GCF-PKSF/S-06Recruitment of local individual consultant for providing training to IE/EE staffs


(QCBS)Jan-20 Jan-20

GCF-PKSF/S-07 Recruitment of consultant for improvement of PKSF website 20,000

Quality and Cost Based Selection

(QCBS)Jan-20 Jan-20

191,500

For goods, services, and consultancies to be procured, please list the items, descriptions in relation to the activities in Section 3, estimated cost, procurement method, relevant threshold, and the estimated dates. Please include the procurement plan for at least the first tranche of disbursement requested below and provide a full procurement plan for the entire duration of the implementation period if available at this stage.

PROJECTED CONTRACTI

NG DATE

SUB-TOTAL (US $)

ITEM ITEM DESCRIPTION ESTIMATED COST (US $)

PROCUREMENT METHOD ESTIMATED START DATE

Goods and Non-Consulting Services

Consultancy Services

SUB-TOTAL (US $)TOTAL COST (US $) 201,000 (Two lac one thousand only)

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