with all the talk lately about working in the cloud
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8/7/2019 With all the talk lately about working in the cloud
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With all the talk lately about working in the cloud, you might think desktop applications wereabout to go the way of the dot-matrix printer. In fact, running our everyday apps off the desktopremains the norm, especially in organizations. And considering the slow pace of technologychange at most companies, the norm isn't likely to change anytime soon.
Still, there's no denying the long-term trend toward Web-hosted applications and storage.
Facilitating the transition from local to remote apps is Google Cloud Connect for MicrosoftOffice, a toolbar that adds a Sync button to Word, Excel, and PowerPoint for storing DOC, XLS,and PPT files to your Google Docs account. I tested the toolbar in the 2010 versions of the three programs.
Related links• Comparing Microsoft's Office Web Apps with Google Docs• Web services that replace desktop apps
One-click file syncs between Office and Google DocsThe first time you open Word, Excel, or PowerPoint after installing Cloud Connect, you're prompted to sign into your Google account to grant the "third party" access to your data. After you sign in to Google, you're asked to grant access to specific services; in my case, these wereGoogle Docs and Google Contacts.
The Global Settings dialog opens for resetting the default automatic sync to manual (only whenyou press the Sync button). The option to disable Protected View for documents synced withGoogle Docs is unchecked by default.
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The Google Cloud Connect toolbar adds a Sync button and other options for linking Word,Excel, and PowerPoint files to Google Docs.
(Credit: screenshot by Dennis O'Reilly/CNET)
The toolbar appears prominently below the ribbon in the Office 2010 versions of Word, Excel,and PowerPoint. To sync a file, simply open it and click Sync. Seconds later the sync is
confirmed and a Share button joins the Sync button on the right side of the toolbar.
The synced file's URL is shown in the middle of the toolbar along with a drop-down menu on theright. Menu options let you copy the file, see a revision history, and view and remove the Googleinformation embedded with the file. You can also change the sync default setting.
Cloud Connect has only a handful of other settings. Access them by clicking the button labeledGoogle Cloud Connect on the left side of the toolbar and choosing the first of the three options(the other two are Help and About).
Save one version or multiple copies of files on Google DocsIt took just a few seconds for my test Office files to appear in Google Docs after syncing them inWord, Excel, and PowerPoint, although none of the files I synced was larger than 1MB. All the
files opened for editing in Google Docs without a hitch.When you download a file you edited on Google Docs and reopen it in its native desktop app, analert appears above the Cloud Connect toolbar warning that the file was downloaded from theInternet, so it could be dangerous. Click the Enable Editing button to unprotect the file.
When you open files you've downloaded from Google Docs in the 2010 versions of Word, Excel,and PowerPoint, you have to unprotect the files to edit them.
(Credit: screenshot by Dennis O'Reilly/CNET)
If you rename a Word, Excel, or PowerPoint file you've synced to Google Docs, you're given thechoice of saving a second (or third or fourth) version of the file or creating a new version of thefile with its own revision history.
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When you rename a file you've synced to Google Docs, you can add to the current versionhistory or create an entirely new file.
(Credit: screenshot by Dennis O'Reilly/CNET)
Back in Google Docs, you can choose among the versions by highlighting the file on the homescreen and clicking the Manage link next to Versions in the right pane. Depending on which syncoption you choose, the file may retain its original name even after you've changed its name in the
corresponding Office app. This can be confusing, but it isn't difficult to sort through multipleversions of files on Google Docs to find a specific one.
Plenty of people have sworn off desktop applications entirely in favor of their Web counterparts, but most of us will continue to bounce back and forth between working with files and appsstored locally and using their cloud equivalents. Google Cloud Connect brings the two universescloser together and promises to make the transition from software to services simpler--thoughnot quite seamless.
Dennis O'Reilly Full Profile E-mail Dennis O'Reilly
Dennis O'Reilly has covered PCs and other technologies in print and online since 1985. Alongwith more than a decade as editor for Ziff-Davis's Computer Select, Dennis edited PC World'saward-winning Here's How section for more than seven years. He is a member of the CNET blog Network, and is not an employee of CNET.
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Microsoft Office tips,
Internet tips,
Productivity software
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Microsoft Excel,Google Cloud Connect,
Microsoft PowerPoint,
Microsoft Word,
Toolbars,
Google Docs
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by WickedToby741 April 12, 2011 11:19 AM PDTI have started using this recently and its great. I also use Docs2Go on my phone synced toGoogle Docs, so if I need to view them or do a quick edit I can. The best part about it isthat I don't have to remember to sync, it just does it automatically does it when I save a
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document. I used it just the other day to grab a file I needed when I wasn't near mycomputer.Like this Reply to this comment
by dkunzman1 April 12, 2011 12:33 PM PDT Nice, very nice. Now if G-Docs would only support large files I would be very happy........Like this Reply to this comment
by toetsrk April 13, 2011 1:04 AM PDTI use this a bit, it can be frustrating, though. There's a Google App called Syncdocs thatdoes a way better job of merging and syncing Office to Google Doc and back Like this Reply to this comment
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About Workers' EdgeDennis O'Reilly has covered PCs and other technologies in print and online since 1985. Alongwith more than a decade as editor for Ziff-Davis' Computer Select, Dennis edited PC World'saward-winning Here's How section for more than seven years. He is a member of the CNETBlog Network and is not an employee of CNET.
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