Wisconsin DoD HROSupervisory Training

USA STAFFING

Module 08

National Guard Technician Personnel Management Course

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USA STAFFING

Automated Recruitment and Placement Process

• Implementation

• What is USA Staffing?

• Who Uses USA Staffing?

• System Features

• Obsolete Processes

• New SF-52 Requirements (New Format)

• HRO Responsibilities

Implementation

• Effective 01 October 2011

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What is USA Staffing?

Single integrated software solution that provides you with a fast and efficient way to staff Federal jobs

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USA STAFFING

• Automates our Recruitment, Referral & Selection Process.

• Fast and efficient way to staff our National Guard jobs

• Fully electronic application process, including accepting documents from applicants

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Who Uses USA Staffing?

User is a single individual responsible for managing the staffing of job vacancies to include:

• Announcing the Vacancy

• Performing a Job Analysis

• Creating an assessment tool

• Evaluating and referring candidates

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Who Uses USA Staffing?

• Selecting Officials, Supervisors, and other designated personnel privy to the Referral and Selection Certificate, List of Eligible Applicants, Applications, Questionnaire, etc.

• Personnel that review selections for compliance with regulatory authority.

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System Features

• Online Help with an index, full search capability, and a glossary of terms

• Completely web based (User can VPN from TDY, Home, or Remote Location)

• Permission profiles

• Foot Prints

• Password Reset/Log Off Feature

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OBSOLETE PROCESSES

• Requirement to return all applications to HRO

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Requirements for the ElectronicRequest for Personnel Action

• Selecting Official or Supervisor can attach or recommended questions for the Online Questionnaire if desired.

• Required to indicate the Area of Consideration

• Required to indicate time frame for vacancy

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HRO Responsibilities

Ensures vacancy announcements include the following:- Opening & Closing Dates - Grade

- Salary Range - Description of Duties

- EEO Statement - KSAs/Military Criteria

- Military/Technician Compatibility Criteria

- Any other specific/special recruiting factors

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HRO ResponsibilitiesMore….

• Prepare and post vacancy announcements

• Determine applicants’ eligibility

(Initial screening of applicants will be done by the system based on the questionnaire; however, HRO is still required to perform qualification analysis on each position)

Timely submission of application Whether applicant was within the area of consideration Meet specialized experience requirement Meet military requirement of the position Submitted required documents (OF612, Resume, Transcripts)

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HRO ResponsibilitiesMore….

• Prepare notification email to the Selecting Official/ Supervisor/Designated Personnel that the position is available for them to staff.

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Selection Manager

This feature gives you and other authorized

people in your organization the ability to:

– Access Certificates/Referral Lists– Review Applicants– Make Selection(s)– Return Certificates to HRO (Auditing)– Update your Account– Get Help

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Questions?