why hr spreadsheets stink
DESCRIPTION
Why using spreadsheets to manage HR data stinks, what it's costing you, and what to do about it. You don't have to be a slave to your spreadsheets. There are better options that will actually save you time and money. $ Cha Ching! $TRANSCRIPT
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One of life’sgreatest mysteries:
What happened to the other sock?
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It’s like magic the way a sock can disappear—then reappear
anywhere.
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You find stinky, balled-up socks tucked into bags or stuffed between couch cushions. Scattered everywhere, kind of like HR spreadsheets.
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But we know it’s not your fault.
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You probably inherited HR spreadsheets or used them as a coping mechanism.
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And kept feeding them data no matter how bad they were …
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19801970
19902000
because for decades there was no alternative.
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Like dirty socks, spreadsheets stink!
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5 reasons why spreadsheets STINK:
They waste time.
They’re inaccurate.
They can’t report.
They lack security.
They’re not universal.
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SPREADSHEETSWASTE TIME.
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Some of your employees may work in different locations.
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When does Bob’s scuba-diving certificate expire?
Or how about Jane’s Jamaican passport?
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Where’s that info?Was it saved by location or title?
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By the time you check all those spreadsheets, you could have gone scuba diving in Jamaica yourself!
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SPREADSHEETS AREINACCURATE.
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Inaccurate spreadsheets can kill your credibility!
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More than
of company spreadsheets have significant errors
YIKES!
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A scandal erupted involving JPMorgan Chase underestimating its synthetic credit portfolio, due to an error in an Excel spreadsheet used to model risk, “which ultimately led the bank to declare $6 billion in losses and could lead to another $600 million in fines.”
—Heather Timmons wrote in an article entitled“Damn You, Excel Spreadsheets” dated August 29, 2013
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Your workforce data represents your people—and you. If it’s not accurate,
you seem untrustworthy.
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Not only that, missing data or undocumented employee info can sink you later.
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“Watch the little things; a small leak will sink a great ship.”
—Benjamin Franklin
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Over fifty percent of companies have had some sort of lawsuit filed against them.
Now that stinks!
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You have got to be prepared for a potential audit with accurate documentation.
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SPREADSHEETS CAN’T REPORT.
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Generating reports from spreadsheets can take hours…or even days!
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By that time, the information may already be outdated—and the moment of decision has passed.
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Now you need to start all over on a new report!
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Or you’ve missed an opportunity to make a difference.
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“Our lives are defined by opportunities, even the ones we miss.”
—F. Scott Fitzgerald
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SPREADSHEETS LACK SECURITY.
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HR has to store lots of super sensitive information—like social security numbers, addresses, and other private information.
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That’s a ton of confidential data!
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Here’s a scary stat:
Fifty percent of identity theft happens because employee records weren’t properly stored.
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And ninety percent of stolen business records are from HR!
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That sensitive stuff shouldn’t be stuffed into filing cabinets—or even digital files all in one location (like at the office).
What happens if there’s a fire, flood, or other disaster?
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SPREADSHEETS ARE NOTUNIVERSAL.
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People are different.
We all do things differently.
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Are you stuck using spreadsheets with formulas and tabs set up by the HR person who worked there a bazillion years ago?
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What if the decoder key to your company’s bizarre tracking system exists only in the head of the last person who worked there?
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This sets you up for failure.
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And we won’t even mention the time (which equals money) that’s wasted with those old spreadsheets.
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So, how can you fix your spreadsheet problems?
What are your options?
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Well, we’re glad you asked.
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HR software can solve your problems, but the software you
choose needs to actually be better than spreadsheets.
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You need to make sure you’re getting the right software for your company’s needs.
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It should simplify your job andyour life.
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It just makes sense to have all your employee data in a single, secure database.
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Stop spending valuable time searching, gathering, and compiling information that’s scattered everywhere.
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It’s got to be easy to use—the interface should be clean, fast, and fun!
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You need a drag-and-drop dashboard you can easily customize. So you only see the info you use most!
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Having custom reporting eliminates hours spent poring
over spreadsheets.
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You should be able to easily create reports for things like employee turnover, additions and terminations, time off—or employee census—on demand, with just a few clicks.
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Sometimes a reminder can save you.
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Built-in and custom email alerts should be sent to remind people about benefit eligibility, birthdays, license expirations, and training renewals.
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This can save you hours not having to manually update spreadsheets and calendars. And you won’t miss critical deadlines or forget to wish Cassie a happy birthday!
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Your company needs features designed specifically for its needs.
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Your HR software should include the fields, tables, and tabs you
need most.
You name it? You got it!
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You should be able to create unlimited types of time-off—like sick, vacation, jury duty, sabbatical, FMLA, or bereavement.
That makes it easy for your employees to ask for time-off and for you to approve it!
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All your employees aren’t going to have the same benefits. You need to check who is enrolled in which benefits. Also, who is eligible and when.
Can I get an email alert for that, please?
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You’d better be able to update multiple employee records by type or group—like showing who was at that training session—so you’re not updating records one-by-one or worse, creating a new spreadsheet for that.
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The HR software you choose should have the most competitive price with all the right features.
No more, no less.
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And make sure you choose a software that gives you the best support possible.
Free and friendly.
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Any of that sound good to you?
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So now that you know what you want, what do you do?
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You can start by going to bamboohr.com
is a refreshingly simple alternative to stinky spreadsheets.
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We’re certain you’ll want to throw out your stinky spreadsheets.
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And you’ll find all of your HR data nestled together in a single database, like a drawer full of clean, paired socks.