What’s New with eDocs for 2013-2014

Su HallenbeckProduct Director

July 2013

Overview

• Common App Waiver and FERPA• Common App Matching• Common App Forms Changes• New Form – School Information• Enhancements

• EDA• Teacher LOR permissions• Updating/Sync Common App data• Fee Waivers

• Opting Out of the Integration• Document Requests from Colleges

Common App Waiver CHANGES

Where is the waiver?•All students will complete the Release Authorization and make their selection re: FERPA options on the Common App Online

• Students must complete the release and the CA waiver before inviting an outside recommender, or before submitting their application to a CA member college

• The CA Waiver and release authorization will be removed from Family Connection

Common App Waiver – for eDocs Schools

Clear explanation of FERPA

Common App Matching

• Optional Setting• Schools can decide whether to allow students to

see the Common App matching interface • Will be re-naming the current optional setting

• Process• Matching will occur on “Colleges I’m Applying to”• Students will enter their email address only• Web service will send student info to CAO

• Will verify student’s last and first names & DOB• Will check student’s Common App/FERPA status

and pass this back to Naviance

Common App Matching

• If account info is verified and CA Waiver/FERPA is complete:• Student will be matched with their Common App

account and linked to the counselor• Cannot change FERPA selection after this

• If account info is not verified, or if student has not completed CA Waiver/FERPA:• Student will be directed to Common App online

to complete the Waiver and FERPA

Common App Matching

• Important!• Students must have an assigned counselor in

order to see the matching interface in Family Connection

• Each student must use a unique email address – once an email has been entered, no other student can use the same email address to match accounts

• Counselors will not be able to reset the FERPA permission – students will need to contact Common App support

Enhancements and Changes for 2013-2014

Common Application •Any changes to Common App forms will be reflected in eDocs

• Includes elimination of International Student Supplement

• School Information used to populate NACAC and CAO forms will become a separate form and will be easier to find

New School Information Form – used for Common App and NACAC forms

Green check indicates the form has been completed

New School Information Form – used for Common App and NACAC forms

New School Information Form – used for Common App and NACAC forms

The gray section will only appear for schools that meet criteria for being considered “International”

New School Information Form – used for Common App and NACAC forms

Enhancements and Changes for 2013-2014

Early Decision Agreements:•Counselors will be able to sign and process their portion of EDAs regardless of whether parents have completed their section or not.

•EDAs will still require student, counselor and parent sign-off, but counselors will no longer have to wait for the parents to sign first.

Enhancements and Changes for 2013-2014

Teacher Recommendations•Adding new levels of permissions for Teacher Recommendations so schools can tailor what recommendation requests teachers can see, prepare and submit to meet their needs

•Clarifying wording on teacher recommendation request permission:

•View my teacher recommendation requests•View all teacher recommendation requests

Teacher LOR permissions

Current Permission NEW Permission(s) How it will be applied

View all recommendations

View all teacher recommendation requests

No change

View my recommendations

View my teacher recommendation requests

No change

View teacher recommendation forms*

View all teacher recommendation forms

Everyone that currently has this set to ‘on’ will be set to ‘off’

Prepare teacher rec forms

Prepare my teacher rec forms

No change

Submit teacher recs online

Submit all teacher rec forms Will be OFF for everyone (including counselors)

Submit my teacher rec forms Everyone that had the old permission “on” will have the new permission “on”

Sync with Common App

Button will remain on Send Forms so you can have up-to-the-minute updates for students

Nightly sync with Common App will update student’s CA information every 24 hours

New Common App Fee Waiver

One and done…•Instead of completing a fee waiver for every Common App college, you will just complete one fee waiver and it will be applied to all Common App college applications

Opting In (or Out) of Common App Integration

• All schools that have an active Naviance eDocs subscription as of July 16, 2013 will be opted in to the Common App integration

• Schools that wish to opt out of the integration will be able to do so starting on August 1

• We will notify Common App of schools that opt out of the integration

Other Changes and Updates

• GPA will have 5 places • If a 4-point scale, then GPA can be reported with up

to four decimal places• If a 100-point scale, then max would be 2 decimal

places (if GPA was over 100), but more likely 3 decimal places (ex: 96.314)

Document Requests from Colleges

Some Parchment Exchange colleges have the ability to request transcripts from high schools

• Student completes online application on college website

• Student directed to Parchment to complete a transcript request

• Request goes to sending institution and includes the Applicant ID for the student (similar to NCAA process)

• Student or parent must register or sign in to make the transcript request

Document Requests from Colleges

Document Requests from Colleges

Document Requests from Colleges

Transcripts requested in this manner will appear on the home page of Naviance

Your Feedback Matters!

Thank you for attending the Naviance Summer Institute 2013!

We greatly appreciate your feedback, please complete a brief evaluation for this session at:

http://go.naviance.com/evaluations