TIPS for Tier II

Tara Lerner, M.Ed., BCBA Educational Consultant

Unidentified meeting purpose

Barriers to Efficient Meetings

Inadequate support

Poor attendance

Lack of procedures

Unfocused Limited time

To be used during meetings of school-based problem solving teams

What is TIPS?

PBIS.org

What?Team-Initiated Problem Solving Framework for problem solving that has been operationalized into a set of practical procedures

When?

How? Focuses on data-based decision making to improve student outcomes

Critical Features of TIPSMeeting Foundations

Meeting Minutes

Problem Solving Process

Effective teams establish

effective foundations for their meetings

• Meeting schedule is created

• Members attend meetings • Projected agenda is

reviewed/followed • Team roles defined and

assigned • Solutions identified by

team can be approved for implementation

Critical Features of TIPSMeeting Foundations

Meeting Minutes

Problem Solving Process

Effective teams document critical features of their

meetings

• Document meeting foundations

• Guide meetings through problem-solving steps

• Record decisions made during the meeting

• Previous problems are reviewed with data

- Fidelity - Outcome data

Critical Features of TIPSMeeting Foundations

Meeting Minutes

Problem Solving Process

Ongoing use of data to inform decision making about

each problem-solving process

RTI2-B Tier II Team Meeting Minutes

1

Meetings: Date: Time: Team Lead: Recorder: Data Analyst: Time Keeper: CICO Coordinator:

Today’s Meeting

Next Meeting

Tier II Team Members (Place “X” to left of name if present) Today’s Agenda (Place “X” to left of item after completed) Agenda Items for Next Meeting: Review Agenda (2 min) Fading and Graduation (5 min) Review previous meeting’s tasks (5 min) New Referrals to Tier II (10 mins) Data Analyst Report (5 min) Administrative/ General Issues (10 mins) Problem Solving/Action Planning (15 min) Administrative/General Information and Issues

Issue/information Discussion/Decision/Task Who? By When?

RTI2-B Tier II Team Meeting Minutes

2

Tier II Intervention Summary Number of students enrolled in Tier II: Number of students enrolled in CICO: Number of students enrolled in CICO who are meeting their daily goal: Number of students enrolled in CICO who are not meeting their daily goal: CICO Problem Solving & Action Planning Possible problems: fidelity, intervention/function mismatch, intervention needs to be modified, reinforcer needs to be modified Possible decisions: meet with teacher, change intervention, change reinforcer

Student Grade IEP (Y/N)

Identified Problems &

Supporting Data

Response Actions & Next Steps Who? By

When? Goal &

Timeline Fidelity of Imp.

Outcomes/Updates

RTI2-B Tier II Team Meeting Minutes

3

CICO Self-Management/Fading/Graduation Possible decisions: continue with intervention with current goal, continue with the goal increased, teach self-management strategies, or fade intervention components

Student Grade IEP (Y/N) Supporting Data Fade or Graduate Response Actions & Next

Steps Who? By When?

New Referrals To Tier II Team Possible sources: ODR data, teacher nomination, attendance, academic progress, screening tools

Student Grade IEP (Y/N) Teacher Referral Source & Relevant

Information Response Actions & Next

Steps Who? By When?

Tier II Team Meeting Practice Vignette

Progress Monitoring Flowchart

Student receives CICO intervention

With the team review these 4 questions:

1. Was the intervention implemented as intended? (See Fidelity Checklist or DPR Review)

2. Was the behavior problem identified correctly? (See Function Flowchart)

3. Is the intervention aligned with the function of the behavior? (See Function Flowchart)

4. Is the reinforcement effective for the student? (See Reinforcement Survey)

With the team review these 4 choices:

1. Continue with the intervention with current goal and continue to monitor. (See Student Information Form)

2. Continue the intervention with the goal increased. (See Student Information Form)

3. Teach student self-management strategies for interventions. (See CICO Phases Flowchart)

4. Fade intervention components and plan for graduation. (See CICO Phases Flowchart)

Is the intervention being implemented with fidelity?

Yes

NoDiscuss

barriers with staff

implementing (See Fidelity Checklist or

DPR Review)

Data shows that the student is responding poorly to the

intervention.

Data shows that the student is responding positively to the

intervention.

Vignette Materials Before Meeting

During Meeting

Before Meeting Occurs

Step 1: Recorder will fill out meeting roles and time.

Step 2: Recorder will place all team members names in boxes. (Do not place X’s by their name yet)

Date

Before Meeting Occurs

6

Step 3: Team Lead will send Recorder the agenda items. (Do not place X’s by items yet)

Step 4: Data Analyst will send the Recorder student numbers.

321

Before Meeting Occurs

Nick

Problem Solving &

Action Planning

Not Necessary to Discuss

Dominique

Self-Management/

Fading/Graduation

JamaalStep 5: Data Analyst will report to the Recorder which

students will be discussed during meeting and the following information outlined.

Before Meeting Occurs

Dominique 7th YWeek 1:

Earned 50% of points for all five days.

Weeks 2 & 3: Earned 60% of points for 4 out

of 5 days.

Step 5: Data Analyst will report to the Recorder which students will be discussed during meeting and the following information outlined.

Before Meeting Occurs

Jamaal 8th Y

4 weeks receiving 80% of points for 4 out of 5 days

each week

Step 6: Data Analyst will report to the Recorder which students will be discussed during meeting and the following information outlined.

Before Meeting Occurs

Christina 5th N Mr. Johnson

3 ODRs in the past month Moderate risk on the most recent SRSS-IE for externalizing behaviors Teacher reports failure to complete academic work and wanting to obtain adult attention

Step 7: Team Lead will report to Recorder any new nomination forms made for Tier II and fill out the information outlined.

Before Meeting

During Meeting

During Meeting

Step 1: Recorder will place X’s by team member’s names as they arrive to meeting.

Step 2: Team lead will review the agenda items (place an X next to the item after it is completed).

X

During MeetingStep 3: Data Analyst will share data report.

6321

Dominique 7th Y

Week 1: Earned 50% of points for all five days. Weeks 2 & 3:

Earned 60% of points for 4 out

of 5 days.

Jamaal 8th Y4 weeks receiving 80% of points for 4 out of 5 days

each week

During Meeting

Reminder: Go back to the agenda to check off completed items.

XXX

During Meeting

Step 4: Team will work together to problem-solve and create action items.

Dominique 7th Y

Week 1: Earned 50% of points for all five days. Weeks 2 & 3:

Earned 60% of points for 4 out

of 5 days.

Progress Monitoring Flowchart

Student receives CICO intervention

With the team review these 4 questions:

1. Was the intervention implemented as intended? (See Fidelity Checklist or DPR Review)

2. Was the behavior problem identified correctly? (See Function Flowchart)

3. Is the intervention aligned with the function of the behavior? (See Function Flowchart)

4. Is the reinforcement effective for the student? (See Reinforcement Survey)

With the team review these 4 choices:

1. Continue with the intervention with current goal and continue to monitor. (See Student Information Form)

2. Continue the intervention with the goal increased. (See Student Information Form)

3. Teach student self-management strategies for interventions. (See CICO Phases Flowchart)

4. Fade intervention components and plan for graduation. (See CICO Phases Flowchart)

Is the intervention being implemented with fidelity?

Yes

NoDiscuss

barriers with staff

implementing (See Fidelity Checklist or

DPR Review)

Data shows that the student is responding poorly to the

intervention.

Data shows that the student is responding positively to the

intervention.

Dominique

During Meeting

Step 4: Team will work together to problem-solve and create action items.

Dominique 7th Y

Week 1: Earned 50% of points for all five days. Weeks 2 & 3:

Earned 60% of points for 4 out

of 5 days.

Adjust daily goal to 60%

Mrs

. Par

ker

9/27/1660%

on 4 out of the 5

days

Above 80%

Document all changes!

60% on 4 out of 5 days Document all changes!

During Meeting

Reminder: Go back to the agenda to check off completed items.

XXXX

During Meeting

Step 4: Team will work together to problem-solve and create action items.

Jamaal 8th Y

4 weeks receiving 80% of points for 4 out of 5 days

each week

Progress Monitoring Flowchart

Student receives CICO intervention

With the team review these 4 questions:

1. Was the intervention implemented as intended? (See Fidelity Checklist or DPR Review)

2. Was the behavior problem identified correctly? (See Function Flowchart)

3. Is the intervention aligned with the function of the behavior? (See Function Flowchart)

4. Is the reinforcement effective for the student? (See Reinforcement Survey)

With the team review these 4 choices:

1. Continue with the intervention with current goal and continue to monitor. (See Student Information Form)

2. Continue the intervention with the goal increased. (See Student Information Form)

3. Teach student self-management strategies for interventions. (See CICO Phases Flowchart)

4. Fade intervention components and plan for graduation. (See CICO Phases Flowchart)

Is the intervention being implemented with fidelity?

Yes

NoDiscuss

barriers with staff

implementing (See Fidelity Checklist or

DPR Review)

Data shows that the student is responding poorly to the

intervention.

Data shows that the student is responding positively to the

intervention.

Jamaal

During Meeting

Step 4: Team will work together to problem-solve and create action items.

Jamaal 8th Y

4 weeks receiving 80% of points for 4 out of 5 days

each weekSelf Management

Mrs. Parker 9/27/16

Phase 2: CICO Self-Management with goal of

80% of points for 2 weeks

Document changes!Document changes!

Document changes!

XXXX

X

During Meeting

Reminder: Go back to the agenda to check off completed items.

During Meeting

Step 5: Team Lead will report new nomination forms made for Tier II.

Teacher Nomination Form

Student Name Christina Age 10 Grade 5 IEP: Yes or No

Teacher Completing Mr. Johnson Date 9/13/2016

ACADEMIC INFORMATIONOverall G.P.A. Reading Grade Written Language Grade Math Grade C

BEHAVIOR INFORMATIONUnexcused absences__2____Most recent SRSS-IE Score moderateNumber of Office Discipline Referrals 3 in the past month

Do you believe that academic skills, including task completion, are impacting the problem behavior?

□ Yes □ No □ Unsure

WHAT IS THE PROBLEM BEHAVIOR?

□ Out of seat/assigned area

□ Inappropriate Language

□ Fighting/physical aggression

□ Talking out of turn□ Verbal defiance□ Not following

instructions□ Technology violation

□ Tardy□ Withdrawn□ Other: fails to

complete work

WHEN AND HOW OFTEN THE PROBLEM BEHAVIOR OCCURSWhen, where, and with whom are problem behaviors most likely?

Schedule (Times) Activity

Specific Problem Behavior

Likelihood of Problem BehaviorLow High

With Whom does Problem

Occur

10:00 Math Failure to complete work and talks out of turn during class

1 2 3 4 5 6 yells out to teacher during math class

�

X

XX

X

POSSIBLE FUNCTION OF THE PROBLEM BEHAVIOR □ Obtain Adult Attention □ Escape/Avoid Peer Attention□ Obtain Stimulation/Sensory□ Escape/Avoid Adult Attention □ Obtain Tangible/Activity □ Escape/Avoid Stimulation/Sensory□ Obtain Peer Attention □ Escape/Avoid Tangible/ Activity

STRATEGIES TRIED TO ADDRESS PROBLEM BEHAVIOR AND RESULTS

(Adapted from MO SW-PBS Tier 2 Workbook)

Successful Somewhat Successful

Not Successful

□ Reviewed classroom expectations X

□ Gave tickets to students following expectations

X

□ Gave tickets to students turning in completed work

X

□

□

□

□

□

□

�

X

During Meeting

Step 5: Team will determine if student is a good candidate for Tier II supports.

Christina 5th Y Mr. Johnson

3 ODRs in past month Moderate risk on SRSS-IE for externalizing behaviors Teacher reports failure to complete academic work and wanting to obtain adult attention

1. Enroll in full CICO 2. Complete CICO Student Information Form

Mrs. Parker 9/29/16

ChristinaMr. Johnson / 5th

30

moderate risk2

9/26/179/21/17

Student recommended for CICO9/26/17

During Meeting

Reminder: Go back to the agenda to check off completed items.

XXXX

XX

Step 6: Recorder will document any administrative/general information in the following section.

During Meeting

During Meeting

Step 7: Recorder will document agenda items for next meeting in the following section.

Lessons for Improvement of Practice

Unidentified meeting purpose

Inadequate support

Poor attendance

Lack of procedures

Unfocused Limited time

Lessons for Improvement of Practice

Poor attendance

Roles being assigned so

members know what is expected

of them

Regular attendance

Lessons for Improvement of Practice

Unfocused

Agenda must be displayed

Used to keep discussion on

target.

Lessons for Improvement of Practice

Unidentified meeting purpose

Meeting Minutes must be projected

Prompt steps for problem

solving

Used to guide

meeting Record decisions

made

Lessons for Improvement of Practice

Lack of procedures

Next meetings are scheduled

Teams must be taught how data drives decision

making.

Reliability of meetings is important

Members know when tasks are

due

Lessons for Improvement of Practice

Implement a few targeted and

specific solutions

Team NormsAgenda

Limited time

Lessons for Improvement of Practice

Roles and expectations

being assigned

Inadequate support

Regular attendance of

all team members

ResourcesTIPS was developed in collaboration between researchers Rob Horner, Anne Todd, and Steve Newton at the University of Oregon and Bob and Kate Algozzine, Dale Cusumano,

and Angela Preston at the University of North Carolina Charlotte.

Horner, R. H., Newton, J. S., Todd, A. W., Algozzine, B., Algozzine, K., Cusumano, D. L., & Preston, A. I. (2015). The Team-Initiated Problem Solving (TIPS II) Training materials. Online at www.TIPS2info.blogspot.com

PBIS.org

Online Team Meeting Example Videoshttps://www.pbis.org/training/tips/team-meeting-videos