what is authentication and validation?

who are legally obligated to authenticate allProfessional Work Products (PWP) that they:

Prepare Supervise

March 3, 2020

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IO

NAL ENGINEER ALBERTA

Full Name

Review

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PRO

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Full Name

LicensedProfessionals(LP)

Performed by

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Full Name

March 3, 20xx

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The Association of Professional

Engineers and Geoscientists of Alberta

(NAME OF PERMIT HOLDER)

Signature

Date 22 MARCH 20XX

PPMP

in accordancewith the

who validateauthenticated

PWP

RMRMPERMIT

HOLDER

ResponsibleMembers

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*does not indicate technical responsibility.

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(NAME OF PERMIT HOLDER)SignatureDate 22 March 20XX

Name ofPermitHolder

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Date ofValidation

Permit toPracticeNumber

QUALITY

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CODE OFETHICS

in accordance with:

CODE OFETHICS

AUTHENTICATIONPRACTICESTANDARD+March 3, 2020

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NAL ENGINEERALBERTA

Full Name

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PRO

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IONAL GEOSCIENTIST ALBERTA

Full Name

ACCEPTPROFESSIONALRESPONSIBILITY

FOR PWP

March 3, 20XX

PRO

FESS

IONAL GEOSCIENTISTALBERTA

Full NameImpression

of stampDate of authentication

Licensed Professional’ssignature

Validation ensures PWP are consistent with:

Validation includes 4 components:

AUTHENTICATION VALIDATION*

Authentication includes 3 components:

WHAT IS AUTHENTICATION AND VALIDATION?

Authentication demonstrates that the Licensed Professionals:

September 2018

Does the output contain technical information?

Is the technical information completefor its intended purpose?

Is the technical information going to be relied on by others to make a decision or take action?

1

2

3

All Professional Work Products developed or imported for use in Alberta must be authenticated and validated using APEGA protocols.

IMPORTED

LOCA

L AUTHENTICATION

NOREGULATORY

BODY

LicensedProfessionals

PERMITHOLDER

PERMITHOLDER

Professional Work Products developed in Alberta for use outside Alberta must also be authenticated and validated using APEGA protocols.

EXPORTEDIf a PWP will never be used in Alberta, a Licensed Professional and Permit Holder may use the protocols of the destination, if they are licensed and in good standing with that jurisdiction's regulatory body.

ONLY EXCEPTION

September 2018

WHAT TO AUTHENTICATE AND VALIDATE?

AUTHENTICATION TESTThe

IMPORTED AND EXPORTED PROFESSIONAL WORK PRODUCTS (PWP)

YES NO

YES NO

YES NO

If the answers to these 3 questions are "YES",the output is a professional work product and must be authenticated.

PRO

FESS


Full Name2

COMMERCIAL OR CUSTOMIZED ENGINEERED GOODS

COMMERCIALLY ENGINEERED GOODS

WHEN IS AUTHENTICATION AND VALIDATION REQUIRED?

EXAMPLES OF INTEGRATION INTO OVERALL SYSTEMS

CUSTOMIZED ENGINEERED GOODSare products for which there are no applicable Canadian or international standards or specifications that govern the entire design or manufacture of the products

September 2018

CommerciallyEngineered

Goods

A pump in a fire suppression systemA turbine in a mechanical system

A prefabricated beam or truss in a structure

If purchased commercially and used

for its intended purpose as stated in the manufacturer’s specifications.

NOT REQUIRED REQUIRED FORDEVIATIONS

If the user deviates from the designer’s or manufacturer’s

published specifications.

WHEN INTEGRATED,REQUIRED FOR

OVERALL SYSTEMONLY

Required for system within

which purchased good is integrated.

and in compliance with existing Canadian orinternational regulations, codes or specifications

designed andmanufacturedby 3RD party

Purchasedcommercially, REGULATIONS

CustomizedEngineered

Goods

All customized engineered goods, including those designed, constructed, manufactured or erected in Alberta, or imported into Alberta, must be authenticated and validated by an APEGA licensed professional and permit holder if applicable.

WHEN IS AUTHENTICATION AND VALIDATION REQUIRED?

A commercial

software application

for a building control system

For more information or assistance, contact APEGA’s Director of Professional Practice

Email: [email protected]

Toll-free 1-800-661-7020

Visible when viewing on a

screen Visible when printed

.pdf

March 3, 20XX

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SignatureDate 22 MARCH 20XX

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Applying an inkimpression with thepermit holder’s practicenumber and name

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NAL GEOSCIENTIST ALBERTA

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DIGITALLYAUTHENTICATEDPWP

DIGITAL AUTHENTICATION DIGITAL VALIDATION

PHYSICAL AUTHENTICATION PHYSICAL VALIDATION

HOW TO AUTHENTICATE AND VALIDATE



Toll-free 1-800-661-7020

Licensed Professionaluses APEGA approved

digital signature providerto digitally sign e-PWP

e-PWP

Licensed Professionalinserts

e-Stampe-Signaturee-Date

A digital signature irrefutably links the professional work product to aLicensed Professional or Responsible Member.

DIGITALLYVALIDATEDPWP

Responsible Memberinserts

e-Permit topractice stamp

e-Signaturee-Date

DIGITALLYAUTHENTICATEDe-PWP

Responsible Memberuses APEGA approved

digital signature providerto digitally sign e-PWP

RMRM

31

4

5

6

7

2

September 2018

MULTIPLE PROFESSIONALS FROM A SINGLE DISCIPLINE MULTIPLE CONTRIBUTORS FROM MULTIPLE DISCIPLINES

MULTIPLE CONTRIBUTORS FROM MULTIPLE PERMIT HOLDERS NON-APEGA PROFESSIONAL CONTRIBUTORS

PROCEDURES FOR MULTIPLE CONTRIBUTORS

September 2018

Each licensed professional authenticates his/her professional work contribution and clearly indicates the boundaries and limitations of his/her authentication.

One licensed professional authenticates and takes responsibility for the entire professional work product.

OPTION 1

OPTION 2

ElectricalEngineer

CivilEngineer

StructuralEngineer

PetroleumEngineer

Professional work products that include several disciplines must have the work of each discipline authenticated by at least one licensed professional from the discipline taking responsibility for the

work within that discipline.

An APEGA licensed professional using an output that was created by non-engineer or non-geoscience professionals who have certification privileges from other professional associations, must request that

the work be certified in accordance with their respective professions’ regulatory standards.

ProfessionalAgrologist

ProfessionalBiologist

ProfessionalChemist Licensed

Professionals

RMRMPERMIT

HOLDER

APERMIT

HOLDER

B

RM

B B BA A A

RM

When licensed professionals working under di�erent permits to practice produce a professional work product, a responsible member from each permit holder must validate the appropriate portion of the professional work

product already authenticated by their respective licensed professionals.

IMPORTANCE OF AUTHENTICATION

TIMING OF AUTHENTICATION

FIELD CHANGES OR REVISIONS

AUTHENTICATION FOR CONTINUOUS OPERATIONSAND FIELD REVISIONS OF PROFESSIONAL WORK PRODUCTS

WHEN AUTHENTICATION BEFORE IMPLEMENTATIONIS NOT FEASIBLE



Toll-free 1-800-661-7020

fieldinstructions

implementationvalidationauthenticationPWP

field reviews

operationalinstructions

September 2018

The Responsible Member must immediately document the circumstances and details surrounding the change or

revision. The change or revision must then be authenticated as

soon as reasonably possible.

APEGA recognizes that engineering and geoscience solutions during continuous operations may be needed.

Licensed Professionals and Responsible Members are obligated to preserve the health, safety, and welfare of the public, and to maintain high regard for the environment when considering options to preserve continuous operations.

LicensedProfessionals

Field Review

ChangeOrder

RMRM

RM

PERMITHOLDER

All revisions or changes, regardless of their number or how they are communicated, must be

authenticated and validated.

Safety of people, preservation of the environment or infrastructure,

or integrity of continuous operations.

?

change orders

Is there time to authenticatebefore revisions or changes

must be made?

SITUATIONAL FACTORSTO CONSIDER

Names ofthoseinvolved

Key factors in the professional evaluation or assessment prior to authenticationDetails of thechange orrevisionrequired

Circumstances surrounding the need for the change or revision

ManagementChangeOrder

what is authentication and validation?

Documents