what a bid management service brings to the table

7/29/2019 What A Bid Management Service Brings To The Table

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The Significant Role OfA Bid Management Team

In BusinessesJoining The W orld Of

Bids And Tenders

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2 | P a g e w w w . e x e c u t i v e c o m p a s s . c o . u k C o p y r i g h t 2 0 1 3

Table Of ContentsBid Management Services - Why Your Business Needs Them 3How Experienced Tender Writers Can Benefit You And YourBusiness 5How To Choose A Bid Writing Professional 7Power Up Your Proposal With The Help Of A Bid WritingProfessional 9Bid Writing Specialist Your Road To Successfully LandingA Contract 11Levelling The Playing Field With Bid Writing Service 13Using A Tender Management Specialist To Gain CompetitiveLeverage 15One Foot In The Door Get Shortlisted With The Aid Of APre-Qualification Questionnaire Expert 17Invest In Your Business With Tender Training 19Tips On Writing Effective Bids And Tenders 21


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Bid Management Services: Why Your

Business Needs Them

Nobody knows your business better than you do. You know how

highly talented and competent your team is or how fully capable

and reliable your systems and processes are. You understand how

much more accomplishments you could make, given the chance.

Who else could measure the extent of service your business can

offer to the community but you, as the business owner, visionary

and captain of the ship? So why would you need someone to take

care of the bidding process for you?

It pays to invest in making sure that the time, effort and resources

you put in will be fully maximised to get you the highest possibility

of winning the bid. For most sensible business owners, theres only

one way to ensure this: by getting the services of industry experts to

provide you a complete range ofbid managementservices.

A bid management team will be able to attend to the smallest

details as well as the most major areas of your bid, including:

Content strategy: Every statement you offer on your proposal must

be carefully chosen to position your company in the best light

possible. The tone, the style, the timing and the choice of words

should be convincing, facts-based, and compelling but not
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promotional. To achieve this, your bid management team should

have professional bid writers to outline, draft, write and proofread

your proposal.Presentation: Form matters as much as content. The design should

be attractive and polished enough to make the reviewer read the

material from cover to cover. Even the paper stock, the folder and

the type of binding you choose can influence the impact of your

proposal.

Administration: The bidding process is often tied to a strict set of

rules and regulations, especially if its for a government contract.Submission dates and procedures, legislative guidelines and

protocols must be followed to the letter. Having a team that is

familiar with the intricacies of the bidding process will help you

avoid mistakes and unnecessary delays.

Getting experts with the bidding skills, experience and contacts to

work with you will provide you the leverage you need to stand out

among the line-up of other businesses all competing for the same

project. By allowing a team of reliable specialists to manage the fulltender process on your behalf, you can ensure that every step and

tactic is planned and executed in a way that will be most favourable

to your proposal. Contact a leading bid management team the next

time you see an interesting project that matches the capabilities of

your company, and see how much more effective, cost-efficient and

results-oriented your next bid can be.


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How Experienced Tender Writers Can

Benefit You And Your Business

Producing a bid (and winning it) can be one of the most important

ventures you could undertake for your organisation. Some

businesses define bidding as an integral part of their operations; in

fields such as construction or engineering, business income can

largely depend on the projects they are awarded. On the other

hand, some entrepreneurs see winning bids as an additional

method of securing growth and profit; being contracted for a project

means extra and steady source of work for the team.

Whether you submit bids as just another way to increase the

business bottom line or you see the next bid as your companys one

and only lifeline, it is important that you make your proposal the

best that it can be. In many ways, your company will be judged by

potential clients, business authorities and industry associates

solely based on your written proposal. As a business owner, youneed to put your best foot forward every chance you get to

represent, promote or introduce your company to anyone, in any

setting, and most especially within your target market. Thus, if you

want to produce a professional, compelling proposal to push your
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products and services, you need to hire the services of a highly

competent team of tender writers.

Business experts say tenders can be one of the most difficultbusiness documents to write. You need to be clear and concise even

when discussing points that may be too technical or very detailed.

You need to be compelling and convincing without being

promotional. You need to ensure that every statement could be

validated with a set of facts. The document should be about you,

but all topics should talk about the potential client at the same

time. Its a sales pitch, a business plan, a company valuation and a

subtle advertising campaign all rolled into one. Only a professionaltender writer should be able to pull off the right tone, style and

approach that can make your bid a winning one.

Aside from making the content believable and targeted to produce a

positive response from the reviewers, you also need to format and

present it in the most professional and impressive way possible.

From the design and layout to the paper stock and folders, every

little detail should all work towards enhancing your image as a

perfectly capable, reliable and highly competent company.

Additionally, how you submit and when you submit will also affect

your proposals rating. Bidding processes follow strict guidelines,

and you have to make sure every requirement and deadline is

followed accordingly. Hire a team of tender writers who have the

skills and experience in making winning proposals to make sure

you benefit from their expert guidance every step of the way, until

you achieve the next great deal for your business.
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How To Choose A Bid Writing Professional

Owning a DSLR camera does not automatically make a professional

photographer. In the same manner, someone who writes a blog

cannot just call himself a writing professional.

For a significant number of businesses, writing effective bids and

tenders is crucial to their success and survival in a competitive

environment. This is the reason why these important tasks cannotbe simply entrusted to just anyone. Some companies invest in

training some of their personnel to write bids, while others have

found it more convenient to retain the services of a bid writing

professional.

If it is your company's first attempt at bids and tenders, how do you

choose the right bid writer?

Writing a proposal is a straightforward endeavour, with selling yourcompany and its products or services as the primary goal. As such,

the bid writer should know how to write in a concise, clear and

persuasive manner. Your writer should have a firm grasp of

grammar and yet know that flowery words do not have a place in

writing bids and tenders.
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In order to put your business in a good light, the bid writer should

be able to take his or her time to know your business and what ithas to offer. He or she should be able to have a thorough grasp of

your company's profile, mission and values and this can be done by

communicating effectively with you and your personnel.

Because preparing bids and tenders is a competitive affair, it is

crucial to find a bid writer who has had extensive experience in

professional bid writingand has a high success rate. Also, it would

not hurt if the prospective bid writer has had previous experience inproject management. Prior experience in project management can

help the writer craft a more convincing project plan. Also, with their

prior experience, your prospective bid writer can share helpful ideas

which can help you make your campaign better and much more

effective.

In launching a bid and tender campaign, it is quite common for

companies to exhaust their available resources. By hiring an

experienced and competent bid writing professional, the companycan focus more on other important tasks without compromising the

quality of its proposals. This also ensures the quality of the bid and

tender writing which vastly improves the company's chance of

landing a project. This is why it is important to choose a bid writer

that has consistently delivered positive results.
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Power Up Your Proposal With The Help Of A

Bid Writing Professional

Effective writing can bring various benefits to a business. A

professionally written business plan can bring potential investors to

the table. Good copy can boost a brand campaign or a product

advertisement. Internal newsletters can increase motivation and

productivity in an organisation. Quality articles can increase trafficto and enhance the credibility of a company website. But perhaps,

the only piece of writing that can directly bring in funding to the

business is effective bid writing.

The bidding process varies greatly from industry to industry and

from business to business. Bidding as a computer equipment

supplier for a government organisation will have a different set of

regulations and protocols from submitting proposals to provide

website design services for a private company. Two companiesasking for the same services will list specific requirements that can

be very different from each other. Legislation, industry regulations

or business association rules can all affect the process of bidding.
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Despite the uniqueness of each bidding process, its important to

remember that decision makers will still be looking for the same

important factors: are you prepared for the job? Do you havesufficient resources, systems and capabilities to deliver what is

asked? Will you be the most effective, cost-efficient and reliable

team to accomplish the task? All these questions can only be

answered effectively with the help of a bid writing professional.

Hiring a bid writing specialist can significantly increase your

chances of being selected to deliver a contract. More often than not,

the potential client company will largely base their judgement of you

according to the bid or tender documents you submit. As theprimary ticket to winning the bid (or at least getting the reviewing

panels attention), your proposal should be as convincing and as

impressive as possible, and it should provide the best incentive and

rationale on why they should choose your offer among all other

options.

To ensure this, the right research is important so that you will be

able to align your core services with the needs of the potential

customer. Bid writing experts will know the writing approach, tone

and style to use that will make every statement sound purposeful

and believable. They will be able to draft an outline that will

strategically position the facts and solid arguments that will

support all your claims and statements. They can make the most

technical and detailed items a breeze to read, so that your reviewers

can take time to go through your whole proposal.

When it comes to writing tender,expert bid writingskills are power.Hiring the right bid writer is the right step you could make to win

that next lucrative deal.
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A Bid Writing Specialist Your Road To

Successfully Landing A Contract

In writing a successful bid, your company should be able to

communicate, in a clear and concise manner, its ability to fulfil the

needs of a particular project. Any company that has participated in

bids in the past knows that this endeavour may seem like a simple

task at first, but the truth is that in order to land a project, duepreparation should be made. More importantly, bid writing requires

a specific skill set to communicate effectively what a company has

to offer, its history, and its competencies to an organisation that

has made the call for bids.

Whether you have a specific person in your organisation tasked to

write the proposal or if you intend to hire a dedicated bid writing

specialist, there are several steps involved in writing a successful

proposal your bid writer should perform competently.

Before your bid writer starts writing your proposal, he or she must

start with careful research about the particular need the bid

intends to fulfil. In the same manner, the writer should have

adequate knowledge of your company and its products and services
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in order to show how your business can adequately respond to a

bid. Your bid writer's primary goal is to present your company and

its ability to fulfil the demands of a project.When formatting a bid, the specification set out by the contracting

organisation calling be followed to the letter as this simple task can

make or break the deal. Your bid writer should understand this

from the start. Also, he or she should know when the deadlines are

and know how to manage the writing process and give leeway for

review. Failing to meet these two simple yet important details can

spell rejection.

Often, your personnel may have the necessary knowledge to enable

your company to successfully win a project. However, they may not

have the required skills to write an effective proposal. Whilst there

are specific skills that a bid writer should readily possess, the field

of bid writing is continuously evolving. A competent bid writer

invests in updating his or her skill set with the latest techniques in

order to become more efficient in writing effective bid proposals.

Prior experience and a high success rate in writing proposals areother essential criteria in choosing a bid writer. However, if

submitting proposals is an integral part of your business and is

done on a regular basis, having one of your personnel undergo

training is a worthwhile investment. This means that you can

produce bids faster whilst ensuring that you can focus on other

important aspects of running your business.

Whether you choose the services of a bid writing expertor train one

of your own staff members, the person who writes your proposal is

an integral ingredient in the recipe for your business's success.
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Levelling The Playing Field With A Bid

Writing Service

Success comes not to those who recognise opportunities but to

those who know how to seize them when they arise.

In a competitive environment, successfully landing a project can

enable a company to stay afloat despite adverse conditions. This is

why having someone to write an effective bid proposal is crucial for

most businesses. However, not all businesses have the resources or

the personnel with expertise in writing bids. This, however, should

not hamper start-ups and small businesses from joining the fray

against larger and more established businesses. In order to

successfully land a project, they can get the services of a company

that specialises in providing bid writing services.

Writing proposals is a highly-specialised skill. While there is noarguing that there is no other person or entity that knows your

business better than you, not everyone is gifted with the talent of

writing. Some of your personnel may have the necessary technical

knowledge to make a campaign successful; however, they may not
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have the writing skills needed to portray your business, your

products or services, and your capacities in the best light.

Some may even argue that if a business regularly engages insubmitting bid proposals, it is then a good investment to train at

least one staff member to perform the task of writing proposals.

However, small businesses often do not have sufficient resources

and manpower to devote to this particular task. This might

overstretch a small business' resources.

Outsourcing the writing process to a professional bid writer can

greatly benefit a business. First, it gives the business leeway tofocus on other important tasks. Second, the chances for success in

winning a project gets a boost as bid writers bring with them the

necessary skill set as well as prior experience in crafting proposals.

This is because most bid writers have made this particular niche

their career and have invested heavily in upgrading their skills by

continuously learning and studying recent trends and techniques

which are crucial in writing winning proposals.

Also, most professional writers are flexible enough to work withbusinesses from a variety of industries, whatever their size may be.

Plus, with their experience, they bring invaluable insight which can

help you in structuring your proposal much better.

Several opportunities abound. However, many businesses fail to

seize them because of their failure to write well-crafted proposals.

While there is no sure-fire formula in writing a winning tender, an

experienced bid writer can increase the chances of a business

successfully landing a coveted project.


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Using A Tender Management Specialist To

Gain Competitive Leverage

There is more to successfully landing a project than writing a

compelling proposal. Seasoned business owners who have won their

fair share of bids will tell you that design, layout, formatting,

proofreading and printing are as crucial as writing a concise, clear

and straightforward proposals.

This is the reason why many companies retain the services of firms

that specialise in tender management. However, not all businesses

are alike. Each business has its own set of resources and personnel

and have varying needs that may be outsourced to another

company that specialises in bids and tenders. Some companies may

have one member of their team who specialises in writing proposals

whilst some companies may have a whole team that can write and

design a proposal. Whatever the case may be, there are severaladvantages to having an experienced company specialising in

tender management give your business an extra hand.
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First, outsourcing a particular task or a number of tasks gives a

business the opportunity to focus on other important areas of the

business. A bidding campaign can strain the resources ofbusinesses, particularly the smaller ones. Outsourcing these bids to

a firm that has the expertise ensures that the proposal is finished

within a given timeframe without hampering a company's

operations. Of course, the needs of a company can vary from those

of another. Some smaller businesses can simply have a tender

management specialist perform all the necessary tasks while bigger

companies with adequate resources can simply have the specialists

proofread their finished work.

Second, a specialist in tender management brings years of

experience to the table. This significantly reduces costly mistakes

which lessen the chance of a company successfully landing a

project. Also, it greatly helps to have someone look over a proposal

to check for any mistakes and suggest the necessary corrections. If

it is your business' first attempt at submitting a bid, you can

greatly benefit from the experience of a specialist in bids and

tenders.

Many bid and tender specialists are flexible enough to work with

companies big and small and those that come from a variety of

industries. Some are more than happy to provide the right options

in terms of controlthis means you can have as much or as less

input in terms of control regarding the project as you require.

Even businesses need a helping hand every once in a while. Instead

of navigating the murky waters of bids and tenders by yourself, whynot enlist the help of a firm that specialises in tender management?


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One Foot In The Door Get Shortlisted With

The Aid Of A Pre-Qualification

Questionnaire Expert

Winning a contract from a private or public organisation is no small

feat for a business. With all the associated steps and the time and

effort required for successfully landing a contract, such investments

are rewarded handsomely in terms of profit and the stability they

bring to any company.

For any organisation that calls for bids for a particular project or for

accredited suppliers, it is necessary to institute specific parameters

to ensure that the winners can perform a project or deliver products

according to a set of standards. To separate the proverbial wheat

from the chaff, public institutions and some private companies

require bidders to complete a Pre-Qualification Questionnaire or

PQQ.

For businesses that make their first foray into the world of bids and

tenders, the PQQ may seem deceptively simple. However, the PQQ

is the first hurdle any business must overcome to successfully win

a contract. It is used by most public institutions and some private

organisations to narrow down their prospective candidates,
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especially when many businesses have signified their interest for a

particular project. More than being a questionnaire, the PQQ is an

avenue for a business to show its financial health and ability toperform the task at hand. In other words, it is a tool to make your

business stand out from the competition.

After the deadline for the submission for PQQs, these documents

will undergo the scrutiny of evaluators. After narrowing down the

list of prospective candidates, the organisation calling for bids will

then send Invitations to Tender (ITT) to the chosen few

organisations that have successfully met its criteria. Whilst this

may not exactly be a victory in itself, for a business competing for acontract, this increases its chances of winning the bid.

Writing PQQs and tenders is a specialist niche that most

organisations may not have the expertise or experience to

successfully excel in. Also, time is a crucial factor, so if you appoint

just any person in your workforce to complete this task, he may not

be able to complete the task of filling out a PQQ on time on top of

his regular tasks. Luckily, businesses can outsource this task to

specialist firms that bring experience and expertise to the table.

This, in turn, ensures that a business organisation can compete for

a particular contract without compromising the performance of

other tasks which are essential to running a business.


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Invest In Your Business With Tender

Training

A proposal that is well-written can open doors of opportunity for a

business, whether it is in the public or private sector. However,

writing bid proposals is a task that cannot be easily performed by

just anybody. As a valuable tool for your business, proposals

should be written in a concise and informative manner but at the

same time avoiding flowery words which are among the commonpitfalls novice writers fall into.

Some businesses have successfully outsourced this particular task

with a great rate of success. However, if your business regularly

engages in bidding for contracts, having one of your personnel

perform the task of writing proposals can be a cost-effective

solution for your business.

It is quite often that businesses have a particular person with theright technical knowledge and skills to write a winning tender.

However, they may not have the experience or the knowledge to

write a proposal that adequately meets the guidelines of contracting

authorities. Having a person from your team undergo tender

training can give them the necessary knowledge, skills and
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confidence to write a well-written proposal to give your business a

leg up against the competition.

For novices, a beginner tender training course will help thembecome acquainted with topics like the necessary format,

terminology and writing techniques in crafting effective proposals.

Of course, a firm grasp of basic grammar is a necessity, but other

than that, a person can acquire the skills necessary to write

proposals.

Perhaps, you have a particular person or team tasked to prepare

proposals. They, too, can undergo a refresher course so they canupgrade their skills and increase the chances of your business

landing a contract. Aside from going through the basics of tender

writing, intermediate and advanced courses can equip your

personnel with the latest techniques and tips that have become

highly favoured by public and private contracting organisations.

Previous success in winning contracts is no guarantee of continued

success. As public and private institutions fine-tune their

requirements and as your competition upgrade their bid writing

skills, so should your business and your personnel.

People often mistake the ability to write for something that people

are born with. However, armed with a few basics, just about any

person can learn to write winning tenders if they take it upon

themselves to truly learn the peculiarities of this kind of writing and

find a goodtender training provider.
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Tips On Writing Effective Bids And Tenders

In life, the only way to grow further and attain more success is by

taking on bigger challenges. This is especially true in the world of

business. However, successfully bidding for a contract from a larger

corporate client is definitely not easy and requires meticulous care

and preparation. There are a variety of things that you have to

watch out for when attempting to create a partnership with anotherbusiness, and of the most important elements in this process is

yourtender or bidproposal.

People commonly interchange the words bids and tenders, but they

are not exactly the same thing. However, they do have the same

goal and that is to convince a potential client to outsource some

services to the company. As such, how the document is written or

worded plays a very big role in the future success of the company.

To help small business owners create a highly persuasive bid

proposal or tender, listed below are a few tips on writing these all-

important business documents:

Make sure to address the requirements stated in the Invitation to

Tender or ITT: Whenever a company seeks to outsource some
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services, they will always include a set of guidelines that interested

partners must adhere to when writing their bid or tender proposal.

These requirements include important considerations such asmaterials to be included in the proposal (financial history, timelines

for the project, etc.) as well as minor conditions like formatting, font

type or size, and length of document. Whether it is a major or minor

requirement, however, it is important to follow these guidelines

carefully as they will still have some bearing during the evaluation

process.

Be concise:Business documents should not read like a novel. While

it may be tempting to write elaborate passages on how partneringwith the company will be beneficial to the client, its still better to

just get straight to the point. This sends a stronger message to the

client company you wish to work with and prevents your proposal

from becoming laborious to read.

Tailor your proposal to your clients needs: Since you are trying to

convince the client to choose your company, it only makes sense

that you place great emphasis on how you can help them. Clearly

show how the company is better than the competition but also

avoid making up false information to make your company look

good.

Dont forget to establish your companys identity: In the quest to

convince the client, a bid proposal may end up talking too much

about the client and less about the company offering its services.

Make sure to leave an impression; after all, clients may not be

willing to work with a new company they have never heard of beforeor worse, one that is forgettable.

what a bid management service brings to the table

Documents