west london waste authority audit committee...

WEST LONDON WASTE AUTHORITY

AUDIT COMMITTEE

Report of the Treasurer and Director

19 March 2014

General Update

SUMMARY

This report provides the Committee with an update on general finance and governance matters.

RECOMMENDATION(S)

The Authority is asked to:-

1) Note the year end timetable for financial close

2) Note the updated risk register (Appendix 1)

3) Note the updated governance action plan and finance action plan (Appendix 2)

4) Note the procurement of internal audit services

5) Note the progress on internal audit actions (Appendix 3, Appendix 4)

1. Introduction – This report covers a range of issues relevant for audit committee consideration and particularly pertinent to the JWMS policy objectives of delivering good value and meeting legislative requirements.

2. Financial Year End timetable – The table below highlights the key elements of governance in relation to the approval of the Statement of Accounts for the year ending 31 March 2014. The signed audited accounts have to be published by the 30th September 2014.

Audit Committee

Item Authority Item

18 June 2013/14 Draft Accounts including the Annual Governance Statement

Internal Audit Annual Report

27 June No items in relation to Financial Year end

10 September 2013/14 Audited Accounts (approve and recommend to Authority)

External Auditors Management Letter

19 September

2013/14 Audited Accounts (approve)

The June meeting will offer the opportunity to consider the Draft Statement of Accounts. This is the document that will be provided to the external auditors when they commence their final audit work. It contains the Annual Governance Statement which identifies the Authority’s responsibilities and provides a self assessment of the effectiveness of the framework of controls and processes.

It is intended to bring the annual internal audit report to the June meeting to consider the progress on actions from internal audits during the year. This is currently being discussed with our internal auditors.

The September meeting will consider the final audited statements together with the External Auditor’s Management Letter which will outline any key issues. The Audit Committee will be asked to recommend to the Authority, approval of the Statement of Accounts.

It should be noted that during February the external auditors, Deloitte, commenced their audit by reviewing records, process and changes since last year.

In terms of the practicalities of producing the accounts, detailed operational timetables and guidelines have been produced and distributed to relevant staff. The Finance and Performance team's work over the coming months will ensure draft accounts and all working papers are ready by the close of play on Friday 23rd May - in time for Deloitte’s main audit visit during on 27th May to 6th June.

3. Risk Register - The Authority maintains a risk register which sets out the main risks to which the Authority is exposed and the actions management is taking to mitigate those risks. This is a standing item on the Agenda of the West London Waste Officer meetings where the risks are reviewed.

Appendix 1 provides the latest risk register which was updated at the Officer’s meeting in February.

The key changes are:

• Item 7 (Green risk) – this risk has changed from Amber to Green as a result of the WLRWS contract reducing the need for agency staff by transferring the risk of running transfer stations to the contractor

• Item 23 (Green risk) – This is a new risk around the financial control / management of the WLRWS contract. A number of mitigating actions are in progress including independent validation of the payment mechanism and accounting treatment

4. Corporate Governance Action Plan and Finance Action Plan – These plans identify a significant number of actions and during the year there has been considerable progress towards implementing them and many are now complete. Updated plans can be found in Appendix 2. There are a limited number of actions awaiting progress or outstanding and the timescales for completion are included in the plan.

5. Tender of internal audit services – In order to ensure value for money and the delivery of a service that meets business requirements, the internal audit service is being re-procured through a competitive process.

A tender specification will give bidders details of the services to provide, the evaluation criteria and the bidding process. As the value of the service is expected to be in the region of £150,000 over 5 years (3 years plus option for 2 more), OJEU tendering is not required. Therefore to encourage a response, both Partnering Boroughs and commercial businesses participating in a local government procurement club (Crown Commercial Service) have been invited to bid for the service. The closing date for bids is 21st March.

It is expected that the internal audit plan for the coming 3 years year will be developed as part of an initial risk assessment by the winning bidder. Key areas highlighted by Authority Officers include budget management, fixed assets, IT and contract management - these will be factored into the risk assessment for early review.

6. Internal Audit recommendations – There are no new internal audit reports for this meeting to consider, however during the year internal audits were undertaken in relation to 5 activities. The KPIs reported to the Authority meeting provide the relevant manager’s views of progress on any recommendations marked as significant. An extract of the KPI information is provided in Appendix 3.

Our internal auditor’s position statement for February is provided in Appendix 4. It should be noted that their re-rating assurance will be updated after satisfactory follow up evidence is received.

7. Financial Implications – The financial implications are considered as part of this report

8. Legal Implications – There are no legal implications as part of this report

9. Impact on Joint Waste Management Strategy – The financial and governance matters are particularly pertinent to the following policies within the Joint Waste Management Strategy.

Policy 7: The West London Waste Authority and constituent Boroughs will seek to provide waste management services that offer good value, that provide customer satisfaction and that meet and exceed legislative requirements. Policy 8: The West London Waste Authority and constituent Boroughs will work together to achieve the aims of this strategy and are committed to share equitably the costs and rewards of achieving its aims.

Contact Officers

Jay Patel, Head of Finance 020 8814 3040

[email protected]

Ian O’Donnell, Treasurer 020 8825 5269

[email protected]

Jim Brennan, Director 020 8814 3040

[email protected]

Barry Lister Senior Assistant Director 020 8814 3040

WEST LONDON WASTE AUTHORITY – RISK REGISTER – February 2014 Appendix 1

Ref Risk Area Analysis of Risk Assessment of Risk

Rating Management Actions

Implemented or Planned

Assessment of Risk

Rating Responsible Officer

Impact Probability Impact Probability

1 Failure to review and update the Joint Waste Management Strategy

(a) Relationship with boroughs deteriorates

5 3 15 (AMBER)

Outline Strategy to be produced, further workshop with boroughs September 2014

5 1 5

(GREEN) Director

(b)Failure to divert waste from landfill

5 2 10

(AMBER)

Residual Waste Contract now mobilised.

5 1 5

(GREEN) Director

(c)Failure to meet recycling/composting targets.

4 3 12 (AMBER)

Waste Minimisation Action Plan Reduced costs to boroughs and trade for recycling

4 2 8 (Green

) Director

2 Impact of Regional Spatial Development policies and Mayor’s strategy on future services

Failure to comply with requirements of Mayor’s Waste Strategy

5 3 15

(Amber)

Adoption of EPS metric to be progressed April 2014 5 1

5 (GREEN)

Director

3 Government targets and legislation

Policy and targets on climate change mitigation

5 4 20 (RED)

Monitoring proposals, responding to consultations, reviewing as part of new disposal contracts. No current proposals

5 1 5

(GREEN)

Director

4 Waste treatment and disposal contracts

(a)Poor contractor performance

5 3 15

(AMBER)

Regular meetings with contractors. KPI’s to be monitored. Documented strategy for monitoring contracts to be developed

5 2 10

(AMBER)

Senior Assistant Director (Operations)

(b) Financial failure of contractor(s)

5 3 15(AMBER

)

Regular financial health check of existing and new contractors.

5 1 5(GREEN)

Head of Finance and Performance

5 Changes to Waste flows

Increased or decreased tonnages for treatment or landfill

5 3 15

(AMBER)

Regular monitoring of waste flows. Liaison with boroughs for service changes

5 1 5

(GREEN)

Senior Assistant Director

6 Recruitment and Retention of staff

Service delivery, contract management, and long term planning would be affected

3 3 9

(AMBER)

Staff development policy to be developed Succession planning to be considered

3 2 6

(GREEN)

Director

7 Temporary Workers

Risk that we do not comply with parity pay legislation

3 5 15

(AMBER)

A “pay between assignments” contract in place with Agency. New contract not yet signed. Number of agency staff reduced significantly following mobilisation of WLRWS

3 2 6(GREEN)

) Head of Finance

contract

8 Absence Management

High level of absence places additional cost burdens on the Authority

3 5 15(AMBER

)

Monthly meetings held between Director and Managers. .Figures to be revised post TUPE transfer

3 4 12

(AMBER) Director

9 Financial processes

(a)Potential internal fraud (employee or contractor)

4 2 8(AMBER)

Internal audit plan in place Documented policies and procedures Segregation of duties. Robust arrangements in place to control payments and assets. Processes in place for the monitoring of ad hoc contracts, contract management and negotiations. Whistle blowing policy. Contract Standing Orders.

4 1 4(GREEN) Treasurer WLWA

(b)Financial market risks

4 5 20(RED) WLWA

4 1 4 (GREEN

) Treasurer

Poor rate of return on money deposits or loss of monies

Treasury Management Strategy adopted at December meeting. Risks to be re-evaluated

(c) Unforeseen financial costs not covered by balances

4 4 16

(AMBER)

In year under spend has improved position. £1m Contingency sum agreed in 2014/5 budget for WLRWS contract

4 2 8 (GREEN)

Treasurer

10 Incorrect payments to contractor and/or boroughs

Risk that a payment is made either to the wrong company or for the wrong amount

4 3 12

(AMBER)

Robust arrangements in place for checking contracts and invoices. Segregation of duties between authorisation and checking of payments.

4 2 8(GREEN) Head of Finance

11 IT Security Loss of data

5 3 15

(AMBER)

Daily backup tapes, but no off site back-up. New ICT provider appointed and implementation plan being

5 2 10(AMBE

R) Head of Finance.

developed. Virtual servers will be used. Internet use policies to be written

12 SAP Finance System

Inflexible SAP roles which has led to significant operational problems. Shared banking arrangements. Level of Harrow finance systems

5 3 15

(AMBER)

. Independent finance system to be in place by April 2014, however access to SAP to be retained for completion of statutory accounts. .

5 2 10

(AMBER) Treasurer

13 Authority decisions based on inaccurate or incomplete information

Information not presented in a clear format outlining risks/benefits or omitting key information

5 3 15(AMBE

R)

Process in place for report, review and checking of any financial data by Officers. Boroughs are consulted on all draft papers for financial and technical comment. Protocol for handling conflicts of interest involving Members and/or

5 1 5

(GREEN) Director

Officers.

14 Financial Management

Budgets are not adequately prepared or costs increase beyond available balances Risk that processes and procedures do not effectively pick up changes in costs

5 2 10

(AMBER)

Budget processes reviewed and demonstrating consistency. New financial regulations. PAYT and FCL adequate.

5 1 5 GREEN Treasurer

15 Insurance Insufficient/inadequate cover to meet the costs of future claims

5 3 15

(AMBER)

Claims spreadsheet monitored. Cover to be reviewed again in quarter 3 to reflect changes to operations. Concern over increased premiums for waste plants nationally

5 1 5(GREEN)


16 Business Continuity Planning

Loss of one or more transfer station or waste treatment facility

5 2 10(AMBE

R)

Prepare an emergency plan to deal with business interruption by April 2014. Security arrangements in place at all sites.

5 1 5(GREEN)


17 Environment Environmental 5 2 10(AMBE Actions as 5 1 5(GREEN) Senior

al Risks damage caused by Authority Activities

R) identified by external inspections completed in a timely manner

Assistant Director (Operations)

18 Reputation Perception of the performance of the Authority by service users, boroughs, government departments and inspectorates

5 3 15

(AMBER)

Audit Committee established. Internal and external audit Governance Framework Key performance indicators to be reported to the Authority Regular meetings with boroughs

5 1 5(GREEN)

Director

19 Health & Safety

Risk of injury to staff or public visitors to Authority sites

5 2 10

(AMBER)

Specialist Health and Safety Advice from LB Hounslow. Actions as identified by external inspections completed in a timely manner

5 1 5(GREEN)


20

Access

database for

Loss of key member of staff would make it very difficult for us to manage our

5 2 10 (AMBER)

Documented procedures for updating extracting

5 1 5 (GREEN)

Director

wasteflows

reconciliation process/update waste dataflow, data information

information. Access databases notoriously difficult for others to update/manipulate code

21

Cashflow for

Capital

Contribution

s for

WLRWS

contract

3 day turnaround time for calling down funding from boroughs and payment to SITA

5 4 20 (RED) Loan agreement complete. Increase in reserves to be considered First payment successfully made.

4 3 12 (AMBER)

Treasurer

22 Victoria Road HRRC Site

Failure of Hillingdon to meet the full costs of operating this site

4 3 12 (AMBER)

Full payment agreed for 2013/14. Negotiations for operation by Hillingdon from 1/4/15 in progress

4 3 12 (AMBER)

Director

23 Financial Management and Control of SITA Contract

Failure to properly validate payment requests from SITA and ensure they are in line with the complex payment formulae within the contract

4 3 12 (AMBER)

Have appointed auditors to validate the SITA payment model and provide advice on operational control mechanisms - which will be implemented

3 2 6 (GREEN)

Head of Finance

Risk Register Impact and Probability Classification

Service disruption Financial Loss Reputation Failure to provide statutory service/meet legal obligations

People

Extreme 5

Total failure of service Over £5m National publicity > than 3 days.

Resignation of leading member of chief

officer

Multiple civil or criminal suits.

Litigation, claim or fine above £5m

Fatality of one of more clients/staff

Very high 4

Serious disruption to service

£500k-£5m National public or press interest

Litigation, claim or fine £500k-£5m

Serious injury. Permanent

disablement of one of more clients/staff

Medium 3

Disruption to service £50k-£500k Local public/press interest

Litigation, claim or fine £50k-£500k

Major injury to individual

Low 2

Some minor impact on service

£5k-£50k Contained within department

Litigation, claim or fine £5k-£50k

Minor injuries to several people

Negligible 1

Annoyance but does not disrupt service

< £5k Contained within unit/section

Litigation, within claim or fine less than £5k

Minor injury to an individual

Select the highest category to score the risk. Likelihood Classification for an Event Occurring In a Given Year 5. Almost Certain – Expected to occur in most circumstances (>80%) 4. Likely – Will probably occur in most circumstances (51%-80%) 3. Possible – Fairly likely o occur (21%-50%) 2. Unlikely – Could occur at some time (6%-30%) 1. Rare – May occur only in exceptional circumstances (0-5%) Risk Rating/Scoring = Impact*Likelihood

Prioritisation of Risks

20-25 (Red)

Those risks requiring immediate management and monitoring

9-19 (Amber)

Those risks requiring management and monitoring but less time critical

1-8 (Green)

Those risks which require ongoing monitoring

Appendix 2 Code of Corporate Governance

Action Plan Update February 2014

Code Reference Action By Whom When Update

4.1 Publication of an annual Business Plan Review and update of Joint Waste Management Strategy

Director Director

September 2013 June 2014

Complete Proposed new date December 2014 to allow consultation with new administrations

4.5 Development of Complaints Procedure

Head of Finance October 2013 Completed

4.8 Development of

1) Officer Code of Conduct

2) Member code of Conduct and Protocol on Officer/Member relations

3) ICT Code of Practice and Protocols on ICT use for Officers

4) ICT Strategy

5) HR Policies and Procedures

HR Support Clerk Head of Finance Head of Finance HR Support

October/December 2013 October 2013 September 2013 October 2013 December 2013

Completed Completed Under development revised date April 2014 Complete 6 policies agreed with GMB 3 March

6) Equal Opportunities Policy

7) Communication Strategy

8) Information Governance Framework

9) People Strategy for recruitment, succession planning and flexible working

HR Support Director Head of Finance HR Support

December 2013 December 2013 March 2014 December 2013

Agreed with GMB as working draft for review Complete Complete Under development

4.18 1) Maintaining an effective performance management system

2) Implementing a Development Programme including individual training and development plans

Director HR Support, then manager

December 2013 September 2013

Draft to GMB for consultation March 2014 Included above in performance management system

4.20 1) Developing a Freedom of Information Act Publication Scheme

2) Development of an Information Governance Policy

Monitoring Clerk Monitoring Clerk

September 2013 September 2013

FOIR are managed for the Authority by Hounslow Committee Services Complete

4.12

1) Financial Regulations Head of Finance September 2013

Complete, but need to be reported to March 14 Authority meeting for formal adoption

Appendix 2 continued

Corporate Governance – Finance Action Plan

Outstanding items

Item Description Progress By whom When

18 New computerised accounts system for the Authority

Project plan to be prepared and identification of appropriate system

Interim Head of Finance

Agresso project now active with test system expected to be available early March

21 HR Policies HR support developing policies to be agreed with unions. A project plan agreed for delivery by December 2013 of a complete suite (approx 60 policies)

HR support and Finance

Six additional policies agreed with staff side March 2014

27 Fixed Asset Register

Complete review of the fixed asset register, documentation and reconciliation to SAP


Work nearing completion

43 HRRC sites to go cashless

To take effect from April 2014


On Track

44 Provision of Internal Audit Services tender

Invitations to tender sent out February 2014


April 2014

45 Development of new KPI for 2014-15

Standard KPIs recommended, contractual KPIs to report to be identified/agreed

Complete

46 New HR system Implementation in progress for go live in April 2014

April 2014

47 ICT Improved connectivity and security to be in place by April 2014

April 2014

Completed items

Item Description Progress By whom When

1 Set up of Audit Committee

Terms of reference and proposal to set up an Audit Committee to provide greater over sight of financial and governance


Complete – 1st Meeting held on 19 July 2013 Independent Member recruited

matters 2 Meetings with internal

and external audit held • Overtime Audit 3 month

review now complete.

• A progress report on financial processes is due. Contract Audit to start in April 2013.

• Internal audit plan for 2013-14 in place.


Cash and Contract Audits complete to be reported to January meeting External Audit complete.

3 Petty Cash Now fully reconciled and new procedures put in place to ensure regular reconciliation


28 Feb 2013

4 Procurement card Procurement card now available at HQ on trial basis to reduce the need for Petty Cash and to make it easier to purchase

• spare parts for plant/machinery online

• road tax for vehicles

• travel tickets

• stationery and other small value items where an invoice would be costly to process.

Helen Smith

16 April 2013 August 2013 Two further cards now in place for Transport Avenue and Victoria Road Transfer Stations. This has reduced the requirement for Petty Cash.

5 Overtime – Internal Audit Report

New approval processes and monitoring put in place with effect from 1 March 2013.

Jim Brennan

Update report discussed at Audit Committee on 19 July 2013. November2013 – Overtime still remains too high at Victoria Road due to the coverage required for the CA Site. Recruitment has been completed for posts as this site will be standalone as of January 2014.

6 Recruitment/Agency staff

New approval process for the recruitment of both permanent and agency staff. This requires the approval of the Treasurer and Director. Agency staff will be agreed for no longer than 12 weeks, after which point there will be an automatic review.

Jim Brennan

Ongoing process which is not entirely embedded yet although the use of agency staff is closely monitored on a weekly basis.

7 Purchase Orders All purchase orders are reviewed by the Interim Head of Finance and where appropriate challenged. Investigating the possibility of more staff


Ongoing. Purchase orders have not been raised for expenditure against major

having access to SAP for improved accountability.

contracts because these suppliers have not been correctly set up within SAP by Harrow.

8 Payment of invoices Improvements to checking processes have been put in place – particularly around transport and disposal invoices.


31 March 2013. August 2013 - Payment within 30 days currently at 92%

9 New chart of accounts for 2013-14

This is now agreed and is in place to take effect from 1 April 2013. The new structure will provide greater transparency of the transport and disposal costs which represent the Authority’s largest area of expenditure.


31 March 2013

10 Financial Regulations These were last reviewed in 2001. This will be completed and submitted to the Authority or proposed Audit Committee for adoption by September 2013.


Provided to the September Audit Committee.

11 Job Descriptions A review of all job descriptions within the finance team is taking place with revisions to those of the Head of Finance and Performance together with the Senior Accountant.


Complete.

12 Whistle Blowing Policy

Draft policy in place for adoption at the earliest opportunity. Currently with the unions.

Jim Brennan

In place – August 2013

13 Payroll Improved payroll information secured to enable better budget monitoring moving forward.


Feb 2013

14 Sickness management

Improved reporting format now in place and monthly meetings to be held with managers to discuss progress made since last meeting. Training session undertaken for managers with second one planned to include union representatives.

Jim Brennan

Ongoing Nov 2013 Average number of sick days is now down to 14.3 days compared to 20 days at its peak.

15 Debtors Monthly review now undertaken by Interim Head of Finance. As a result there has had to be some write off of debt, detailed later in this report. New process put in place to credit check customers prior to allowing them to open an


Debt of £1.2 M in January 2013 now reduced to £70K

account. 16 Creditors New supplier form put in

place to ensure that they are bona fide companies and we have full contact details.


Complete. August 2013 Revised process for checking changes of addresses/names in Place.

17 PAYT reconciliation between income and expenditure

This exercise has identified a number of issues which have now been resolved.

Interim Head of Finance 2013

March 2013

19 Code of Governance

Draft prepared for discussion at Audit Committee and then to be agreed at September 2013 meeting alongside Annual Governance Statement


Dec 2013 report on this agenda

20 Single Status HR support recruited and project plan agreed by WLWA.

HR support and Finance

Implemented 1 Nov 2013

22 Consultation on restructure of finance and admin teams

Consultation completed in May 2013 with implementation from 3 June 2013

Director and Interim Head of Finance

Complete

23 Key performance indicators

An initial draft of KPI for the Authority has been prepared with further work to be undertaken. To be shared with the Authority in September 2013


Nov 2013 – KPI’s shown as part of Budget Monitoring Report.

24 Risk Register Regular reviews of RR now put in place which is discussed at WLWA Officer Meetings every six weeks.


April 2013 August 2013 – Risk Register process reviewed at Audit committee on 19 July.

25 Savings Workshop held with budget holders and Treasurer – identified £942K of potential savings


Monitoring now taking place.

26 Trade Waste Accounts

Database information cleansed at all sites – Distribution of documented Terms and Conditions for the disposal of waste at our sites


Completed in August 2013

28 Budget Process Development of budget process which has been agreed by WLWA officers


Draft budget report on this agenda

– First draft to be discussed at September 2013 meeting

29 Trade Waste Accounts – Terms and Conditions

Completed Interim Head of Finance

August 2013

30 Treasury Management Strategy

The Authority is required to publish its own Treasury Management Strategy

Treasurer Approved by the Authority December 2013

31 Budget 2014-15 Budget challenge session Interim Head of Finance

Completed on 25 October 2013

32 Budget monitoring model for waste and disposal costs

Model developed to compare SAP data with data waste flows available from waste database

Mgt Accountant

Completed November 2013

33 Internal Audit programme

Cash and contracts audits completed in period. Review of Data Security and Assets still to be complete


Update provided as part of Internal Audit Report – Jan 2014

34 ICT Strategy Draft Strategy prepared Interim Head of Finance

Agreed at December Authority Meeting

35 Complaints procedure

Written and published on website


September 2013

36 Recruitment to Head of Finance and Performance

Initial campaign completed in November 2013


Jay Patel started January 2014

37 Review of pensioner payroll

To ensure that proper processes are in place to ensure that payments are due


Completed September 2013

37 Goods receipted/invoice received account

This account held a number of suspense items which have now been cleared and is part of monthly processes

Management Accountant


38 Site managers to raise own purchase orders

To improve internal controls and separation of duties



39 Budget 2014-15 Budget build for 2014-15, review of growth, savings and impact of procurement


Budget agreed at January Authority Meeting

40 Insurance Review The procurement will require a reduced insurance commitment. Harrow insurance team reviewing


Completed December 2013

current/proposed levels of cover

41 Cash Reconciliation Review with Harrow

Full understanding of methodology and checking of processes


Completed December 2013

42 Bank Account to be opened

Bank account with HSBC now operational


Completed February 2014

Appendix 3

WLWA Internal Audit work 2013/14 – Position Statement 20/02/14 Appendix 4

2012/13 Plan

Review Date of Final

Report

Assurance

Rating

% Controls

Operating

Recs

Made

Recs

Agreed

Date of

Follow up

Memo

Re-Rating

Assurance

Follow up Position

Overtime 04/03/2013 Red/Amber 54% operating

4% substantially

29% partially

13% not operating

5 high

3 medium

5 high

3 medium

15/08/2014 Amber 2 implemented

3 part implemented

3 not implemented

Income &

Expenditure

25/04/2013 Red 39% operating

6% substantially

22% partially

33% not operating

18 high

14 med

4 low

18 high

13 med

4 low

31/10/13 Amber/Green 28 implemented

1 part implemented

5 planned

2 not implemented

Joint Waste

Strategy

10/05/2013 Amber/

Green

60% operating

15% substantially

15% partially

10% not operating

1 high

3 medium

1 high

3 medium

Follow up

due June

2014

This follow up would normally

have been undertaken in

November 2013 but has delayed

until June 2014 as agreed actions

not yet due to be implemented

2013/14 Plan

Review Date of

Final

Report

Assurance

Rating

% Controls

Operating

Recs

Made

Recs

Agreed

Follow up

due to start

Re-Rating

Assurance

Follow up Position

Contract

Management

21/10/2013 Red 27% operating

9% substantially

15% partially

49% not operating

21 high

21 medium

2 low

20 high

19 med

2 low

21/02/2014

In progress

Cash/ Receipts

30/10/2013 Amber 70% operating

4% substantially

13% partially

13% not operating

7 in total

3 high

3 medium

1 low

3 high

3 medium

1 low

30/05/2014

Payroll 12/13

key control

9/7/14 Green 81% of the

elements of the

5 in total

5 medium

4 medium

1 awaiting

9/12/13 Green 3 implemented

1 part/in progress

review controls were

operating

4% were

substantially

operating

15% were partially

operating

outcome of

project

before

agreement

1 planned

Treasury

Management

12/13 key

control review

15/7/13 Green 72% of the

elements of the

controls were

operating

11% were

substantially

operating

17% were partially

operating

6 in total

5 medium

1 low

5 medium

1 low

19/11/13 Green 5 implemented

1 part/in progress

Other Core Financial Systems

Accounts Payable – walkthrough test to confirm key controls operating.

Accounts Receivable - walkthrough test to confirm key controls operating.

NB Core financial systems are reviewed on a three year cyclical basis as agreed with the External Auditors.

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