wellpartner - athenahealth · web viewproduct description this is a standardized integration...

Wellpartner 340B Hospital Integration Packageathenahealth, Inc.Last Updated: January 2019

Wellpartner

Project Overview Product Description

This is a standardized integration between athenahealth and Wellpartner. With this integration outbound automated reports are sent to Wellpartner to support the 340B Drug Discount Program.

Project InformationPlease fill the following to the best of your ability. While not all contacts are required, you should be able to submit at least two contacts at the onset of a new interface project.

General Information

athenahealth Practice Context ID

athenahealth Customer Success Manager Name

athenahealth Customer Success Manager Information

Event Number (provided by Interface Project Manager, for internal athenahealth tracking)

www.athenahealth.com athenahealth, Inc. Confidential and Proprietary 2

http://www.athenahealth.com/

Wellpartner

Contact Role Details

Project Business Contact

Responsible for overall success of the project

Name:

Phone:

Email:

Project Interface Contact

Interface expert, responsible for continuing interface support

Name:

Phone:

Email:

Project IT ContactNetworking and security expert, responsible for overall connectivity

Name:

Phone:

Email:

Vendor Contact #1 Role:

Name:

Phone:

Email:

Vendor Contact #2 Role:

Name:

Phone:

Email:



Wellpartner

Interface Package Overview Technical OverviewThird Party

System Wellpartner

Interface Type Outbound Automated Reports

Schematic

Integration Package Hospital

Format 340B Eligibility Data Files

Frequency of Data Transfer Daily (Outbound Automated Reports)

Connectivity SFTP (Outbound Automated Reports)

Workflow Overview Athena and Wellpartner have defined 340B eligibility data files that will be sent via an

automated report.

Use CaseThe 340B Drug Discount Program is a federal government program that requires drug manufacturers to provide outpatient drugs to eligible health care organizations "covered entities" at significantly reduced prices. This integration enables reporting for athena clients who use Wellpartner to report for the 340B program.

Restrictions Requires integration with athenaNet

Please work with your Wellpartner and athena Customer Success Manager to fill out the below information. Please return the completed worksheet in an encrypted email. If you are unsure how to send this worksheet in an encrypted email, please contact your athenahealth Customer Success Manager.


athenaNet

Wellpartner

Outbound Automated Reports


Wellpartner

Integration Solution OverviewReport SelectionPlease select each report type outlined below that applies to your request.

Wellpartner 340B Encounter File Wellpartner 340B Prescriber FileWellpartner 340B DFT File – Clinic *Alpha Wellpartner 340B DFT File Visit Charge – Hospital *AlphaWellpartner 340B ePrescribe File *Alpha

Outbound Data File Delivery Preload (Backfill)An additional option is for athenahealth to generate and send a file (or files) containing historical data. This would be done just as the recurring feed starts, covering a period up until that point. Please note that backfill availability is dependent on the report having a date filter, and therefore may not be available or applicable for all reports.

Yes – This project requires a backfill. No - A backfill is not needed.

If a historical backfill is required, please complete the below information; 1. Which dates do you want the information delivered for? 2. Which files need to be included in the backfill?

Mapping Tables:Provider Field MappingsThe “Wellpartner Provider Field Mapping” table must be completed within your athena tablespace. The table can be found via the following pathway: Gear>Admin:Practice Manager>Custom Report Mappings, and must have the following information completed prior to transmitting data: a. Provider – Required b. Effective Date – Required c. Termination Date – Optional d. Dedicated Flag – Optional (1 = totally dedicated, 0 = any other providers)

Wellpartner excluded location The “Wellpartner Excluded Locations” mappings must be completed within your athena tablespace. This mapping determines which departments should be excluded from the encounter and ePrescribe reports. The table can be found via the following pathway: Gear>Admin:Practice Manager>Custom Report Mappings, and must have the following information completed prior to transmitting data: a. Department – Required



Wellpartner

Additional CommentsPlease use this section for any additional questions or comments related to this integration.

Scope Approval

I, , agree to the interface design as described here in this document.

Position:

Date:



Wellpartner

Delivery ConfigurationProduct Description

The Outbound Data File Delivery offering is the delivering to a third party of an existing custom report or Report Builder report that already exists in athenaNet. Please consult your Technical Project Manager or Customer Success Manager for more information about the development of the report. Reports can be delivered as frequently as once per calendar day and connectivity must be FTP hosted by the receiving system.

Connectivityathenahealth will need to establish connectivity to a third-party FTP server as a secure method of transfer for electronic data. athenahealth will initiate outbound connections to a third-party or client-hosted SSH2 server. Once the SSH tunnel is established we can exchange files locally using FTP. Please complete the following table with the connectivity information:

Locally Hosted FTP Information

FTP Type SFTPFTP over VPN*

IP address or URL of FTP server sftp-global.services.wellpartner.com

Public Port of FTP Server 22

FTP Username athenahealth

FTP Password (12-20 characters) Please send separately in an encrypted email

File Path to FTP Directory

* Please note that if FTP over VPN is being used, and the receiving system does not have an existing VPN tunnel with athenahealth, then the VPN Connectivity Worksheet must be completed as well. This can increase the project timeline by several weeks. If there is an existing VPN, the athenahealth interface project engineer will require the peer IP of the tunnel.

Report ConfigurationThis section contains information about the delivery cycle, data file configuration and delivery options for each Wellpartner Automated Report. Please review the file configurations and add your Context ID to the in-scope reports.



Wellpartner

Wellpartner 340B Encounter File

Recurrence (Delivery Cycle) Daily

Report Library Tab Other

Report ID

Report Name Format ENCTR_[Sponsor Code]_[DATE].txt

Filters: Date Range Yesterday

SPONSOR CODE

Delivered Report Format Text (custom-delimited)

Record Separator CRLF

Report Options Supress Column Headings, Suppress Report Name



Wellpartner

Wellpartner 340B Prescriber File


Report Library Tab OTHER

Report ID

Report Name Format EPRES_[Sponsor Code][DATE].txt

SPONSOR CODE



Report Options Suppress Column Headings, Suppress Report Name

Wellpartner 340B DFT File – Clinic *Alpha



Report ID

Report Name DFT_CLINIC_[DATE].txt

Charge Post Date Yesterday



Report Options N.A

Wellpartner 340B DFT File Visit Charge – Hospital *Alpha



Report ID

Report Name DFT_HOSPITAL_[DATE].txt

Post Date Yesterday

Visit Charge NDC



Wellpartner



Report Options N.A

Wellpartner 340B E-Prescription File *Alpha



Report ID

Report Name Wellpartner 340B E-Prescription File

Date Range Yesterday

Sponsor Code


Report OptionsSupress Column Headings Supress Report Name

Filters Depending on the design of the Custom Report there may be additional filters that need to be set in order to run the report.

File Name Filtering Options Custom Report Filtering?

Wellpartner 340B DFT File – Clinic *Alpha Stages Department Yes No

Wellpartner 340B DFT File - Clinic

If you have selected “Yes” to the report above, please provide the list of department names that should be filtered out of the interface:

Historical BackfillIf a historical backfill is required, please complete the following section.



Wellpartner

Backfill Report Configuration

Configuration Item Options

Backfill Report (If different from report selection above)

Report Library Tab: Report ID: Report Name:

Delivered Report Name ReportNameYYYYMMDD_BACKFILL.txt

Custom: If Backfill requires separate name, please specify:

Input Fields and Filters (Binds)

Report Filter (Binds) Bind Values for Backfill Report

Additional backfill requirements:

Additional CommentsThrough completion of this document, if there are general interface comments, not already covered by the questions and sections below, please enter them here:



Wellpartner

Go-Live Authorization FormContinuing Service and Support

Within two weeks after go-live your interface will be transitioned into our daily service and support structure.As a standard practice, athenahealth continuously monitors all client connections and will notify the contacts specified if an error occurs. All jobs are monitored and automatically restarted if idle. To contact athenahealth for help or support post go-live, the following resources are available:

1 Integration Monitoring: [email protected] Network Management: [email protected]

Additionally, it is required to provide support contact information for the client and trading partner for use by athenahealth interface support. When possible, general support hotlines and email address are preferred.

Name Company Title Office Phone Mobile Phone Email

Interface Go-Live SignoffReference is made to the Athenahealth services agreement (the “Agreement”) entered into by and between athenahealth, Inc. (“Athena”) and the client set forth on the signature page below (“Client”, “you” or “your”). In order to move your interface (or interface change requiring testing) (the “Interface”) into your athenaNet production environment, you must sign off on the functionality of the Interface by execution of this Go Live Authorization Form. Client agrees to fully cooperate with Athena and provide all assistance reasonably necessary for Athena to create, implement and maintain the Interfaces. Client acknowledges that Athena’s performance is contingent on Client’s timely and effective performance of its obligations and understands that the operability of the Interfaces depends on Client’s ability to maintain its own equipment and functionality. Client has obtained or will obtain all consents, licenses, and waivers and has fulfilled all legal obligations that are necessary to allow Athena to create, implement and maintain the Interfaces. It should be understood that additional changes to the scope of the Interface once loaded into athenaNet production will involve additional project work and potentially incur additional costs. In addition, Client


ClientAthenaNet Client

For all issues, open a CSC ticket in the portal or use

CSC connect (Click-to-Call)

Client Support Center

Trading PartnerNon-athena Clients

For production connectivity issues, connectivity changes (Ex.: New IP, port, etc.), and

planned downtime, email

Integration Monitoring1

For non-connectivity interface changes (Ex.: changing patient matching logic on an existing production interface, email

Interface Network Mgmt2


mailto:[email protected]

mailto:[email protected]

Wellpartner

acknowledges that moving the Interface to athenaNet production environment may require changes to athenaNet practice settings and in connection with this Go-Live Authorization Form authorizes all required changes in athenaNet.

Upon receipt of this signed form, Athena requires a minimum of 2 business days to move your Interface to go live.

The terms of this Go Live Authorization Form are hereby incorporated into the Agreement and shall become effective upon Client’s signature below. By signing below, Client acknowledges that it is satisfied with the functionality of the Interface set forth below and Client authorizes Athena to enable such Interface to be deployed to athenaNet production.

CLIENT: By: _________________________________________

Print Name:

Position:

Date:



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