Welcome to the Welcome to the Student ACCESSStudent ACCESS Notetaker Training!Notetaker Training!

DIRECTIONS:

To complete this training session and proceed through the slides, simply click yellow boxes as directed. Don’t worry, this is not graded, it is just to help you learn the material!

Thank you for your interest in Thank you for your interest in being a Notetaker at Honolulu being a Notetaker at Honolulu

Community CollegeCommunity College.. In order to prepare you for the notetaking In order to prepare you for the notetaking

position, we ask you to review these training position, we ask you to review these training slides after you complete the application slides after you complete the application form. After reviewing this information, you form. After reviewing this information, you will have a better understanding of the will have a better understanding of the whowho, , whatwhat, , whenwhen, and , and whywhy, of notetaking , of notetaking at HCC:at HCC: WhoWho is qualified to be a notetaker? is qualified to be a notetaker? WhatWhat does the notetaker do? does the notetaker do? When When are notetaking services provided?are notetaking services provided? And And WhyWhy does HCC hire notetakers? does HCC hire notetakers? Next Slide

WhoWho can be a notetaker? can be a notetaker?

Are you qualified to be a notetaker? Can Are you qualified to be a notetaker? Can you answer yes to both of these questions? you answer yes to both of these questions? Select your answer in the box below. Select your answer in the box below.

1.1. Do you have at least a 2.0 overall GPA?Do you have at least a 2.0 overall GPA?2.2. Do you have at least 6 credits this semester?Do you have at least 6 credits this semester?

Yes No

By answering yes…By answering yes…

Congratulations, you have met the Congratulations, you have met the minimum qualifications to be a minimum qualifications to be a notetaker! But that’s not all you notetaker! But that’s not all you need! Continue on to see what else need! Continue on to see what else is involved.is involved.

Continue with training

By answering no,By answering no, I’m sorry, that means you do not meet the I’m sorry, that means you do not meet the

minimum qualifications to be a notetaker. minimum qualifications to be a notetaker. Please contact Libby Jakubowski, the Please contact Libby Jakubowski, the Notetaker Coordinator, to see if there are Notetaker Coordinator, to see if there are any other options for you.any other options for you.

You can email at libby@hcc.hawaii.eduYou can email at libby@hcc.hawaii.edu Call at 844-2392Call at 844-2392 Or stop by Building 7, Room 319Or stop by Building 7, Room 319

Continue

Additional Qualifications for a Additional Qualifications for a NotetakerNotetaker

Available for the hours of the course you were Available for the hours of the course you were recruited forrecruited for

Strong English skillsStrong English skills Strong listening comprehension and organizational Strong listening comprehension and organizational

skillsskills Ability to write legibly and record information Ability to write legibly and record information

accuratelyaccurately Ability to keep up with the pace of the lectureAbility to keep up with the pace of the lecture Ability to maintain a prompt, dependable, and Ability to maintain a prompt, dependable, and

consistent class attendanceconsistent class attendance Ability to produce a complete set of quality notes Ability to produce a complete set of quality notes

within 24 hours of the lecturewithin 24 hours of the lecture Note: certain notetaking positions require knowledge Note: certain notetaking positions require knowledge

of technical vocabulary and conceptsof technical vocabulary and conceptsNext Slide

Question #1, Qualifications:Question #1, Qualifications:Choose the correct answer. Which Choose the correct answer. Which of the following is a qualification of the following is a qualification

of a notetaker?of a notetaker?

Must have at least a 3.0 overall GPA.Must have at least a 3.0 overall GPA.

Must have at least 8 credits this semester.Must have at least 8 credits this semester.

Must have the ability to maintain a prompt, dependable, Must have the ability to maintain a prompt, dependable, and consistent class attendance.and consistent class attendance.

This is not the right answerThis is not the right answer

Although 3.0 and at least 8 credits a Although 3.0 and at least 8 credits a semester would be even better, we semester would be even better, we only require a 2.0 overall GPA and a only require a 2.0 overall GPA and a minimum of 6 credits a semester to minimum of 6 credits a semester to be qualified as a notetaker.be qualified as a notetaker.

Try Again

This is correct!This is correct!

Since notetakers are taking notes on Since notetakers are taking notes on the class content, it is essential for the class content, it is essential for them to have excellent attendance them to have excellent attendance and promptness. Notetaking is not and promptness. Notetaking is not for someone who prefers to sleep in for someone who prefers to sleep in or has a tendency to skip class.or has a tendency to skip class.

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What does the notetaker What does the notetaker do?do?

The notetaker assists students with disabilities who qualify for The notetaker assists students with disabilities who qualify for services by taking notes and recording class assignments and services by taking notes and recording class assignments and instructions.instructions.

They produce legible copies of the lecture notes by using the They produce legible copies of the lecture notes by using the carbonless notebook provided, or another method of your choice carbonless notebook provided, or another method of your choice approved by the Notetaker Coordinator.approved by the Notetaker Coordinator.

They deliver the copies to the student immediately after class or They deliver the copies to the student immediately after class or later on the same day of the lecture via email.later on the same day of the lecture via email.

Respond to the student’s basic questions regarding the notes Respond to the student’s basic questions regarding the notes taken but not the subject matter (i.e., a notetaker is not taken but not the subject matter (i.e., a notetaker is not responsible for tutoring the student.)responsible for tutoring the student.)

This is an opportunity for someone to be paid for the time they are This is an opportunity for someone to be paid for the time they are taking notes for a student. The notetaker will log their hours into taking notes for a student. The notetaker will log their hours into an online timesheet on the Student Employment and Cooperative an online timesheet on the Student Employment and Cooperative Education (SECE) website.Education (SECE) website.

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The notetaker will follow the The notetaker will follow the Notetaker Code of EthicsNotetaker Code of Ethics developed developed

by PEPNet-Northeast of Rochester by PEPNet-Northeast of Rochester Institute of TechnologyInstitute of Technology

1.1. Notetakers should keep all assignment-related information strictly Notetakers should keep all assignment-related information strictly confidential. Like an interpreter or advisor, notetakers do not confidential. Like an interpreter or advisor, notetakers do not share information about the students they work with. This share information about the students they work with. This includes:includes:

a.a. Who in class they take notes forWho in class they take notes forb.b. Why the student needs servicesWhy the student needs services

2.2. Notetakers should transcribe lectures as faithfully and completely Notetakers should transcribe lectures as faithfully and completely as possible.as possible.

a.a. ““Transcribe” does not mean a word-for-word record of everything the instructor Transcribe” does not mean a word-for-word record of everything the instructor says.says.

b.b. However, notetakers must provide a useful and correct set of notes the student However, notetakers must provide a useful and correct set of notes the student can use to study and complete assignments.can use to study and complete assignments.

3.3. Notetakers should not use notes to advise, interject personal Notetakers should not use notes to advise, interject personal opinion, or counsel students.opinion, or counsel students.

a.a. Class notes should reflect the instructor’s meaning and intent, without added Class notes should reflect the instructor’s meaning and intent, without added commentary or opinion.commentary or opinion.

b.b. There are times notetakers may want to add their own ideas, especially when There are times notetakers may want to add their own ideas, especially when they are knowledgeable and have helpful tips to make the notes more useful. they are knowledgeable and have helpful tips to make the notes more useful. However, the notetaker’s role is to convey the instructor’s ideas and opinions.However, the notetaker’s role is to convey the instructor’s ideas and opinions.

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Notetaker Code of Ethics Notetaker Code of Ethics Cont.Cont.

4.4. Notetakers should not counsel or advise the instructor or Notetakers should not counsel or advise the instructor or students. The notetaker’s job is to create a tool, but they are students. The notetaker’s job is to create a tool, but they are not tutors, advisors, or counselors. They can work with the not tutors, advisors, or counselors. They can work with the student as a peer or friend, but should not assume a formal role student as a peer or friend, but should not assume a formal role beyond taking notesbeyond taking notes..

a.a. If there is a difficulty that the instructor can address – such as talking too fast If there is a difficulty that the instructor can address – such as talking too fast or not providing enough time to copy overheads – the notetaker can bring it to or not providing enough time to copy overheads – the notetaker can bring it to the instructor’s attention in the context of taking better notes for the student.the instructor’s attention in the context of taking better notes for the student.

b.b. If there is a difficult issue, bring it to the attention of someone with a more If there is a difficult issue, bring it to the attention of someone with a more formal role such as the Notetaker Coordinator.formal role such as the Notetaker Coordinator.

5.5. Notetakers should choose assignments appropriate to their Notetakers should choose assignments appropriate to their experience or skill in the subject area. Notetakers should, in experience or skill in the subject area. Notetakers should, in general, be good students. In more advanced classes, general, be good students. In more advanced classes, especially at the college level, they should:especially at the college level, they should:

a.a. Be A or B students in the subject.Be A or B students in the subject.

b.b. Have a major or concentration in the subject.Have a major or concentration in the subject.Next Slide

Notetaker Code of Ethics, Notetaker Code of Ethics, cont.cont.

6. 6. Notetakers should behave in a manner appropriate to the Notetakers should behave in a manner appropriate to the situation. Notetakers are still students, but they are also part situation. Notetakers are still students, but they are also part of the educational team that supports students with disabilities. of the educational team that supports students with disabilities. As part of that team, they need to take their role seriously: As part of that team, they need to take their role seriously:

a.a. Attending every class.Attending every class.

b.b. Arranging for a substitute when they cannot be there.Arranging for a substitute when they cannot be there.

c.c. Completing all readings and assignments.Completing all readings and assignments.

d.d. Maintaining their own grades.Maintaining their own grades.

e.e. Completing notetaking tasks responsibly.Completing notetaking tasks responsibly.

V. 1 June 2004 © 2004 NETAC. All rights reserved.

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Question #2: ResponsibilitiesQuestion #2: Responsibilities

A student you are taking notes for in a A student you are taking notes for in a Math class asks you to tutor her in Math class asks you to tutor her in the course content the instructor the course content the instructor lectured on that day. Should you tell lectured on that day. Should you tell her that you’ll help?her that you’ll help?

YESYES

NONO

The answer should be no.The answer should be no.

If you are hired as a notetaker, you If you are hired as a notetaker, you should not take on any type of formal should not take on any type of formal tutoring role with the student you are tutoring role with the student you are taking notes for. It would be fine to taking notes for. It would be fine to study with that person as a fellow study with that person as a fellow student or friend, but it would not be student or friend, but it would not be appropriate to take on the role of appropriate to take on the role of tutor.tutor. Next Slide

You are rightYou are right

If you are hired as a notetaker, you If you are hired as a notetaker, you should not take on any type of formal should not take on any type of formal tutoring role with the student you are tutoring role with the student you are taking notes for. It would be fine to taking notes for. It would be fine to study with that person as a fellow study with that person as a fellow student or friend, but it would not be student or friend, but it would not be appropriate to take on the role of tutor.appropriate to take on the role of tutor.

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Question #3: ResponsibilitiesQuestion #3: Responsibilities

A student in the class noticed that you A student in the class noticed that you are are taking notes on the carbonless taking notes on the carbonless notebook notebook paper and wants to know who you paper and wants to know who you are taking are taking notes for. You:notes for. You:

Tell her the name of the student but tell her not to tell anyone else.Tell her the name of the student but tell her not to tell anyone else.

Tell her that you cannot disclose the name of the students youTell her that you cannot disclose the name of the students youtake notes for.take notes for.

Tell her that she would need to talk to the instructor Tell her that she would need to talk to the instructor

to find out more about thatto find out more about that..

You are incorrectYou are incorrect

You should never disclose the name of You should never disclose the name of the student you are taking notes for. the student you are taking notes for. You shouldn’t encourage that student to You shouldn’t encourage that student to ask the instructor either, as they would ask the instructor either, as they would not be able to divulge that information not be able to divulge that information either. By taking on the position of either. By taking on the position of notetaker, you will sign a contract that notetaker, you will sign a contract that will obligate you to maintain will obligate you to maintain confidentiality. By law, every student confidentiality. By law, every student has a right to privacy.has a right to privacy.

Try Again

You are right!You are right!

By law, every student has a right to By law, every student has a right to privacy, and as a notetaker, you privacy, and as a notetaker, you must respect that individual’s right to must respect that individual’s right to confidentiality. You can simply tell confidentiality. You can simply tell the curious student that you are not the curious student that you are not able to disclose who you are taking able to disclose who you are taking notes for, and leave it at that.notes for, and leave it at that.

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Notetaker ProceduresNotetaker Procedures

Establish the best way to contact the student with the Notetaker Establish the best way to contact the student with the Notetaker Coordinator. In some cases, students will ask to not be Coordinator. In some cases, students will ask to not be identified. Therefore, the notetaker will bring the notes to the identified. Therefore, the notetaker will bring the notes to the Student ACCESS office.Student ACCESS office.

Let the instructor know that you will be the notetaker for that Let the instructor know that you will be the notetaker for that class.class.

If the student agrees to be identified by you, discreetly introduce If the student agrees to be identified by you, discreetly introduce yourself to the student before or after the class (ask the yourself to the student before or after the class (ask the instructor to point the student out to you if you do not know who instructor to point the student out to you if you do not know who it is.)it is.)

Use the carbonless copy notebook to take notes.Use the carbonless copy notebook to take notes. Label each page of notes in the top right hand corner with the Label each page of notes in the top right hand corner with the

date of the lecture and name of the class, and page number of date of the lecture and name of the class, and page number of notes for that day.notes for that day.

Include all important points in the lecture.Include all important points in the lecture. Include all instructions for assignments, tests, or projects and the Include all instructions for assignments, tests, or projects and the

pertinent due dates.pertinent due dates.Next Slide

Notetaker Procedures, cont.Notetaker Procedures, cont.

Include all diagrams, charts, or drawings Include all diagrams, charts, or drawings off the overhead or whiteboard.off the overhead or whiteboard.

Do not collect or copy information on Do not collect or copy information on handouts; the student is responsible for handouts; the student is responsible for these.these.

Provide the white copy of notes to the Provide the white copy of notes to the student at the end of each class session. student at the end of each class session. You are not authorized to provide copies You are not authorized to provide copies to other students in the class.to other students in the class.

Keep the student’s identity and disability Keep the student’s identity and disability status confidential.status confidential.

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When is a notetaker needed, When is a notetaker needed, and when do they track their and when do they track their

hours for pay?hours for pay? For students who have been approved to have a For students who have been approved to have a notetaker, the notetaker should be available to notetaker, the notetaker should be available to take notes and track their time:take notes and track their time: During each lecture classDuring each lecture class If the instructor plays movies or audio during class that If the instructor plays movies or audio during class that

the class is responsible for rememberingthe class is responsible for remembering If there is a quest speaker or presenter in the classIf there is a quest speaker or presenter in the class During a writing-intensive labDuring a writing-intensive lab During group projects that might entail heavy note-takingDuring group projects that might entail heavy note-taking Any other instance in a class that would require the Any other instance in a class that would require the

students to take notes, the notetaker should always pay students to take notes, the notetaker should always pay attention to what is happening in the class and determine attention to what is happening in the class and determine if this is something that would need to be noted.if this is something that would need to be noted.

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A notetaker is not needed and A notetaker is not needed and they would not log their hours:they would not log their hours:

When the class is scheduled to take a test.When the class is scheduled to take a test. When the class ends early. Log the time you When the class ends early. Log the time you

actually stopped taking notes and left the class, actually stopped taking notes and left the class, not the time the class is supposed to end.not the time the class is supposed to end.

When the instructor holds the class but the When the instructor holds the class but the students use the time to do homework or group students use the time to do homework or group projects that are not note intensive.projects that are not note intensive.

When the class is cancelled.When the class is cancelled. If you are absent that day, you would not log your If you are absent that day, you would not log your

hours. However, we ask that you notify Student hours. However, we ask that you notify Student ACCESS if you are going to miss class and try to ACCESS if you are going to miss class and try to make arrangements with another student to make arrangements with another student to obtain a copy of the notes.obtain a copy of the notes.

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The notes provided are actually a The notes provided are actually a supplement to the notes that a student supplement to the notes that a student is taking, not a replacement. is taking, not a replacement. Therefore, the student receiving notes Therefore, the student receiving notes is also an active participant in the is also an active participant in the class. The student must be present in class. The student must be present in class in order to receive notes. If the class in order to receive notes. If the student is absent for 2 classes in a student is absent for 2 classes in a row, the notetaker should submit the row, the notetaker should submit the notes to Student ACCESS. We will notes to Student ACCESS. We will follow-up with the student to follow-up with the student to determine if notes are still needed.determine if notes are still needed.

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The notetaker should understand that The notetaker should understand that their services are only needed when their services are only needed when the student who is eligible for services the student who is eligible for services remains in the class. If the student remains in the class. If the student drops the class, Student ACCESS will drops the class, Student ACCESS will notify the notetaker, and work with notify the notetaker, and work with them to see if there is any other them to see if there is any other notetaking opportunities they might be notetaking opportunities they might be interested in.interested in.

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Question #4: As a notetaker, Question #4: As a notetaker, you notice that the student has you notice that the student has

been absent from 2 classes. been absent from 2 classes. What do you do?What do you do?

Hold onto their notes and give the notes to them when they return.Hold onto their notes and give the notes to them when they return.

Notify Student ACCESS that the student has been absent and give Notify Student ACCESS that the student has been absent and give the notes to Student ACCESS.the notes to Student ACCESS.

Keep the notes, not giving them to the student when they return, Keep the notes, not giving them to the student when they return,

and then proceed with notetaking at the next class.and then proceed with notetaking at the next class.

This is the wrong answerThis is the wrong answer

As mentioned in the previous slides, As mentioned in the previous slides, a student needs to be present in a student needs to be present in class in order to obtain the notes. If class in order to obtain the notes. If you notice that the student has not you notice that the student has not been present, submit the notes to been present, submit the notes to Student ACCESS and let us know you Student ACCESS and let us know you did not see the student. We will did not see the student. We will follow up with the student.follow up with the student.

Try Again

You are right!You are right!

As mentioned in the previous slides, As mentioned in the previous slides, a student needs to be present in a student needs to be present in class in order to obtain the notes. If class in order to obtain the notes. If you notice that the student has not you notice that the student has not been present, submit the notes to been present, submit the notes to Student ACCESS and let us know you Student ACCESS and let us know you did not see the student. We will did not see the student. We will follow up with the student.follow up with the student.

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Why are notetakers Why are notetakers needed?needed?

Notetakers are considered an academic Notetakers are considered an academic accommodation for students with disabilities accommodation for students with disabilities who are eligible for that service.who are eligible for that service.

An academic accommodation helps to provide An academic accommodation helps to provide equal access to course content and instruction.equal access to course content and instruction.

The Americans with Disabilities Act of 1990 The Americans with Disabilities Act of 1990 (Title II), and Section 504 of the Rehabilitation (Title II), and Section 504 of the Rehabilitation Act of 1973 require colleges and universities to Act of 1973 require colleges and universities to provide academic accommodations to qualified provide academic accommodations to qualified students with disabilities.students with disabilities.

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Why are notetakers needed, Why are notetakers needed, cont.cont.

Notetakers may be needed by many Notetakers may be needed by many different students and for many different different students and for many different reasons. The students must have a reasons. The students must have a documented disability that would documented disability that would substantiate the need for notetaking substantiate the need for notetaking services. It is also the student’s right for services. It is also the student’s right for their disability status to be confidential. their disability status to be confidential. Therefore, as the notetaker, you will not Therefore, as the notetaker, you will not need to know why student is eligible for need to know why student is eligible for services.services.

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Students who may be qualified Students who may be qualified for notetaking services:for notetaking services:

Students with learning disabilitiesStudents with learning disabilities Students with dexterity/motor Students with dexterity/motor

difficultydifficulty Students with deafness or who are Students with deafness or who are

hard of hearinghard of hearing Students with low vision or who are Students with low vision or who are

blindblind Students with ADD/ADHDStudents with ADD/ADHD

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THANK YOU FOR YOUR TIMETHANK YOU FOR YOUR TIME

Thank you again for your interest in being Thank you again for your interest in being a notetaker. This is truly a rewarding a notetaker. This is truly a rewarding position and can only benefit not only the position and can only benefit not only the student you are supporting, but you!student you are supporting, but you!

Now that you have finished, please email Now that you have finished, please email Libby@hcc.hawaii.edu, and indicate you Libby@hcc.hawaii.edu, and indicate you have finished the training. You will be have finished the training. You will be contacted to schedule an appointment to contacted to schedule an appointment to complete the hiring process.complete the hiring process.

ReferencesReferences

University of Florida, Dean of Students University of Florida, Dean of Students Office. (n.d.). Office. (n.d.). Note-taker Training. Note-taker Training. Retrieved 12/16/08, from Retrieved 12/16/08, from http://www.dso.ufl.edu/drc/documents/Nothttp://www.dso.ufl.edu/drc/documents/NotetakerTrainingPresentation.ppt.etakerTrainingPresentation.ppt.

RIT, National Technical Institute for the RIT, National Technical Institute for the Deaf. (n.d.). Deaf. (n.d.). Online Notetaker Training. Online Notetaker Training. Retrieved 12/16/08, from Retrieved 12/16/08, from http://www.netac.rit.edu/onlinenotetakertrhttp://www.netac.rit.edu/onlinenotetakertraining.html.aining.html.