welcome to the oklahoma test administration q&a session 1 ... · welcome to the oklahoma test...
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Welcome to the OklahomaTest Administration Q&A Session 1 for the
ACT© Test with WritingSpring 2018
For Audio Please Call: (800) 260-0702Participant Code: 431879
www.act.org/stateanddistrict/oklahomaw
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• Where to find information?• Test Dates• What’s New?• Key Activities• ACT Systems• Manage Contacts
• Verify Student Enrollment• Process to Enroll/Unenroll
Students • Online Testing Preparation• Ordering and Tracking
Materials• Next Steps
Audio Connection: (800) 260-0702
Access Code: 431879Today’s Topics
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– ACT OK Website– Schedule of Events – Training Webinars and
recordings– Manuals and Guides– Not receiving emails from State
Testing? Ask your District Test Coordinator to add you to PearsonAccessnext immediately!
– For Accommodations Questions:• Call 800-553-6244 ext 1788• Email [email protected]
– For all other questions:• Call Test Administration:
800-553-6244 ext 2800• Email: [email protected]
Audio Connection: (800) 260-0702Access Code: 431879Where to find information?
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• April 3, 2018 – Initial Standard Time (paper)
• April 3-5, 10-12, 2018 – Online Test Window (Tues, Wed, Thurs only)
• April 3-17, 2018 – Accommodations Test Window (paper)
• April 24, 2018 – Makeup Standard Time (paper)
• April 24-30, 2018– Makeup Accommodations Window(paper)
Authorized Test Dates
Audio Connection: (800) 260-0702
Access Code: 431879
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What’s New in 2017-2018 for Oklahoma?
• ACT Taken Online• ACT with Writing• All eligible students must test• Address Change Request Form• English Learner Supports• Consolidated Return Process• Extended Break before Writing
Audio Connection: (800) 260-0702Access Code: 431879
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• ACT will allow an extended break for lunch between the end of the MC tests and the beginning of the writing test.
• Decision is made school-wide, not individually or by classroom.• During the break all examinees must be constantly monitored by
school personnel for examinee conversations and any other means of sharing test content, including cell phone usage.
• Test booklet and answer document must be collected and securely stored during the break. Under no circumstances can these materials be left unattended or stored in the same location as the examinees during the break.
Lunch Break Before Writing
Audio Connection: (800) 260-0702
Access Code: 431879
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• This ACT is equivalent to testing on a National test date. Test Administration and security protocols must be adhered to.
• Provides students with valid ACT scores that can be sent to colleges.
• Used for accountability purposes through OSDE.
ACT State Testing is the Real Deal!
Audio Connection: (800) 260-0702Access Code: 431879
Audio Connection: (800) 260-0702Access Code: 431879
Key Activities
The ACT
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• What should you be doing in Feb/March? • Be sure ACT has accurate contact for District Test Coordinator and School
Test Coordinator at all times. (Manage Contacts)• Submit requests for ACT approved accommodations and/or supports by
February 16th. (See Accommodation Training recording)• Verify your student information and test delivery format. (online vs. paper)• Select your testing staff.• Get trained and read manuals! • Provide information on OpenEd and other practice materials to your
teachers and students
Audio Connection: (800) 260-0702
Access Code: 431879
Key Activities
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• Deadline to request accommodations is February 16th.• Accommodations are requested through the TAA system.• Submit requests for all examinees that use
accommodations and/or supports at school.• Non-College Reportable available for those that do not
qualify for ACT approved accommodations.
Request Accommodations and Supports
Audio Connection: (800) 260-0702
Access Code: 431879
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•District Test Coordinator•Test Coordinator•Room Supervisor •Proctor •Technical Coordinator•Test Accommodations Coordinator
ACT Roles
Audio Connection: (800) 260-0702
Access Code: 431879
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• The staff you choose to administer the ACT to your students must be current or retired school or district staff.
• You may not serve as Test Coordinator if any relative will test during Oklahoma State Testing.
• Coaches may not be Test Coordinator, but can serve as Room Supervisor.
Audio Connection: (800) 260-0702
Access Code: 431879
Who Can Administer the ACT?
Audio Connection: (800) 260-0702Access Code: 431879
Using ACT Systems
The ACT
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• PearsonAccessnext is the web application used by testing staff to manage participation, “ordering” of materials, and online testing. Login at https://testadmin.act.org
• TestNav is the secure test delivery engine used by examinees to take the tests online. The browser-based version is located at https://tn.actonline.act.org and the installable app version can be downloaded at http://download.testnav.com/.
• Test Accessibility and Accommodations System (TAA) is the ACT test accommodations and English learner supports management system used by testing staff to submit requests.
Audio Connection: (800) 260-0702
Access Code: 431879
ACT Systems
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Home ScreenPearsonAccessnext Navigation
• https://testadmin.act.org
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Audio Connection: 800-260-0702Access Code: 431879
Manage Contacts in PearsonAccessnext
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Audio Connection: 800-260-0702Access Code: 431879
Manage Contacts in PearsonAccessnext
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Audio Connection: 800-260-0702Access Code: 431879
Manage Contacts in PearsonAccessnext
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Audio Connection: 800-260-0702Access Code: 431879
Manage Contacts in PearsonAccessnext
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Audio Connection: 800-260-0702Access Code: 431879
Verify Enrollment
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Audio Connection: 800-260-0702Access Code: 431879
Verify Enrollment
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Audio Connection: 800-260-0702Access Code: 431879
Verify Enrollment
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• If an examinee is enrolling in or unenrolling from your school before the administration, you need to submit a request through PearsonAccessnext.
1. Download the template.2. Fill in required fields.3. Upload the completed file.• Please allow up to 5 business days for ACT to enter these student
records into the system.• Any students loaded after 2/16 will not receive barcode labels.
Enroll or UnenrollAudio Connection: 800-260-0702
Access Code: 431879
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Enroll or UnenrollAudio Connection: 800-260-0702
Access Code: 431879
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Enroll or UnenrollAudio Connection: 800-260-0702
Access Code: 431879
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Enroll or UnenrollAudio Connection: 800-260-0702
Access Code: 431879
Audio Connection: (800) 260-0702Access Code: 431879
Examinee Prep Resources
The ACT
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• Information for Examinees - Share these resources with examinees to help them prepare to take the ACT.
• Instructional Resources from OpenEd - Share these free resources with examinees to help them improve their PreACT or ACT scores.
Information for ExamineesAudio Connection: 800-260-0702Access Code: 431879
Audio Connection: (800) 260-0702Access Code: 431879
ACT Materials
The ACT
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• Your initial order of materials will be automatically generated based upon the number of students loaded into PearsonAccessnext.
• If you add students after 2/16, you will need to place an order for their materials.
• Instructions for this process can be found in the PearsonAccessnext
User Guide.
Audio Connection: (800) 260-0702
Access Code: 431879
Initial Materials Shipment
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• You are able to track your shipments through the PearsonAccessnext system.
• This is done from the Ordering and Tracking option in the Setup menu.
• Instruction for this can be found in the PearsonAccessnext User Guide.
Audio Connection: (800) 260-0702
Access Code: 431879
Tracking Shipments
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• Within 24 hours of receipt, the TC must open and verify the test materials.
• If you are missing materials, call Test Administration immediately!
Audio Connection: (800) 260-0702
Access Code: 431879
Materials Check-In
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• Schools no longer need to complete an off-site request
• Provide the off-site location’s information on test day documentation
• Test Coordinator’s responsibility to transport materials
Audio Connection: (800) 260-0702Access Code: 431879
Off-Site Testing
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• Students that begin the year at one grade and advance to another before test date.
• OSDE must approve these students’ eligibility. Contact them for approval and guidance on your next steps.
Audio Connection: (800) 260-0702Access Code: 431879
Students That Change Grade Mid-Year
Audio Connection: (800) 260-0702Access Code: 431879
ACT Online Testing
The ACT
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• Site Readiness steps to be completed by 2/16• Set student test format to online• Assign a Technical Coordinator• Utilize the Technical Guide• Proctor Caching is required• Perform a Mock Administration
ACT Online TestingAudio Connection: 800-260-0702
Access Code: 431879
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Audio Connection: 800-260-0702
Access Code: 431879
Changing Student Test Format
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Audio Connection: 800-260-0702
Access Code: 431879
Changing Student Test Format
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Audio Connection: 800-260-0702
Access Code: 431879
Changing Student Test Format
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• TestNav is the test delivery engine that examinees use to test.• Installable TestNav is an easy to use app that can be quickly
downloaded to each student machine.• Download at http://download.testnav.com• Browser-based testing is only available using Firefox ESR 45
(32-bit)
TestNavTMAudio Connection: (800) 260-0702
Access Code: 431879
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• Only the Technical Coordinator has access needed• Requires a static IP address
Proctor Cache Setup
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• https://training.testadmin.act.org• Download the Mock Administration Guide.• Watch “How to Set Up a Mock Administration” video.• Setup training environment as you will for live testing.• Use sample student information loaded in PearsonAccessnext to
run testing.
Audio Connection: (800) 260-0702
Access Code: 431879
Mock Administration
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• Download the ACT Administration Manual for Online Testing
• Create Test Sessions• Add Students To Sessions• Print Authorization Tickets
Audio Connection: (800) 260-0702
Access Code: 431879
Test Session Setup
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• A recording of this presentation and the slide deck will be posted to the web page.
• Feb 16 is deadline to complete site readiness.• Feb 16 is deadline to enroll students and still receive barcode
labels.• Feb 16 is deadline to submit requests for accommodations and/or
supports.• Feb –Make ACT Prep available to Teachers and Students • March 5th and 12th – Materials begin arriving at schools.• Next Webinar is March 22nd!
Audio Connection: (800) 260-0702
Access Code: 431879
Next Steps
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Questions??Test Administration – ph 800-553-6244 ext 2800
email [email protected]/Supports – ph 800-553-6244 ext 1788
email [email protected] ACT Web Page
www.act.org/stateanddistrict/oklahoma