welcome to the north dakota test administration q&a ...€¦ · welcome to the north dakota....
TRANSCRIPT
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Welcome to the North DakotaTest Administration Q&A Session 2
for the ACT® Test with WritingSpring 2018
For Audio Please Call: (800) 260-0702Participant Code: 431878
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• Test Dates• Staff Roles• Verify Enrollment• Enroll/Unenroll Process• Test Day Activities• Materials Check In• Test Day Documentation
• Non-Test Information• Practice Test for Examinees• Ordering Makeup Materials• Packing and Returning
Materials• Online Testing Site Readiness• Ordering WorkKeys Materials
Audio Connection: 800-260-0702Access Code: 431878
Today’s Topics
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• March 20, 2018 – Initial Standard Time (paper)
• March 20-22, 27-29, 2018 – Online Test Window (Tues, Wed, Thurs only)
• March 20 – April 3, 2018 – Accommodations Test Window (paper)
• April 24, 2018 – Makeup Standard Time (paper)
• April 24-30, 2018 – Makeup Accommodations Window (paper)
• May 8, 2018 – Emergency Makeup Standard Time (paper)
• May 8-14, 2018 – Emergency Makeup Accommodations Window (paper)
Authorized Test DatesAudio Connection: 800-260-0702Access Code: 431878
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www.act.org/stateanddistrict/northdakota
Audio Connection: 800-260-0702Access Code: 431878
North Dakota ACT Webpage
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Audio Connection: 800-260-0702Access Code: 431878
Staff Roles and Responsibilities
The ACT and ACT Workkeys
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Audio Connection: 800-260-0702Access Code: 431878
Test Coordinators
Administer a pre-test session
Select and train testing
staff
Prepare test rooms, resources,
and materials
Complete necessary
forms
Return materials to
ACT
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Audio Connection: 800-260-0702Access Code: 431878
Room Supervisor
Attend training
Administer tests for one
test room
Be in charge of test
materials
Complete necessary
forms
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Audio Connection: 800-260-0702Access Code: 431878
Proctors
Attend training Admit
examinees and distribute test
materials
Help administer the test
Be attentive and report
irregularities
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• For schools using multiple rooms, floors, or buildings:– Help check in and monitor examinees
– Assist testing staff
Audio Connection: 800-260-0702Access Code: 431878
Roving Proctor
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Ensuring computers and infrastructure
meet online testing requirements
Complete Site Readiness
Setup proctor caching
Helping staff set up for test day
Troubleshooting technical issues examinees may have with testing
Audio Connection: 800-260-0702Access Code: 431878
Technical Coordinator
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Audio Connection: 800-260-0702Access Code: 431878
Prepare Your Test SiteThe ACT and ACT WorkKeys
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Audio Connection: 800-260-0702Access Code: 431878
Verify Enrollment
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Audio Connection: 800-260-0702Access Code: 431878
Verify Enrollment
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Audio Connection: 800-260-0702Access Code: 431878
Verify Enrollment
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• If you need to add or remove an examinee, you need to submit the request through PearsonAccessnext.
1. Download the template.2. Fill in required fields.3. Upload the completed file.• You can find detailed instructions on p. 11 of the
PearsonAccessnext User Guide for the ACT.• Any examinees loaded after 2/2 will not receive barcode labels.
Enroll or UnenrollAudio Connection: 800-260-0702
Access Code: 431878
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Enroll or UnenrollAudio Connection: 800-260-0702
Access Code: 431878
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Enroll or UnenrollAudio Connection: 800-260-0702
Access Code: 431878
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Enroll or UnenrollAudio Connection: 800-260-0702
Access Code: 431878
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• The deadline to request accommodations is February 2.
• Request accommodations through the TAA system.• Submit requests for all examinees that use
accommodations and/or supports at school.
Request Accommodations and Supports
Audio Connection: 800-260-0702Access Code: 431878
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Audio Connection: 800-260-0702
Access Code: 431878
Test Materials
The ACT and ACT WorkKeys
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• Your initial order of materials will be automatically generated based upon the number of students loaded into PearsonAccessnext.
• If you add students after 2/2, you will need to place an order for their materials.
• Instructions for this process can be found in the PearsonAccessnext
User Guide.
Audio Connection: 800-260-0702
Access Code: 431878
Ordering and Tracking Materials
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• You are able to track your shipments through the PearsonAccessnext system.
• This is done from the Ordering and Tracking option in the Setup menu.
• Instruction for this can be found in the PearsonAccessnext User Guide.
Audio Connection: 800-260-0702
Access Code: 431878
Ordering and Tracking Materials
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The test coordinator is responsible for opening and verifying the test materials within 24 hours of receipt.
Be sure to keep your boxes as they have return shipping labels attached.
Audio Connection: 800-260-0702
Access Code: 431878
Materials Check-In
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• Only the TC can access test materials before test day.
• Materials must be stored in a secure, locked location.
Audio Connection: 800-260-0702
Access Code: 431878
Secure Materials
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Audio Connection: 800-260-0702
Access Code: 431878
Non-Test Activities
The ACT
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• Paper testing examinees are required to complete their non-test information before test day.
• The session will last around an hour.• Scores will be canceled if the non-test information is completed on
test day.
Audio Connection: 800-260-0702
Access Code: 431878
Completing the Non-Test Information
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• Required Information to complete:
– Blocks A, B, D, N, O, P, R
• Scores will not be reported without these complete
Audio Connection: 800-260-0702Access Code: 431878
Completing Examinee Information
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Apply labels to the back, lower right corner of the answer documents
Audio Connection: 800-260-0702
Access Code: 431878
Barcode Labels
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• Schools no longer need to complete an off-site request
• Provide the off-site location’s information on test day documentation
Audio Connection: 800-260-0702Access Code: 431878
Off-Site Testing
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• Information for Examinees - Share these resources with examinees to help them prepare to take the ACT.
Audio Connection: 800-260-0702Access Code: 431878
Information for Examinees
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Audio Connection: 800-260-0702Access Code: 431878
Test Day Activities
The ACT or ACT WorkKeys
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Audio Connection: 800-260-0702Access Code: 431878
Completing the Test Room Report
Complete the following items when:
A When the RS receives booklets from the TC
B When the RS receives booklets from the TC (Writing only)
C When the RS receives all booklets
D After Test 4
E After the Writing Test
F After RS collects all materials from examinees
G Mark each item to confirm complete at end of testing
H When RS returns materials to the TC
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Audio Connection: 800-260-0702Access Code: 431878
Completing the Roster
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Audio Connection: 800-260-0702Access Code: 431878
Completing the Seating Diagram
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Audio Connection: 800-260-0702Access Code: 431878
Completing the Timing Report
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Audio Connection: 800-260-0702Access Code: 431878
Irregularities
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Audio Connection: 800-260-0702Access Code: 431878
Prohibited Behavior
Dismiss examinees and submit an IR for:Working Behind or Working Ahead
Giving or Receiving Assistance
Marking Ovals After Time is Called
Removing Test Materials
Using Notes or Aids
Accessing mobile device at any time during testing
Using a prohibited calculator
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Audio Connection: 800-260-0702Access Code: 431878
Misadministrations Can Cause Scores to be Cancelled
Reasons for Scores to be CancelledRooms not set up correctly Answers not transferred properlyConflict of Interest with staff Additional information providedAdvanced access to test content Misuse of Timing CodesPre-test info completed on test day Tests completed out of testing windowTests not given in correct order Different timing codes in same roomTests timed incorrectly Irrational or prohibited behaviorTest materials are duplicated/attempt Standard time use of accom. materials
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Who You Gonna Call?
Audio Connection: 800-260-0702Access Code: 431878
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After the TestThe ACT
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• Immediately after testing, the TC must:
Audio Connection: 800-260-0702Access Code: 431878
Post Test Procedures
Verify materials
Check document-
ation
Set aside and/or order
makeup materials
Pack materials for return
Ship materials back to
ACT
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• Original answer documents: complete any non-test portions before makeup testing
• New answer documents: transfer non-test information to the new document
Audio Connection: 800-260-0702Access Code: 431878
Setting Aside Materials for Makeup Testing
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Audio Connection: 800-260-0702Access Code: 431878
Materials ACT Sends to You for Makeup Testing
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• Ordering instruction email sent to TC• Place order in PearsonAccessnext
• Contact ACT State and District Testing at 800.553.6244, ext. 2800, if an email is not received
Audio Connection: 800-260-0702Access Code: 431878
Ordering Makeup Materials
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Audio Connection: 800-260-0702Access Code: 431878
Return Shipping of Materials
The ACT and ACT WorkKeys
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• New! Polymailers are no longer used to return answer documents separately.
• Return the test materials in the original boxes.• Be sure to keep your boxes as they have return shipping labels attached.
Audio Connection: 800-260-0702
Access Code: 431878
Consolidated Return Process
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Audio Connection: [#]Access Code: [#]
Packing the Processing Envelope
Test Admin Forms
Irregularity Reports
Staffing List
Answer Documents
Site Header
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Audio Connection: 800-260-0702Access Code: 431878
Packing the Cartons
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• ACT has prescheduled your FedEx pickup for March 21st.• FedEx has 3 days to pickup your materials. If they have not picked
up after March 23rd, call ACT Test Administration for assistance.• Call ACT with any questions about your shipment (do not call
FedEx).
Audio Connection: 800-260-0702
Access Code: 431878
Prescheduled Pickup of Test Materials
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• Aggregate ACT reports and student level data files will be available through PearsonAccessnext.
• CDs are no longer mailed to schools or districts.• Schools will receive a High School Checklist, Student
Reports, and Student Score Labels.
Audio Connection: 800-260-0702
Access Code: 431878
Online Reporting
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Audio Connection: 800-260-0702Access Code: 431878
Online Testing
The ACT
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• TestNav is the test delivery engine that examinees use to test.• Installable TestNav is an easy to use app that can be quickly
downloaded to each student machine.• Download at http://download.testnav.com• Browser-based testing is only available using Firefox ESR 45
(32-bit)
TestNavTMAudio Connection: 800-260-0702
Access Code: 431878
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Complete the site readiness steps by February 2, 2018.• Set student test format to online• Assign a technical coordinator• Utilize the Technical Guide• Proctor caching is required• Perform a mock administration• Short training videos available on ND webpage.
ACT Online TestingAudio Connection: 800-260-0702
Access Code: 431878
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• Only the Technical Coordinator has access needed• Requires a static IP address
Proctor Cache Setup
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• https://training.testadmin.act.org• Download the Mock Administration Guide.• Watch “How to Set Up a Mock Administration” video.• Setup training environment as you will for live testing.• Use sample student information loaded in PearsonAccessnext to
run testing.
Audio Connection: 800-260-0702
Access Code: 431878
Mock Administration
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• Download the ACT Administration Manual for Online Testing
• Create Test Sessions• Add Students To Sessions• Print Authorization Tickets
Audio Connection: 800-260-0702
Access Code: 431878
Test Session Setup
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Audio Connection: 800-260-0702Access Code: 431878
ACT WorkKeys Enrollment
ACT WorkKeys
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• Follow the “How to Order Materials” procedure in the PearsonAccessnext User Guide for ACT WorkKeys to order materials for ACT WorkKeys:
1. Enter a standard time enrollment count that reflects only examinees testing with standard time.
2. Enter the quantities of accommodation and support materials for examinees testing with those formats.
Audio Connection: 800-260-0702Access Code: 431878
Set Enroll Counts for WorkKeys
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• February 2, 2018• Deadline to complete site readiness• Deadline to enroll students and still receive barcode labels• Deadline to submit requests for accommodations and/or supports• Deadline to order WorkKeys Materials
• Materials will arrive the weeks of February 19 or 26th depending upon your selection on the Manage Participation screen.
Coming UpAudio Connection: 800-260-0702Access Code: 431878
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Questions??
Audio Connection: 800-260-0702Access Code: 431878
The recording and slide deck from this presentation will be posted to the ACT North Dakota web page next week.