welcome to the monthly pmp exam study group

Welcome to the

Monthly PMP Exam Study Group

PMLL PMP Study Group conference call:1st Thursday of each month

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PMLL Lessons Learned Best Practices conference call:3rd Thursday of each month

You can listen to previous calls by phone or download the podcast and slides at:www.pmlessonslearned.com

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PM Lessons Learned Monthly PMP Exam Study Group 1

V2

Call Norms

This is an interactive call and we want to you to participate

We ask that you mute your phone when you are not talking - *6 to Mute and *6 to Unmute

When you want to ask a question or make a statement please state your name and the fact you would like to speak and wait for the moderator/presenter to acknowledge you.

That way we do not over-talk each other.V2

2PM Lessons Learned Monthly PMP Exam Study Group

Our Email Address

[email protected]


V2

• Dana Safford, PMP, MBA, MCSE, ITILf

• 2 APR 09

PM Lessons Learned

Monthly PMP Exam Study Group

PMBOK Fifth Edition Preview & Changes

7 FEB 13

Dana Safford, PMP

PMBOK Guide Version 5V2


OutlineOutline

• Organization

• Flow

• Schedule

• Processes

• Path Forward

Fifth Edition

Changes


V2

PMBOK Fifth Edition Processes

PM Lessons Learned Monthly PMP Exam Study Group 6V2

Initiating Planning ExecutingMonitoring &

ControllingClosing

4. Project Integration Management

4.1 Develop Project Charter

4.2 Develop Project Management Plan

4.3 Direct and Manage Project Work

4.4 Monitor and Control Project Work

4.5 Perform Integrated Change Control

4.6 Close Project or Phase

5. Project Scope Management

5.1 Plan Scope Management

5.2 Collect Requirements

5.3 Define Scope

5.4 Create WBS

5.5 Validate Scope

5.6 Control Scope

6. Project Time Management

6.1 Plan Schedule Management

6.2 Define Activities

6.3 Sequence Activities

6.4 Estimate Activity Resources

6.5 Estimate Activity Durations

6.6 Develop Schedule

6.7 Control Schedule

7. Project Cost Management

7.1 Plan Cost Management

7.2 Estimate Costs

7.3 Determine Budget

7.4 Control Costs

8. Project Quality Management

8.1 Plan Quality Management8.2 Perform Quality

Assurance 8.3 Control Quality

9. Project Human Resource Management

9.1 Plan Human Resource Management

9.2 Acquire Project Team

9.3 Develop Project Team

9.4 Manage Project Team10. Project

Communications Management

10.1 Plan Communications Management

10.2 Manage Communications

10.3 Control Communications

11. Project Risk Management

11.1 Plan Risk Management

11.2 Identify Risks

11.3 Perform Qualitative Risk Analysis

11.4 Perform Quantitative Risk Analysis

11.5 Plan Risk Responses

11.6 Control Risks

12. Project Procurement Management

12.1 Plan ProcurementManagement

12.2 Conduct Procurements

12.3 ControlProcurements

12.4 Close Procurements

13. Project Stakeholder Management

13.1 Identify Stakeholders

13.2 Plan Stakeholder Management

13.3 Manages Stakeholder Engagement

13.4 Control Stakeholder Engagement

PMBOK Fifth Edition Process ChangesProcess Groups

Knowledge Areas INITIATION PLANNING EXECUTION

MONITORING &

CONTROLCLOSING

4. INTEGRATION1) Develop Project Charter 2) Develop Project Management Plan

3) Direct and

. Project

Manage

Work4) Monitor and Control Project Work 6) Close Project or Phase

5) Perform Integrated Change

Control

1) Plan Scope Management 5) Validate Scope

5. SCOPE 2) Collect Requirements 6) Control Scope

3) Define Scope

4) Create WBS

1) Plan Schedule Management 7) Control Schedule

2) Define Activities

6. TIME 3) Sequence Activities

4) Estimate Activity Resources

5) Estimate Activity Durations

6) Develop Schedule

1) Plan Cost Management 4) Control Costs

7. COST 2) Estimate Costs

3) Determine Budget

8. QUALITY 1) Plan Quality Mana gement 2) Perform Quality Assurance 3) Control Quality

1) Plan Human

. Management

Resource

.2) Acquire Project Team

9. HUMAN

RESOURCE 3) Develop Project Team

4) Manage Pro ject Team

10.

COMMUNICATIONS1) Plan Communications Management 2) Manage Communications 3) Control Communications

1) Plan Risk Management 6) Control Risks

2) Identify Risks

11. RISK3) Perform Qualitative Risk Analysis

4) Perform Quantitative Risk Analysis

5) Plan Risk Responses

12. PROCUREMENT 1) Plan Procurement Management 2) Conduct Procurements 3) Control Procurements 4) Close Procurements

13. STAKEHOLDER 1) Identify Stak eholders 2) Plan Stakeholder Management3) Manage Sta

. Engagement

keholder

.

4) Control Stakeholder

Engagement

PM Lessons Learned Monthly PMP Exam Study Group 7V2

Fifth Edition ChangesGuide To The Project Management Body of Knowledge

• Every fourth edition process changed in some manner

• Re-ordered, added, and merged processes (42 -> 47)

• Added a Stakeholder Management Knowledge Area

• New Annex A1 with a Project Management Standard

Fifth

Edition

Changes


V2


• Adds 4 processes to plan the management of Knowledge areas

• Introduces 2 new controlling processes (Control Communications & Control Stakeholder Management)

• Merges 2 processes (Distribute Information and Report Performance) into a revisited process (Manage Communications)

• Moves 2 processes to the new stakeholder Knowledge area

Fifth

Edition

Changes


V2


• ITTO Fundamentals

• Project Documents

• Project Management Plan

• EEF/OPA Naming & Referencing Rules

• Sequencing Rules

Rules for

Inputs,

Tools & Techniques,

and Outputs


V2

Rules to Harmonize Glossary Terms &

PMI LexiconsGuide To The Project Management Body of Knowledge

• 1st - Definitions in PMI Lexicon take precedence

• 2nd - PMBOK terms not found in other PMI publications will assume PMBOK definition

• 3rd - Misaligned definitions will be fixed by the PMI Publications Group

Rules to Harmonize Glossary Terms &

PMI Lexicons


V2

Project Management Plan & Subsidiary

PlansGuide To The Project Management Body of Knowledge

• Added Scope, Schedule Cost, & Stakeholder planning processes

• Reinforces the concept of integration through the Project management Plan

• Reinforces the importance of early planning activities

Project Management

Plan

&

Subsidiary Plans


V2

Consistency in Handling PM Work

Execution Data & Information FlowGuide To The Project Management Body of Knowledge

• Aligned Work Performance Data & Work Performance Information, & Work Performance Reports processes to the Data, Information, Knowledge, & Wisdom (DIKW) model in Knowledge Management theory

Consistency in Handling PM Work Execution

Data & Information

Flow


V2

Chapter 1 - IntroductionGuide To The Project Management Body of Knowledge

• Aligned with third edition content of The Standard for Program Management & The Standard for Portfolio Management

• Expanded PMO content - supportive, controlling, directive

• New term - Project-based organizations

• New interpersonal skills content

• The “Code of Ethics” is required for all PMI credentials

• Subportfolios - portfolios can be managed within portfolios

• Business value and how project management assists that

• Completely redefined stakeholder

Chapter 1 Introduction


V2


V2

Chapter 2 Project Life Cycles & OrganizationGuide To The Project Management Body of Knowledge

• Improved content flow

• New home for Enterprise Environmental Factor discussion

• Expanded Stakeholder & Life Cycle content

• More details on Organizational Project Management - expediter & coordinator

• New content for team structure• Increased project team dynamics -

how they can be dedicated or part-time• Identifies project life cycles - Predictive,

iterative, or adaptive/agile

Chapter 2 Project Life Cycles &

Organization

Chapter 3 - Project Management ProcessesGuide To The Project Management Body of Knowledge

• 4th Edition Chapter 3 moved to new Annex that can become a separate standard

• New Chapter 3 information bridges from Chapters 1 & 2 to the Processes

• Introduces the 47 processes, but does not list them

Chapter 3 Project

Management Processes


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New Stakeholder Management

Knowledge Area

Guide To The Project Management Body of Knowledge

• Drives the concept that stakeholder management is not just additional communications to stakeholders

• Provides guidance to assure more stakeholder involvement in decision making

• Aligns with the Standard for Program Management & ISO 21500

• Moved Identify Stakeholders & Manage Stakeholder Expectations from Communications Management

• Moved stakeholder text from section 2

New Stakeholder Management Knowledge

Area


V2

There Is Hope


V2

There is hope

•Things are not as bad as they seem

Don’t panic

How will the changes affect your studies?


V2


• Lately, the 4th edition exam is sporting 30 to 40 questions on Processes, Inputs, Tools & Techniques, and Outputs (ITTOs)

• That’s only ~20% of the exam

• The changes in Chapters 1 through 3 arguably add another 15 to 20%

• So keep going!

You should



V2


• Since all of the processes changed in some way, study the processes as if approaching them for the first time

• Since the mixing & matching of the ITTOs is very different, Study the ITTOs as if approaching them for the first time

• Either know these or build your critical mass to backfill with proficiency in other areas

• Rebuild the matrix of your brain dump

You should

Your Hierarchy Of Knowledge

ITTOs

& Processes

Brain Dump

Your Critical Knowledge Mass

Your Professional Experience

V2


PMI Credential Exam Cutover Dates

CredentialExam

Cutover Date

PMBOK® Edition

to use, if you take

your Exam

BEFORE this

date

PMBOK® Edition

to use, if you take

your Exam

ON or

AFTER this

date

CAPM® 1 July 2013 4th Edition 5th Edition

PMP® 31 July 2013 4th Edition 5th Edition

PgMP® 31 July 2013 4th Edition 5th Edition

PMI-SP® 31 August 2013 4th Edition 5th Edition

PMI-RMP® 31 August 2013 4th Edition 5th Edition


V2 http://www.pmi.org/Certification/Certification-Exam-Updates.aspx


Fourth Edition

Fourth Edition

Fourth Edition

Fourth Edition

Fourth Edition

Fifth Edition

Fifth Edition

Fifth Edition

Fifth Edition

Fifth Edition

0 1 2 3 4

CAPM®

PMP®

PgMP®

PMI-SP®

PMI-RMP®



V2

1 JUL 13 31 JUL 13 31 AUG 13

http://www.pmi.org/Certification/Certification-Exam-Updates.aspx



V2

If you decide to wait, be very careful!

• There is nothing wrong with waiting

• Work/Life balance is more important than a certification

• Pick your fifth edition study material carefully

• There are *NO* fifth edition study materials yet (Feb 2013)

• When you spend money, make sure it’s actually based on the fifth edition

Be careful

Project Integration Management

Knowledge Area Changes

Project Integration Management Knowledge Area

Changes4th Edition 5th Edition Changes

4.1 Develop Project

CharterITTO Changes

4.2 Develop Project

Management PlanITTO Changes

4.3 Direct & Manage

Project Execution

4.3 Direct and Manage

Project Work

Renamed Process

& ITTO Changes

4.4 Monitor & Control

Project WorkITTO Changes

4.5 Perform Integrated

Change ControlITTO Changes

4.6 Close Project or

PhaseITTO Changes


V2



Project Integration Management Knowledge Area Changes

Process Inputs (New & Removed)

4.1 Agreements4.1 Contract4.2 Outputs From Other Processes4.2 Outputs From Planning Processes4.4 Schedule Forecasts4.4 Cost Forecasts4.4 Validated Changes

4.4 Work Performance Information

4.4 Performance Reports4.5 Work Performance Reports4.5 Work Performance Information


V2




Process T & T (New & Removed)

4.1 Facilitation Techniques

4.2 Facilitation Techniques

4.2 Outputs From Planning Processes

4.4 Analytical Techniques

4.4 Project Management Information System

4.4 Meetings

4.5 Change Control Tools

4.5 Meetings

4.5 Change Control Meetings


4.6 Meetings


V2




Process Outputs (New & Removed)

4.3 Work Performance Data4.3 Work Performance Information4.4 Work Performance Reports4.5 Approved Change Requests4.5 Change Log4.5 Change Request Status Updates


V2



Project Scope Management Knowledge Area

Changes

4th Edition 5th Edition Changes

5.1 Plan Scope

ManagementNew Process

5.1 Collect Requirements 5.2 Collect RequirementsRenumbered Process &

ITTO Changes

5.2 Define Scope 5.3 Define ScopeRenumbered Process &

ITTO Changes

5.3 Create WBS 5.4 Create WBSRenumbered Process &

ITTO Changes

5.4 Verify Scope 5.5 Validate ScopeRenamed, Renumbered

Process, & ITTO Changes

5.5 Control Scope 5.6 Control ScopeRenumbered Process &

ITTO Changes


V2



Project Scope Management Knowledge Area Changes


5.1 Project Management Plan

5.1 Project Charter

5.1 Enterprise Environmental Factors

5.1 Organizational Process Assets

5.2 Scope Management Plan

5.2 Requirements Management Plan

5.2 Stakeholder Management Plan




5.5 Verified Deliverables

5.5 Work Performance Data

5.5 Validated Deliverables


5.6 Work Performance InformationPM Lessons Learned Monthly PMP Exam Study Group 30

V2





5.1 Expert Judgment5.1 Meetings5.2 Benchmarking5.2 Context Diagrams5.2 Document Analysis5.3 Alternatives Generation

5.3 Alternatives Identification

5.4 Expert Judgment

5.5 Group Decision-Making Techniques


V2





5.1 Scope Management Plan5.1 Requirements Management Plan5.2 Requirements Management Plan5.4 WBS5.4 WBS Dictionary5.5 Work Performance Information


5.6 Work Performance Measurements


V2



Project Time Management Knowledge Area


6.1 Plan Schedule

ManagementNew Process

6.1 Define Activities 6.2 Define ActivitiesRenumbered Process &

ITTO Changes

6.2 Sequence Activities 6.3 Sequence ActivitiesRenumbered Process &

ITTO Changes

6.3 Estimate Activity

Resources


Resources

Renumbered Process &

ITTO Changes


Durations


Durations

Renumbered Process &

ITTO Changes

6.5 Develop Schedule 6.6 Develop ScheduleRenumbered Process &

ITTO Changes

6.6 Control Schedule 6.7 Control ScheduleRenumbered Process &

ITTO Changes


V2



Project Time Management Knowledge Area Changes



6.1 Project Charter



6.2 Schedule Management Plan




6.4 Risk Register

6.4 Activity Cost Estimates


V2






6.5 Risk Register

6.5 Resource Breakdown Structure


6.6 Risk Register

6.6 Project Staff Assignments

6.6 Resource Breakdown Structure


6.7 Project Calendars

6.7 Schedule Data



V2





6.1 Expert Judgment


6.1 Meetings

6.2 Templates

6.3 Leads And Lags

6.3 Applying Leads And Lags

6.3 Schedule Network Templates

6.5 Group Decision-Making Techniques


V2





6.6 Resource Optimization Techniques

6.6 Modeling Techniques

6.6 Leads And Lags

6.6 Resource Leveling

6.6 What-If Scenario Analysis

6.6 Applying Leads And Lags

6.7 Resource Optimization Techniques

6.7 Modeling Techniques

6.7 Leads And Lags

6.7 Variance Analysis

6.7 Resource Leveling

6.7 What-If Scenario Analysis

6.7 Adjusting Leads And LagsPM Lessons Learned Monthly PMP Exam Study Group 37

V2





6.1 Schedule Management Plan6.6 Project Calendars6.6 Project Management Plan Updates6.7 Work Performance Information6.7 Schedule Forecasts6.7 Work Performance Measurements


V2



Project Cost Management Knowledge Area

Changes

4th Edition 5th Edition Changes

7.1 Plan Cost Management New Process

7.1 Estimate Costs 7.2 Estimate CostsRenumbered Process

& ITTO Changes

7.2 Determine Budget 7.3 Determine BudgetRenumbered Process

& ITTO Changes

7.3 Control Costs 7.4 Control CostsRenumbered Process

& ITTO Changes


V2



Project Cost Management Knowledge Area Changes



7.1 Project Charter



7.2 Cost Management Plan

7.2 Human Resource Management Plan

7.3 Cost Management Plan

7.3 Risk Register

7.3 Agreements

7.3 Contracts


7.4 Work Performance InformationPM Lessons Learned Monthly PMP Exam Study Group 40

V2





7.1 Expert Judgment7.1 Analytical Techniques7.1 Meetings7.2 Project Management Software7.2 Group Decision-Making Techniques

7.2 Project Management Estimating Software

7.4 Reserve Analysis



V2





7.1 Cost Management Plan7.3 Cost Baseline

7.3 Cost Performance Baseline


7.4 Cost Forecasts


7.4 Budget Forecasts


V2


Knowledge Area ChangesProject Quality Management Knowledge Area


8.1 Plan Quality 8.1 Plan Quality Management

Renamed

Process & ITTO

Changes

8.2 Perform Quality Assurance 8.2 Perform Quality Assurance ITTO Changes

8.3 Perform Quality Control 8.3 Control Quality

Renamed

Process & ITTO

Changes


V2



Project Quality Management Knowledge Area Changes



8.1 Requirements Documentation8.1 Scope Baseline

8.1 Schedule Baseline


8.2 Quality Management Plan

8.2 Process Improvement Plan

8.2 Project Documents





8.3 Work Performance MeasurementsPM Lessons Learned Monthly PMP Exam Study Group 44

V2



Project Quality Management Knowledge Area Changes


8.1 Meetings8.1 Seven Basic Quality Tools8.1 Control Charts8.1 Flowcharting8.1 Proprietary Quality Management Methodologies8.2 Quality Management And Control Tools

8.2Plan Quality And Perform Quality Control Tools And

Techniques

8.3 Seven Basic Quality Tools8.3 Cause And Effect Diagrams

8.3 Control Charts

8.3 Flowcharting

8.3 Histogram

8.3 Pareto Chart

8.3 Run Chart

8.3 Scatter DiagramPM Lessons Learned Monthly PMP Exam Study Group 45

V2


Knowledge Area ChangesProject Quality Management Knowledge Area Changes


8.3 Verified Deliverables8.3 Work Performance Information8.3 Validated Deliverables


V2



Project Human Resource Management Knowledge

Area Changes4th Edition 5th Edition Changes

9.1 Develop Human Resource

Plan

9.1 Plan

Human Resource

Management

Renamed

Process & ITTO

Changes

9.2 Acquire Project Team 9.2 Acquire Project Team ITTO Changes

9.3 Develop Project Team 9.3 Develop Project Team ITTO Changes

9.4 Manage Project Team 9.4 Manage Project Team ITTO Changes


V2



Project Human Resource Management Knowledge Area

Changes


9.1 Project Management Plan9.2 Human Resource Management Plan9.2 Project Management Plan9.3 Human Resource Management Plan9.3 Project Management Plan9.4 Human Resource Management Plan

9.4 Issue Log

9.4 Work Performance Reports


9.4 Performance Reports


V2


Knowledge Area ChangesProject Human Resource Management Knowledge Area

Changes


9.1 Expert Judgment9.1 Meetings9.2 Multi-Criteria Decision Analysis9.3 Personnel Assessment Tools9.4 Issue Log


V2


Knowledge Area ChangesProject Human Resource Management Knowledge Area

Changes


9.1 Human Resource Management Plan9.1 Human Resource Plan9.4 Project Documents Updates


V2



Project Communications Management Knowledge

Area Changes4th Edition 5th Edition Changes

10.1 Identify StakeholdersMoved to Stakeholder

Management

10.2 Plan Communications10.1 Plan Communications

Management

Renamed &

Renumbered Process,

ITTO Changes

10.3 Distribute Information10.2 Manage

Communications

Merged Distribute

Information & Report

Performance,

Renumbered Process,

& ITTO Changes

10.4 Manage Stakeholder

Expectations

Moved to Stakeholder

Management

10.5 Report Performance10.3 Control

Communications

Renamed &

Renumbered Process,

ITTO Changes


V2



Project Communications Management Knowledge Area

Changes



10.1 Stakeholder Management Strategy10.2 Communications Management Plan





10.3 Project Communications

10.3 Issue Log




10.3 Budget ForecastsPM Lessons Learned Monthly PMP Exam Study Group 52

V2




Changes


10.1 Meetings

10.2 Communication Technology10.2 Communication Models10.2 Information Management Systems

10.2 Performance Reporting

10.2 Information Distribution Tools

10.3 Information Management Systems

10.3 Expert Judgment

10.3 Meetings


10.3 Forecasting Methods

10.3 Communication Methods

10.3 Reporting SystemsPM Lessons Learned Monthly PMP Exam Study Group 53

V2




Changes


10.2 Project Communications10.2 Project Management Plan Updates10.2 Project Documents Updates10.3 Work Performance Information10.3 Project Management Plan Updates10.3 Project Documents Updates



V2



Project Risk Management Knowledge Area


11.1 Plan Risk Management 11.1 Plan Risk Management ITTO Changes

11.2 Identify Risks 11.2 Identify Risks ITTO Changes

11.3 Perform Qualitative Risk

Analysis

11.3 Perform Qualitative Risk

AnalysisITTO Changes

11.4 Perform Quantitative Risk

Analysis

11.4 Perform Quantitative Risk

AnalysisITTO Changes

11.5 Plan Risk Responses 11.5 Plan Risk Responses ITTO Changes

11.6 Monitor and Control Risks 11.6 Control Risks

Renamed

Process & ITTO

Changes


V2



Project Risk Management Knowledge Area Changes


11.1 Project Management Plan11.1 Project Charter11.1 Stakeholder Register11.1 Project Scope Statement11.1 Cost Management Plan11.1 Schedule Management Plan11.1 Communications Management Plan11.2 Human Resource Management Plan11.2 Procurement Documents11.3 Scope Baseline11.3 Enterprise Environmental Factors11.3 Project Scope Statement11.4 Enterprise Environmental Factors11.6 Work Performance Data11.6 Work Performance Reports11.6 Work Performance Information11.6 Performance Reports


V2





11.1 Analytical Techniques11.1 Expert Judgment11.1 Meetings11.1 Planning Meetings And Analysis11.6 Meetings11.6 Status Meetings


V2





11.3 Project Documents Updates11.3 Risk Register Updates11.4 Project Documents Updates11.4 Risk Register Updates11.5 Risk Register Updates11.5 Risk-Related Contract Decisions


11.6 Risk Register Updates


V2


Knowledge Area ChangesProject Procurement Management Knowledge Area


12.1 Plan Procurements 12.1 Plan Procurement

Management

Renamed Process

& ITTO Changes

12.2 Conduct Procurements 12.2 Conduct Procurements ITTO Changes

12.3 Administer Procurements 12.3 Control ProcurementsRenamed Process

& ITTO Changes

12.4 Close Procurements 12.4 Close Procurements ITTO Changes


V2



Project Procurement Management Knowledge Area Changes



12.1 Stakeholder Register

12.1 Risk-Related Contract Decisions


12.2 Procurement Statement Of Work

12.2 Qualified Seller List

12.2 Teaming Agreements

12.3 Agreements



12.3 Contract



12.4 Procurement Documents

12.4 Procurement DocumentationPM Lessons Learned Monthly PMP Exam Study Group 60

V2





12.1 Market Research12.1 Meetings12.1 Contract Types12.2 Analytical Techniques12.2 Internet Search 12.4 Procurement Negotiations

12.4 Negotiated Settlements


V2





12.1 Project Documents Updates12.2 Agreements12.2 Procurement Contract Award12.3 Work Performance Information12.3 Project Documents Updates

12.3 Procurement Documentation


V2



Project Stakeholder Management Knowledge Area


10.1 Identify Stakeholders 13.1 Identify Stakeholders

Moved From

Communications

Management,

Renumbered, &

ITTO Changes

13.2 Plan Stakeholder

ManagementNew

10.4 Manage Stakeholder

Expectations13.3 Manage Stakeholder

Engagement

Moved From

Communications

Management,

Renamed,

Renumbered, &

ITTO Changes

13.4 Control Stakeholder

EngagementNew


V2



Project Stakeholder Management Knowledge Area Changes






13.3 Stakeholder Management Plan

13.3 Communications Management Plan


13.3 Issue Log


13.4 Issue Log




V2





13.1 Meetings13.2 Expert Judgment13.2 Meetings13.2 Analytical Techniques13.4 Information Management Systems13.4 Expert Judgment

13.4 Meetings


V2





13.1 Stakeholder Management Strategy13.2 Stakeholder Management Plan13.2 Project Documents Updates13.3 Issue Log13.4 Work Performance Information13.4 Change Requests

13.4 Project Management Plan Updates

13.4 Project Documents Updates

13.4 Organizational Process Assets Updates


V2

SummarySummary

• Keep building that critical Knowledge mass

• Let PM Lessons Learned know how you are doing

• We Care!!

There’s no

reason to stop!


V2

Questions?


V2