EI FundamentalsModule 5-Presenting Results in a Level 4 EIEIF-5-Video_1-Presenting Results

SLIDE 1: This module includes a summary on what information to include in your written Level 4 EI report. It also shows how to incorporate the TEISS reports in your EI. Learning objectives for this session:

Know how to structure your written Level 4 EI report

Know how to generate, modify, and export TEISS reports for inclusion in your EI.

SLIDE 2: Goal of the EI Process

The goal of the EI process is a written report specific to your reservation. A complete written EI report gives enough information that a reviewer could duplicate results and includes a summary up front for readers who do not want the details. Your TEISS project includes much of this information, but putting the information in a written EI report allows anyone to see the results of your EI efforts. Most people that are interested in your EI like your boss, EPA project officer, etc., do not have TEISS installed on their computers so you need to present the data outside of TEISS. Also, the EI report gives YOU the opportunity to highlight what you think is important, such as potentially the need for monitoring (like Rene Curo who wrote an EI for the Viejas Band of Mission Indians).

SLIDE 3: Elements of a Level 4 EI Report

Level 4 EI reports typically include:

Base Year Geographic Area, including maps Pollutants Covered,

o Criteria pollutants only ORo Selected criteria pollutants ORo Criteria pollutants and selected HAPso If selecting only certain criteria pollutants or HAPs, include an explanation of why you

selected them, for example, a concern is haze associated with PM2.5 Source Categories, can include any combination of these in your Level 4 EI

o Pointo Nonpointo Onroado Nonroado Eventso Biogenic

Most Level 4 EIs have a point section and a nonpoint section. You should focus the most effort on including these sections in your Level 4 EI. If you are also interested in the emissions from the other source categories or if you are aware of a particular source within those categories that is significantly affecting the reservation air quality, you should also include those source categories in your Level 4 EI. For example, if there are a lot of snowmobiles used in your area, you would want to include a non-road section in your Level 4 EI. If you reservation is bordered by a busy

1

interstate, you would want to include an on-road section in your Level 4 EI. The mock Level 4 EI includes a point, nonpoint, non-road, and on-road section.

Data, can be displayed ino Maps, for example, a TEISS map showing the location of facility emissionso Tables, can be exported from TEISSo Charts, can be exported from TEISS

Assumptionso Example: It is assumed that the NEI data has been through quality assurance/quality

control (QA/QC) procedures

SLIDES 4 and 5: Level 4 EI Report Sections

These are sections a Level 4 EI might include and suggestions on what to include in these sections.

1. Executive Summary Introduction Summary

o What is the purpose of your EI? o What pollutants are covered? o What is the base year? o What source types are included? o What geographic area is covered?

Results Summary o What did you find out, include a summary table with separate sections for

sources off the reservation and on the reservation (if inventoried).o What recommendations do you have? For example, if there is a Title V source

with large emissions on or near the reservation, a recommendation might be to obtain the facility operating permit to get more details on the operations there.

2. Introduction Reservation Environment

o Description and size of reservation lando Reservation populationo Meteorologyo Description of the air basin or airshed the reservation is located ino Health and environmental concernso Attainment status

Geographic Areao Maps

Emission Inventory Historyo Has there been previous reservation EIs and if there has, include a brief

summary of the findings. Use of Emission Inventory Data

o Examples: To support the development of plans to protect and monitor reservation

air quality To show trends in air quality To support a Tribal Implementation Plan To participate in Regional Planning tribal efforts to protect visibility To assess the need for a tribal permitting program

o What is the level of your EI? Emission Inventories from Surrounding Area

o Brief description of external emissions data you obtained, for example NEI data at the county level, include the year and version of the data

2

3. Results for Each Source Type (each source type you include, for example, point, nonpoint, onroad, nonroad, etc., needs to have a section in the EI)

Off-Reservation Sources o For each pollutant of interest, include tables, charts, and text explaining your

analysis of the emissions data4. Conclusion

Next Steps Plans for Future Emission Inventories

5. References6. Appendices, can include full TEISS reports, etc.

Keep in mind that different EPA regions have different requirements on what to include in an EI. Make sure that you clarify what to include in your EI with your project officer. It would be best to do this before you start writing your EI. Also, these are suggested sections and you might feel it is appropriate to not include all of them.

SLIDE 6: EI Presentation

Cover Page Table of Contents List of Tables List of Figures List of Abbreviations (if you use a lot of abbreviations)

The more of these you include, the more formal your EI looks.

SLIDE 7: TEISS Reporting Functions

TEISS does not write your EI report. However, there are certain places in TEISS you can copy from and paste into your written report, for example if you used the IPP or QA/QC tabs. You can export maps, tables, and charts from TEISS and include them in your report. We are going to demonstrate including the TEISS reports in your EI during this module.

SLIDE 8: Example Map

This slide shows an example of the map that the Confederated Tribes of the Colville Reservation exported from TEISS and used in their EI. We are going to talk more about maps in the next module. This map was generated by selecting File from the TEISS menu and then selecting Print.

3

Next we are going to focus on the TEISS reporting functions. We do this by showing how the results sections for each source type in the mock EI were put together.

EIF-5-Video_2-Demonstration_TEISS_Reporting

Point SourcesAfter the point sources of interest were identified, the figures in the mock Level 4 EI for each pollutant were generated from TEISS reports. The TEISS Reports screen can be accessed by clicking on the Reports icon in the TEISS toolbar. (It can also be accessed by selecting Output from the TEISS menu and then selecting Reports.)

On the left side of the Reports screen is a list of the TEISS reports. Those with a small chart icon have a graph associated with the report. You should spend some time playing with the different reports and decide what reports would fit best into your EI. If you are including an entire county in your buffer zone, the “by Facility Top 10” is good for analyzing NEI county-level point source data. For a selected area (such as a county) and pollutant, it shows the 10 facilities with the highest emissions. For the mock Level 4 EI, the buffer zone was much smaller than the county and only included five facilities. In this case, the “by Facility Top 10” report is not the best option. Instead, I selected the “by Facility” report. I am then going to specify to include only those five facilities in the report.

4

After clicking on that report, you go through several screens where you specify the criteria for what you want to include in the report, for example, the area and pollutant. This screen opens where I begin the process of specifying the criteria for the report.

5

Coconino County is selected as needed and I click on the Next button to bring up the screen to specify what facilities to include in the report.

By default, every facility is selected. I am going to click on the Uncheck All button. This button has an icon that looks like two blank boxes on top of each other.

6

Then I am only going to select the five facilities I identified as being in the buffer zone by clicking in their respective checkboxes.

7

Then I click on the Next button again. I do not need to change anything in this screen because the Annual Reporting Period and reported unit of Tons are already selected. (Note: If you were planning on including only HAPs in your report, you might want to change the units to pounds or even grams because HAPs emissions are usually small.)

Clicking on the Next button again brings up a screen where I can select what pollutants I want to include in the report. Only pollutants that the sources in your TEISS project have reported emissions for are shown here. I am going to select the pollutants I listed in the Introduction section of the EI. Those are the pollutants that EPA classifies as criteria pollutants or precursors. For particulate matter, I am only going to select the primary PM since this includes both filterable and condensable PM. The EPA criteria pollutants are in black font, with the exception of Lead, that is in blue font. (Note: Do not use the Text to Search option to try to find pollutants in the list because it is not effective. The only method for finding pollutants is to scroll through the list.)

8

After selecting the pollutants, I click on the Next button to bring up this screen where I can specify details on how I want the data displayed in the report. I am going to leave the defaults.

9

Clicking on the Finish button brings up the report. The first page shows the Lead data in tabular format.

This report has 14 pages, as shown by the page numbers at the top of the screen. I am going to click the right navigation arrow at the top of the screen to go to the next page of the report. The report is

10

structured so that for each pollutant, the table is shown first and the chart for that pollutant follows it on the next page. This page shows a graph of the Lead data.

I noticed that there is a legend in this chart that is not necessary and I want to remove it. If after you generate a report, there is something you want to change about it, such as the area, pollutants, etc., you can go back to the windows where you specified the report criteria. You do this by clicking on the Filter button at the top right of the Reports screen. You can also quickly change the chart type by clicking on the icons under the Filter button at the top right of the Reports screen. The other icons next to the chart type icons auto size the chart, show/hide the data labels, and show/hide the legend.

I am going to click on the show/hide legend icon.

11

That removed the legend. I want to play around some more with these buttons. The nice thing about these buttons is that if I click on them and do not like the results, I can simply click on them again to undo it. I am going to go to page 10 of the report by clicking the right navigation arrow at the top of the screen to look at the PM2.5 graph.

I want to see how this graph would look as a pie chart, so I am going to click on the pie chart icon.

12

The data labels are crowded and I am going to click on the Auto Size icon to try to fix this. Note that sometimes this button works and sometimes it causes other issues, for example, I have had data labels run off the page after clicking on it. If you do not like the results of the Auto Size icon, you can click on the icon again to undo it. Sometimes it takes some work to get the chart to display how you want it.

13

The Auto Size icon worked and the data labels looks better. But this chart, unlike the bar chart, is not very meaningful without a legend. I am going to add the legend back by clicking on the show/hide legend icon.

This looks good. However, I really like my bar chart and I am going to change everything back. First I click on the vertical bar chart icon. Then I click on the show/hide legend icon. Then I click on the Auto Size icon. Now the report is back to how it was before I started playing with it.

14

This report is now ready to export. To export TEISS reports into other file formats, click on the icon that looks like an open envelope near the top of the TEISS Reports screen.

That brings up this screen.

Select the format you want and click the OK button to be prompted for a location to save the exported file. It is easiest to edit the reports (if you need to) and to import the TEISS reports into your EI if you export them in Microsoft Word. This is the screen you get after you get after selecting “MS Word” and clicking on the OK button.

Leave the default of All pages and click the OK button to be prompted for a location to save the exported file.

15

Navigate to where you want to save the file and give it a descriptive name. Open the document you exported and review it. After reviewing the TEISS report, you need to write up a summary for each pollutant in your EI, as is shown in the mock Level 4 EI.

To get the TEISS reports into your EI, you can take screen captures of the table and graph for each pollutant. Then you can open the Microsoft Word document file that you have started your EI in and paste the screen captures in it. I like the screen capture method because you can modify the size of the figures by cropping the screen capture, rather than having the table take up a whole page and the graph take up a whole page of your EI. With the screen capture method, the text that summarizes the figure stays next to the figure. The disadvantage to the screen capture method is that sometimes the text is too small in the TEISS report. If you exported the report from TEISS into Microsoft Word, you can modify text size in the document you exported. First, highlight the text you want to modify in the Word document you exported from TEISS.

16

Then change the font size from 8.5 to 11. If you keep the font as Arial, I would not suggest anything larger than 11. Now the font is easier to read.

Now the table is ready to take a screen capture of by pressing Alt + Prnt Scrn on your keyboard. Then use the Paste option to get the screen capture into your EI document. Now you can crop the screen capture to show only the table. You do this by first clicking on the screen capture. Then find the crop tool in the toolbar.

Click on the crop tool. Then move the crop icon over the black squares on the border of the screen capture. Click and drag from the black squares on each side of the picture to crop it.

Click outside of the picture to stop using the cropping tool. Now you can resize the picture by clicking on it again. Grab the black square in the right corner and drag it to the size of your liking.

17

Here is how the NOx summary text and screen captures look in the mock Level 4 EI.

Oxides of Nitrogen (NOx)One of the five facilities in the Point Source Emissions Area accounted for 95% of the NOx emissions. The EPNG-Williams Compressor Station was the largest source of NOx, emitting 915 tons in 2011. NOx emissions from this facility are above the EPA point source reporting threshold of 100 tons per year.

Figure 4: NOx Emissions (tons) from Facilities in Point Source Emissions Area

18

EIF-5-Video_3-Demonstration_TEISS_Exporting_Word_option

The alternative method of getting the TEISS reports into your EI is to import the Microsoft Word file you exported from TEISS. If you use this method, you should import the tables and figures into the Appendix section of the EI rather than the results section. This is because they take up multiple pages and that is probably not appropriate for the results section. To do this, first start a blank page at the end of your EI. Then, using Page Setup in Microsoft Word, change the Orientation from Portrait to Landscape and apply it to “This point forward”.

Then go to the Insert menu and Microsoft Word and select File. Navigate to where you saved the TEISS report.

Nonpoint SourcesThe “by SCC Top 10” report is good for analyzing NEI county-level nonpoint data and it is the report used in the mock Level 4 EI. It is a good report for identifying the large sources in your area. If there are specific sources in your area that you want to focus your EI on, for example, you only want to show residential heating, paved road dust, and unpaved road dust, you probably want to use a different report such as “by SCC” or “by SCC Cross-Tab” if you do not want a graph. However, since we are going to demonstrate how the nonpoint section of the mock EI was developed, we click on “by SCC Top 10” in the Nonpoint report grouping.

19

The first screen that comes up is the same as the first screen that came up for the other report.

Coconino County is selected as needed and I click on the Next button to bring up the screen to specify what Source Classification Codes (SCCs) to include in the report.

20

In the “Select SCC Level to Report” field, I am going to specify SCC Level 10 (SCC 10). This gives the emissions at the most detailed level.

21

Then I click on the Next button again. I do not need to change anything in this screen because the Annual Reporting Period and reported unit of Tons are already selected.

22

Clicking on the Next button again brings up a screen where I can select what pollutants I want to include in the report. I am going to select the same pollutants I selected for the previous report, with the addition of ammonia. Ammonia was not in this list box for the point source report selection since no point sources in Coconino County have reported ammonia emissions.

23

After selecting the pollutants, I click on the Next button to bring up this screen where I can specify details on how I want the data displayed in the report.

Note that the Show Legend box is not checked because we did not include the legend in the previous report. I am going to leave it out and click on the Finish button to bring up the report. The first page shows the Lead data in tabular format. This is how the report looks when it first comes up for viewing. I need to zoom in to read the report so I am going to select a zoom of 100% in the dropdown box at the top of the screen.

24

The SCC Level 10 is usually more detail than you need. For example, you can see that there is an entry for Railroad Line Haul Locomotives Class I emissions and Railroad Line Haul Locomotive Class II/III emissions. You probably do not need the emissions allocated out by the Line Haul Locomotive Class levels. Also, SCC Level 10 usually causes crowding on the x axis of the chart and in the chart legend. Usually, SCC Level 7 is the most detail you need when presenting and analyzing data. In order to change the SCC level in the chart, TEISS has to re-filter the data, but you do not have to start over again by selecting what report you want in the navigation tree on the left. Instead you can click on FILTER in the upper right hand corner of the frame around the report.

This re-opens the specifying criteria screens. I am going to click Next until I get to the screen for selecting SCC (the second screen).

25

Then I select SCC 7 in the Select SCC Level to Report field. Since I do not need to change anything in the other screens, I keep clicking the Next button until I get to the screen with the Finish button on it. Here is the first page of the report with the SCC Level of 7 instead of 10.

This report is now ready to export. To export TEISS reports, click on the icon that looks like an open envelope near the top of the TEISS Reports screen. That brings up this screen.

26

Select the format you want and click the OK button to be prompted for a location to save the exported file. It is easiest to edit the reports (if you need to) and to import the TEISS reports into your EI if you export them in Microsoft Word. This is the screen you get after selecting “MS Word” from the list and clicking on the OK button.

Leave the default of All pages and click the OK button to be prompted for a location to save the exported file. Navigate to where you want to save the file and give it a descriptive name. Open the document you exported and review it. After reviewing the TEISS report, you need to write up a summary for each pollutant in your EI, as is shown in the mock Level 4 EI. You can use the same method demonstrated for the point sources to take screen captures of the TEISS reports (again, you might need to modify the font size before you take the screen captures) or you can import the file into the Appendix of your EI, as previously discussed.

Non-Road SourcesIf you choose to include a non-road source section in your EI, please look at the different non-road sources TEISS reports and determine what is the best report to use in your EI. My favorite non-road sources report for analyzing county-level data from the NEI is the “by Equipment” report. This report shows the diesel, gasoline, and total emissions for each equipment type in the TEISS project. To generate this report, click on “by Equipment” in the Non-Road report grouping.

Again, as we have seen with the other reports, the first screen that comes up allows us to specify the location. Coconino County is selected as

27

needed and I click on the Next button to bring up the next screen. This screen shows the equipment types the different sources are categorized into.

Every equipment type is selected. This is how I want it and I click on the Next button to bring up the next selection screen. As we have seen in the other reports, this is the screen to specify the reporting period and units. The reporting period of Annual and units of Tons are selected. I click on the Next button to bring up the next selection screen. This is the screen to specify the pollutants to include. I do not need to make any changes here since the selections are the same as in the previous report. The Next button brings up the screen where I can specify details on how I want the data displayed in the report. I am going to leave it as is and click on the Finish button to generate the report, as shown here.

28

This report is ready to export. To export TEISS reports, click on the icon that looks like an open envelope near the top of the TEISS Reports screen. Again, I recommend exporting to Microsoft Word and the same process of getting the report into your EI can be followed as for the other reports.

On-Road SourcesFor on-road sources, a more general approach than is used for the other source categories is usually more appropriate for analyzing county-level NEI data. This is because it is usually more relevant to look at the total on-road source emissions rather than looking at the components. For the mock EI example, I am trying to get an idea of what the total emissions from on-road vehicles are. For this Level 4 EI, I am not interested in specific details on what road types contribute the most pollution, etc. If that is something you want to include in your Level 4 EI, take a look at the “by Roadway” report in the On-Road report grouping. However, since we are going to demonstrate how the on-road section of the mock EI was developed, we click on “by Location Cross-Tab” in the On-Road report grouping. I need to scroll down in the report list to find this report.

29

Again, as we have seen with the other reports, the first screen that comes up allows us to specify the location. Coconino County is selected as needed and I click on the Next button to bring up the next screen. This is the screen to specify the reporting period and units. The reporting period of Annual and units of Tons are selected. I click on the Next button to bring up the next selection screen. This is the screen to specify the pollutants to include. I do not need to make any changes here since the selections are the same as in the previous report. The next screen looks different than we have seen in previous reports.

This screen is pretty empty since there is not a graph associated with this report. I do not want the Summary Information for this report, so I am going to leave the Include Summary Information to Report box unchecked. Click on the Finish button to bring up the report for viewing.

30

This report is ready to export. To export TEISS reports, click on the icon that looks like an open envelope near the top of the TEISS Reports screen. For this report, I recommend exporting it as a Microsoft Excel file by selecting “MS Excel 97-2000 (Data only)” in the selection box.

This is because instead of using a screen capture of the TEISS report in my EI, I want to copy the data from the spreadsheet into the EI. Selecting “MS Excel 97-2000 (Data only)” and clicking on the OK button brings up this screen.

Leave the default selection and click the OK button to be prompted for a location to save the exported file. Navigate to where you want to save the file and give it a descriptive name. Open the document you exported.

31

You might want to change the number format. For the mock Level 4 EI, 4 decimal places were too many for these large numbers and the report looks much better with 0 decimal places. In the spreadsheet, I highlighted the cells I wanted to change, then clicked on Format in the menu, and then clicked on Cells to bring up this screen.

I then changed the value in the Decimal places box from 4 to 0 and clicked OK.

I can now copy and paste these values into my table in the EI.

MiscellaneousIf you need to generate a list of pollutant codes with pollutant names, there is a report for that. Generally, you do not need this report for criteria pollutants since the pollutant code is commonly known, for example, PM10-PRI for PM 10 Primary. However, if you are looking at HAP emissions, some of the TEISS reports show only the pollutant code instead of the name of the pollutant. For HAPs, that pollutant code is a number that does not mean much unless you have the code memorized. If you include HAP emissions in your EI, you might need to include the Pollutant List report in your EI. To access the Pollutant List report, scroll down in the Reports screen and click on “Pollutant List” in the Project Wide report grouping. A screen comes up to select pollutants. The pollutants you selected for your previous report are already selected. I am going to select only lead for this demonstration.

32

Click on the Finish button to bring up the report for viewing.

SLIDE 9: Quick Summary

In your EI: Include all the applicable elements Format the report to look good Data presentation should be simple and to the point TEISS can provide graphs, charts, and maps you can import into your EI Write to your audience

SLIDE 10 HOMEWORK: Complete the nonpoint section of your Level 4 EI. If you are continuing to the next workshop, this section becomes part of your off reservation section of your Level 1, 2, or 3 EI. Email the EI to the instructors.

33