*Please pick up a handbook and handouts

role of the advisorEvery student organization is required to have a

full-time faculty/staff member serve as an advisor.

Advisors are responsible for assisting the organization by: Helping to set goalsEvaluating programsStaying informed about the organization and its activitiesCompleting the required paperwork for the Office of

Student Engagement)

Advisors should assist individual members by: Helping members create balance between academics and

extracurricular involvement Encouraging participation in and responsibility for the

organization’s programs Developing leadership skills of the executive board

Advisors represent the University and should: Monitor SOFAC and other funding procedures Be familiar with the policies pertinent to student

organizationsFor more advising tips, see p. 21-24 in the

handbook.

role of the advisor

office of student engagement

Maggie Brandt, Student Organizations GALindsay Farris, Student Organizations

Student Specialist

Other important people to know…Jeremy Schenk, Director of Student

EngagementCyndi Warnow, Administrative Assistant

annual registrationAnnually complete the Online Registration

and Renewal to remain an active organization (see p. 9)

Maintain a minimum of four student members and a full-time Missouri State faculty/staff advisor

Update your constitution and bylaws as needed

Attend an orientation meeting yearly

online registrationOnline Registration and Renewal must be

completed annually to remain active

Keep your information current- We do not update your information

Updates and changes are the responsibility of each individual organization’s president or advisor

Update officers, purpose, key words, website etc.

automated emails

Types of automated emails:RenewalPersonal information changes (verification)To view verifications, access the Renewal

system, log in, select your organization, and click the View Verifications link to see who has/has not verified

Please pay attention to automated emails! These help keep the renewal process going, making it easier for your organization

mailboxesMailboxes are located in PSU 111

Receive mailbox assignment and sign agreement in Office of Student Engagement

Check your mailbox at least once a week

For a mailbox application, see Cyndi in PSU 101

office space and lockers

Available in PSU 111 complex for your convenience

Annual registration for office space and lockers occurs in March

banking and financesAll student organizations may open a checking

account at Commerce Bank, located in the PSU

(see p. 13)

Tax-exempt status (p. 14 in Handbook)If you operate with a social, charitable, or

educational purpose, your organization may be eligible for tax-exempt status

Visit http://www.irs.ustreas.gov/charities/index.html

SGA senatorsAs a student organization, you have the right to send

2 members to SGA meetings SGA meets on Tuesdays at 5:30pm in PSU 313Consider applying for SGA’s Student Organization

Spotlight! The application needs to be turned in to PSU 120.

For more information about SGA Senate, contact Kristen Sanocki at sonacki88@missouristate.edu or visit the SGA office on the bottom floor of the PSU (behind the TV)

about SOFACSOFAC assists in the funding of many

student organizations’ events, conference trips, etc. (see p. 15)

All submissions ONLINE!http://studentorganizations.missouristate.edu/sofac/

Contact Jeremy Esquivel with questionsCall 836.7646Hours are available on website

public affairs grantPublic Affairs Grant Program (p. 15)

Sponsors events/speakers for campus community that share Missouri State’s public affairs mission to provide opportunities for dialogue, and that encourage faculty and students to explore topics of public concern

Apply one semester in advance Call 836.6900 for more information, or see

Handbook, page 15

other fundingReceive RHA co-sponsorship for programs

related to on-campus students (p. 15)Call 836.6880 or

http://studentorganizations.missouristate.edu/rha

Receive SAC co-sponsorship- up to $2000 (p. 15)Stop by the Office of Student Activities for co-sponsorship form

e-mail and websites EmailFill out form available in the Office of Student

Engagement.

WebsitesFollow the instructions at

www.missouristate.edu/web/organizational.htm or contact webmaster@missouristate.edu

Link it to the Office of Student Engagement web page

market your groupStudent E-Bulletin sent weekly

Submissions need to be sent by 2:00pm on Tuesdays at http://calendar.missouristate.edu

The Club is on online monthly newsletter for student organizationsSend submissions to Lindsay Farris at

farris765@missouristate.eduOffice of News Services can send press

releases for publicity in Springfield communityCall 836.6397

on-campus advertisingFlyers

May post on any public bulletin board in academic buildings

May receive permission for other boardsAny flyers for res halls must be submitted in

Hammons

ChalkingMay chalk at any timeChalk sidewalks only- no walls, benches, under

overhangs, etc.

conference services FAQsSet up an account with Conference Services

online at http://events.missouristate.edu/FAQ about making reservations:

Request on forms in our office or via email Include all basic info and call with questionsProcessing requests takes about 1 day in PSU

and

about 2 days outside PSUStudent Organizations rarely pay for PSU

space

conference services policiesStanding meetings: max per organization is two per

week; no shows will be droppedAvoid charges by using rooms in standard set upGood general rule is to reserve at least two weeks

prior to any event; 1-2 months for important or large events

Late Night/Large events require two weeks advance finalization of details

Catering requires orders two weeks prior to event and 48 hour confirmation of numbers All food served should be catered by Sodexho or a PSU

vendor (Dominos, Blimpie, etc.)

homecomingAll organizations can get involved in

homecoming activities! Packets are available Wednesday Sept. 2nd and due Friday, October 9th in the OSE.

TailgatingStudent organizations can register to have a

tent for tailgating during home football gamesSee Lindsay Farris in Office of Student

Engagement (PSU 101) for a tailgating form

risk managementPolicies regarding alcohol at organization events

Organizations may NEVER purchase alcohol with organization funds

No open partiesAll events where alcohol is present must be done

through a third-party vendor (ex. restaurant, bar, club)

All laws apply (ex. minors may not consume alcohol)There are risks in ALL types of events

Has your group considered how they will handle potential risks?

travelTravel events require the following:

Trip Activity Release form to be completed by each participant and given to advisor

Trip Registration form to be signed by advisor and submitted to Office of Safety and Transportation

fundraisingOn-campus fundraisers:

Fill out fundraiser reservation request with Conference Services

Events that charge admission may be charged 10%

Concession stands at Missouri State athletic events

See handout for additional fundraising ideas

upcoming changesNew online registration system beginning in

2010Paired with a co-curricular transcript program

Soon to hire someone to fill a new, full-time position to work directly with student organizations- Assistant Director of Co-Curricular Involvement

Student Organizations GA title will change to Co-Curricular Involvement GA

closing thoughtsUse your Handbook!

Leadership tips, budgeting tips, registration and renewal, and more!

If it isn’t in the Handbook, contact us!PSU 101 (across from Kaldi’s)brandt217@live.missouristate.edu836.4386

questions and evaluationQuestions?

Please take a minute to complete an evaluation so we can better serve you.

Thank you for your involvement!!