welcome to rowan university! agenda
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TRANSCRIPT
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Welcome to Rowan University!
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Agenda
Rowan’s evolution Respect in the Workplace Public Safety Employee Relations Performance Management Benefits Additional services Next Steps
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Rowan’s History
1923- Glassboro Normal School for teachers
Eventually the “Glassboro Normal School” evolved into “Glassboro State College”
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History (cont…)
Glassboro State College added schools of • Communication, Business, Liberal Arts &
Engineering
1992- Henry Rowan donated $100 million to the college
1997- Rowan College became Rowan University
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Rowan’s Make-up
7 academic colleges: • Business• Communication• Education • Engineering• Fine & Performing Arts• Liberal Arts & Sciences • College of Professional and Continuing Education and a
Graduate School. @10,000 students may pursue degrees in
• 36 undergraduate majors• seven teacher certification programs• 26 master’s degree programs • doctorate in educational leadership
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Current Rankings…
US News & World Report -"Top Tier” of Northern Regional Universities.
Kaplan -“The Unofficial, Biased Insider’s Guide to the 320 Most Interesting Colleges.”
Kiplinger's -"100 Best Buys in Public Colleges and Universities“
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Rowan’s Mission
To create a national reputation for excellence and innovation and make Rowan University the public university of choice in the region.
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Our Vision
A continued focus on the commitment to learning & teaching combining liberal education with professional preparation
A continued focus on undergraduate, graduate and continuing professional education
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Where do I fit into the University?
We all play a role in the University’s continued success• Student service focus• Customer service focus• Excellence in everything we do
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Student-Service Focus
Rowan prides itself in a student-service focus• We all play a part in this goal by
providing the best possible customer service to both internal and external customers.
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Respect in the Workplace
Johanna Velez-Yelin Director, Affirmative Action
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Public Safety
Rich WadleighAssociate Director, Public Safety
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Employee Relations
Sam Raffa, Manager Employee Relations• Provides in-house counseling to employees• Works with union reps and employees to
resolve complaints• Assists in Drug and Alcohol awareness
seminars• Works with the NJ Employee Advisory
Service
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Performance Management
Effective tool to help manage your career
Ongoing process that links you to Rowan’s Mission
Evaluation 3 times per year• Within the first 30 days Initial PES
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Benefits Orientation – Part 1
NJ State Health Benefits Program Tax Savings Programs Long Term Care Insurance Family Leave Additional Benefits & Services Benefits Processing Procedures
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Rowan UniversityHuman Resources
http://www.rowan.edu/hr
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State Division of Pensions and Benefits
http://www.state.nj.us/treasury/pensions
http://www.state.nj.us/treasury/pensions/mbos_webx.htm
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Eligibility Full-time faculty or staff
Your legal spouse
Your same sex domestic partner
Unmarried dependent children under age 23
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When Coverage Begins
Academic year employees (10-month appointment) with September 1 hire date: enrolled September 1st
All others: after 2 months of continuous employment
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Typically ends 30 days after termination date
Ten-month employees appointed until June 30th , coverage continues through August 31st
When Coverage Ends
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Medical Plan Choices
Health Maintenance Organizations (HMOs) Aetna
www.aetna.com/statenj
Cignawww.cigna.com/stateofnj
PPO- NJ Direct 15www.horizonblue.com/shbp
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NJ Direct 15
Administered by Horizon Blue Cross Blue Shield of NJ
Preferred Provider Organization provides option to use “in-network” or “out-of-network” providers
“In network” co-insurance payments are required for some services
“Out of network” deductibles & co-insurance required, lifetime maximums
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Prescription Drug Coverage
Caremark: 1-866-881-5605 Website: http://www.caremark.com If pharmacy does not participate, pay up
front then file claim for reimbursement Retail option: $5 generic/$10 preferred
brand/$20 brand with generic available (30 day supply) Mail order program: $5 generic/$15
preferred brand/$25 brand with generic available
(90 day supply) No payroll deductions required
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Any licensed provider Diagnostic and preventive
services covered 100% Annual deductible, eligible
expenses covered at 80%, 65%, or 50%
$3,000 per person annual benefit maximum
Payroll deductions required Minimum 12 months participation Predetermination of benefits is
required for services costing $300.00 or more
Dental Expense Plan
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Dental Plan Organizations (DPOs)
No claim forms Must use network dentists Diagnostic, preventative,
certain restorative and certain surgical procedures are covered 100%
Other services require co-payments
Call dentist’s office to confirm participation
Payroll deductions required Must remain in plan for 12
months
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DPOs
Atlantic Southern Dental Community Dental Associates CIGNA Dental Health Healthplex (International Health Care
Services) Horizon Dental Choice Aetna DMO
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Vision Care Reimbursement Plan
Administered by Rowan University No cost Benefit covers employees, eligible
dependents and registered same sex domestic partners
Reimbursement for exam and prescription lenses only – no allowance for frames
Once every 2 year contract period Maximum reimbursement for exam =
$35.00 Maximum reimbursement for single vision
corrective lenses = $40.00 Maximum reimbursement for bifocal or
trifocal lenses = $45.00 Claim form available in HR or online
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Flexible Spending Accounts
Premium Option Plan Unreimbursed Medical Spending
Account Dependent Care
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The Premium Option Plan
Health and dental insurance premiums are deducted from your paycheck pre-tax
This option is automatic unless you sign a waiver form within 15 days of your hire date
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The Unreimbursed Medical Spending Account
Voluntary program Administered by Fringe Benefit
Management Company Set aside pre-tax dollars to pay
for eligible medical and dental expenses not paid by insurance
Must use contributions by March 15th of the following plan year or funds will be forfeited if not claimed for reimbursement
Maximum election is $2,000 per year
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The Dependent Care Spending Account
Voluntary program Administered by Fringe
Benefit Management Company
“Use it or lose it” by March 15th
Any unused benefits at the end of the year will be forfeited if not claimed for reimbursement
Maximum election $5,000 per household, per year
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New Jersey Long Term Care (LTC) Insurance Plan
• Voluntary program • Administered by
Prudential • Covers broad range
of services for anyone who has lost ability to function independently
• Can help protect assets
• Eligible family members include: spouse, children, parents and grandparents(includes “step” and “in-law” relationships)
• Cost determined by age at time of enrollment
• Payroll deductions available
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LTC Insurance Underwriting Rules
Full-time employees who apply within 90 days of hire date, will complete short-form application (requires limited health information)
After 90 days – will be required to complete long-form application (with medical questionnaire)
• Call Prudential LTC Customer Service Center:1-800-732-0416
• LTC website: https://gltc.prudential.com/gltc/
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Temporary Disability Insurance
Coverage begins 8th day after sick time is exhausted
Employees must use all accrued sick time before receiving this benefit
Provides income replacement up to 66% of average weekly wage up to an annual maximum limit
Maximum benefit of 26 weeks File claims within 30 days of the
start of the disability http://www.lwd.dol.state.nj.us/labor/tdi/
tdiindex.html
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Rowan Faculty and Staff Assistance Program
• Service offered at no cost to all University faculty and staff and their family members
• Services include a hotline, individual or group counseling, crisis intervention and referral assistance
• Call: 609-292-8543
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END OF PART ONE
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Benefits Orientation - Part 2
Pension PlansOptional Investment PlansTuition Benefits
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Public Employees Retirement System (PERS)
Defined benefit retirement plan
Employee contributes 5.5% (pre-tax)
Employee contributions are tax deferred from fed withholding
Vesting: 10 years Purchase of service credit 4-6 weeks for processing
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Years in system : x Final 55 Average Salary*
* average of 3 highest years of base salary
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PERS Group Life Insurance
Group life insurance underwritten by Prudential Payable to a named beneficiary Noncontributory portion: 1-1/2 times actual
salary paid Contributory portion: additional benefit of 1-1/2
times annual base salary Employee contribution rate = .0050 of salary May cancel contributory portion after one year
(irrevocable decision) May require a physical exam
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ACTS Program
Additional Contributions Tax-Sheltered Programs (ACTS)
Employees in PERS or PFRS may participate
Additional retirement savings and tax shelter
May not exceed IRS legal maximum contribution amount
Salary Reduction Agreement
Complete voluntary part of carrier’s unique enrollment form
Must complete enrollment forms
Employees set up accts directly w/investment carriers
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SACT Program
Supplemental Annuity Collective Trust (SACT)
Employees in PERS or PFRS may participate
Additional retirement savings and tax shelter
Common stock portfolios Pre-tax or Post-tax contribution
programs available Enrollments processed quarterly
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Alternate Benefit Program (ABP)
Defined contribution plan Employee’s contribution =
5% of base salary (pre-tax) Rowan’s contribution = 8%
of base salary Noncontributory life
insurance 3-1/2 times the prior 12 months base salary (note: if age 60 or more additional eligibility requirements may apply
Vesting after 1 year of contributions
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Investment Companies
$ AIG-VALIC$ AXA Equitable$ The Hartford$ ING Financial$ TIAA-CREF$ Met Life
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ABP Enrollment Forms
Mandatory• ABP Enrollment
Application (provided)• Carrier Allocation Form (provided)• Carrier’s unique
enrollment application (not provided, contact carrier directly or Human Resources)
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403(b) Program (ABP cont)Provides additional Tax shelter retirement savings
OptionalSalary Reduction Agreement
Complete voluntary (TSA 403-b) part of carrier’s unique enrollment form
If enrolling in TIAA-CREF, complete separate SRA enrollment form
May not exceed IRS limits ($15, 500)
Employees set up accounts directly w/investment carriers
Complete enrollment forms & payroll deduction form
Can enroll anytime!
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Long Term Disability (ABP)
Effective after one year of participation in ABP
Enrollment is automatic for ABP membersNoncontributoryUnderwritten by PrudentialBenefits paid are 60% of base monthly
salary (reduced by social security)Benefits start after 6 months of disability
in a non paid status
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NJ State Employees Deferred Compensation Plan (457)
Employees in PERS, PFRS and ABP may participate
Administered by Prudential Retirement (1-866-657-3327)
http://www.retirement.prudential.com/njsedcp
Additional retirement savings and tax shelter
Contribute a percentage of salary up to a maximum limit
Broad array of investment options
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Optional Investment Plans
$ Voluntary additional contributions-403(b), ACTS, SACT
$ NJ State Deferred Compensation Plan (457)
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Tuition Benefits
Full time faculty and staff may qualify for tuition remission
Dependent children must be enrolled full or part- time in an undergraduate program
Employee must be regularly appointed on a full-time basis as of the first day of class
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END OF PART TWO
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Benefits Orientation – Part 3
Additional Benefits
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Family Leave
The New Jersey Family Leave Act and the Federal Family and Medical Leave Act entitles eligible employees to unpaid family leave in certain circumstances
May be taken up to 12 weeks in a 12 or 24 month period
Health coverage continues as long as employee contributions are paid in advance to Human Resources
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Benefit Processing Procedures
Qualifying life event changes (marriage/divorce/birth of child) must be made within 30 days of event
Other changes can be made only during open enrollment
Coordination of benefits
COBRA
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Enrollment Forms
NJ State Health Benefits Program, Health and Dental Applications
Required Attachments:• Copy of marriage license, if applicable• Affidavit of Dependency, if applicable• Certificate of Domestic Partnership/Civil
Union, if applicable
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Paid Time OffVacation, Sick Time, Jury Duty
Vacation- based on classification Jury Duty- time off for jury duty with pay; must
provide documentation• If jury duty does not require attendance for the full day,
it is expected that the employee will return to work
Sick Time- 1 day per month first year, then 15 days thereafter (non faculty)• can be used for self or dependent• Unused days carried over
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Donated Leave Program
Donated leave is available for eligible employees who experience a catastrophic health condition and have exhausted their earned paid leave
Eligible employees may request donated leave by completing Recipient Affidavit form
Eligible employees may donate paid leave by completing Donor Transfer Certification form
Forms are available on the University’s Human Resources website:
http://www.rowan.edu/hr/Pension/index.htm
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Information Resources (IR)Online Training Center
Training Opportunities include:
Banner Blackboard Campus Edition (Bb-CE) Guest Instructor sessions Microsoft Office 2007 Special topics such as working with Blogs,
Podcasts, and iMovie www.rowan.edu/irtraining
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Campbell Library
Largest library in South Jersey Houses more than 350,000 books,
documents and other multi-media resources
Also provides on-line access to book, periodical and selected newspapers
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Rec Center
State-of-the art health club open seven days a week. Memberships are also available for faculty, staff, and alumni.
Features:• three-court gymnasium• indoor track• 25-yard pool• four racquetball courts• a cycling room• a group exercise studio• fitness and free weight room areas• full locker/shower facilities, and a juice/smoothie bar.
http://www.rowan.edu/studentaffairs/rec/facilityhours/index.cfm
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Employee Discounts- classified/civil service employees only
http://www.state.nj.us/personnel/discounts/index.htm
• Verizon• Anheuser-Busch amusement parks• Barnes and Noble• Jenny Craig• NJ manufacturers car insurance• And more!
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Next Steps…
Meet with Buddy Meet with Manager Benefit Paperwork- due in 2 weeks! Initial Performance Evaluation