Welcome to Online HRS

All your Human Resources needs in one easy to follow database system

Finally, you can create professional Human Resource documents in a fraction of the

time with Online HRS.

The ultimate business tool for managing staff

It’s about your business success

Do you want to save time and money?

Do you want to reduce your business risk?

Do you need help to banish the paperwork headaches so you can focus on your business?

Then you need Online HRS.

You don’t need to be a

Human Resources expert to save hours of precious time and master staff management by using

Online HRS.

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Online HRS has been designed for busy managers & business owners, it’s:

- Simple to use! - No training required- Easy to access what you need- Staff Database and Automatic Outlook reminders- Tips and Guides on how to manage staff

Online HRS Features• Start up Wizard• Recruitment, Starting, Salary and Review Wizards• Document Builder• Staff File Manager• Contractor Management• Induction/Training Manager• Staff Management Reports• Assistance Centre• User Admin• Global Admin

The system comes with an easy to follow 4 Step Start Up Wizard

The System has been designed to take you through the processes of:

• Recruiting Staff• Starting Up Staff• Salary and Performance Review• Exiting Staff

Using simple easy to follow wizards

The wizard takes you through the process, select a box and proceed, its as easy as that

When you select a box the corresponding document will automatically appear.

The system comes with a template that can be edited to suit all occasions, you Build or Edit these documents by selecting

the corresponding icon category at the top of each page.

Select the Wizard Icon and choose the Type of Wizard Needed

Each Section has its own master template, if I select the Recruitment Icon then Application Process the

Application Process Register will be shown

By selecting add new template the program will bring up the master template, which can be edited to suit your needs

By selecting the Behavioural or Message Token icon you can even add fields to the master template

There are 22 types of HR fields that can be selected and inserted into your templates

By Selecting the first name field it will be inserted into the template

There are 22 types of HR fields that can be selected and inserted into your templates

By Selecting the first name field it will be inserted into the template

Each Section has its own master template

Now when going through the Wizard Processes the employee selected data will automatically inserted into the document for the fields selected

Each Section has its own master template, if I select the Recruitment Icon then Application Process the

Application Process Register will be shown

You can save your template and it will be stored in the category selected register, you will be able to view or edit this template whenever you need

Select Step 2 and again the documents that you have built relating to this step are shown.Work your through the wizard and complete the process

Once completed the documents can be printed out and will also be stored in the employees records documents section

Starting a new employee has never been so easy!Just select the Start up Staff Wizard and work your way

through the steps

There are over 40 different types of Document Templates inside the system to help you management every process of employee management. Documents include:

• Application forms• Position Descriptions for both staff and management• Staff and Management interview Guide• Staff and Management reference check• Letter of Offer• Staff and Management Orientation checklist• Staff Action forms• Performance Review forms• Salary Review forms• Staff Termination forms• Exiting Staff forms

Build or upload Policies, set review dates and be automatically alerted when they are due

Staff File Manager

The Staff File Manager has been designed to give the user a variety of information relating to

your employees

Staff File Manager

Adding a New Employee

The staff record sheet records all the vital information needed for staff management

Qualifications, probationary periods and Performance reviews which are due will

automatically email the person responsible

All information relating to this employee is easy to access including critical dates and documents which have been built for the employee via the wizards

Critical Dates such as Probationary Periods, Qualification expiry dates, Performance Reviews are automatically inserted into the

Critical Date register. You can add, edit or review these dates and a log is kept to show a history or events

Documents that have been developed during the wizard process for the employee are stored in the employee document register

Contractor Management System

The Contractor Completes an Online Form to confirm they have the appropriate:• Qualifications to complete the assigned tasks• Safe Work Methods• Insurances• Training for Employees• Emergency systems

The contractors details are entered into this form

This email is automatically produced and sent to the contractor for completion

The contractor selects the induction link and completes the induction (that has been built inside the system) and then completes the contractor compliance form

The contractor completes all four compliance categories

The question box expands so the contractor can enter their expiry dates and upload their documents of their workers compensation, public liability etc. The

program will alert you via email when these have expired

A contractors details is highlighted in red when they have been initially sent the contractor email.It turns automatically to Orange when the contractor has completed the forms and sent it back ( it will also alert you that it has been sent back)Once you have received the compliance form back select view to verify the contractors details, the register will turn green

To add a contractor select here

The HRS system comes complete with its own Induction/Training Builder. Now you can built any type of Inductions and Training in the system and allocate

the items built to any employee to undertake.

To build a new Induction or Training module just select add induction

You can upload the training or induction material into the system in any format including video

Once the learning material has been uploaded you can even build an Induction or Training Quiz

Its easy to build the Quiz , and you can

build as many questions as you wish.

To add another question just select add

more fields

Its easy to build the Quiz , and you can

build as many questions as you wish.

To add another question just select add

more fields

And the program will automatically build another question field. Build as many questions as you need.

The inductions built can be assigned to the employee. By selecting the training links the

learning material will be shown here.

The quiz relating to the learning material selected will be shown here. The system will save all the

Inductions and Training undertaken by the employee in their records. Not only that it will also

alert you via email whenever Inductions and Training is due for review!

Reports

Staff File Manager

A variety of reports can be generated including:• Current Staff Reports• Employee Status• Length of Service• Terminated Reports• Staff Compliance Reports• Performance Reviews • Recruitment Sources• Birthday Reports• Critical Dates

Reports can be previewed or developed into a PDF document that can be printed or saved for future reference

The HRS Program also comes with an Assistance Centre. With a click of a button we can help you with problems arising from:

• Industrial Relations• Recruitment and Assessment• Staff Administration• Training and Seminars• Occupational Health & Safety• Rewards & Recognition

The links for these icons can even be set in the user admin section to come to you or anyone you designate!

The HRS System comes complete with its own “User Admin” section. In this section you will be able to :- Add employees and set permission levels - Add alerts relating to critical dates- Upload performance relating material - Set links in the assistance centre as well as other features

The system also comes with a Global Admin Section. The Global admin section is where master templates and other items can be updated for every system at a click of a button, this will ensure that the HRS system has the latest in Human Resources Information. The Global Admin Section is allocated by HR Coach Head Office Only,

5 Reasons why you should use

Online HRS

1.Minimise your Risk. Businesses without the right documentation in place suffer. Our Online SQL Database will ensure that you keep track of

signed documents.

5 Reasons why you should use

Online HRS

2. Meet your Obligations. 75% of businesses struggle with paperwork and compliance. Staff Manager will keep your processes organised. You can even edit and tailor the documents to

suit you!

5 Reasons why you should use

Online HRS

3. Save time and money. Businesses who are organised save time and money in processing staff documents. Wizards take the headache out of collating forms. Outlook reminders will

ensure you don't miss probation dates.

5 Reasons why you should use

Online HRS

4. Increase your hiring success rate! Staff are attracted to Businesses who have their act together. Professional colour coded documents provide a positive image about you. Easy to use

Interview guides will help you ask the right questions to select the right people.

5 Reasons why you should use

Online HRS

5. Keep up to date. Reports will show you what information is missing. By using templates for staff planning will ensure you remember to

update policies, keep staff trained and audit our documents on a regular basis. Links will help

you find the information you need!

Online HRSCan be implemented to any business across Australia via the HR COACH Network

HR COACH … setting the standard for innovative human resource practice

HRS Prices

Over 500 employees by quote