welcome to oklahoma city public schools · certified employees, protech and principals district...
TRANSCRIPT
New Employee Onboarding
Welcome to Oklahoma City Public Schools
New Employee OnboardingNew Employee OnboardingBenefits Presentation
Benefits Overview
• Leave• Flexible Benefit Allowance/Cash In Lieu• Board Paid Contribution• Medical, Vision, Dental• Life Insurance• Flexible Spending Account (FSA)• Retirement
Benefits Guide
Benefits GuideProvides details about medical,
dental, and vision coverage
Go to OKCPS.org Departments Human Resources Benefits
Types of Leave
• Sick• Personal Business• Vacation• Family Medical Leave (FMLA)• Bereavement• Legal• Injury
• Emergency• Leave of Absence-Unpaid• Military• Professional
Please refer to your Collective Bargaining Agreement and/or Board Policy for further details.
Collective Bargaining Agreements (CBA) & Board Policies
Go to OKCPS.org Departments Human Resources Compensation
Oklahoma City Public Schools Board of Education Policies are also located on the District Website.
Go to OKCPS.org Board of Education Board PoliciesOKCPS Board Policies
Flexible Benefit Allowance/Cash in LieuFlexible Benefit Allowance (FBA)
If you enroll in medical coverage, $594.90 is given to help cover cost of the medical premium
Cash in LieuIf you do not enroll in medical insurance, you will be given the Cash In Lieu instead of the Flexible Benefit Allowance
Board Paid Contribution
ProTech - $155 per month
Support - $123 per month
Part time employees (4 hours) - $61.50 per month
The Board shall pay for each full-time Support and ProTech employees, a contribution amount if the employee elects the Board’s health insurance plan to help cover the cost.
Health & Welfare – Major Medical
Two different types of health insurance plans:
• HMOAetna HMOGlobalHealth
• PPOAll HealthChoice Plans
Health Maintenance Organization (HMO)
Healthcare services are coordinated by chosen primary care physician.
• Advantages: – No deductible– Less out-of-pocket costs during the plan year
• Disadvantages: – Must have a primary care physician in network – Limitations on choice in doctors and hospitals
Preferred Provider Organization (PPO)
PPO insurance plans allow members to choose a doctor whether in network or outside of the network. There are basic and high deductible plans.
• Advantages:– Broad choice of doctors and hospitals
• Disadvantages: – Deductible (what has to paid before insurance
begins to pay varies depending on plans)– Greater out-of-pocket expenses
Dental & VisionDental
• Several plans offer no annual deductible – pay copays• Most plans offer free preventative care (2 annual cleanings)• Other services are shared costs
– Basic Care – filings, extractions, oral surgery– Major Care – crowns, dentures, bridge – Orthodontic Care – Plan year maximum
Vision• 1 annual exam per calendar year• Frames, lenses and/or contact lenses• Plans offer discount on laser correction
Enrollment InformationIf you add a dependent to your insurance policy, you must provide a copy of:
• Spouse: Marriage certificate• Dependent(s): Birth certificate for dependent child(ren), IRS taxes showing
dependents, or court order establishing legal adoption/ guardianship
During the plan year, you may add or drop coverage for yourself or dependent based on the following qualifying events:
• Marriage/divorce• Birth/adoption/gain legal custody• Dependent’s change in status (employment)• Employee or spouse changes employment status• Death• New residence inside/outside of HMO service area
NOTE: All qualified status changes must be made within 30 days of the qualifying event and you must provide the applicable supporting
documentation for qualified change.
Enrollment Information
Declining Insurance:
• Must provide copy of insurance card• Complete declination form (included in benefits
packet)
Insurance Effective Date:
• Insurance is effective the 1st of the month following the start date
• Example: If an employee starts work in August, insurance will be effective on September 1
Open Enrollment
• Held annually in October• Changes go into effect January 1• No qualifying event is necessary to make changes• Allows employees the opportunity to:
• Add/drop/change health, dental, life or vision plans• Increase/decrease life insurance• Add/drop qualified dependents
Flexible Spending Account (FSA)Allows employees to deduct premiums pre-tax basis and set aside
pretax funds to use toward qualified medical and daycare expenses.
You will need to contact American Fidelity to start your FSA by calling 405-416-8810 or 800-933-1853
• Flexible Spending Account (FSA)-optional• Up to $2650 annually• July – June fiscal year• Use or lose plan • Funds are loaded up front
• Dependent Day Care – optional• Up to $5,000 annually
Life Insurance Plans
District-provided life insurance (no cost to you)+
Option to purchase additional life insurance
Option to purchase life insurance for yourself, spouse and/or dependent(s)
The Standard
OMES/Basic
Life Insurance: The StandardDistrict-provided life insurance for each full time employee.
• Certified employees -$35,000
• Support employees - $30,000(Reduces to $10,000 at age 70)
• ProTech, Central Office & Principals $50,000
Amount is based upon negotiated agreements with unions.
Life Insurance: The Standard (continued)
The Standard - Must complete the beneficiary form for district paid term life insurance._____________________________________________
Additional coverage may be purchased in units of $25,000 to a maximum of the lesser of 6 times your annual salary or $600,000.
• The minimum amount to elect is $25,000• Spousal coverage - up to $100,00 but cannot
exceed 50% of your supplemental coverage• Child(ren) coverage – $10,000
Life Insurance: OMES
Coverage may be purchased for yourself, spouse and dependent(s):
• Basic Life: $20,000 for $4/month • Supplemental Life: maximum coverage is 2x
annual salary rounded to the nearest $20,000). Coverage is guaranteed as a new hire
• Dependent coverage: three tiers available
Retirement Plans
Teacher’s Retirement Pension Plan• 401(a)
Retirement Savings Annuity• 403(B)• 457
Oklahoma Teachers’ Retirement (OTRS) –401(a)
Teachers OnlyDistrict contributes 7% of your TRS eligible compensation
Certified Employees, ProTech and Principals District contributes 7% of your TRS eligible compensation up to $60,000
Support Employees District contributes 90% of 7% of your compensation up to $40,000. You will contribute 10% of 7% contribution. Example: for every $1, the district contributes $.90 and employee contributes $.10 cents.
Membership is required for exempt staff
Membership is optional for support staff - must complete enrollment form and turn it in today
Retirement Savings Annuity:403b or 457b
Allows an employee to make contributions pre-taxed from his or her income into a retirement plan.
• Lowers taxable income• Plan for retirement• Can start plans at anytime
In order to start your payroll deduction you much contact an approved vendor from the list included in your benefits packet and
set up or transfer an account. It may be a good idea to consult with a financial advisor before selecting a vendor.
Benefits Forms
Deadline to turn in forms
• Must turn in forms within one week from date of onboarding
• By law, you have 30 days to make a change to your elections
• Takes two weeks to receive insurance cards
What happens if you do not turn in your forms within 30 days?
• Must wait until open enrollment to enroll in benefits
• May be assessed a penalty from IRS on federal taxes
Where to turn in forms• HR Benefits Department
2500 N.E. 23rd Street (Operations Center, Building 3 – check in at front desk• Scan and email: [email protected]• Fax: (405) 587-0148
THE END