Welcome to Induction Week

Croeso i Wythnos Cynefino

Thank you for coming

Diolch am ddod

My name is/Fy enw i yw...............

Due to the Government guidelines on

protecting the public against the spread of

the Coronavirus, PeoplePlus Cymru have

made the decision to suspend all face to

face training and education. All contact

until further notice will be conducted

remotely: online and over the phone.

What this means is that although

PeoplePlus Cymru cannot offer work

experience at this time, we can assess and

develop vital employability skills and

knowledge, while offering the delivery of

the programme online.

Induction

What is the Traineeship Programme?

Who are we and how can we help you?

Programme expectations

Other things for the learner

Agenda

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There are two different parts to the Traineeship Programme-

• Traineeship Engagement –

• 21 hours over 4 days for £30 training allowance per week if all

conditions are met;

• Those on this programme will be expected to complete a remote

learning and training programme:

• Monday through to Thursday each week.

• Between 09:00 – 4:00

• BONUS: There is an option for a £10.00 bonus;

Covid-19 –

PeoplePlus Cymru Traineeship Programme

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There are two different parts to the Traineeship Engagement-

• Traineeship Level 1 –

• 30 hours over 5 days for £50 training allowance per week if all

conditions are met;

• Those on this programme will be expected to complete a remote

learning and training programme:

• Monday through to Friday each week.

• Between 09:00 – 4:00

Covid-19 –

PeoplePlus Cymru Traineeship Programme

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Timesheets

Training Allowance

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The Admin Team will need to receive a signed, fully completed Timesheet by 09.00 Monday each week to ensure payment is processed in time.

Timesheets are completed remotely using SMART ASSESSOR;

You will complete your timesheet online Thursday or Friday each week;

This will be explained in more detail during your induction.

No fully completed & signed timesheet = NO PAY this includes for holidays, sickness, unauthorised absence and authorised absence

Programme Mentor/Point of Contact

Remote Learning & Training

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Programme Mentor/Point of Contact

Each learner has been allocated a Programme Mentor who will be their point of contact.

It is essential that you contact your mentor regularly;

If you do not contact your mentor as agreed, you may lose your allowance;

Details of your Programme Mentor and the Centre Manager will be given to you during this induction.

Self-Isolation

Remote Learning & Training

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Self-Isolation

If you need to self-isolate - as an individual or household - during the Covid-19 lockdown, you must:

•follow current government guidelines;

•and then ADVISE your Programme Mentor IMMEDIATELY.

Details of your Programme Mentor and the Centre Manager will be given to you during this induction.

An area manager leads a dedicated team of skilled staff who work

together with your mentor to provide a training programme that meets

your needs:

• Employability Tutor-Coach – Entry Level to Level 2 essential employability

skills development and assessment;

• Essential Skills Tutor – Entry Level to Level 1 essential skills development

in Application of Number; Communication Skills and Digital Literacy;

• Business Development Coach – Access to employment through work

placement, Employee Relations, Health & Safety Assessments.

What do I need to do? Remote learning and training

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• Centre Admin – responsible for administering the traineeship

programme in accordance with Welsh Government, European

Social Fund and PeoplePlus guidelines.

• Lead Tutor – works with coaching/tutor team to facilitate your

training programme;

This team is here to help you succeed and can draw on the knowledge,

skills and experience of the wider team across PeoplePlus.

What do I need to do? Remote learning and training

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MANDATORY – as part of your induction you MUST complete:

1. WEST Essential Skills Assessment

2. EFT Learners PREVENT Training & Assessments

3. Health & Safety at Work – self-study & assessment module

4. And introductions to:

+ Equality & Diversity

+ Safeguarding: Including PREVENT

+ Wales & Welsh Culture

+ Education (ESDGC) – Health & Wellbeing

What do I need to do? Remote learning and training

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As part of your programme YOU MUST complete weekly self study tasks and

assessments. These can cover a variety of essential employability knowledge

and skills, as well as your personal development: for example -

+ ESDGC – i.e. Health & Wellbeing, Personal finance;

+ Equality & Diversity, Safeguarding & E-Safety

+ Wales & Welsh Culture

+ Employability – i.e. CV, interview skills;

+ Personal Development – i.e. assertiveness, confidence.

+ Literacy Skills: Maths, English & Digital Literacy

+ Trade Specific knowledge & skills.

What do I need to do? Remote learning and training

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The weekly tasks and assessment will depend on your circumstances

and capability.

To receive your training allowance, a copy of your weekly self-

study assessment MUST be completed and sent to your MENTOR.

It is IMPORTANT that you have an on-going discussion with your

MENTOR, so you can agree what you need to do, when it needs to be

completed and how you will receive and send the tasks.

What do I need to do? Remote learning and training

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During your programme

Progress reviews

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While you are at PeoplePlus Cymru a COMPULSORY progress review is completed every 21 days.

A progress review is a 1 to 1 meeting with your mentor that allows the opportunity to assess how you are developing through the programme, discuss goals and ways to overcome obstacles to their achievement;

Your review will be completed remotely by appointment, using Smart Assessor – it could result in your allowance not being paid if you fail to notify your MENTOR that you are unable to meet as agreed.

Absences

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YOU MUST BE CONTACTABLE DURING YOUR

TRAINING HOURS TO BE “IN

TRAINING”;

IF YOU ARE “ABSENT” FROM TRAINING DUE TO SICKNESS,

YOU MUST CONTACT YOUR

MENTOR BY 09:00 TO

REPORT ON EACH DAY OF

ABSENCE.

THIS IS AN EMPLOYABILITY REQUIREMENT.

YOU WILL BE PAID FOR LIMITED

SICKNESS IF WE ARE NOTIFIED.

FOR THE FIRST WEEK YOU WILL REQUIRE A SELF

CERTIFICATE AVAILABLE

ONLINE, FOLLOWING THIS

A DOCTORS NOTE WILL BE

REQUIRED FOR FURTHER ABSENCE.

FAILURE TO REPORT YOUR ABSENCE MAY RESULT IN YOU NOT RECEIVING

YOUR ALLOWANCE.

Holidays

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Learners are entitled to 2 days holiday for every completed month they are on programme.

These can be saved up and taken at any point in the programme, subject to approval by your MENTOR.

You must give at least one week’s notice;

Holiday forms can be given by your mentor or administrator.

PeoplePlus Cymru Counsellor & Mental Health First Aiders

Counselling Service

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PeoplePlus Cymru take your welfare and wellbeing seriously.

Your mentor can offer pastoral care and sign post you to services and agencies who can offer professional support.

PeoplePlus Cymru have a professional counselling service which you can access as a learner with PeoplePlus.

For an appointment email: bechan.parry@PeoplePlus.co.uk

Or visit: www.canolfanwellbeing.wales

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Documentation

Letter From HMRC NI number, Bank details, Proof of address,

Birth certificate, Driving licence CertificatesPassport or as many

of these as possible.

Please discuss with your MENTOR if you have any problems as it may result in

non payment.

• To receive your weekly allowance YOU must:

• Contact your mentor as agreed;

• Complete and send weekly work assigned to you;

• Complete your timesheet weekly as agreed;

• Be available between 09:00 and 16:00 on the days you are in

training;

• Contact your mentor IMMEDIATELY if you are self-isolating;

• Contact you mentor by 09:00 if you are unable to be “in training”

for a day (due to personal reason);

• Agree holiday requests in advance.

Few other things to

remember.......

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Your Voice is important to us

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From time to time you will be invited to take part in PeoplePlus Cymru learner forum’s. This is an opportunity for your voice to be heard, your suggestions to be heard and discussed.

We have a ‘You said. We did’ wall, which will show any updates on suggestions made in learner forums, surveys, working groups, and where we have acted upon them in centre.

Engaging with the Community

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AT PEOPLEPLUS CYMRU, WE FEEL IT IS IMPORTANT TO KEEP ENGAGED WITH THE LOCAL COMMUNITY. YOU WILL HAVE THE

OPPORTUNITY TO ATTEND REMOTE

COMMUNITY ENGAGEMENT EVENTS.

HERE ARE SOME EXAMPLES –

VIRTUAL VISITS TO LOCAL MUSEUMS OR

ATTRACTIONS

ONLINE DISCUSSION GROUPS WITH DRUG

AID, MENTER A BUSNES, STONEWALL CYMRU

AND YOUTH OFFENDING SERVICES, SOUTH WALES FIRE AND

RESCUE SERVICE.

VIRTUALLY VISITING LOCAL

ESTABLISHMENTS TO WORK WITH MEMBERS OF THE PUBLIC, CARE

WORKERS OR MAINTENANCE PEOPLE.

Things you can do ...

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Now that you have completed your induction day, there are a few things you can do before your induction–

Set up a Gmail account – this will save time on your first week if completed before hand.

Like us on Facebook, Instagram or Twitter to keep up to date with every day developments.

Any Questions?Traineeship handbook started?

Start Paperwork?