Welcome to COIN & the Career Management Center Website

September 4, 2008

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Agenda

• Introduction to Career Management Tools and Career Management Center website.

• COIN Tutorial– Overview of New Features– Personal Schedule– Advising Appointments & Workshops– Managing Resumes and Cover Letters– Networking– Searching for Companies and Corporate Events– Searching for Job Opportunities (On- & Off-Campus) and

Applying– On Campus Recruiting (Bidding, Accepting/Swapping,

Scheduling interviews)– Recruiting Practices and Policies

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Two Sites Expand Your Online Access to Career Resources

COIN

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Career Management

Tools

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Career Management Tools = Information from CMC and External Resources

• Industry Resources

• WetFeet, Hoover’s, MBA Exchange, etc.

• Video Content

• CMC Outreach Efforts

• Company Meeting Notes

• Slides from CMC Presentations

• School Policies

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COIN = One-stop shop for all transactions and data

• Appointments

• Jobs

• Corporate Events

• CMC Workshops

• Resume Book

• Employment Status Updates

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An MBA for Life: Career Management Tools

• GSB Homepage>MBA Students>An MBA for Life• COIN>Tools or MyGSB>Career Management Tools

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Career Management Tools

A step-by-step guide that will help you navigate your career path and job search.

1. Self-Assessment2. Establishing Career Targets3. Industry Research4. Recruiting5. Marketing Yourself6. Networking7. Interviewing8. Managing Offers9. On the Job

1. Self-Assessment2. Establishing Career Targets3. Industry Research4. Recruiting5. Marketing Yourself6. Networking7. Interviewing8. Managing Offers9. On the Job

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Industry Research

Each Industry section has general and industry-specific resources including:

Essential Skills, Research & Resources, Sample Resumes & Cover Letters,

Interviewing tips, Past recruiting companies, etc.

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Industry Research: Resources

● Research and Resources pages have industry specific websites, newsletters,

database, hard copy resources and conferences.

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Multiple On-Line Resources

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Networking

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Career Management Library: New Media Center

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Industry Chats

Also within Industry Research Sections

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Career Chronicles

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Recruiter Tips

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COIN Homepage

• MyGSB>COIN or coin.gsb.columbia.edu

• Sign up for Advising Appointments, Workshops, Corporate events and begin searching for jobs.

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Announcements and important

updates

Announcements and important

updates

See Bid Points and OCR action items

See Bid Points and OCR action items

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Update your Profile and Job Search Status

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Update your Profile and Job Search Status

New this year: You are able to update

your resume and profile throughout the

year

New this year: You are able to update

your resume and profile throughout the

year

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Profile information matches Resume Book

Changing your current profile information will also update the Resume Book

Personal Schedule

● Allows you to set preferences for interview scheduling system● Will attempt to schedule on-campus interviews around your

conflicts● For other events (advising, workshops, corporate presentations)

you can double book yourself. Be aware.

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Indicate schedule constraints under “My Availability”

Input your class schedule as soon as you finalize it – academics take precedence

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Input your on-going and exceptional conflicts

The system will aim to schedule you around commitments, but will always schedule you for an interview, so be prepared to swap.

Advising Appointments & Workshops

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Sign up for Advising Appointments

• Click on “Advising” tab at the top of the page.• No same-day appointments can be scheduled.• Click on “Sign Up” for appointment details.

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Chose a time based on your availability

Follow any instructions and indicate an Industry Focus and Functional Interest to

better prepare your advisor.

Shows other commitments you

have that day.

Shows other commitments you

have that day.

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Columbia Coaches

• New program this year • Industry-specific advising from Alumni practitioners• Meet with one advisor a maximum of three times• Sign up for Coaches through COIN>Advising

Managing Resumes & Cover Letters

● Store up to 99 versions of your resume.● Maintain careful control of documents – don’t upload cover letter/resume combos, resumes showing edits, etc. ● You will be able to edit and review how your documents will look to recruiters before applying for positions.

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Upload Resumes and Cover Letters

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Upload resumes with Resume Manager

• Your Resume Book resume will automatically be your default resume. • You can update your resume/profile at any time. Doing so will make it inactive

until the CMC re-approves it.

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Upload separate Cover Letters for each application

Networking with Peers

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Network with Fellow Students

Search for classmates & recent alumni in the

resume books

Search for classmates & recent alumni in the

resume books

Search for Companies & Corporate Presentations

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Search for Companies

• Use filters to narrow down company search• Click “Target Company” to create a short list of your preferred companies• Export selected companies’ information to Excel to help organize your research

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Search for Corporate Presentations

• Click “Sign Up” to go to detailed RSVP page.• Use filters to find specific companies and events.• Status column lets you know what you events you are scheduled to attend.

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Confirm your RSVP by clicking “Sign Up”

If you cannot attend an event, follow up with the company contact to let them

know of your continued interest.

Shows other commitments you

have that day.

Shows other commitments you

have that day.

Shows recruiting activity for the

company

Shows recruiting activity for the

company

Search for Job Opportunities

● Brand new interface this year!

● Use search criteria carefully!

Applying for On-Campus Recruiting Interviews

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Recruiting Dates and Deadlines at top of Job Page

REMEMBER: Deadlines are at 9 AM !!

REMEMBER: Deadlines are at 9 AM !!

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Scroll down to see job description & details

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Job detail – note work authorization

• Apply only to firms whose requirements you meet.• Highlight on your resume all countries for which you have work authorization, including U.S. if not obvious.

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Scroll further to see contact info

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You will always need to apply through COIN, though you may also need to apply

through a company website and/or email directly.

Chose your saved Resume and Cover Letter for the

specific position/company.

Chose your saved Resume and Cover Letter for the

specific position/company.

Follow application instructions

Interview Invitations

● Receive invitation(s)● Accept or decline invitation(s)● Be scheduled for the interview based on your availability in

the system● Swap for a better time if necessary before 9 AM Eastern

two business days prior to the interview

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How do I know if I’ve been invited to interview?

You will receive an email informing you, but log in to COIN to accept/decline.

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Invite list with action links

My Actions column gives you the option to Accept or Decline the Invitation

My Actions column gives you the option to Accept or Decline the Invitation

The interview schedule has not been run, so you don’t know your interview slot yet.

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After clicking on action link, confirm your resume and accept/decline the invitation

Respond to alternate invitations by same deadline

Respond to alternate invitations by same deadline

Respond to invitation by Accept/Decline Deadline at 9AM

Respond to invitation by Accept/Decline Deadline at 9AM

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Key things to remember about Invitations

• Invitations are expected to arrive two weeks before the

interview takes place

− Companies may be late with invitation list

− CMC works to have invitation lists in a timely fashion

• After the list is received, you will generally have until 9 a.m. three

days later to respond to the invitation

• If you ignore your invitation, an alternate may be scheduled in

your place

• Job status in COIN changes to “invites complete” after lists are

received

How does bidding work?

● Second-years get 2500 bid points after completing Interview Skills I & II

● Bid deadline for each schedule is 9:00 AM three business days after the invitation list is received (coincides with the accept/decline deadline for invitations).

● You must bid at least 1 point … and you may win with 1 bid point!

● Review past Bid Histories on COIN>Tools>Recruiting>On Campus Recruiting Overview or in the Career Management Library

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Find “Bid Deadlines” on Homepage

Click “Place Bid” to submit your bid for the interview slot.

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Submit Bid Points

Choose a resume the employer will see if you win a slot; then type in the number of points you want to bid and click “submit bid”

You can adjust/withdraw your bid until the Bid

Deadline

You can adjust/withdraw your bid until the Bid

Deadline

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Winning Bids

● If company’s invitation list isn’t in yet but the bid is due, bid for the open schedule – we’ll refund points if you are invited

● Winners are charged lowest clearing price

● You will receive an email confirming that your bid was successful

● You have the same standing as an invitee – you can swap or change your interview time, or drop before 9 a.m. 2 business days before the interview.

● If you cancel after winning a bid slot, you will not get points back

● You cannot change your bid after the initial bid deadline has passed

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Bid wait list

• If you were not a winning bidder, you go onto the bid wait list

in case winners cancel; your bid points are held in reserve

• If bid winners drop, you will be automatically scheduled

• You can withdraw from wait list at any time and free your

points for use on another schedule

• If you are NOT scheduled from the bid wait list, your points

will be refunded to your account on the day of the interview.

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Bid wait list

Click here to withdraw your wait list bid in order to use those points on a

different schedule

Click here to withdraw your wait list bid in order to use those points on a

different schedule

Finding Your Interview Time

● You will receive an email that the schedule has been run● Check COIN for exact interview time● Make note of the length of time you are scheduled for

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Schedule set by 4:00pm on the day Acceptances/Declines/Bids are due

Will show up under “Upcoming Interviews”

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List of upcoming interviews

Make note of Swap/Final Deadline and your scheduled interview time under

Status columns. If scheduled time doesn’t work, click Change.

Start and End Times indicate your full time commitment – know your total commitment, and don’t leave

after the first half!

Start and End Times indicate your full time commitment – know your total commitment, and don’t leave

after the first half!

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Change or Swap interview time

COIN will attempt to schedule you around your other commitments, but will

always schedule you, even with a conflict, so you can swap with a fellow

student, or pick a different open time slot if available.

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Swap requests show up on homepage

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Accept or decline a swap request on detail page

Be kind to your colleagues – Swap if you can!

Be kind to your colleagues – Swap if you can!

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Interview Structure

• Typically 30 or 45 minutes long• Some companies schedule back-to-back or

rotational interviews – two consecutive interviews with

the same company• Don’t leave after the first half!!

• You’ll know you have a back-to-back interview by

looking at your total time commitment and the job details

page• Many firms hold 2-on-1 interviews

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On the Interview day…

● Interview locations: Uris, Center for Career Education (near Faculty House), WJW, possibly other buildings on campus

● Interview rooms listed in COIN the day before the interview

● Some companies interview off campus on Fridays (consulting)

● Student Lounge in Lehman Lounge on Uris 3rd Floor

– Advisors available for quick questions

– Emergency supplies to help get you through the day

– Coffee, snacks, water, Listerine/mints, lint roller, sewing kits, pantyhose, etc.

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Key Things to Remember about Your Scheduled Interview

• Show up! You’re obligated to attend the interview if you’re on the

schedule. If you fail to show up, penalties will apply.

• Academics take precedence over recruiting – don’t miss classes!

• Changes can be made to the schedule up until 9 AM two business days

prior to the interview

• Drop the interview

• Swap time slots with another candidate through COIN

• If you cannot find someone to swap timeslots with you, come to the CMC

for help. We will work with the company to try to find a solution. If you

simply don’t show up due to a time conflict, you will be considered a no-

show and penalized

• You may need to make tough choices.

Daily Open Sign-up(the no invite, no bid way to get an interview)

• After each On-Campus Interview schedule has been finalized (2 days before the interview), if the schedule has empty interview slots, we ask the companies if they want to participate in Daily Open.

• If they agree, by 5 p.m. the day before the interview, we will post those time slots on COIN so students can participate.

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Daily Open Sign Up

On the Daily Open page, you will see what interview slots are available. Click

“Participate” for the interview slots you are interested in.

Please Note:● Winners must meet work authorization requirements of position● No student can win two spots on same schedule● No student can win two spots at the same time● You will not be able to swap or cancel if you are scheduled – so only apply for

times that you can attend● No show penalties apply.● Come to school early if necessary to await results for same-day interviews (ex:

8:30 AM start time)

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Find available interview slots by clicking the “Daily Open” link on homepage

You can sign up for multiple slots for the same interview time – You can only win

one per schedule

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Daily Open Sign Up

After clicking “Participate” for a specific interview slot, select a resume that the interviewers will receive if you win the slot.

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Daily Open Sign Up

● You will have until 7:45am the morning of the interview to opt in to participating. We will process the Daily Open sign ups by 8am that morning.

● If you win an interview slot, you will immediately receive an email notifying you, and it will appear on your COIN home page as a regular interview.

● You will not be able to swap or cancel if you are scheduled – so only apply for times that you can attend. No show penalties apply.

● Please note: Recruiters have the option on the day of the interview to cancel the Daily Open slots. The Career Management Center will let you know of this as soon as possible.

Recruiting Practices and Policies

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Second Rounds

● Second rounds do not take place on campus – Career Management does not schedule them, but come to us if you are having problems

● Second round interviews cannot take place before 5:30 PM on Friday, October 17th; firms may contact you at any time after first round interview to schedule your second round

● Don’t cancel first rounds for second rounds

● Second round interviewers must offer at least one alternate date

● You may have to make tough choices

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If You Must Cancel a First Round Interview

● Schedules are finalized and sent to companies 9:00 AM two business days before the interview

● You may cancel online up until this time

● If you must cancel after this time, you must contact the recruiter directly and call the Career Management main number (212-854-5471)

● Canceling after this point incurs no-show penalties and jeopardizes your reputation and that of the school

● Do not interview if you have accepted an offer

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No Show Penalties

● Cancellation after 9:00 AM two business days before the interview is considered a no show unless you have a legitimate emergency

● 850 bid points assessed as penalty for second-year students ● Must write a letter of apology to the company, and cc: Assistant

Dean and Managing Director of Career Management, Regina Resnick, and Directors Michael Malone and Bruce Lloyd

● Two no-shows disqualifies you from participating further in on-campus recruiting

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Beyond the Interview: Offers

● Companies cannot make offers before 5:30 PM Eastern on Tuesday, October 21

● Offers made during recruiting must be held open until December 31 or for 4 weeks, whichever is later

● Hold no more than 3 offers – if you receive a 4th, release at least one within 2 business days

● Acceptance = verbal or written confirmation that you will work for the company

● Communicate professionally with firms at all times – return phone calls and e-mails promptly, represent your intentions honestly

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Beyond the Interview: Accepting Offers

● If you are facing undue pressure to accept an offer before the deadline, contact the CMC

● Once you accept an offer, you must cancel all future interviews

● If canceling interviews because you’ve accepted another offer, let the recruiter and the CMC know as soon as possible

● When you turn down other offers/cancel interviews it is vital to do this live, so you can maintain relationships moving forward

– Not in email or on a voicemail

– Be gracious and polite

– You may need to call on these people in the future

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Background & Drug Checks

● Be prepared for background and drug use checks before you begin working

● Will verify employment, education, credit and criminal history; may request transcripts; may request fingerprinting

● Those hired by securities firms are subject to additional scrutiny (SEC, NASD)

● Bring up any issues pre-emptively (after the offer)

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Reneging on an Offer

● Reneging is a breach of ethics and the student honor code

● Results in going through Dean’s Disciplinary Procedure

● Seriously damages your reputation and prospects

● Recruiter Guidelines also exist. Problems? Alert us!

ONGOING QUESTIONS?

Stop by the CMC or call us at 212-854-5471