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Welcome to ACCUPLACER!!!

The following manual has been condensed and annotated from the ACCUPLACER manual. You can find the ACCUPLACER manual on the ACCUPLACER home page, under the resources tab,

under the ACCUPLACER User’s Guide link. If you have any further questions, contact information will be listed at the end of this manual.

• There is no installation of software (unless you need to install a required element for

ACCUPLACER). • This test works with multiple browsers (IE, Safari, Chrome, and Firefox), but we encourage

you to use Firefox as that is the browser we have been told to use by ACCUPLACER and it is the browser we have had the fewest issues with.

• Your pop-up blocker must be disabled. • We are NOT using the Voucher or pre-registration system for testing students. • You can download Firefox here: https://www.mozilla.org/en-US/firefox/new/

The ONLY two tests that you will be using for placement will be:

• *CWU English Exam_NG o This exam consists of the Next Generation Reading and the Writeplacer o Students can take this exam twice.

• *CWU Math Exam_NG

o This exam consists of two Math tests. o All students will start with the Next-Generation Quantitative Reasoning, Algebra, and

Statistics. After completing the first test students will complete either:

• Next Generation Arithmetic • Next Generation Advanced Algebra and Functions

o Students must complete BOTH tests every time they take the test. o Students can take this exam three times.

**If you give any other exams they may not be valid for placement and your school will be charged

for these tests.

Your school will be charged for any test that is STARTED. Getting Started As a Testing Site In order to establish your school as a Testing Site we need to get your school registered with CWU Testing Services. If you will send us the following information we will get your school set up as a new user: • Name, email, and work phone number for 2 people • School Name, address, and phone number For security reasons any email requests for scores, received by our office, from anyone who is not

one of these 2 people will be redirected to contact one of these people.

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After we enter the information you provide, these two people will receive an email from ACCUPLACER with a link to create their account, the username cannot be changed. If you do not get this email within 24 hours, please check your spam filter and then contact our office. SETTING UP YOUR TEST SITE ACCUPLACER is designed to run on numerous web browsers: PC: Internet Explorer 11+ Microsoft Edge 40+ / EdgeHTML 15+ Firefox 63.01+ Chrome 70.0+ MAC: Safari 11+ Mobile: IOS Safari Android Chrome *** We highly recommend using Firefox. This is the browser that ACCUPLACER has suggested we

use and this is also the browser we have had the fewest issues with. • You can download Firefox here: https://www.mozilla.org/en-US/firefox/new/ Once you decide which browser to use you can navigate to the website: https://www.ACCUPLACER.org

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Open the ACCUPLACER home page, scroll to the bottom of the page and click on the “Verify System” button. This will run a system check and tell you what other programs you may need to install.

The ACCUPLACER Home Page (https://www.ACCUPLACER.org ):

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If you need to install a program or component then you can click the “Download” button to install it.

Please note the message at the top of the System Requirements page:

The following information shows if this workstation meets the minimum system requirements necessary to run ACCUPLACER. In some cases, a more recent software version may fail validation, however, the system will still operate, but has not been certified for an optimal user experience. In other words, if you have a higher version of the system requirement then it might say you failed the test but it may still work.

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Logging in to Your Account

Once you have verified your system requirements on EACH testing station, return to the ACCUPLACER home page at https://www.ACCUPLACER.org using Firefox Enter the username and password that you created.

Caution: Do not log on to www.ACCUPLACER.org more than once on the same computer. Having multiple tabs or browsers open on the same computer will result in the security errors message “User permission rules have been violated.” REMEMBER THAT YOUR POP-UP BLOCKER MUST BE DISABLED.

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Welcome Screen: When you log into ACCUPLACER, you may see a Pop-up communication screen. Click Close and the pop-up will close and the Home/Welcome screen will display. Once you are logged in you will notice two different buttons on the left and right side of the page.

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• In order to ensure the security of your account, you will be locked out of your

ACCUPLACER account if you try to log in with an incorrect password more than five times. • If you forget your username or password, you can retrieve them by clicking the links on the

homepage. These links are located under the username and password spaces where you sign in.

All users can change their password and edit their profile by clicking on the drop-down menu

next to the user’s role shown at the top of the home screen.

*For more detailed instructions please refer to the ACCUPLACER User’s Guide located on the ACCUPLACER home page (after you log in) on the left side menu, under the Resources tab, in the

Manuals & Guides section, under the ACCUPLACER User’s Guide link.

Click on the small triangle to access the menu to change your password or alter your profile

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Certificate of Test Administration You will be required to pass a Certification Test before gaining access to the ACCUPLACER platform.

• Existing users who have passed the certification test will be required to take the assessment annually to renew their certification and maintain access to the platform.

• New users and existing users who have let their certification lapse will be directed to the Certificate of Test Administration menu option to take the certification test to enable full system access.

Users will have access to the Resources tab, where there will be a link to the ACCUPLACER Certification of Test Administration Training Materials.

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To start the test click Take the Certification under Certificate of Test Administration. This will take you to a landing screen with welcome text.

Click Administer Certification Test to launch the test.

You will then be directed to this page. Check the agreement checkbox and click Accept. You will then be directed to the certification test questions.

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LAUNCHING A TEST • We are not using the “Start Test with a Voucher” option. • If you wish to use the Fast Track option, which allows you to stay logged in for 2 weeks at a time (until your cookies are cleared or until the time frame has expired) please check with your administration to ensure this does not violate district policy. Check the ACCUPLACER User’s Guide page 15 for more detailed instructions.

To Start a Test: • Log in on the ACCUPLACER home page with your username and password. • Locate and click on Administer Test in the left-hand menu. Click Administer New Test Session to start a new test Click on Manage Test Sessions to find a previously started test

Click on Administer Test to reveal the options “Administer New Test Session” and “Manage Test Sessions”

Click on Administer New Test Session to start a new test.

Click on Manage Test Session to find a previously started test.

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Administer a New Test Session: • Step 1-

Click Administer Test • Step 2-

Click Administer New Test Session • Step 3-

Select the Branching Profile (ACCUPLACER tests are referred to as a Branching Profiles). Click on the small Triangle on the right to display the drop-down menu. Click on the Title of the correct Branching Profile:

• *CWU English_NG • *CWU Math_NG

These tests packaged have been created specifically for CWU placement and may not be valid at other schools.

• Step 4- Click Administer Test in the lower right corner.

Step 1

Step 2

Step 3

Step 4

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After Clicking on Administer Exam you will see a lengthy Privacy Policy. To “Accept,” “Decline,” or “Print” this privacy policy you must scroll to the very bottom of the page. You can start your tester at this point or select “Accept” and move to the next screen before starting your tester. (Top of Privacy Policy)

(Bottom of Privacy Policy)

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After selecting “Accept” on the privacy policy you will progress to the following screen:

If you have chosen to accept the privacy policy for your testers, this is when you should seat your student. The tester should be advised to click “Close” after reading the instructions and then fill in the required information on the next screen. All required information is marked with a red asterisk ( * )

Students are required to have a unique student ID.

This ID must be a minimum of 8 characters and a maximum of 9 characters. We suggest your school initials and the students’ high school ID number if you do not have CWU ID

numbers.

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After filling in the required fields and clicking next, students will be asked “Are you sure you would like to continue?” They should click “Yes”.

The student will be directed to a second screen to fill in more information: If they have taken the ACCUPLACER before their information will be automatically filled in here, assuming they logged in exactly as they did before. If they have taken the test before and the information does not automatically fill in, they should click “Back” and make sure they entered the information exactly as they did before, and they did not enter any information that was not required. Remind students to fill in just the information required. They will then click on “Save” to continue the test. They will again be asked if they would like to continue. They should click “Yes”.

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After clicking “Yes” to continue the test, students will see a Welcome Screen: You should see the student name and ID number listed in the right-hand corner (red arrow in illustration below). You will also see a link that reads “View Tutorial” (yellow arrow in illustration below).

If student click on the “View Tutorial” link they will see a menu that allows them to view various tutorials if they feel the need. If they click this link on accident, they can simply close the menu my clicking “Close”

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After a brief pause (the “Next” button will change to a grey “Please Wait…” button for a brief moment) the students will see “Directions for Answering Questions”. After reading this screen, students should click “Start Test Session”.

After clicking “Start Test Session” students (again after a brief pause) will see a “Sample Question Screen”. Students should read the instructions then click “Sample Questions”

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At this point you will also notice in the upper right-hand corner, by the student name, ID number and the “View Tutorial” link, that there is a new link. The new link is labeled “Save and Finish Later” allows students to resume their test at a later time. This should feature should only be used with Proctor permission.

If a student clicks on this link they are will asked if they are “sure” they want to proceed. If they do then they will click “Yes”. If they clicked this link in error, they will click “Cancel” and return to their test.

We will discuss how to resume a test later in this manual.

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As students continue with the sample questions, they will need to select an answer for each question. They will not be allowed to proceed unless they supply an answer. After clicking on an answer, they will click “Next Sample Question”.

After clicking “Next Sample Question” students will be asked to confirm their selection.

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Students will be asked to confirm their selection after each question. Students are not allowed to skip any question or go back and change any answers, so they need to be sure of their answer before they move to the next question. The top of the page will display the test they are taking and what question they are on out of how many. Once the student has completed their test, they will see this screen before they see their score:

Students should click the “Continue” button to see their score report.

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SCORE REPORTS Each workstation should be capable of printing. If your workstation is not capable of printing there is another way to print Individual Score Reports (ISR’s) that we will discuss later in this manual. When each student has finished their exam and they have clicked on continue, they will see their score report. When they are finished looking at it, they need to click “Print” (circled in green below) to receive a copy of this report. Clicking “Close Window” (circled in red below) will clear their screen.

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RESUMING A TEST Login to www.ACCUPLACER.com at the workstation. • Click on Administer Test (Step 1) • Click on Manage Test Session (Step 2) • Fill in any of the requested information (Step 3)

The more information you fill in the narrower your search The easiest way is to search by student ID number or name

• Click “Search” (Step 4)

After clicking “Search” scroll down on the page to until you see the information listed under “Test Session Search Results”. You can sort results by First Name, Last Name, Student ID and 4 other options by clicking the black arrow to the right of the “Sort By” space (circled in red below). To resume a test, click on the black sideways triangle with a circle around it under the Action column (circled in yellow below) beside the name of the student who needs to resume the test. This resumes the test where it was left off.

Step 1

Step 2

Step 3

Step 4

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After the proctor has resumed the test, the student will need to click on “Begin Test” to start their test. The test should pick up where it left off.

PRINTING A SCORE REPORT THAT DID NOT PRINT 1. Log into www.ACCUPLACER.com 2. Click on Dashboard Menu (Step 1). 3. Click on “Test Center Management” (Step 2). 4. Choose the appropriate date by clicking on the calendar icon (circled in orange in Step 3) and selecting the correct date or click on the “Today” button (Step 3). 5. Locate the appropriate student.

7. Click on “View/Print ISR” in the pop-up menu (Step 5). 8. The ISR will open in a new window.

• A print menu should pop-up in a 3rd window. To just view the report close the print menu.

Step 1

Step 2

Step 3

Step 4

Step 5

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The ISR with the Print Pop-up Menu

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THE *CWU ENGLISH EXAM

• Should not be proctored by English Teachers • A 2-part test.

o Reading Comprehension 20 questions Untimed

o WritePlacer Essay 1-hour time limit. Students will be asked to write a 300-600 word multi-paragraph essay, in which they

develop their own point of view and support their position with reasoning and examples. The position they take does not influence the score.

Time starts when you click in the box-not when you start typing. Students have 15 minutes to (If students take more than 5 minutes the essay prompt

will “time-out”, but they will not be notified it has “timed-out” until they try to submit their essay. They will have to start the exam over):

• read the brief selection. • read the prompt. • brainstorm (scratch paper can be provided but must be collected and

destroyed at the conclusion of the test). Tab key does not work-students should not worry about indenting paragraphs. The essay is graded by a computer on 6 areas (listed in student instructions before

the prompt): • Purpose and Focus • Organization and Structure • Development and Support • Sentence Variety and Style • Mechanical Conventions • Critical Thinking

Students may receive a “Score Pending” result on the WritePlacer. This happens if the essay if too short, off topic, or too long and must be reviewed by a human. If this happens check the score reports in 24-48 hours to see if the score has been assigned.

There is timer and word counter on the screen. • Students can re-test once (two total attempts).

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WritePlacer Essay Screen:

Students can click the instruction link to re-read the instructions at any time, but the test time will not stop.

Timer

Students will click submit when they are finished with essay.

Word Count and Character Count

Students will see their writing prompt here.

Students will see a brief 2-3 sentence reading selection here.

Students will type their essay here. The timer will start as soon as they click in this box.

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THE *CWU MATH EXAM

• Should not be proctored by Math Teachers. • A 2-part test.

o Starts with Quantitative Reasoning, Algebra and Statistics. Depending on the score from the first section the student will move into Arithmetic

or Advanced Algebra and Functions. o There are sample questions at the beginning of each test. o Students are given scratch paper.

All scratch paper must be collected and destroyed at the completion of the test. Test content may not be removed from the testing room.

o Students are not allowed the use of personal calculators. A calculator is available to use through the test page if it’s believed to be needed for a question. The calculator icon appears in the upper right-hand corner.

• The tests are untimed. o Quantitative Reasoning, Algebra and Statistics – 20 questions. o Arithmetic – 20 questions. o Advanced Algebra and Functions – 20 questions.

• Students can re-test twice (three total attempts). *CWU MATH EXAM SCREEN

Student will see the question here.

Student will pick one of the four answers then click submit.

Calculator will appear as a pop-up calculator when the Calculator Button is clicked.

Students can use this calculator when the button appears. The calculator is not available for all questions.

Students can move the calculator around by click, holding, dragging it to the desired location, and releasing the mouse button.

When students have chosen their answer, they will click the “Submit” button then confirm the submission.

Questions cannot be skipped or returned to.

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Vouchers for Remote Testing

***Vouchers are only needed for those testing remotely. It is not necessary to create vouchers for those testing on location.

Pre-registered Student Records Under Vouchers > Student Pre-registration, use the Student Pre-registration excel template to batch import student profiles. Once you click Student Pre-registration the screen below will display.

Click Student Pre-Registration Template to download an Excel template you will use to import your Student Profile Information.

Refer to the Student Preregistration Guidelines link for information concerning codes that should be used in your import file. Student ID, First Name, Last Name, and Date of Birth are required fields and are highlighted in orange. This spreadsheet contains all the fields on the Student Information screen. Any entry on this spreadsheet is shown on the Student Information screen when a student begins testing. At the beginning of testing, students can edit these fields, except for Student ID, Last Name, and Date of Birth.

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If choosing to populate the Branching Profile column, the Branching Profile must be the same for all students listed on the upload file. The platform won’t let you upload a file that contains multiple Branching Profiles. A combination of blank and a single Branching Profile within a preregistration file is permitted. A file where none of the students are associated with a Branching Profile is also permitted. Once the Excel worksheet has been completed and carefully reviewed, save it as an xls, xlsx, or csv file. Click on the “Click here to upload” and select your file. Click Import.

The name of the imported file is now included on the list of Student Profile Information Imports.

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• The “No of Students” column will tell you how many records were in the file. The Imported column displays the count of students that were successfully imported with an option to download. The Failed to Import column will display the number of records that were unable to be imported.

• Should an import fail on certain records, you can download the failed records only and correct

them.

• The last column of the file details the error that was encountered. You can then either combine the corrected records back into the original file and upload or upload them as a separate file.

• The “Status” column will display either Import in Progress, Imported (all records imported

successfully), Partially Imported (some records failed import), or Failed to Import (all record failed import).

• The “Action” column will allow you to delete the file from the list. If a file is deleted from the

student preregistration page, it will also be deleted from the Voucher generation page and will not be displayed to the user.

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Generate Vouchers Click on Generate Voucher under the Vouchers menu and the screen shown below will display. Add student(s) by using the previously uploaded pre-registration file for multiple students, or by creating a single student record.

• The Load Pre-Registered Students Records drop-down lists all the active files in the Student Pre-registration listing screen. If you begin typing the pre-registered file name, the list will pre-populate for that selection.

• The files that are removed/deleted on the Student Preregistration screen, will no longer be

available for selection in the “Load Pre-Registered Students Records” drop-down.

• If you need to create a voucher for a single student, you can add them by using the Create Single Student Record button.

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Selecting a file will add all the students in the preregistered file to display in the Students List grid.

To remove a student from the list, select the checkbox next to that student and click the Remove Students button.

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If you click the Find Students button, the screen shown below will display. You can now search for another student that is already in the system to manually add them to the voucher generation process. Searching by Student ID is usually the quickest.

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From the Select Branching Profile drop-down menu, select a Branching Profile to apply to all students if necessary. For preregistered students, the Branching Profile column will be populated with the Branching Profile if one was specified in the preregistration file. For a file where none of the students are mapped to a Branching Profile, the Branching Profile column will be blank for each student. Selecting a Branching Profile from the drop-down will directly assign the selected Branching Profile to all students in the grid. Every student in the grid must be mapped to a single Branching Profile. NOTE: If a file contains records with both a Branching Profile and records with no Branching Profile listed, the Branching Profile listed will be applied to all records.

From the Select Voucher Expiration drop-down menu, select the number of days you want the voucher to be valid.

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From the Select Voucher Type drop-down menu, select the type of voucher you wish to create (Remote Network or Virtual Voucher if testing remotely).

Selecting the “Remote Network or Virtual Voucher” option will cause the Selected Remote Site textbox to be visible, so you can search for the desired remote test center. Clicking on the Search icon (magnifying glass) will bring up the Remote Network/Virtual Voucher Site Search pop-up window, allowing you to choose a Remote Network Site/ Virtual Site for remote voucher creation.

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From the drop-down menus, select the Country, State/Province, City, and Zip Code where the student wants to test. From the Zip Code, you can select a mile range from a Radius (Miles) drop-down menu. The results will return a list of sites that are within the mile range specified—the user may select to sort the list by distance. Click Search, and all registered Remote Testing Centers that meet the filter criteria will display in Available Testing Sites area. Click the View icon under the Action column to see details of the Remote Testing Site.

To attach the voucher to the desired site, pick the site you want via the radio button on the left-hand side of the screen and then click Select to continue.

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Once all the desired selections are made, click on the Generate Voucher button to create the vouchers.

Make sure to check all boxes that you will be generating a voucher for.

Vouchers will display here.

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Upon remote voucher creation, a confirmation email like the one below will be sent to the student’s email account.

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Start a Test with a Voucher Click on the Use Voucher button.

Enter the Voucher Number from the student’s email, the student’s last name, and their date of birth. Click Submit.

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After clicking Submit, this message will appear. Click Next.

Enter in your Username and Password, then click Submit. The student’s test will display on the next screen.

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Proctoring with Examity

***The cost for using Examity is $25 per test given. This fee will be on top of our testing fee of $15 per test given.

To proctor with Examity, you must have both an ACCUPLACER and Examity account: 1. ACCUPLACER login credentials (Site Manager, Proctor, Proctor Reporter), to generate

vouchers. https://www.accuplacer.org/

2. Examity login credentials to access the Examity dashboard https://examity.com/accuplacer/

Each test with Examity will require the institution to issue a test voucher.

• See “Vouchers for Remote Testing” for instructions for batching/loading Pre-registered student records, selecting branching profile, and selecting voucher type.

When selecting a Remote Sight, put a check mark in “Virtual Site Search Only” and click “Search”

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The following options will appear. Select the radio button of the proctoring option that these students should use and then click “Select”

The following page will appear. Click “Generate Voucher” and confirm the request.

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Review Test Sessions At the conclusion of every Examity proctored session, institutions can review a recording of the test session.

• Test session recordings are available for 30 days and then removed from the Examity system.

• There are four types of alerts/violations that may be noted during a test session. o Blue Alerts: Technical issues. o Green Flags: Significant steps with no incident. o Yellow Flags: A rule is broken, but cheating does not necessarily take place. o Red Flags: The Student exhibits clear cheating behavior.

• Red-flagged exams will remain available for one year. To review a test session: 1. Login to the Examity Dashboard 2. Select Exam Status 3. Use the filters to find the desired student 4. Click the View link in the right column

5. A new tab opens with details about the exam session including: Profile image Photo of student at the start of testing Photo of ID List of the rules required for ACCUPLACER testing Video of the test session A list of flags and comments with timestamps

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6. Use the timestamps to scroll through the video to see what caused the flag If a flagged violation is considered cheating, your institution may choose to invalidate the score in ACCUPLACER. For such incidents, your institution must notify ACCUPLACER via email at accuplacer@collegeboard.org and include:

• your Institution Name/ID

• the name of the student

• The exnum of the test session for test security purposes.

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QUESTIONS? You can refer to this manual or the ACCUPLACER USER GUIDE.

The ACCUPLACER USER GUIDE is located at www.accuplacer.org Just log into the webpage using your username and password. Locate the “Resources” link in the left-hand menu. Click on ACCUPLACER User’s Guide link in the menu in the center of the page.

Or feel free to contact ACCUPLACER, Testing Services, or Running Start. For Technical Support you can contact ACCUPLACER:

- Phone 866-607-5223, - email info@ACCUPLACER.org - start a live chat (a link in the main menu on the ACCUPLACER home page)

Technical or Testing Questions contact CWU Testing Services:

- Phone 509-963-1847 - Email: Testing_Services@cwu.edu - Monday-Friday, 8:00 am – 5:00 pm

Billing or Placement Questions contact CWU Running Start:

- Phone 509-963-1351 - Monday-Friday, 8:00 am – 5:00 pm