welcome to a new workday!2017/07/19 · objectives & benefits of the project • replace our...
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Welcome to a New Workday!
TAMU HR Monthly Workday Forum
July 19, 2017
Introduction
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Mission of the Project
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Objectives & Benefits of the Project
• Replace our existing HR and Payroll solution with a
modern, integrated HR and payroll system
• Simplify and standardize processes
• Make it easy to get work done and harder to make
mistakes
• Minimize administrative overhead for HR and Payroll
employees, faculty, staff and end users
• Lower our operating costs, reduce risk and realize
efficiencies with a cloud-based solution
Meet the TAMU Change Team
Dr. Barbara Abercrombie
Danny Grimes
Jim Nachlinger
Laura Dohnalik
Barbara Bayer
Brandy Kosh
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Higher Education using Workday
• Cornell University
• LSU
• Yale
• Penn State
• University of VA
• University of Miami
• USC University of S. CA
• The University of TX- Austin
Green indicates these are considered by TAMU to be Vision 2020 peer institutions
• Brown University
• Champlain University
• Georgetown University
• Palm Beach State
• University of Maryland University College
• Vassar
• The Ohio State University
What is Replaced by Workday?
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Staying in Place
SSO
Business Objects
AggieBuy
eTravel / Concur
Glacier
Maestro
Time & Effort
TrainTraq*
Replaced by
Workday
BPP*
EPAs*
Guardian I-9
HRConnect*
iBenefits*
LeaveTraq*
PeopleAdmin (PATH)
TimeTraq*
*= legacy system
What’s Happening?
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Testing is Underway
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Go Live Checkpoints and End User Timing
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November / December
SUN MON TUES WED THUR FRI SAT
22 23 24 25
26 27 28 29 30 1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18
22
30
Hourly
Employees
Enter Time
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Go/No Go #2
Go/No Go #3
Go/No Go #4
5
Go/No Go #5
Sept
THUR
11
Go/No Go #1
Employees
Complete
Day 1
Checklist
Go Live! 17
Launch Information
• 12/17 Hourly employees will begin booking time in
Workday; use TimeTraq through 11:59 pm on 12/16
• 12/18 GO LIVE! For all employees with Day 1 checklist
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Getting Everyone Ready to Use Workday
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What We Are Doing to Get Ready
• Annual Enrollment Benefits Fair
– July 20, and July 21 10 am- 2 pm GSC 101
• Roadshow and Executive Presentations
• Security Role Notifications- on-going
• New Employees
– NEW orientation
– 1-page reminder during onboarding paperwork
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TAMU Monthly Forums- Please Come!
Offered via WebEx if you’re unable to attend in person
• Thursday, August 17 Equine Complex, Andras A&B at 12:00-
1:30 p.m. (lunch not provided)
• Monday, September 18 GSC 101 at 1:30-3:00 p.m.
• Thursday, October 19 Rudder 601 at 12:00-1:30 p.m. (lunch not
provided)
• Wednesday, November 15 Rudder 601 at 9:30-11:00 a.m.
• Wednesday, December 13 Rudder 601 at 9:30-11:00 a.m.
• Wednesday, January 17 Rudder 601 at 9:30-11:00 a.m.
• Wednesday, February 14 MSC 2406 at 9:30-11:00 a.m.
How We Are Doing
Workday Pulse Checks
Distributed to Leadership, Managers, HR Departmental Processors/HR Liaisons,
Core HR/Payroll/Benefits
Workday Pulse Check #1 – completed!
Workday Pulse Check #2 – completed! See our results…
Workday Pulse Check #3 – coming soon!
• Leadership : August
• Core HR/Payroll/Benefits: October
• Managers: October
• HR Departmental Processors / HR Liaisons: October
.
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Pulse Check Survey #2 Results
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I know where to find information about news, events and activities related to Workday.
ManagersProcessors/
Liaisons
Strongly Agree 10% 32%
Agree 41% 53%
Neutral 24% 13%
Disagree 17% 2%
Strongly Disagree 8% 0%
I actively promote and support the Workday project.
ManagersProcessors/
Liaisons
Strongly Agree 6% 22%
Agree 30% 49%
Neutral 54% 28%
Disagree 6% 1%
Strongly Disagree 3% 0%
Pulse Check Survey #2 Results
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I believe there will be adequate training and preparation for Workday.
ManagersProcessors/
Liaisons
Strongly Agree 9% 23%
Agree 50% 52%
Neutral 32% 21%
Disagree 7% 3%
Strongly Disagree 3% 1%
Communications are simple and easy to understand.
ManagersProcessors/
Liaisons
Strongly Agree 6% 17%
Agree 43% 55%
Neutral 41% 27%
Disagree 7% 2%
Strongly Disagree 3% 0%
Pulse Check Survey #2 Results
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I understand the vision and objectives/Benefits of implementing Workday.
ManagersProcessors/
Liaisons
Strongly Agree 8% 24%
Agree 41% 57%
Neutral 33% 17%
Disagree 12% 2%
Strongly Disagree 7% 0%
I believe my management listens to my concerns about the Workday project.
ManagersProcessors/
Liaisons
Strongly Agree 7% 18%
Agree 28% 44%
Neutral 57% 35%
Disagree 4% 3%
Strongly Disagree 3% 1%
Pulse Check Survey #2 Results
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I believe that The Texas A&M University System can successfully implement Workday.
ManagersProcessors/
Liaisons
Strongly Agree 10% 20%
Agree 48% 53%
Neutral 38% 25%
Disagree 3% 2%
Strongly Disagree 1% 1%
Workday Help is LIVE thru SSO Menu
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Review Security Roles
• Sso.tamus.edu • Workday and You
–Faculty, Staff,
Student Workers
–Managers
(supervisors)
–HR, Payroll and
Benefits Partners
–HR Support
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Training Scheduled, based on Security Roles
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9/18 General Awareness
10/16 Targeted Awareness &
Hands-On Skills
Individual depts. May assign
training
Sept 18 & Oct 23
Word on Workday- July 2017
TAMU Workday Information
• TAMU Q&A’S
– Updates for our member will be on the website regularly
employees.tamu.edu/workday
– New this month:
• Workday & Employees
• Workday & Managers
• Workday & HR Liaisons
• Explore your Brighter Workday motion story
Say Hello to Workday Road Show
• Requests for Say Hello to Workday presentations for
your department need to be concluded by September
30th
• After that the Change Team will be involved in getting the
campus ready to Explore Workday
• Please contact Brandy Kosh [email protected] to make
arrangements (space is limited)
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Questions?
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workday.tamus.edu
Employees.tamu.edu/workday
Laura Dohnalik [email protected] 862-3854
Barbara Bayer [email protected] 862-1146
Brandy Kosh [email protected] 845-1691