Welcome!Welcome!

Presenter: Jeff Weaver

Major Topics To Be Covered In This Presentation

• Internal GL vs. GL Interface/Export• Different Options (Customizable)

• GL Interface/Export• Setup and Process Overview

• Internal GL• Setup• Posting Process• Auditing• Reports

General Ledger

Internal GL vs. GL Interface/Export

• Internal GL• Self Contained• Generates Financial Reports and Audit• Ability to Drill Down on Detail

• GL Interface/Export• Export Balances to 3rd Party Accounting Software• Ability to use Accounting Software to Generate

Reports• Write Checks from Accounting Software

General Ledger

General Ledger

GL Interface/Export Setup

• Chart of Accounts• Export from Accounting Software• Import to Celerant Command

• Categories• Payable Categories• Payout Categories• Tenders• Transfer Categories• AR Adjustment Categories• Bank Accounts

• GL Export Rules

GL Interface/Export

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GL Interface/Export Process

• GL Balance Export• QB Export• GL Journal Export

• Payable Export• QB Payable Export• Payable Export

GL Interface/Export

GL Interface/Export

GL Interface/Export

General Ledger

Internal GL Setup

• Chart of Accounts

• Categories• Payable Categories• Payout Categories• Tenders• Transfer Categories• AR Adjustment Categories• Bank Accounts

Internal GL Setup

Internal GL Settings

• Store Settings• Custom Categories – Misc. 5• Store Segment

• Enterprise Settings• Use Command’s General Ledger• First Month• Default Company Segment• Default Year End Account

Internal GL Setup

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System Settings

• Enterprise Settings

• Use Command’s General Ledger• First Month – Financial Year• Default Company Segment – Segment 2• Default Year End Account – Closing Entry Account

General Ledger

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Chart Of Accounts

• Account Number, Description, Type• Type – Asset, Liability, Equity, Expense, COGS,

Income, Other Income• COGS and Income – Determines selectable

Accounts for Sale Groups• Break out by Store• Inactive Flag – Will not display on Financial Reports• Note: Must reload the Front End for the Accounts to

display under the Drop Downs.

General Ledger

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Account Categories

• G/L Sales Groups• Flow – Customer Type, Inventory, Default Mapping

• G/L Source Codes – Hard Coded• Cash and Sales• Transfers• AP• Manual Entry

General Ledger

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Default Mappings

• Every option under the Default Mappings should be assigned a GL account

• Edit Each Entry Name and Assign a valid Account

• Refer to Recommended Default Mappings

General Ledger

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General Ledger

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Internal GL Posting Process Flow

Internal GL Posting

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Post Transactions

• Able to search based off Transaction Date, Store, and/or Source Code

• Select the transactions to post – Able to select all or individual transactions

• Change the Post Date of the transactions being posted• Post Date is used when running Financial Reports

Internal GL Posting

Unpostable Transactions

• Search will display all unpostable Transactions

• Able to View Entries and/or the Source Transaction to determine the cause of the problem• Example: Tender setup without a GL Account (Missing

Account)

Internal GL Posting

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End of Year Process

• Will take the balances from Income, Expense, COGS, and Other Income account types and make the appropriate entry to the Default Year-End Closing Account found under Enterprise Settings or Company Settings

Internal GL Posting

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General Ledger

Journal Entries List

• Only displays Posted Transactions

• Able to use wildcard searches under Reference #

• Able to search by Transaction Date or Posting Date

• Will display every entry that affected the GL Balance

• Able to enter Manual Journal Entries

GL Account Auditing

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Journal Entries List

• Able to enter Manual Journal Entries

• User is able to make two-sided GL Entry• Date entered represents the Transaction Date and

Posting Date for Manual Entries• Memo will display under Journal Entries List for

reference• End of Year flag will make a GL entry to the previous

year

GL Account Auditing

General Ledger

Financial Reports

• All GL Reports are Exported to Microsoft Excel for Ease of use

• Common Selection Options• Date – Based off the Posting Date, NOT the

Transaction Date• Store Detail – Enabling will break out accounts with

segment 2 and 3• If an account is setup to not break out by store, the

default segment will display• Store – Able to select what store to run the report for• No Zero Balances – Enabling this will remove zero

balance accounts from the report in order to shorten the report

GL Financial Reports

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Trial Balance

• Lists all active accounts with the balances of posted transactions based off the posting

GL Financial Reports

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Income Statement

• Format – Income, COGS, Expense, Other Income

GL Financial Reports

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Balance Sheet

• Format – Assets, Liabilities, Equity, Net Income

GL Financial Reports

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Activity Report

• Displays the detail activity on an account or group of accounts that have been posted with the beginning balance, activity posted, and ending balance

GL Financial Reports

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Detailed Reports

• Reports to use to tie out GL Balances

• Accounts Payable• Accounts Payable > View Payables – Open/Approved

• Contra/Clearing Account• Accounts Payable > View Payables – Open/Unapproved

• Accounts Receivable• Analysis > Accounts Receivable > AR Aging Trial Balance

GL Financial Reports

Detailed Reports Continued

• Inventory Value• Analysis > Inventory > Summary• Analysis > Report Designer – Advanced Inventory

• Sales Order Deposits• SBO > Sales Orders > Sales Orders – All Open

Deposits Column

• Stored Value Cards• SBO > Sales Transactions > Stored Value Cards

Available Column

GL Financial Reports

Common Issues

• Posting to Incorrect GL Accounts• Check Default Mapping – Refer to Recommended Default

Mapping Chart

• Store Detail Financial Reports Show Incorrect Store Segment• Store Setting – If Copy Options is used, check Store

Segment

GL Financial Reports

General Ledger