welcome / introduction - workaway international · welcome / introduction. passports • 2 to 3...

Passports

Costs

Employment Offer Letters

Visa Process

Flights

What now?

General

Upon Arrival in the USA

Medical Insurance

Medical Examination

WELCOME / INTRODUCTION

PASSPORTS

• 2 to 3 weeks

• ID

• R400 cash

Two clean open facing pages

Valid until November 2018

When applying:

Permanent

Foreign passports – DS160 form

COSTS

Costs:

Refunded to you within first month

of employment

Police clearance fee - $15

Visa processing fee - $190

Spending money - $200 - $250

Healthy / fit

Needs to be completed by 15 September - CPT/PE/JHB

19 September - DBN

Medical evaluation pack

Pathology referral form

Radiology referral form

Medical evaluation form

MEDICAL EXAMINATION

Includes:

X-Ray - Tuberculosis

Urine Test – Drugs / Pregnancy

Blood Test – Hepatitis A, B and C

Medical Examination

– Overall physical / mental health

All clubs

Procedure:

MEDICAL EXAMINATION

LEAVE the form with the doctor

Visit selected doctor (3 days later)

• radiology report

• x-ray of your chest

• identification

• medical evaluation form

• drug test (brown envelope) – opened by doctor

• pregnancy test (females-white envelope) – opened by doctor

Visit pathologist – cover note

Visit radiologist (same day) – cover note

Book appointment with doctor – cover note

No show - cancellation fee

REMEMBER:

• Nurofen

• Painamol

• Stilpane

• Pynstop

• Painamol

• Suncodin

• Stopayne

• Synap forte

• Tramazac

• Tramadol

• Betapyn

• Napacod

• Besemax

• Compral

• Genpayne

• Lentogesic

• Ibupain

• Anti-inflammatories

• Mybulen

• Myprodol

Avoid the following pain medications 48 hours prior to drug test:

Information Care Cross

Approves

Workaway International

MEDICAL EXAMINATION

DO NOT PAY DOCTORS

Workaway International pays on your behalf

Retesting at your own cost

We take out insurance on your behalf (Global Secutive)

Medical insurance / not a medical aid

MEDICAL INSURANCE

24/7 hour emergency service

MEDICAL INSURANCE

What is covered?

Insured during stay abroad

Acute illness / injury

Inpatient treatment – insured amount ($500 000)

Outpatient treatment – co-payment of $100 (once per accident/illness)

When back in your home country

Dental

What is not covered?

Pre-existing medical conditions

COVER / BENEFITS

SCHEDULE OF BENEFITS USD

Insured amount per person per trip 500,000

Hospitalization 100%

Outpatient treatment by a doctor/specialist 100%

Prescribed medicines 100%

Prescribed treatment by a physiotherapist/chiropractor 2,500

Ambulance transportation 100%

Medical Evacuation/Repatriation 100%

Compassionate Emergency Repatriation 100%

Next-of-Kin Accompaniment 100%

Compassionate emergency visit 100%

Board, lodging & local transport for a person who is summoned or

accompany the insured, per day300

Statutory arrangements in the case of death 100%

Home transportation of the deceased 100%

Personal accident – death and disability 15,000

COVER / BENEFITS

Co-payment USD

Co-payment in case of in-patient treatment in an emergency ward which

could have taken place in an out-patient facility350

Co-payment per out-patient claim 100

MEDICAL INSURANCE

Create account…one day prior to leaving South Africa

Handout summary in pack

Visit website – www.esecutive.com / Facebook connect

Pre-certification – inpatient treatment / surgery / CAT scan / MRI

Receive an email – Esecutive (Spam)

Print your Insurance ID card

Present for any medical treatment

http://www.esecutive.com/

Date of employment

EMPLOYMENT OFFER LETTER

Hourly wage

Employer - The Country Club

Settle-in period

Departure date

Offer Letter


Position Wages per hour

Line Cook $13.34

Server Captain $17.64

Server $11.88

Server Assistant $10.25

Bartender $12.06

Host $11.07

Dishwasher $10.25

Housekeeper $10.33

Rec Aide (golf, spa, pool etc.) $11.87

Golf Course Maintenance $11.27

OR

Date of employment

Hourly wage

Hours

Guaranteed 40 hours over 1 week

Deductions

Employer – The Country Club

Settle-in period

Departure date

Guaranteed 80 hours over 2 weeks


Offer Letter

DEDUCTIONS:

Rent

Electricity

Water/Sewer

Furniture

Linen

Crockery/cutlery

Telephone

DSL Connection

Living Expenses - $160 per week

Medicare (1.45%)

Social security (6.20%)

Federal income (claim back)Use reputable company to assist

Taxes (paid to State)

Refundable Security Deposit - $5 per week



Bi-weekly example:

Servers:

Hours Rate Total

Regular 80 11.88 950.40

Overtime 17.82 0.00

Total Gross Income $950.40

Less Expenses:

Social Security 6.20% 58.92

Medicare 1.45% 13.78

Federal Tax (based on one deduction) 88.00

Housing ($160.00 per week) 320.00

Security Deposit * ($5.00 per week) 10.00

Total Expenses 490.70

Net Income $459.70

$459.70 x 2 Pay Periods = $919.40

*Refundable security deposit refunded at the end of the season (as defined in the sublease agreement)

* Federal tax refundable (a portion of this may be refundable)

OR

Date of employment

Hourly wage

Hours


Deductions

Overtime -

Rate of 1½ times your pay rate for

each hour over 40 hrs per week

Tips

Employer – The Country Club

Settle-in period

Departure date


Offer Letter



Housing

Voluntary housing program

Weekly payroll - $160

Weekly security deposit - $5

Monthly inspections

Responsible for damages

Sublease agreement form

Requests honoured -

(not guaranteed)

Visit website for details – www.workaway.com

Flat mate request form


Transportation

hats / headgear / footwear

no piercings / visible tattoos

cosmetics

hair / beards / goatees / clean shaven

Uniforms

Meals


Housing

Drug Testing

Side Jobs

Medical Care

jewelry

Provided - your responsibility to keep laundered

See pack for extras

Dress Code

US Consulates

Cape Town

Johannesburg

DurbanIn person

Exception – returners who

have an H2B visa that expired

less than one year ago

Process

Preparation

H2B Visa

seasonal work visa

valid for a specific period

(6 - 8 months)

VISAS

Application

Interview

Collection

VISAS

Complete DS-160 form online

www.workaway.com

Take note - specific answers

- contact person/who filed petition/employer

- intended date of arrival/city

- address you will be staying at

- petition number

- monthly salary (USA)

- uploading of photo

Review each section / print (print option) – no print screens

Scan and email – CPT/JHB/PE – 7 Sept / DBN –13 Sept

Approved by Workaway

Printed confirmation – DO NOT LOOSE!

- Barcode must be clear and legible

Sign and submit

VISAS

Make MRV fee payment

Visit US website – create account

Check that your email address is correct throughout the process

Payment – cash or credit card (preferable)

(No EFT/Transfers)

Cash payment instructions

Returners who qualify for mail in service – see special notes

Payment to be made by the reflected date on instruction

VISAS


Visit US website – create account

Payment – cash or credit card (preferable)

(No EFT/Transfers)

Cash - ABSA – deposit slip

Email MRV login details (email/password) and proof of payment

Workaway – schedule appointment with US consulate

Credit card – print proof of payment

Returners (mail in service) – email Courier-in authorization

certificate

VISAS

Prepare visa application pack

Printed confirmation page - from DS160 form

Your passport (valid November 2018)

One colour US visa photo (51mm X 51mm)

Proof of payment

Courier-In Authorization Certificate (only for returners who

qualify for the mail in service)

✔USA VISA PHOTO

✗

VISAS


Printed confirmation page – from DS160 form



Proof of payment

Proof of ties to South Africa – not for returners who qualify for the

mail in service

Courier-In Authorization Certificate (only for returners who

qualify for the mail in service)

VISAS

Examples of documentation to demonstrate ties to South Africa

Letter from Academic

Institution:

• Studies July 2018

• Proof of payment for registration

STUDIES

Letter from SA Employer:

• Original letter – Signed

• Employment June/July 2018

• Accurate and authentic

Debt such as:

• Study loan

• Vehicle finance

• Life insurance policies

Ownership/Investments:

• Own / paying bond

• Must be in your name

• Business investments

EMPLOYMENT

DEBT OWNERSHIP

Other such as:

• Affidavit e.g. children/marriage

OTHER

VISAS


Printed confirmation page – from DS160 form



Proof of payment

Proof of ties to South Africa - not for returners who qualify for the

mail in service

Signed Confirmation of Payment Form

Signed Enrollment Agreement Form – Returners only

Signed copy of Offer Letter

Lost/Stolen passports – affidavit

Previous visits to the USA – visas (holiday/work/cruise liner)

Siblings/parents in the USA – visas/green cards

Boca West – signed uniform letter

Courier-In Authorization Certificate (only for

returners who qualify for the mail in service)

CAPE TOWN

Workaway Office

13/14/15 Sept

VISAS

JOHANNESBURG

Regus

15/16 Sept

DURBAN

Hotel 64 on Gordon

16/17 Sept

Arrive timeously for your appointment

Deliver completed pack

Visit the consulate

Visa appointment confirmation

Expired passports

Completed pack

PORT ELIZABETH

Beach Hotel

11 Sept

Well presented

Dress conservatively

Pleasant/courteous

Clear idea of plans when contract in USA completed

VISAS

At your scheduled appointment

Appointment dates – emailed to you

“Know Your Rights” as a temporary worker in the USA

Well presented

Dress conservatively

Pleasant/courteous

Clear idea of plans when contract in USA completed

VISAS

At your scheduled appointment

DURBAN

Old Mutual Building, 31st Floor,

303 PixleyKaSeme Street

Processing period: ± 3 working days

JOHANNESBURG

1 Sandton Drive (opp. Sandton City)


CAPE TOWN

2 Reddam Avenue, Tokai


Appointment dates

“Your Rights” as a temporary worker in the USA

Visa extensions up north – follow rules

Departures

Luggage

South African Airways / Jet Blue - CPT/DBN/PE

FLIGHTS

Johannesburg

Cape Town

Durban

Port Elizabeth

Duration: ± 24 hours

Check in - International (3 hrs)

- Domestic (1½ hrs)

SAA - JFK Miami / Palm Beach / Ft. Lauderdale

Flight change fee - $250 / Departure city

1 hand [8kg]

Liquids (100 ml)

2 suitcases [23kg each]

1 bag = 158cm

Golf bags (23kg) – see SAA website

Return flight date will change / NO return flight Florida to JFK

All clubs – Oct / early Nov

South African Airways / Delta / Jet Blue - JHB

Medical examination

Completed by 15 Sept (CPT/JHB/PE) / 19 Sept (DBN)

WHAT NOW?

Apply for Visa

26 Sept onwards


Hand in – 11 Sept (PE) / 13/14/15 Sept (CPT)

15/16 Sept (JHB) / 16/17 Sept (DBN)

Out of town - courier

DS-160 form

Scan and email – 7 Sept (CPT/JHB/PE) / 13 Sept (DBN)

Sign and Submit

Workaway will check


Cape Town / Johannesburg / Durban consulates

What to pack?

Weather - summer

Departure Pack

General

Flight ticket

Clothes – country club attire for

orientation day (dress pants/dress

shirt with a collar )

Toiletries

Spending money ($200 - $250)

Foreign exchange

WHAT NOW?

Medicine – 7/8 month supply,

prescription, letter from doctor

Travel adaptors

Copies of visa / passport (email)

SOCIAL MEDIA

Follow us

Follow us

Follow our blogs

Bloggers

Follow us

WINTER PROGRAM – FLORIDA, USA

Oct/Nov 2017 – April/May 2018

HERE’S WHERE AND WHEN WE GO

WEST PALM BEACH

JupiterAdmirals Cove

Jupiter Hills

Loxahatchee

Palm Beach GardensBallenIsles

Mirasol

PALM BEACHFrenchman’s Reserve

Palm Beach Country Club

VERO BEACHWindsor

STUARTMariner Sands

Sailfish Point

Willoughby Golf Club

BOCA AREA

Boca RatonBoca Grove

Boca West

St. Andrews

Stonebridge

The Polo Club

Woodfield

Boynton BeachHunters Run

Delray BeachAddison Reserve

Gleneagles

MIAMIIndian Creek

HERE’S WHERE AND WHEN WE GO

FLORIDA

SOUTH CAROLINA

BlufftonColleton River Plantation

SARASOTA

The Oaks Club

Day 2

Workaway briefing

Day 1

Transportation from airport

Apartment assignments

- Banking

- Policies / procedures

- Club rules

- Bus / work schedules

- Work site orientation

- Training

UPON ARRIVAL IN THE USA

View the Youtube clip on website

2) At will employment

1) Work Ethic

Attitude

Mistakes on job

Moving to another position

Sick leave

3) Discipline

Alcohol / Smoking

Drugs

Behavior

4) Support

Immediate supervisor

Workaway International

GENERAL

5) Early Departure

You pay flight change fee / transport to airport

5) Outings

Optional by club: Possible transportation to two major tourist

attractions(March/April)

GENERAL

Country Club Christmas party - December

Disney World

Universal Studios

Sea World

Key West

FOR THE EXPERIENCE OF A LIFETIME!

GET READY

AND NOW?

Club groups / photos

Measure for uniforms:

- Everyone (including returners)

- Excluding: 1. Admirals Cove

2. Boca Grove

3. Mariner Sands

4. Sailfish Point

5. Windsor

Collect pack

welcome / introduction - workaway international · welcome / introduction. passports • 2 to 3...

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