Welcome back to the GPC Workshop

June 15th, 2016Bronfman Building

GPC Workshop 2016

Agenda8:45-9:30 Registration9:30-9:45 Opening9:45-10:45 Updates on policies and procedures10:45-11:00 Break11:00-12:15 Morning breakout session12:15-1:15 Lunch1:15-2:30 Afternoon breakout session2:30-2:45 Break

2:45-3:45 Feedback from breakout sessions; Tools and resources for GPCs; Updates on new initiatives

3:45-4:00 Concluding remarks and door prizes

GPC Workshop 2016

Feedback from breakout sessions

GPC Workshop 2016

Resources for GPCs

GPC Workshop 2016

• Pina Sorrini and Christine Laberge, Faculty of Medicine

Graduate Orientation

• Mitchell Miller - Student Life Coordinator / Student Communications Advisor, Campus Life and Engagement

GPC Workshop 2016

• Online• In-Person (“Orientation Week”)

• Collaboration between:• GPS (Graduate and Postdoctoral Studies)• TLS (Teaching and Learning Services-SKILLSETS)• CL&E (Campus Life & Engagement, Student Services)• PGSS (Post-Graduate Students’ Society)

• Support and involvement from groups across campus

GPC Workshop 2016

GradLife Orientation (Online)

• Accessed through MyCourses • Video topics include:

• Welcome message from Dean of GPS• Graduate supervision• Services for students• PGSS

• All new students are automatically registered• Meant to be done in one session (watch videos, take quiz)• Launches in July for the incoming cohort

GPC Workshop 2016

Discover McGill Academic ExpectationsAugust 29th – September 1st

• Hosted by groups/units across campus• Preparatory sessions

• Self-Care: Strategies for Success• Money Matters• Graduate Supervision

• Student panel• What I Wish I Knew Before I Started Grad School

• Fellowship info sessions for SSHRC, CIHR, NSERC, FRQS, FRQSC, and FRQNT (also open to returning students)

GPC Workshop 2016

Discover McGill Welcome Event

GPC Workshop 2016

• University-wide• Redpath Hall, September 7th

• Late afternoon/evening: Staggered arrivals of 3 groups by Faculty

• Welcome speeches, networking• Services fair, introducing incoming students

to many of the resources available to them at McGill

PGSS Social Events

GPC Workshop 2016

• 5 à 9 right after the Discover McGill Welcome Event

• An opportunity for new students to mingle and get to know other new students

• 2015 events included a restaurant crawl, a bike tour of Montreal, and a Housewarming Party at Thomson House

Departmental Orientations

GPC Workshop 2016

• Graduate Student Ambassadors (trained by McGill staff) present at departmental orientations

• Presentation coordinated by TLS, GPS, and PGSS• Ambassadors present McGill resources and services that support graduate

student success: • Academics• Careers & Professional Development• Wellbeing & Student Life• Other Important Services

• See “Resources for Your Success” at mcgill.ca/firstyear

New Student/Postdoc Communications Plan

GPC Workshop 2016

• Communicate with grad students and postdocs when and how they need information most, using relevant/strategic platform(s)

• Direct new students to key resources, such as the GradLife Orientation, the “Your First Year at McGill” website (www.mcgill.ca/firstyear), and social media (e.g., Facebook)

• Strategic use of email and social media to promote University-wide and department-specific Orientation

• We will direct students to department-specific communications• We hope you will cross-promote our resources/events

Thank you!

Questions?

GPC Workshop 2016

Health and Wellness StrategyCreating a healthier learning and working environment

for the whole campus

• Robyn Wiltshire, Senior Director (Interim), Student Services

GPC Workshop 2016

CONTEXT• Stemming from conversations at the Joint Board-Senate Meeting (Mental

Health at McGill, 2013)

• Developing a comprehensive health strategy has become a movement in institutions nationwide and particularly on postsecondary campuses

• Groundswell approach at McGill, with support from senior-level sponsors

GPC Workshop 2016

WHAT ARE WE DOING?The purpose of the strategy is to articulate the supportive and healthy campus McGill has resolved to become, as well as the actions it must take to get there. With the strategy’s execution, we will foster a more responsive, inclusive, and caring campus that will be equipped to adjust to the changing needs of students, faculty, and staff. This will be accomplished by establishing metrics to monitor our success.

GPC Workshop 2016

THE PROCESS Vision, Mission, Objective

Why we are doing this

AudienceWhom we are doing this for

FrameworkWhat is guiding our work

RecommendationsWhat we propose

KPIsHow we will assess what we do

ImplementationExecuting the recommendations

Ongoing Monitoring, Tracking, Reporting

What we did, how successful it was, what we still need to do

Iterative, based on continuing consultation and analyses

OUR FRAMEWORKVisualizes areas of focus. Guides our strategy and work.

SOURCE OF ACTION

STUDENT GROUPS

CAMPUS SERVICES

UNIVERSITY COMMUNITY

EXTERNALCOMMUNITY

INCL

USI

VE &

ACC

ESSI

BLE

SUPP

ORT

S INSTITUTIONAL STRUCTURES &

POLICIESCARING &

KNOWLEDGEABLE CAMPUS

COMMUNITY

SELF-DIRECTED RESOURCES

SERVICES & INTERVENTIONS

CRISIS MANAGEMENT

(1) TYPES OF HEALTH-RELATED

SUPPORTS TO BE IDENTIFIED

AND DEVELOPED

(2) ACTION GROUPS TO BE SUPPORTED IN THEIR HEALTH-RELATED WORK

NEXT STEPS

> ONGOING RESEARCH, CONSULTATION, AND CHAMPIONING

> DEVELOP BROAD RECOMMENDATIONSUsing existing data and building on efforts

already under way (e.g. service reviews, HR programs,survey data, etc.)

> DETERMINE KPIs

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WHAT DO YOU THINK IS NEEDED TO CREATE A HEALTHIER LEARNING AND WORKING

ENVIRONMENT?

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Door Prizes

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Thank you!

GPC Workshop 2016