welcome! [] 101 presentation 9-20-18.pdfsection 1013.38, f.s., permanent archival of plans, and...
TRANSCRIPT
![Page 1: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/1.jpg)
FACILITIES MANAGEMENT101 TRAINING
WELCOME
Jacqueline GonzalezSpecialist CAD Operator
Kenneth KlindtAVP of Facilities Mgmt
John DunnuckVP of Operations
Sean DevaneyDistrict Director Facilities
College Wide Maintenance
Deborah CzubkowskiDistrict Director Facilities Design and
Construction
Mark GriffinDistrict Director Facilities
Planning amp Capital Budgets
Jean GriffinExecutive Assistant
Amanda WilliamsSenior Analyst
Construction amp Capital Accounts
Priscila FortCentral Campus
Senior Project Manager
Robert BellotSouth Campus
Senior Project Manager
Nelson GorisNorth Campus
Senior Project ManagerJonathan Iglesias
CAFM System Administrator Mike Coval
Electrical Manager
Yohannes AsgedomHVACMechanical Mgr
Mike McManigalFacility Mgr DTC
Kenneth HuntLocksmith Manager
Nathan Sade Facility Mgr SC
Chris TavaresFleet Manager
Janet SimilienAdmin Assistant III
Marcus WilsonFacility Mgr NC
Larry JonesFacility Mgr CC
Laura OzmentCW Landscape Mgr
Juanita B VegaExecutive Assistant
Tamaris AlvarezFacilities Planner
Ana OvallesDirector Facilities
Planning
Ellice MartinezSpecial Projects Manager
Aldrin D LakeAdmin Assistant III
Patsy LenoxExecutive Assistant
District DirectorEnvironmental Safety amp
Chief Fire Official
bull Dr Judy Schmelzer AVP Business Services and Resource Managementbull Zaida Riollano District Director Strategic Sourcingbull Peggy Howse District Director Auxiliary Services bull Anthea Pennant District Director Supplier Relations and Diversity bull Eileen Hunt Contracting Officerbull Jose Hidalgo Contracting Officer
bull Joseph Carriker District Director Campus Safetybull Tim Andrasek Manager Physical Security Technology
bull Otto Letzelter MEP Structural Building Officialbull Sal Giorlando MEP Structural Inspectorbull Tom Giorlando MEP Structural Electrical Inspectorbull Barbara Camparscone MEP Structural Operations Managerbull Elizabeth Pardee MEP Structural Executive Coordinator
ContractorVendor Check-In ProcedureJoseph (Joe) Carriker Captain ndash Campus Safety
I Safety Precautionsa All contractors and vendors shall be responsible for initiating
maintaining and supervising all safety precautions and programs in connection with performance of their contract with the College
II Construction Projects - Access to your Worksitea The CM superintendent or project manager will be responsible
to provide all sub-contractors and vendors access to the specific project work site
b Contractors should have company IDs State ID and Company Uniform
c The CM Superintendent or Project Manager should request badges from Broward College Project Manager or Facility Manager
III Maintenance and Repair Vendors ndash Access to your Worksitea Check in with your designated person that requested the Work
Orderb Regular vendors can get access badges from Broward College
Project Manager or Facility Manager Access badges will be programmed as needed
c Key set pickup scheduled ahead of time Vendor is liable for any lost key sets and core cost for replacement This should be scheduled with Broward College Project Manager or Facility Manager
d Check-in with Campus Safety by contacting 954-201-4357i Provide contact person who requested work orderii Proper identification should be worn at all timesiii Provide length of time you will be on site
IV Parking on Campusa All contractors or vendors must have a company identified vehicleb The college project manager is responsible to inform the contractor to
park in non-designated parking spaces
a Any contractor that needs to park in designated parking spaces must receive authorization from the appropriate Business Deans Office
b No parking on sidewalks grass fire lanes or roadways
V Incident Reportinga 911 shall be called for any assistance that requires emergency
responseb 954-201-HELP (4357) shall be called for Campus Safety assistance
ContractorVendor Check-In ProcedureJoseph (Joe) Carriker Captain ndash Campus Safety
VI Borrowing Campus Equipmenta All contractors and vendors shall provide their own equipment b Broward College equipment will not be lent out to contractors or
vendors
VII Hot Work Permita All contractors shall acquire the proper hot work permit from the
College Building Department agency
VIII Smokinga There is no smoking at Broward College It is a smoke free campus
(including no vaping)
IX Required Conducta Proper dress is required including proper safety attire and equipmentb Music and radios are prohibitedc Proper language is requiredd Interaction with students and staff shall be kept to a minimum
X Equipment Deliveriesa Deliveries of equipment and supplies will be coordinated with
campus schedule preferably at non peak times b Deliveries will be coordinated with the vendor not BC Central
receiving
XI Hazardous Materialsa Chemicals brought onto site must be handled in accordance with
OSHA and all other applicable lawsb MSDS Sheets will be available on site accompanying materials
XII Broward College Contacts a Facilities 954-201-6022 b Campus Safety 954-201-4357
HOUSEKEEPING
bull Break at 1010 AM
bull Snacks provided by Panera Bread
bull Cold beverages provided by Broward College Auxiliary Services
bull No food or drinks inside the auditorium
bull Restrooms and water fountains located behind the Auditorium
bull Cell phonersquos ringer offbull BC is a Tobacco Free Workplace
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
FACILITIES MANAGEMENT OVERVIEW
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Initiation Planning OccupancyExecute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Mark Griffin District Director of Facilities Planning and Budget
FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
ldquoCrdquo ConstructionldquoMrdquo Maintenance
ldquoPrdquo Planning
Ex 1003-C14-010Year Project was initiated
Building Number
Project assigned this year in that building
Sub-project
July 30th 2015
Project NumberingMark Griffin District Director of Facilities Planning and Budget
Based onbull Availability of fundingbull Availability of College resourcesbull Availability of external resourcesbull Scheduled use of facility if RemodelRenovationbull Estimated durationbull Time lines will be developed based on input from all parties involved
Establish Initial ScheduleMark Griffin District Director of Facilities Planning and Budget
Surveys
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Informationbull OEF Form 110B - Certificate Of Occupancybull OEF Form 208 - Letter Of Transmittalbull OEF Form 208A - Facility Space ChartNet And Gross Square Footagebull OEF Form 209 - Certificate Of Final Inspectionbull OEF Form 220 - Building Permit Applicationbull Construction Documents (Phase III) bull Etchellip
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 2: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/2.jpg)
Jacqueline GonzalezSpecialist CAD Operator
Kenneth KlindtAVP of Facilities Mgmt
John DunnuckVP of Operations
Sean DevaneyDistrict Director Facilities
College Wide Maintenance
Deborah CzubkowskiDistrict Director Facilities Design and
Construction
Mark GriffinDistrict Director Facilities
Planning amp Capital Budgets
Jean GriffinExecutive Assistant
Amanda WilliamsSenior Analyst
Construction amp Capital Accounts
Priscila FortCentral Campus
Senior Project Manager
Robert BellotSouth Campus
Senior Project Manager
Nelson GorisNorth Campus
Senior Project ManagerJonathan Iglesias
CAFM System Administrator Mike Coval
Electrical Manager
Yohannes AsgedomHVACMechanical Mgr
Mike McManigalFacility Mgr DTC
Kenneth HuntLocksmith Manager
Nathan Sade Facility Mgr SC
Chris TavaresFleet Manager
Janet SimilienAdmin Assistant III
Marcus WilsonFacility Mgr NC
Larry JonesFacility Mgr CC
Laura OzmentCW Landscape Mgr
Juanita B VegaExecutive Assistant
Tamaris AlvarezFacilities Planner
Ana OvallesDirector Facilities
Planning
Ellice MartinezSpecial Projects Manager
Aldrin D LakeAdmin Assistant III
Patsy LenoxExecutive Assistant
District DirectorEnvironmental Safety amp
Chief Fire Official
bull Dr Judy Schmelzer AVP Business Services and Resource Managementbull Zaida Riollano District Director Strategic Sourcingbull Peggy Howse District Director Auxiliary Services bull Anthea Pennant District Director Supplier Relations and Diversity bull Eileen Hunt Contracting Officerbull Jose Hidalgo Contracting Officer
bull Joseph Carriker District Director Campus Safetybull Tim Andrasek Manager Physical Security Technology
bull Otto Letzelter MEP Structural Building Officialbull Sal Giorlando MEP Structural Inspectorbull Tom Giorlando MEP Structural Electrical Inspectorbull Barbara Camparscone MEP Structural Operations Managerbull Elizabeth Pardee MEP Structural Executive Coordinator
ContractorVendor Check-In ProcedureJoseph (Joe) Carriker Captain ndash Campus Safety
I Safety Precautionsa All contractors and vendors shall be responsible for initiating
maintaining and supervising all safety precautions and programs in connection with performance of their contract with the College
II Construction Projects - Access to your Worksitea The CM superintendent or project manager will be responsible
to provide all sub-contractors and vendors access to the specific project work site
b Contractors should have company IDs State ID and Company Uniform
c The CM Superintendent or Project Manager should request badges from Broward College Project Manager or Facility Manager
III Maintenance and Repair Vendors ndash Access to your Worksitea Check in with your designated person that requested the Work
Orderb Regular vendors can get access badges from Broward College
Project Manager or Facility Manager Access badges will be programmed as needed
c Key set pickup scheduled ahead of time Vendor is liable for any lost key sets and core cost for replacement This should be scheduled with Broward College Project Manager or Facility Manager
d Check-in with Campus Safety by contacting 954-201-4357i Provide contact person who requested work orderii Proper identification should be worn at all timesiii Provide length of time you will be on site
IV Parking on Campusa All contractors or vendors must have a company identified vehicleb The college project manager is responsible to inform the contractor to
park in non-designated parking spaces
a Any contractor that needs to park in designated parking spaces must receive authorization from the appropriate Business Deans Office
b No parking on sidewalks grass fire lanes or roadways
V Incident Reportinga 911 shall be called for any assistance that requires emergency
responseb 954-201-HELP (4357) shall be called for Campus Safety assistance
ContractorVendor Check-In ProcedureJoseph (Joe) Carriker Captain ndash Campus Safety
VI Borrowing Campus Equipmenta All contractors and vendors shall provide their own equipment b Broward College equipment will not be lent out to contractors or
vendors
VII Hot Work Permita All contractors shall acquire the proper hot work permit from the
College Building Department agency
VIII Smokinga There is no smoking at Broward College It is a smoke free campus
(including no vaping)
IX Required Conducta Proper dress is required including proper safety attire and equipmentb Music and radios are prohibitedc Proper language is requiredd Interaction with students and staff shall be kept to a minimum
X Equipment Deliveriesa Deliveries of equipment and supplies will be coordinated with
campus schedule preferably at non peak times b Deliveries will be coordinated with the vendor not BC Central
receiving
XI Hazardous Materialsa Chemicals brought onto site must be handled in accordance with
OSHA and all other applicable lawsb MSDS Sheets will be available on site accompanying materials
XII Broward College Contacts a Facilities 954-201-6022 b Campus Safety 954-201-4357
HOUSEKEEPING
bull Break at 1010 AM
bull Snacks provided by Panera Bread
bull Cold beverages provided by Broward College Auxiliary Services
bull No food or drinks inside the auditorium
bull Restrooms and water fountains located behind the Auditorium
bull Cell phonersquos ringer offbull BC is a Tobacco Free Workplace
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
FACILITIES MANAGEMENT OVERVIEW
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Initiation Planning OccupancyExecute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Mark Griffin District Director of Facilities Planning and Budget
FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
ldquoCrdquo ConstructionldquoMrdquo Maintenance
ldquoPrdquo Planning
Ex 1003-C14-010Year Project was initiated
Building Number
Project assigned this year in that building
Sub-project
July 30th 2015
Project NumberingMark Griffin District Director of Facilities Planning and Budget
Based onbull Availability of fundingbull Availability of College resourcesbull Availability of external resourcesbull Scheduled use of facility if RemodelRenovationbull Estimated durationbull Time lines will be developed based on input from all parties involved
Establish Initial ScheduleMark Griffin District Director of Facilities Planning and Budget
Surveys
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Informationbull OEF Form 110B - Certificate Of Occupancybull OEF Form 208 - Letter Of Transmittalbull OEF Form 208A - Facility Space ChartNet And Gross Square Footagebull OEF Form 209 - Certificate Of Final Inspectionbull OEF Form 220 - Building Permit Applicationbull Construction Documents (Phase III) bull Etchellip
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 3: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/3.jpg)
bull Dr Judy Schmelzer AVP Business Services and Resource Managementbull Zaida Riollano District Director Strategic Sourcingbull Peggy Howse District Director Auxiliary Services bull Anthea Pennant District Director Supplier Relations and Diversity bull Eileen Hunt Contracting Officerbull Jose Hidalgo Contracting Officer
bull Joseph Carriker District Director Campus Safetybull Tim Andrasek Manager Physical Security Technology
bull Otto Letzelter MEP Structural Building Officialbull Sal Giorlando MEP Structural Inspectorbull Tom Giorlando MEP Structural Electrical Inspectorbull Barbara Camparscone MEP Structural Operations Managerbull Elizabeth Pardee MEP Structural Executive Coordinator
ContractorVendor Check-In ProcedureJoseph (Joe) Carriker Captain ndash Campus Safety
I Safety Precautionsa All contractors and vendors shall be responsible for initiating
maintaining and supervising all safety precautions and programs in connection with performance of their contract with the College
II Construction Projects - Access to your Worksitea The CM superintendent or project manager will be responsible
to provide all sub-contractors and vendors access to the specific project work site
b Contractors should have company IDs State ID and Company Uniform
c The CM Superintendent or Project Manager should request badges from Broward College Project Manager or Facility Manager
III Maintenance and Repair Vendors ndash Access to your Worksitea Check in with your designated person that requested the Work
Orderb Regular vendors can get access badges from Broward College
Project Manager or Facility Manager Access badges will be programmed as needed
c Key set pickup scheduled ahead of time Vendor is liable for any lost key sets and core cost for replacement This should be scheduled with Broward College Project Manager or Facility Manager
d Check-in with Campus Safety by contacting 954-201-4357i Provide contact person who requested work orderii Proper identification should be worn at all timesiii Provide length of time you will be on site
IV Parking on Campusa All contractors or vendors must have a company identified vehicleb The college project manager is responsible to inform the contractor to
park in non-designated parking spaces
a Any contractor that needs to park in designated parking spaces must receive authorization from the appropriate Business Deans Office
b No parking on sidewalks grass fire lanes or roadways
V Incident Reportinga 911 shall be called for any assistance that requires emergency
responseb 954-201-HELP (4357) shall be called for Campus Safety assistance
ContractorVendor Check-In ProcedureJoseph (Joe) Carriker Captain ndash Campus Safety
VI Borrowing Campus Equipmenta All contractors and vendors shall provide their own equipment b Broward College equipment will not be lent out to contractors or
vendors
VII Hot Work Permita All contractors shall acquire the proper hot work permit from the
College Building Department agency
VIII Smokinga There is no smoking at Broward College It is a smoke free campus
(including no vaping)
IX Required Conducta Proper dress is required including proper safety attire and equipmentb Music and radios are prohibitedc Proper language is requiredd Interaction with students and staff shall be kept to a minimum
X Equipment Deliveriesa Deliveries of equipment and supplies will be coordinated with
campus schedule preferably at non peak times b Deliveries will be coordinated with the vendor not BC Central
receiving
XI Hazardous Materialsa Chemicals brought onto site must be handled in accordance with
OSHA and all other applicable lawsb MSDS Sheets will be available on site accompanying materials
XII Broward College Contacts a Facilities 954-201-6022 b Campus Safety 954-201-4357
HOUSEKEEPING
bull Break at 1010 AM
bull Snacks provided by Panera Bread
bull Cold beverages provided by Broward College Auxiliary Services
bull No food or drinks inside the auditorium
bull Restrooms and water fountains located behind the Auditorium
bull Cell phonersquos ringer offbull BC is a Tobacco Free Workplace
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
FACILITIES MANAGEMENT OVERVIEW
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Initiation Planning OccupancyExecute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Mark Griffin District Director of Facilities Planning and Budget
FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
ldquoCrdquo ConstructionldquoMrdquo Maintenance
ldquoPrdquo Planning
Ex 1003-C14-010Year Project was initiated
Building Number
Project assigned this year in that building
Sub-project
July 30th 2015
Project NumberingMark Griffin District Director of Facilities Planning and Budget
Based onbull Availability of fundingbull Availability of College resourcesbull Availability of external resourcesbull Scheduled use of facility if RemodelRenovationbull Estimated durationbull Time lines will be developed based on input from all parties involved
Establish Initial ScheduleMark Griffin District Director of Facilities Planning and Budget
Surveys
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Informationbull OEF Form 110B - Certificate Of Occupancybull OEF Form 208 - Letter Of Transmittalbull OEF Form 208A - Facility Space ChartNet And Gross Square Footagebull OEF Form 209 - Certificate Of Final Inspectionbull OEF Form 220 - Building Permit Applicationbull Construction Documents (Phase III) bull Etchellip
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 4: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/4.jpg)
ContractorVendor Check-In ProcedureJoseph (Joe) Carriker Captain ndash Campus Safety
I Safety Precautionsa All contractors and vendors shall be responsible for initiating
maintaining and supervising all safety precautions and programs in connection with performance of their contract with the College
II Construction Projects - Access to your Worksitea The CM superintendent or project manager will be responsible
to provide all sub-contractors and vendors access to the specific project work site
b Contractors should have company IDs State ID and Company Uniform
c The CM Superintendent or Project Manager should request badges from Broward College Project Manager or Facility Manager
III Maintenance and Repair Vendors ndash Access to your Worksitea Check in with your designated person that requested the Work
Orderb Regular vendors can get access badges from Broward College
Project Manager or Facility Manager Access badges will be programmed as needed
c Key set pickup scheduled ahead of time Vendor is liable for any lost key sets and core cost for replacement This should be scheduled with Broward College Project Manager or Facility Manager
d Check-in with Campus Safety by contacting 954-201-4357i Provide contact person who requested work orderii Proper identification should be worn at all timesiii Provide length of time you will be on site
IV Parking on Campusa All contractors or vendors must have a company identified vehicleb The college project manager is responsible to inform the contractor to
park in non-designated parking spaces
a Any contractor that needs to park in designated parking spaces must receive authorization from the appropriate Business Deans Office
b No parking on sidewalks grass fire lanes or roadways
V Incident Reportinga 911 shall be called for any assistance that requires emergency
responseb 954-201-HELP (4357) shall be called for Campus Safety assistance
ContractorVendor Check-In ProcedureJoseph (Joe) Carriker Captain ndash Campus Safety
VI Borrowing Campus Equipmenta All contractors and vendors shall provide their own equipment b Broward College equipment will not be lent out to contractors or
vendors
VII Hot Work Permita All contractors shall acquire the proper hot work permit from the
College Building Department agency
VIII Smokinga There is no smoking at Broward College It is a smoke free campus
(including no vaping)
IX Required Conducta Proper dress is required including proper safety attire and equipmentb Music and radios are prohibitedc Proper language is requiredd Interaction with students and staff shall be kept to a minimum
X Equipment Deliveriesa Deliveries of equipment and supplies will be coordinated with
campus schedule preferably at non peak times b Deliveries will be coordinated with the vendor not BC Central
receiving
XI Hazardous Materialsa Chemicals brought onto site must be handled in accordance with
OSHA and all other applicable lawsb MSDS Sheets will be available on site accompanying materials
XII Broward College Contacts a Facilities 954-201-6022 b Campus Safety 954-201-4357
HOUSEKEEPING
bull Break at 1010 AM
bull Snacks provided by Panera Bread
bull Cold beverages provided by Broward College Auxiliary Services
bull No food or drinks inside the auditorium
bull Restrooms and water fountains located behind the Auditorium
bull Cell phonersquos ringer offbull BC is a Tobacco Free Workplace
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
FACILITIES MANAGEMENT OVERVIEW
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Initiation Planning OccupancyExecute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Mark Griffin District Director of Facilities Planning and Budget
FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
ldquoCrdquo ConstructionldquoMrdquo Maintenance
ldquoPrdquo Planning
Ex 1003-C14-010Year Project was initiated
Building Number
Project assigned this year in that building
Sub-project
July 30th 2015
Project NumberingMark Griffin District Director of Facilities Planning and Budget
Based onbull Availability of fundingbull Availability of College resourcesbull Availability of external resourcesbull Scheduled use of facility if RemodelRenovationbull Estimated durationbull Time lines will be developed based on input from all parties involved
Establish Initial ScheduleMark Griffin District Director of Facilities Planning and Budget
Surveys
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Informationbull OEF Form 110B - Certificate Of Occupancybull OEF Form 208 - Letter Of Transmittalbull OEF Form 208A - Facility Space ChartNet And Gross Square Footagebull OEF Form 209 - Certificate Of Final Inspectionbull OEF Form 220 - Building Permit Applicationbull Construction Documents (Phase III) bull Etchellip
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 5: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/5.jpg)
ContractorVendor Check-In ProcedureJoseph (Joe) Carriker Captain ndash Campus Safety
VI Borrowing Campus Equipmenta All contractors and vendors shall provide their own equipment b Broward College equipment will not be lent out to contractors or
vendors
VII Hot Work Permita All contractors shall acquire the proper hot work permit from the
College Building Department agency
VIII Smokinga There is no smoking at Broward College It is a smoke free campus
(including no vaping)
IX Required Conducta Proper dress is required including proper safety attire and equipmentb Music and radios are prohibitedc Proper language is requiredd Interaction with students and staff shall be kept to a minimum
X Equipment Deliveriesa Deliveries of equipment and supplies will be coordinated with
campus schedule preferably at non peak times b Deliveries will be coordinated with the vendor not BC Central
receiving
XI Hazardous Materialsa Chemicals brought onto site must be handled in accordance with
OSHA and all other applicable lawsb MSDS Sheets will be available on site accompanying materials
XII Broward College Contacts a Facilities 954-201-6022 b Campus Safety 954-201-4357
HOUSEKEEPING
bull Break at 1010 AM
bull Snacks provided by Panera Bread
bull Cold beverages provided by Broward College Auxiliary Services
bull No food or drinks inside the auditorium
bull Restrooms and water fountains located behind the Auditorium
bull Cell phonersquos ringer offbull BC is a Tobacco Free Workplace
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
FACILITIES MANAGEMENT OVERVIEW
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Initiation Planning OccupancyExecute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Mark Griffin District Director of Facilities Planning and Budget
FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
ldquoCrdquo ConstructionldquoMrdquo Maintenance
ldquoPrdquo Planning
Ex 1003-C14-010Year Project was initiated
Building Number
Project assigned this year in that building
Sub-project
July 30th 2015
Project NumberingMark Griffin District Director of Facilities Planning and Budget
Based onbull Availability of fundingbull Availability of College resourcesbull Availability of external resourcesbull Scheduled use of facility if RemodelRenovationbull Estimated durationbull Time lines will be developed based on input from all parties involved
Establish Initial ScheduleMark Griffin District Director of Facilities Planning and Budget
Surveys
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Informationbull OEF Form 110B - Certificate Of Occupancybull OEF Form 208 - Letter Of Transmittalbull OEF Form 208A - Facility Space ChartNet And Gross Square Footagebull OEF Form 209 - Certificate Of Final Inspectionbull OEF Form 220 - Building Permit Applicationbull Construction Documents (Phase III) bull Etchellip
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 6: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/6.jpg)
HOUSEKEEPING
bull Break at 1010 AM
bull Snacks provided by Panera Bread
bull Cold beverages provided by Broward College Auxiliary Services
bull No food or drinks inside the auditorium
bull Restrooms and water fountains located behind the Auditorium
bull Cell phonersquos ringer offbull BC is a Tobacco Free Workplace
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
FACILITIES MANAGEMENT OVERVIEW
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Initiation Planning OccupancyExecute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Mark Griffin District Director of Facilities Planning and Budget
FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
ldquoCrdquo ConstructionldquoMrdquo Maintenance
ldquoPrdquo Planning
Ex 1003-C14-010Year Project was initiated
Building Number
Project assigned this year in that building
Sub-project
July 30th 2015
Project NumberingMark Griffin District Director of Facilities Planning and Budget
Based onbull Availability of fundingbull Availability of College resourcesbull Availability of external resourcesbull Scheduled use of facility if RemodelRenovationbull Estimated durationbull Time lines will be developed based on input from all parties involved
Establish Initial ScheduleMark Griffin District Director of Facilities Planning and Budget
Surveys
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Informationbull OEF Form 110B - Certificate Of Occupancybull OEF Form 208 - Letter Of Transmittalbull OEF Form 208A - Facility Space ChartNet And Gross Square Footagebull OEF Form 209 - Certificate Of Final Inspectionbull OEF Form 220 - Building Permit Applicationbull Construction Documents (Phase III) bull Etchellip
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 7: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/7.jpg)
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
FACILITIES MANAGEMENT OVERVIEW
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Initiation Planning OccupancyExecute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Mark Griffin District Director of Facilities Planning and Budget
FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
ldquoCrdquo ConstructionldquoMrdquo Maintenance
ldquoPrdquo Planning
Ex 1003-C14-010Year Project was initiated
Building Number
Project assigned this year in that building
Sub-project
July 30th 2015
Project NumberingMark Griffin District Director of Facilities Planning and Budget
Based onbull Availability of fundingbull Availability of College resourcesbull Availability of external resourcesbull Scheduled use of facility if RemodelRenovationbull Estimated durationbull Time lines will be developed based on input from all parties involved
Establish Initial ScheduleMark Griffin District Director of Facilities Planning and Budget
Surveys
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Informationbull OEF Form 110B - Certificate Of Occupancybull OEF Form 208 - Letter Of Transmittalbull OEF Form 208A - Facility Space ChartNet And Gross Square Footagebull OEF Form 209 - Certificate Of Final Inspectionbull OEF Form 220 - Building Permit Applicationbull Construction Documents (Phase III) bull Etchellip
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 8: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/8.jpg)
Initiation Planning OccupancyExecute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Mark Griffin District Director of Facilities Planning and Budget
FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
ldquoCrdquo ConstructionldquoMrdquo Maintenance
ldquoPrdquo Planning
Ex 1003-C14-010Year Project was initiated
Building Number
Project assigned this year in that building
Sub-project
July 30th 2015
Project NumberingMark Griffin District Director of Facilities Planning and Budget
Based onbull Availability of fundingbull Availability of College resourcesbull Availability of external resourcesbull Scheduled use of facility if RemodelRenovationbull Estimated durationbull Time lines will be developed based on input from all parties involved
Establish Initial ScheduleMark Griffin District Director of Facilities Planning and Budget
Surveys
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Informationbull OEF Form 110B - Certificate Of Occupancybull OEF Form 208 - Letter Of Transmittalbull OEF Form 208A - Facility Space ChartNet And Gross Square Footagebull OEF Form 209 - Certificate Of Final Inspectionbull OEF Form 220 - Building Permit Applicationbull Construction Documents (Phase III) bull Etchellip
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 9: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/9.jpg)
Identify Need amp Funding
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Mark Griffin District Director of Facilities Planning and Budget
FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
ldquoCrdquo ConstructionldquoMrdquo Maintenance
ldquoPrdquo Planning
Ex 1003-C14-010Year Project was initiated
Building Number
Project assigned this year in that building
Sub-project
July 30th 2015
Project NumberingMark Griffin District Director of Facilities Planning and Budget
Based onbull Availability of fundingbull Availability of College resourcesbull Availability of external resourcesbull Scheduled use of facility if RemodelRenovationbull Estimated durationbull Time lines will be developed based on input from all parties involved
Establish Initial ScheduleMark Griffin District Director of Facilities Planning and Budget
Surveys
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Informationbull OEF Form 110B - Certificate Of Occupancybull OEF Form 208 - Letter Of Transmittalbull OEF Form 208A - Facility Space ChartNet And Gross Square Footagebull OEF Form 209 - Certificate Of Final Inspectionbull OEF Form 220 - Building Permit Applicationbull Construction Documents (Phase III) bull Etchellip
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 10: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/10.jpg)
FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
ldquoCrdquo ConstructionldquoMrdquo Maintenance
ldquoPrdquo Planning
Ex 1003-C14-010Year Project was initiated
Building Number
Project assigned this year in that building
Sub-project
July 30th 2015
Project NumberingMark Griffin District Director of Facilities Planning and Budget
Based onbull Availability of fundingbull Availability of College resourcesbull Availability of external resourcesbull Scheduled use of facility if RemodelRenovationbull Estimated durationbull Time lines will be developed based on input from all parties involved
Establish Initial ScheduleMark Griffin District Director of Facilities Planning and Budget
Surveys
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Informationbull OEF Form 110B - Certificate Of Occupancybull OEF Form 208 - Letter Of Transmittalbull OEF Form 208A - Facility Space ChartNet And Gross Square Footagebull OEF Form 209 - Certificate Of Final Inspectionbull OEF Form 220 - Building Permit Applicationbull Construction Documents (Phase III) bull Etchellip
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 11: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/11.jpg)
Based onbull Availability of fundingbull Availability of College resourcesbull Availability of external resourcesbull Scheduled use of facility if RemodelRenovationbull Estimated durationbull Time lines will be developed based on input from all parties involved
Establish Initial ScheduleMark Griffin District Director of Facilities Planning and Budget
Surveys
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Informationbull OEF Form 110B - Certificate Of Occupancybull OEF Form 208 - Letter Of Transmittalbull OEF Form 208A - Facility Space ChartNet And Gross Square Footagebull OEF Form 209 - Certificate Of Final Inspectionbull OEF Form 220 - Building Permit Applicationbull Construction Documents (Phase III) bull Etchellip
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 12: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/12.jpg)
Surveys
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Informationbull OEF Form 110B - Certificate Of Occupancybull OEF Form 208 - Letter Of Transmittalbull OEF Form 208A - Facility Space ChartNet And Gross Square Footagebull OEF Form 209 - Certificate Of Final Inspectionbull OEF Form 220 - Building Permit Applicationbull Construction Documents (Phase III) bull Etchellip
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 13: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/13.jpg)
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Informationbull OEF Form 110B - Certificate Of Occupancybull OEF Form 208 - Letter Of Transmittalbull OEF Form 208A - Facility Space ChartNet And Gross Square Footagebull OEF Form 209 - Certificate Of Final Inspectionbull OEF Form 220 - Building Permit Applicationbull Construction Documents (Phase III) bull Etchellip
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 14: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/14.jpg)
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Mark Griffin District Director of Facilities Planning and Budget
State Required Forms
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 15: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/15.jpg)
Initiation Planning OccupancyExecute
Project Planning Phase
Design
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 16: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/16.jpg)
Broward College end usersbull Involve upper-management for input of College-wide goalsbull Value end-user needs for particulars storage privacy needs and
future requestsbull Refer back to Interior and Design Standardsbull Request sign-off from Deans and Presidents involved
Scopebull Determine scope based on feedback from Facilities Teambull Always going back to what budget allows
BC Resourcesbull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Identify StakeholdersAna Ovalles Director of Facilities Planning
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 17: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/17.jpg)
Schematic Design according to approved budget
Schematic DesignAna Ovalles Director of Facilities Planning
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 18: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/18.jpg)
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 19: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/19.jpg)
FFampE INSTALLAutomotive-Marine
Relocation of existing equipment
bull Planning coordinates withinternal BC staff
bull Equipment layout based on approved equipment list
Building 98 Relocation of FFampE Building 98 Equipment
Develop FFampE plan
FFampE coordination
Tamaris Alvarez Facilities Planner
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 20: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/20.jpg)
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Electrical amp network installation for furniture
Develop FFampE planTamaris Alvarez Facilities Planner
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 21: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/21.jpg)
Engineering Lab Installation of new Powered Workstationsbull Dimension of equipment (PC size Monitor size All in one)bull Future electrical needs from end usersbull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
Furniture Fixture amp Equipment Placement
bull No need for two shelvesbull Shelve will need to hold up to 75 lbsbull Depth for shelve = 18rsquorsquo minbull Distance between work-surface and
shelve = 15rsquorsquo minbull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelvebull Work-surface height = 34rsquorsquo (top)bull Strip 5 duplex + 1 data
Equipment ListTamaris Alvarez Facilities Planner
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 22: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/22.jpg)
bull Implement standard colors for College-wide renovations and new construction Minimize maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Develop FFampE plan
Finishes selection
Tamaris Alvarez Facilities Planner
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 23: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/23.jpg)
Tamaris Alvarez Facilities Planner
Project Turnover
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 24: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/24.jpg)
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 25: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/25.jpg)
Procorersquos ResponsibilitiesBCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directorybull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 26: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/26.jpg)
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Ellice Martinez Special Projects Manager
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 27: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/27.jpg)
Initiation Planning OccupancyExecute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 28: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/28.jpg)
Contingent WorkerDeborah Czubkowski District Director of Design and Construction
Continuing Services Architectsbull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendorsbull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquosSurveyorsRoofers
EngineersMechanical
ElectricalAV
Access ControlEtc
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 29: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/29.jpg)
BC Design and Construction Standards
1 Go to Browardedu
2
3
4
COMMUNITY PUBLIC
FACILITIES MANAGEMENT
Deborah Czubkowski District Director of Design and Construction
STANDARDS
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 30: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/30.jpg)
Broward College Design and Construction Standards
Page 3Conformance Statement
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 31: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/31.jpg)
Design Professional Responsibilities Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditionsbull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 32: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/32.jpg)
AE Deliverables amp BC Disciplines Coordination Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design2 Review BC Design and
Construction Standards3 Provide Conformance
Statement4 Coordination with BC
Resourcesa Information Technologyb Locksmithc Electrical and Plumbing d Mechanicale Landscapef Fire Protectiong Audio Visualh Access Controli Securityj Interior Design
5 Estimate of Probable Cost6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan3 SiteworkCivil Work4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents
1 Written summary statement of comments included in the 60 submittal
2 One set of structural calculations
3 Written statement of BC Fire Marshal approval status
4 Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for normal and emergency power
100 Design Documents
1 Written summary statement of comments included in the 90 submittal
2 Final landscape material type quantity and spacing approval by BC Landscape Manager
3 Final drainage district approvals and SFWM approvals as applicable
4 Final Approval from BC Fire Marshal
5 Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards
6 Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 33: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/33.jpg)
BC Senior Project Manager (SPM) ResponsibilitiesDeborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
All changes must be approved by Senior Project Manager
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 34: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/34.jpg)
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 35: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/35.jpg)
Pre Construction CMs Responsibilities Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phaseo Preliminary cost estimateso Review of Design Documentso Review Preliminary Scheduleso Preliminary Site Evaluations
bull Bid Processo Bid Advertisemento Bid Documentso Pre Bid Meetingso BC SPM to be present at Bid Opening
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 36: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/36.jpg)
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Zaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 37: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/37.jpg)
Bidding RequirementsConstruction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Bidding ProcessZaida Riollano District Director Strategic Sourcing ProcurementDr Judy Schmelzer AVP Business Services amp Resource Management
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 38: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/38.jpg)
Restrictions amp Timelines
Coordination College BookstoresCafeacutersquos Food Service ndash Subway amp Dunkin DonutsVending ndash Snack and Beverage
Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day noticeVending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Peggy Howse District Director Auxiliary Services
Auxiliary Services
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 39: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/39.jpg)
SDSB Program at BCProgram Goalsbull Constructionmdash34 percentbull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percentbull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the followingbull Broward County (Florida) ndash Small Business Divisionbull Florida State Minority Supplier Development Council (FSMSDC)bull Miami Dade County (Florida) ndash Department of Business Developmentbull Palm Beach County (Florida) ndash Office of Small Business Assistancebull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreachbull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Supplier Diversity Small Business (SDSB) ProgramAnthea Pennant District Director Supplier Relations and Diversity
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 40: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/40.jpg)
Initiation Planning OccupancyExecute
Project Preconstruction Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 41: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/41.jpg)
Evaluate Cost Value EngineeringNelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 42: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/42.jpg)
GMP ndash Guarantee Maximum PriceNelson Goris North Campus SPM
bull Schedule of Value o Summary Sheeto Detail Sheeto CSI Formato CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptionsbull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Nelson Goris Senior Project Manager
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 43: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/43.jpg)
Purchase Order (PO)Nelson Goris North Campus SPM
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Nelson Goris Senior Project Manager
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 44: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/44.jpg)
Pre Construction MeetingNelson Goris North Campus SPM
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards)o Staging Areao Hours of Operationo Other project related information
bull Attendanceo CMo Superintendento BC SPMo End Usero Building Officialo Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Nelson Goris Senior Project Manager
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 45: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/45.jpg)
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Project Execute Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 46: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/46.jpg)
PermitsOtto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 47: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/47.jpg)
Plan Reviews and Inspections
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 48: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/48.jpg)
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Plan Reviews and InspectionsOtto Letzelter Chief Building Official
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 49: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/49.jpg)
Construction amp Inspections
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Otto Letzelter Chief Building Official
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 50: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/50.jpg)
Fire InspectionsOtto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 51: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/51.jpg)
Amanda Williams Senior Analyst Construction and Capital Accounts
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Progress Payments
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 52: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/52.jpg)
Schedule of Values (SOV)Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on ce Subtotal with OHampP $115500000f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750Based on e but included at Owners
discretion
Subtotal with Insurances $118676250h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084Amount of the Purchase Order to be
issued e+f+g+h
Progress PaymentsAmanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 53: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/53.jpg)
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 54: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/54.jpg)
Contingency Change Authorizations Log (CCA)
IncludesOriginal Contingency BalanceDescriptionDate approved by BCSPMWhich payment application it was included inValue ndash decreases and increases to balanceRemaining Contingency Balance
Values should match to the G703
Amanda Williams Senior Analyst Construction and Capital Accounts
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 55: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/55.jpg)
Cost Details ndash AIA G703Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 56: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/56.jpg)
Payment Applications
Cost Summary ndash AIA G702
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Amanda Williams Senior Analyst Construction and Capital Accounts
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 57: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/57.jpg)
Payment Applications
Waivers Materials Presently Stored
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Amanda Williams Senior Analyst Construction and Capital Accounts
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 58: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/58.jpg)
RetainageAmanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 59: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/59.jpg)
Roofing ProjectsPriscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 60: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/60.jpg)
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Occupancy Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 61: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/61.jpg)
Punch ListPriscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 62: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/62.jpg)
TCOCOPriscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 63: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/63.jpg)
Coordinate Staff MovePriscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 64: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/64.jpg)
Initiation Planning OccupancyExecute
Permits
Plan Reviews and
Inspections
Constructionand
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Project Closeout Phase
Design
Contingent Worker
BC Design amp Construction
Standards
DesignProfessional
AE Deliverables
andBC
Disciplines Coordination
BC Senior PM
Identify Stakeholders
ampScope
SchematicDesign
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Pre-Con
PreconConstruction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 65: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/65.jpg)
Closeout Process
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 66: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/66.jpg)
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
Closeout ProcessRobert Bellot Senior Project Manager
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 67: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/67.jpg)
CHECKLIST DetailCheck for
CompletionCompletion
Date Notes1 All field issues are resolved2 Site and building clean per specifications
3All building systems tested and certified complete and operational per specifications
31 Electric32 Plumbing33 Mechanical34 Telecom35 Special systems36 Life safety systems
4 All field inspection reports issue signed by contractor and returned5 Test and Balance reports issued and submitted to AE for review6 All spare parts amp attic stock submitted per contract7 All Keys turned to owner8 All owner training completed9 All regulatory documents properly submitted
10All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved12 All punch list items are certified by the owner and AE for completion13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties132 As built Drawings133 Manufacturer Instructions
DetailCheck for
CompletionCompletion
Date Notes15 Final LEED Submittals are complete16 Substantial Completion form is complete and approved17 Certificate of Final Completion is complete and approved18 Application for final payment is complete and submitted19 Release of lien are submitted and approved20 Consent of Surety is submit and approved21 Certificate of Occupancy is complete and approved
22AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted24 Board has approved project25 Final Payment is released
ProjectNTPFinal Completion date
![Page 68: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/68.jpg)
As-built drawings shall be kept current during the
duration of the work
Provide minimum two-point dimensions for items
The ArchitectEngineer will review the Contractorrsquos
as-built drawings each month
Contractor to coordinate with BC Senior Project
Manager for the selected surveyor vendor
selection per campus North Campus ndash Keith amp Associates Inc
Central Campus ndash Stoner amp Associates Inc
South Campus ndash Craven Thompson amp Associates Inc
Final payment will be withheld until ldquoas-built
surveysrdquo are furnished
As-BuiltRobert Bellot Senior Project Manager
bull Review of as-built drawings before pay apps can be approved
bull Review of as-built drawings before covering work (Building Official)
As-BuiltRobert Bellot Senior Project Manager
bull Hard copy and electronic copy (Complete Set) ndash in color
bull Location of buildings
bull Sewer Systems ndash catch basins grease traps and their inverts fire hydrants etc
bull Electrical Systems ndash poles panels vaults and underground lines etc
bull HVAC ndash controls systems drains vent and ducting systems etc
bull Unexpected obstructions - any items found in the project area
bull ANY OTHER ITEMS that are necessary for continuing maintenance and upkeep of the structure
bull Per Contract (Article 126)
bull Scope existing lines before beginning the project (ie Restroom Renovations)
As-BuiltRobert Bellot Senior Project Manager
SITE DRAWINGS Certified by a professional land surveyor and clearly shows all as-
built conditions boundary elevations and utilities
All survey shall meet the Florida Rules 5J-17050 ndash Minimum
Technical Standards for Surveying and Mapping
CM to provide complete set of as-built drawingsdocuments in
PDF format in addition to the hard copy CM to obtain updated
record CAD drawings from architectengineer to prepare as-built
NOTE CMrsquos responsibility to locate all private and public utilities
prior to the beginning of construction ndash Design Standards
As-BuiltRobert Bellot Senior Project Manager
Closeout DocumentsJonathan Iglesias CAFM System Administrator
bull Equipment Transfer Control bull Format for equipment information
bull Locationbull Usage Informationbull Datesbull CostPurchasebull Warranty
Archibus Data Transfer
Firm Project Total Construction AmountConstruction Project Manager Contract Completion Date
CATEGORIES NOT PERFORMED SATISFACTORY INFERIORAPPLICABLE NOTABLY WELL PERFORMANCE PERFORMANCE
1 Quality of Technical ServicesArchitectural
Mechanical EngElectrical EngStructural EngCivil EngOther
2 AdministrationCoordination of Design Team3 Timeliness of Services4 Quality of Technical Documentation5 Cooperation Concern for College Interests6 Administration of Project Paperwork7 Achievement of Study Program or Design Objectives8 AdministrationEnforcement of Contract Documents9 Code Compliance 10 Overall Performance during the rating period
Recommendation for future work Yes NoComments
Name Title and Signature of Reviewing Official Construction Project Manager Signature_________________________________ Date______________Director Signature_________________________________ Date______________
CONSULTANT PERFORMANCE EVALUATION
Consultant Performance EvaluationDeborah Czubkowski District Director of Design and Construction
![Page 69: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/69.jpg)
bull Review of as-built drawings before pay apps can be approved
bull Review of as-built drawings before covering work (Building Official)
As-BuiltRobert Bellot Senior Project Manager
bull Hard copy and electronic copy (Complete Set) ndash in color
bull Location of buildings
bull Sewer Systems ndash catch basins grease traps and their inverts fire hydrants etc
bull Electrical Systems ndash poles panels vaults and underground lines etc
bull HVAC ndash controls systems drains vent and ducting systems etc
bull Unexpected obstructions - any items found in the project area
bull ANY OTHER ITEMS that are necessary for continuing maintenance and upkeep of the structure
bull Per Contract (Article 126)
bull Scope existing lines before beginning the project (ie Restroom Renovations)
As-BuiltRobert Bellot Senior Project Manager
SITE DRAWINGS Certified by a professional land surveyor and clearly shows all as-
built conditions boundary elevations and utilities
All survey shall meet the Florida Rules 5J-17050 ndash Minimum
Technical Standards for Surveying and Mapping
CM to provide complete set of as-built drawingsdocuments in
PDF format in addition to the hard copy CM to obtain updated
record CAD drawings from architectengineer to prepare as-built
NOTE CMrsquos responsibility to locate all private and public utilities
prior to the beginning of construction ndash Design Standards
As-BuiltRobert Bellot Senior Project Manager
Closeout DocumentsJonathan Iglesias CAFM System Administrator
bull Equipment Transfer Control bull Format for equipment information
bull Locationbull Usage Informationbull Datesbull CostPurchasebull Warranty
Archibus Data Transfer
Firm Project Total Construction AmountConstruction Project Manager Contract Completion Date
CATEGORIES NOT PERFORMED SATISFACTORY INFERIORAPPLICABLE NOTABLY WELL PERFORMANCE PERFORMANCE
1 Quality of Technical ServicesArchitectural
Mechanical EngElectrical EngStructural EngCivil EngOther
2 AdministrationCoordination of Design Team3 Timeliness of Services4 Quality of Technical Documentation5 Cooperation Concern for College Interests6 Administration of Project Paperwork7 Achievement of Study Program or Design Objectives8 AdministrationEnforcement of Contract Documents9 Code Compliance 10 Overall Performance during the rating period
Recommendation for future work Yes NoComments
Name Title and Signature of Reviewing Official Construction Project Manager Signature_________________________________ Date______________Director Signature_________________________________ Date______________
CONSULTANT PERFORMANCE EVALUATION
Consultant Performance EvaluationDeborah Czubkowski District Director of Design and Construction
![Page 70: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/70.jpg)
bull Hard copy and electronic copy (Complete Set) ndash in color
bull Location of buildings
bull Sewer Systems ndash catch basins grease traps and their inverts fire hydrants etc
bull Electrical Systems ndash poles panels vaults and underground lines etc
bull HVAC ndash controls systems drains vent and ducting systems etc
bull Unexpected obstructions - any items found in the project area
bull ANY OTHER ITEMS that are necessary for continuing maintenance and upkeep of the structure
bull Per Contract (Article 126)
bull Scope existing lines before beginning the project (ie Restroom Renovations)
As-BuiltRobert Bellot Senior Project Manager
SITE DRAWINGS Certified by a professional land surveyor and clearly shows all as-
built conditions boundary elevations and utilities
All survey shall meet the Florida Rules 5J-17050 ndash Minimum
Technical Standards for Surveying and Mapping
CM to provide complete set of as-built drawingsdocuments in
PDF format in addition to the hard copy CM to obtain updated
record CAD drawings from architectengineer to prepare as-built
NOTE CMrsquos responsibility to locate all private and public utilities
prior to the beginning of construction ndash Design Standards
As-BuiltRobert Bellot Senior Project Manager
Closeout DocumentsJonathan Iglesias CAFM System Administrator
bull Equipment Transfer Control bull Format for equipment information
bull Locationbull Usage Informationbull Datesbull CostPurchasebull Warranty
Archibus Data Transfer
Firm Project Total Construction AmountConstruction Project Manager Contract Completion Date
CATEGORIES NOT PERFORMED SATISFACTORY INFERIORAPPLICABLE NOTABLY WELL PERFORMANCE PERFORMANCE
1 Quality of Technical ServicesArchitectural
Mechanical EngElectrical EngStructural EngCivil EngOther
2 AdministrationCoordination of Design Team3 Timeliness of Services4 Quality of Technical Documentation5 Cooperation Concern for College Interests6 Administration of Project Paperwork7 Achievement of Study Program or Design Objectives8 AdministrationEnforcement of Contract Documents9 Code Compliance 10 Overall Performance during the rating period
Recommendation for future work Yes NoComments
Name Title and Signature of Reviewing Official Construction Project Manager Signature_________________________________ Date______________Director Signature_________________________________ Date______________
CONSULTANT PERFORMANCE EVALUATION
Consultant Performance EvaluationDeborah Czubkowski District Director of Design and Construction
![Page 71: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/71.jpg)
SITE DRAWINGS Certified by a professional land surveyor and clearly shows all as-
built conditions boundary elevations and utilities
All survey shall meet the Florida Rules 5J-17050 ndash Minimum
Technical Standards for Surveying and Mapping
CM to provide complete set of as-built drawingsdocuments in
PDF format in addition to the hard copy CM to obtain updated
record CAD drawings from architectengineer to prepare as-built
NOTE CMrsquos responsibility to locate all private and public utilities
prior to the beginning of construction ndash Design Standards
As-BuiltRobert Bellot Senior Project Manager
Closeout DocumentsJonathan Iglesias CAFM System Administrator
bull Equipment Transfer Control bull Format for equipment information
bull Locationbull Usage Informationbull Datesbull CostPurchasebull Warranty
Archibus Data Transfer
Firm Project Total Construction AmountConstruction Project Manager Contract Completion Date
CATEGORIES NOT PERFORMED SATISFACTORY INFERIORAPPLICABLE NOTABLY WELL PERFORMANCE PERFORMANCE
1 Quality of Technical ServicesArchitectural
Mechanical EngElectrical EngStructural EngCivil EngOther
2 AdministrationCoordination of Design Team3 Timeliness of Services4 Quality of Technical Documentation5 Cooperation Concern for College Interests6 Administration of Project Paperwork7 Achievement of Study Program or Design Objectives8 AdministrationEnforcement of Contract Documents9 Code Compliance 10 Overall Performance during the rating period
Recommendation for future work Yes NoComments
Name Title and Signature of Reviewing Official Construction Project Manager Signature_________________________________ Date______________Director Signature_________________________________ Date______________
CONSULTANT PERFORMANCE EVALUATION
Consultant Performance EvaluationDeborah Czubkowski District Director of Design and Construction
![Page 72: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/72.jpg)
Closeout DocumentsJonathan Iglesias CAFM System Administrator
bull Equipment Transfer Control bull Format for equipment information
bull Locationbull Usage Informationbull Datesbull CostPurchasebull Warranty
Archibus Data Transfer
Firm Project Total Construction AmountConstruction Project Manager Contract Completion Date
CATEGORIES NOT PERFORMED SATISFACTORY INFERIORAPPLICABLE NOTABLY WELL PERFORMANCE PERFORMANCE
1 Quality of Technical ServicesArchitectural
Mechanical EngElectrical EngStructural EngCivil EngOther
2 AdministrationCoordination of Design Team3 Timeliness of Services4 Quality of Technical Documentation5 Cooperation Concern for College Interests6 Administration of Project Paperwork7 Achievement of Study Program or Design Objectives8 AdministrationEnforcement of Contract Documents9 Code Compliance 10 Overall Performance during the rating period
Recommendation for future work Yes NoComments
Name Title and Signature of Reviewing Official Construction Project Manager Signature_________________________________ Date______________Director Signature_________________________________ Date______________
CONSULTANT PERFORMANCE EVALUATION
Consultant Performance EvaluationDeborah Czubkowski District Director of Design and Construction
![Page 73: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/73.jpg)
Firm Project Total Construction AmountConstruction Project Manager Contract Completion Date
CATEGORIES NOT PERFORMED SATISFACTORY INFERIORAPPLICABLE NOTABLY WELL PERFORMANCE PERFORMANCE
1 Quality of Technical ServicesArchitectural
Mechanical EngElectrical EngStructural EngCivil EngOther
2 AdministrationCoordination of Design Team3 Timeliness of Services4 Quality of Technical Documentation5 Cooperation Concern for College Interests6 Administration of Project Paperwork7 Achievement of Study Program or Design Objectives8 AdministrationEnforcement of Contract Documents9 Code Compliance 10 Overall Performance during the rating period
Recommendation for future work Yes NoComments
Name Title and Signature of Reviewing Official Construction Project Manager Signature_________________________________ Date______________Director Signature_________________________________ Date______________
CONSULTANT PERFORMANCE EVALUATION
Consultant Performance EvaluationDeborah Czubkowski District Director of Design and Construction
![Page 74: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/74.jpg)
Sheet1
Sheet2
Sheet3
Lessons LearnedDeborah Czubkowski District Director of Design and Construction
bull Coordination of trades (avoid conflicts between speakers light fixtures etc)
bull Data and electrical coordination
bull SPM is the main point of contact ndash only one responsible to coordinate changes
bull ID drawing is the official document for equipment location
bull First Day of Class Completion Dates
bull If in doubt ask the Senior Project Manager
bull Donrsquot change the schedule of values on the pay apps
bull Retainage must be billed on a separate pay app
SIGN UP SHEET IS BEING PASSED AROUND FOR FUTURE INFORMATIONAL TRAINING SESSIONS ON
bull PROCORE bull PAY APPLICATIONSbull DESIGN AND CONSTRUCTION STANDARDS
- Slide Number 1
- Slide Number 2
- Slide Number 3
- Slide Number 4
- Slide Number 5
- HOUSEKEEPING
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Slide Number 12
- Slide Number 13
- Slide Number 14
- Slide Number 15
- Slide Number 16
- Slide Number 17
- Slide Number 18
- Slide Number 19
- Slide Number 20
- Slide Number 21
- Slide Number 22
- Slide Number 23
- Slide Number 24
- Procorersquos Responsibilities
- Tips
- Slide Number 27
- Slide Number 28
- Slide Number 29
- Slide Number 30
- Slide Number 31
- Slide Number 32
- Slide Number 33
- Slide Number 34
- Slide Number 35
- Slide Number 36
- Slide Number 37
- Slide Number 38
- Slide Number 39
- Slide Number 40
- Slide Number 41
- Slide Number 42
- Slide Number 43
- Slide Number 44
- Slide Number 45
- Slide Number 46
- Slide Number 47
- Slide Number 48
- Slide Number 49
- Slide Number 50
- Slide Number 51
- Slide Number 52
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- Slide Number 68
- Slide Number 69
- Slide Number 70
- Slide Number 71
- Slide Number 72
- Slide Number 73
- Slide Number 74
- Slide Number 75
- Slide Number 76
- Slide Number 77
- Slide Number 78
- Slide Number 79
- Slide Number 80
-
| CONSULTANT PERFORMANCE EVALUATION | ||||||||||
| Firm | ||||||||||
| Project | Total Construction Amount | |||||||||
| Construction Project Manager | Contract Completion Date | |||||||||
| CATEGORIES | NOT | PERFORMED | SATISFACTORY | INFERIOR | ||||||
| APPLICABLE | NOTABLY WELL | PERFORMANCE | PERFORMANCE | |||||||
| 1 | Quality of Technical Services | |||||||||
| Architectural | ||||||||||
| Mechanical Eng | ||||||||||
| Electrical Eng | ||||||||||
| Structural Eng | ||||||||||
| Civil Eng | ||||||||||
| Other | ||||||||||
| 2 | AdministrationCoordination of Design Team | |||||||||
| 3 | Timeliness of Services | |||||||||
| 4 | Quality of Technical Documentation | |||||||||
| 5 | Cooperation Concern for College Interests | |||||||||
| 6 | Administration of Project Paperwork | |||||||||
| 7 | Achievement of Study Program or Design Objectives | |||||||||
| 8 | AdministrationEnforcement of Contract Documents | |||||||||
| 9 | Code Compliance | |||||||||
| 10 | Overall Performance during the rating period | |||||||||
| Recommendation for future work Yes No | ||||||||||
| Comments | ||||||||||
| Name Title and Signature of Reviewing Official | ||||||||||
| Construction Project Manager | Signature_________________________________ | Date______________ | ||||||||
| Director | Signature_________________________________ | Date______________ | ||||||||
| Revised May 01 2013 |
![Page 75: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/75.jpg)
Sheet2
Sheet3
Lessons LearnedDeborah Czubkowski District Director of Design and Construction
bull Coordination of trades (avoid conflicts between speakers light fixtures etc)
bull Data and electrical coordination
bull SPM is the main point of contact ndash only one responsible to coordinate changes
bull ID drawing is the official document for equipment location
bull First Day of Class Completion Dates
bull If in doubt ask the Senior Project Manager
bull Donrsquot change the schedule of values on the pay apps
bull Retainage must be billed on a separate pay app
SIGN UP SHEET IS BEING PASSED AROUND FOR FUTURE INFORMATIONAL TRAINING SESSIONS ON
bull PROCORE bull PAY APPLICATIONSbull DESIGN AND CONSTRUCTION STANDARDS
- Slide Number 1
- Slide Number 2
- Slide Number 3
- Slide Number 4
- Slide Number 5
- HOUSEKEEPING
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Slide Number 12
- Slide Number 13
- Slide Number 14
- Slide Number 15
- Slide Number 16
- Slide Number 17
- Slide Number 18
- Slide Number 19
- Slide Number 20
- Slide Number 21
- Slide Number 22
- Slide Number 23
- Slide Number 24
- Procorersquos Responsibilities
- Tips
- Slide Number 27
- Slide Number 28
- Slide Number 29
- Slide Number 30
- Slide Number 31
- Slide Number 32
- Slide Number 33
- Slide Number 34
- Slide Number 35
- Slide Number 36
- Slide Number 37
- Slide Number 38
- Slide Number 39
- Slide Number 40
- Slide Number 41
- Slide Number 42
- Slide Number 43
- Slide Number 44
- Slide Number 45
- Slide Number 46
- Slide Number 47
- Slide Number 48
- Slide Number 49
- Slide Number 50
- Slide Number 51
- Slide Number 52
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- Slide Number 68
- Slide Number 69
- Slide Number 70
- Slide Number 71
- Slide Number 72
- Slide Number 73
- Slide Number 74
- Slide Number 75
- Slide Number 76
- Slide Number 77
- Slide Number 78
- Slide Number 79
- Slide Number 80
-
| CONSULTANT PERFORMANCE EVALUATION | ||||||||||
| Firm | ||||||||||
| Project | Total Construction Amount | |||||||||
| Construction Project Manager | Contract Completion Date | |||||||||
| CATEGORIES | NOT | PERFORMED | SATISFACTORY | INFERIOR | ||||||
| APPLICABLE | NOTABLY WELL | PERFORMANCE | PERFORMANCE | |||||||
| 1 | Quality of Technical Services | |||||||||
| Architectural | ||||||||||
| Mechanical Eng | ||||||||||
| Electrical Eng | ||||||||||
| Structural Eng | ||||||||||
| Civil Eng | ||||||||||
| Other | ||||||||||
| 2 | AdministrationCoordination of Design Team | |||||||||
| 3 | Timeliness of Services | |||||||||
| 4 | Quality of Technical Documentation | |||||||||
| 5 | Cooperation Concern for College Interests | |||||||||
| 6 | Administration of Project Paperwork | |||||||||
| 7 | Achievement of Study Program or Design Objectives | |||||||||
| 8 | AdministrationEnforcement of Contract Documents | |||||||||
| 9 | Code Compliance | |||||||||
| 10 | Overall Performance during the rating period | |||||||||
| Recommendation for future work Yes No | ||||||||||
| Comments | ||||||||||
| Name Title and Signature of Reviewing Official | ||||||||||
| Construction Project Manager | Signature_________________________________ | Date______________ | ||||||||
| Director | Signature_________________________________ | Date______________ | ||||||||
| Revised May 01 2013 |
![Page 76: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/76.jpg)
Sheet3
Lessons LearnedDeborah Czubkowski District Director of Design and Construction
bull Coordination of trades (avoid conflicts between speakers light fixtures etc)
bull Data and electrical coordination
bull SPM is the main point of contact ndash only one responsible to coordinate changes
bull ID drawing is the official document for equipment location
bull First Day of Class Completion Dates
bull If in doubt ask the Senior Project Manager
bull Donrsquot change the schedule of values on the pay apps
bull Retainage must be billed on a separate pay app
SIGN UP SHEET IS BEING PASSED AROUND FOR FUTURE INFORMATIONAL TRAINING SESSIONS ON
bull PROCORE bull PAY APPLICATIONSbull DESIGN AND CONSTRUCTION STANDARDS
- Slide Number 1
- Slide Number 2
- Slide Number 3
- Slide Number 4
- Slide Number 5
- HOUSEKEEPING
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Slide Number 12
- Slide Number 13
- Slide Number 14
- Slide Number 15
- Slide Number 16
- Slide Number 17
- Slide Number 18
- Slide Number 19
- Slide Number 20
- Slide Number 21
- Slide Number 22
- Slide Number 23
- Slide Number 24
- Procorersquos Responsibilities
- Tips
- Slide Number 27
- Slide Number 28
- Slide Number 29
- Slide Number 30
- Slide Number 31
- Slide Number 32
- Slide Number 33
- Slide Number 34
- Slide Number 35
- Slide Number 36
- Slide Number 37
- Slide Number 38
- Slide Number 39
- Slide Number 40
- Slide Number 41
- Slide Number 42
- Slide Number 43
- Slide Number 44
- Slide Number 45
- Slide Number 46
- Slide Number 47
- Slide Number 48
- Slide Number 49
- Slide Number 50
- Slide Number 51
- Slide Number 52
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- Slide Number 68
- Slide Number 69
- Slide Number 70
- Slide Number 71
- Slide Number 72
- Slide Number 73
- Slide Number 74
- Slide Number 75
- Slide Number 76
- Slide Number 77
- Slide Number 78
- Slide Number 79
- Slide Number 80
-
| CONSULTANT PERFORMANCE EVALUATION | ||||||||||
| Firm | ||||||||||
| Project | Total Construction Amount | |||||||||
| Construction Project Manager | Contract Completion Date | |||||||||
| CATEGORIES | NOT | PERFORMED | SATISFACTORY | INFERIOR | ||||||
| APPLICABLE | NOTABLY WELL | PERFORMANCE | PERFORMANCE | |||||||
| 1 | Quality of Technical Services | |||||||||
| Architectural | ||||||||||
| Mechanical Eng | ||||||||||
| Electrical Eng | ||||||||||
| Structural Eng | ||||||||||
| Civil Eng | ||||||||||
| Other | ||||||||||
| 2 | AdministrationCoordination of Design Team | |||||||||
| 3 | Timeliness of Services | |||||||||
| 4 | Quality of Technical Documentation | |||||||||
| 5 | Cooperation Concern for College Interests | |||||||||
| 6 | Administration of Project Paperwork | |||||||||
| 7 | Achievement of Study Program or Design Objectives | |||||||||
| 8 | AdministrationEnforcement of Contract Documents | |||||||||
| 9 | Code Compliance | |||||||||
| 10 | Overall Performance during the rating period | |||||||||
| Recommendation for future work Yes No | ||||||||||
| Comments | ||||||||||
| Name Title and Signature of Reviewing Official | ||||||||||
| Construction Project Manager | Signature_________________________________ | Date______________ | ||||||||
| Director | Signature_________________________________ | Date______________ | ||||||||
| Revised May 01 2013 |
![Page 77: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/77.jpg)
Lessons LearnedDeborah Czubkowski District Director of Design and Construction
bull Coordination of trades (avoid conflicts between speakers light fixtures etc)
bull Data and electrical coordination
bull SPM is the main point of contact ndash only one responsible to coordinate changes
bull ID drawing is the official document for equipment location
bull First Day of Class Completion Dates
bull If in doubt ask the Senior Project Manager
bull Donrsquot change the schedule of values on the pay apps
bull Retainage must be billed on a separate pay app
SIGN UP SHEET IS BEING PASSED AROUND FOR FUTURE INFORMATIONAL TRAINING SESSIONS ON
bull PROCORE bull PAY APPLICATIONSbull DESIGN AND CONSTRUCTION STANDARDS
- Slide Number 1
- Slide Number 2
- Slide Number 3
- Slide Number 4
- Slide Number 5
- HOUSEKEEPING
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Slide Number 12
- Slide Number 13
- Slide Number 14
- Slide Number 15
- Slide Number 16
- Slide Number 17
- Slide Number 18
- Slide Number 19
- Slide Number 20
- Slide Number 21
- Slide Number 22
- Slide Number 23
- Slide Number 24
- Procorersquos Responsibilities
- Tips
- Slide Number 27
- Slide Number 28
- Slide Number 29
- Slide Number 30
- Slide Number 31
- Slide Number 32
- Slide Number 33
- Slide Number 34
- Slide Number 35
- Slide Number 36
- Slide Number 37
- Slide Number 38
- Slide Number 39
- Slide Number 40
- Slide Number 41
- Slide Number 42
- Slide Number 43
- Slide Number 44
- Slide Number 45
- Slide Number 46
- Slide Number 47
- Slide Number 48
- Slide Number 49
- Slide Number 50
- Slide Number 51
- Slide Number 52
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- Slide Number 68
- Slide Number 69
- Slide Number 70
- Slide Number 71
- Slide Number 72
- Slide Number 73
- Slide Number 74
- Slide Number 75
- Slide Number 76
- Slide Number 77
- Slide Number 78
- Slide Number 79
- Slide Number 80
-
![Page 78: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/78.jpg)
SIGN UP SHEET IS BEING PASSED AROUND FOR FUTURE INFORMATIONAL TRAINING SESSIONS ON
bull PROCORE bull PAY APPLICATIONSbull DESIGN AND CONSTRUCTION STANDARDS
- Slide Number 1
- Slide Number 2
- Slide Number 3
- Slide Number 4
- Slide Number 5
- HOUSEKEEPING
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Slide Number 12
- Slide Number 13
- Slide Number 14
- Slide Number 15
- Slide Number 16
- Slide Number 17
- Slide Number 18
- Slide Number 19
- Slide Number 20
- Slide Number 21
- Slide Number 22
- Slide Number 23
- Slide Number 24
- Procorersquos Responsibilities
- Tips
- Slide Number 27
- Slide Number 28
- Slide Number 29
- Slide Number 30
- Slide Number 31
- Slide Number 32
- Slide Number 33
- Slide Number 34
- Slide Number 35
- Slide Number 36
- Slide Number 37
- Slide Number 38
- Slide Number 39
- Slide Number 40
- Slide Number 41
- Slide Number 42
- Slide Number 43
- Slide Number 44
- Slide Number 45
- Slide Number 46
- Slide Number 47
- Slide Number 48
- Slide Number 49
- Slide Number 50
- Slide Number 51
- Slide Number 52
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- Slide Number 68
- Slide Number 69
- Slide Number 70
- Slide Number 71
- Slide Number 72
- Slide Number 73
- Slide Number 74
- Slide Number 75
- Slide Number 76
- Slide Number 77
- Slide Number 78
- Slide Number 79
- Slide Number 80
-
![Page 79: WELCOME! [] 101 Presentation 9-20-18.pdfSection 1013.38, F.S., permanent archival of plans, and submission of project data as requested to the Department pursuant to § 1013.50, F.S](https://reader033.vdocuments.site/reader033/viewer/2022041905/5e630f210fe66743d550d672/html5/thumbnails/79.jpg)
- Slide Number 1
- Slide Number 2
- Slide Number 3
- Slide Number 4
- Slide Number 5
- HOUSEKEEPING
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Slide Number 12
- Slide Number 13
- Slide Number 14
- Slide Number 15
- Slide Number 16
- Slide Number 17
- Slide Number 18
- Slide Number 19
- Slide Number 20
- Slide Number 21
- Slide Number 22
- Slide Number 23
- Slide Number 24
- Procorersquos Responsibilities
- Tips
- Slide Number 27
- Slide Number 28
- Slide Number 29
- Slide Number 30
- Slide Number 31
- Slide Number 32
- Slide Number 33
- Slide Number 34
- Slide Number 35
- Slide Number 36
- Slide Number 37
- Slide Number 38
- Slide Number 39
- Slide Number 40
- Slide Number 41
- Slide Number 42
- Slide Number 43
- Slide Number 44
- Slide Number 45
- Slide Number 46
- Slide Number 47
- Slide Number 48
- Slide Number 49
- Slide Number 50
- Slide Number 51
- Slide Number 52
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- Slide Number 68
- Slide Number 69
- Slide Number 70
- Slide Number 71
- Slide Number 72
- Slide Number 73
- Slide Number 74
- Slide Number 75
- Slide Number 76
- Slide Number 77
- Slide Number 78
- Slide Number 79
- Slide Number 80
-