SEALANTFEBRUARY 2014

CONFIRMED

CONFIRMED MINUTESFEBRUARY 26-28, 2014

LONDON, UNITED KINGDOM

These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.

WEDNESDAY, 26 FEBRUARY to FRIDAY, 28 FEBRUARY, 2014

1.0 OPENING COMMENTS – CLOSED / OPEN

1.1 Call to Order / Quorum Check

The Sealants Task Group (SLT) was called to order at 2:05 p.m. 26-Feb-2014.

It was verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion of the meeting.

A quorum was established in the open but not the closed meeting with the following representatives in attendance:

Subscriber Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

* Kent DeFranco Lockheed Martin Corporation Chairperson; proxy for J. Lane, R. Nagarajan, S. Demoss, L. Smith

Jason Jolly Cessna Aircraft CompanyMelissa Facas Pratt & Whitney

* Aleck Featherston Bell Helicopter Textron* Manuel Koucouthakis Honeywell Aerospace Proxy for B.

ClothierLuis Gustavo

Pacheco Embraer SA

* Estrella Watson Goodrich (UTAS) Secretary

Other Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

* Jim Carney National Sealants and Lubricants Proxy for J. SteeleDerek Hughes PPG AerospaceClarlene Lenderman Graco Supply and Integrated Services

* David Nickerson Packaging Systems Inc.* Philip Shackley PPG Aerospace PRC-DeSoto Intl Inc.

Thomas Watson 3M Company Aerospace and Aircraft Maintenance Department

PRI Staff Present

Keith Purnell

SEALANTFEBRUARY 2014

CONFIRMED

1.2 Code of Ethics/ Antitrust and Meeting Conduct

The Antitrust and Nadcap Personal Code of Ethics and Conflict of Interest video was reviewed with the Task Group in the OPEN and CLOSED meetings.

1.3 Review Agenda

The agenda for the meeting was reviewed. Attendees were given the opportunity to identify expectations to be addressed during the week of meetings. No additional discussion topics were suggested.

2.0 PREVIOUS MEETING MINUTES – OPEN

The SLT Task Group meeting minutes from the October 2013 Nadcap meeting were reviewed.

Motion made by E. Watson and seconded by M. Koucouthakis to approve the minutes from the October 2013 Nadcap meeting as written. Motion Passed Unanimously.

3.0 MEMBERSHIP STATUS – OPEN

The voting membership was reviewed and proxy votes were recorded.

The voting records and meeting attendance for SLT Task Group Voting Members, Subscriber and Supplier, were reviewed for compliance to the requirements for maintaining membership. NOP-001 paragraph 3.3.2 states “To maintain Voting Member privileges, the following criteria shall be met unless the Nadcap Management Council (NMC) or Task Group Chair determines that other circumstances warrant retention:

• Voting Member shall not be absent without approved alternate representation (including a full proxy) from three consecutive regular Nadcap NMC/Task Group meetings.

• Voting Member, or approved alternate representation, shall not miss a vote on 2 consecutive letter ballots. A waive shall count as a vote.

All Voting Members met the requirements for meeting attendance and voting on letter ballots.

The February Attendees Guide was reviewed and the SLT Task Group Membership was accurate.

This was D. Nickerson of Packaging Systems second meeting attended and he requested to become a SEALS TG Supplier Voting Member.

Motion made by K. DeFranco and seconded by M. Koucouthakis to approve D. Nickerson as a SEAL TG Supplier Voting Member. Motion Passed Unanimously.

K. Defranco requested the SLT RAIL be reviewed at each meeting. The RAIL was reviewed and updated as requested.

Action Item: K. Purnell to include RAIL review as a standing agenda item for future meetings. (Due Date: 30-Mar-2014)

4.0 STAFF REPORT – OPEN

Staff Engineer, K. Purnell, presented the PRI Staff Report that included Auditor Status, SLT TG Metrics, Audit Cycle Time, Most Common NCRs, Average Number of Major and Minor NCR’s, Latest Changes, Future Nadcap Meeting Dates and Locations, and Staff Delegation Metrics.

SEALANTFEBRUARY 2014

CONFIRMED

The next SLT TG meeting will be in Dublin, Ireland. Meeting will begin on Wednesday, 25-Jun-2014 at 2:00 pm and end on Friday, 27June-2014 at 5:00 pm.

5.0 SUPPLIER SUPPORT COMMITTEE (SSC) REPORT – OPEN

K. Purnell presented the Supplier Support Committee (SSC) update that included an overview of the SSC Leadership Team, how the SSC helps suppliers, current SSC activities and their new supplier initiatives. For additional information please review the SSC minutes posted on the PRI website at www.p-r-i.org.

Since S. DeMoss resigned from the SSC, another SSC representative from the SLT Task Group is needed. K. DeFranco asked for a volunteer to be appointed. No supplier volunteered to act as a representative at this time.

6.0 AUDIT FAILURE CRITERIA – OPEN

Audit failure criteria from one (1) year, 2013, two (2) years, 2012 and 2013 combined, and three (3) years, 2011, 2012 and 2013 combined, were reviewed. The reason for reviewing multiple years of data is the limited number of audits performed by the SLT Task Group. NOP-011 paragraph 4.2 states “New Task Groups are requested to define their failure criteria (Mode B) once a statistically valid number of audits (e.g. 32 audits) have been conducted or at the second anniversary of their checklist publication”. It required three (3) years of SLT audit data to exceed 32 audits.

The SLT Task Group reviewed and discussed the above failure data.

Motion made by K. DeFranco and seconded by E. Watson for the failure criteria of initial audits to be four (4) Major and eight (8) Total NCR’s and for Reaccreditation Value Added Distributors, three (3) Major and six (6) Total NCR’s for one (1) day and for Reaccreditation of Manufacturers, four (4) Major and eight (8) Total NCR’s for two (2) days which is the existing failure criteria. Motion Passed Unanimously.

SLT TG reviewed and discussed NOP-011 and its requirements for Risk Mitigation.

Action Item: K. Purnell to send M. Graham the SLT TG new failure criteria for 2014. (Due Date: 15-Mar-2014)

7.0 NOP-012 AUDITOR CONSISTENCY – OPEN

The SLT TG reviewed NOP-012 and the Auditor Consistency Milestone Plan presentation. They then updated their Milestone spreadsheet to track their progress in the Auditor Consistency pilot program. There was a limited amount of data to review because of the small number of auditors and audits conducted by the TG. Auditor observation appears to be the best way for evaluating SLT auditors.

ACTION ITEM: K. Purnell to update the Auditor Consistency Milestone Spreadsheet and post the Audit Observation Plan. (Due Date: 30-Mar-2014)

ACTION ITEM: K. Purnell and K. DeFranco to prepare a presentation for the June 2014 Auditor Consistency Roundtable showing SLT progress in pilot program. (Due Date: 30-May-2014)

SEALANTFEBRUARY 2014

CONFIRMED

8.0 SEALANT APPLICATION AUDIT CHECKLIST DEVELOPMENT – OPEN

SLT TG reviewed the latest draft of AC7129 for Sealant Application and 2 sets of comments submitted by subscribers. E. Watson volunteered to incorporate the comments into the draft checklist. There was discussion over the best way link specific audit questions to specific job audits as there are numerous sealing joint configurations addressed within the checklist. It was decided a matrix for job audits would be needed and one was developed during the meeting. To speed up the checklist development, a WebEx will be conducted prior to an informational ballot. Subscribers that were interested or undecided about the checklist will be included in the informational ballot. The goal is to resolve as many questions as possible prior to the initial 45 day ballot.

ACTION ITEM: K. Purnell to send the AC7129 comments and Matrix to E. Watson. (Due Date: 28-Feb-2014)

ACTION ITEM: E. Watson to incorporate comments in AC7129 and submit revised checklist to K. Purnell & K. DeFranco. (Due Date: 30-Mar-2014)

ACTION ITEM: E. Watson to draft AC7129 job audit structure and submit to K. Purnell & K. DeFranco. (Due Date: 30-Mar-2014)

ACTION ITEM: K. Purnell to set up WebEx with SLT TG to discuss revised AC7129 prior to informational ballot. (Due Date: 10-Apr-2014)

ACTION ITEM: K. Purnell to initiate an informational ballot on revised AC7129. Include companies that indicted they were interested or undecided as e-mail recipients. (Due Date: 14-Apr-2014)

ACTION ITEM: K. Purnell to follow up with AC7129 survey recipients to discuss informational ballot. (Due Date: 8-Apr-2014)

9.0 SEALANT MATERIAL TEST LAB AUDIT QUESTIONS – OPEN

9.1 The Sealant Quality Conformance Test Question Appendix was reviewed. Several of the questions were reworded to make them more global in nature. Development of this Appendix is complete.

The original intention was to incorporate these test questions into AC7200/1 for Sealant Manufacturer’s Accreditation Program and AC7202 for Accreditation of Value Added Distributors but it was instead decided to add them to the SLT Audit Handbook. Acceptance test questions could be added to the AC7200/1 and AC7202 on their next revision.

ACTION ITEM: K. Purnell to add final acceptance test questions to AC7200/1 and AC7202 for review and discussion at the June 2014 Nadcap meeting. (Due Date: 30-Jun-2014)

10.0 SEALANT AUDIT HANDBOOK – OPEN

K. DeFranco reviewed and updated the SLT Audit Handbook. These changes were reviewed by the SLT TG and change of the word “certify” to “verify” was requested.

Audit Handbook approval process is not defined in NIP 4-01 so the SLT TG decided to approve its handbook by a vote at meetings or by electronic media.

Motion made by J. Lane and seconded by E. Watson to approve SLT Audit Handbook changes contingent on changing the word certify to verify and adding the Material Test Lab Questions. Motion Passed Unanimously.

SEALANTFEBRUARY 2014

CONFIRMED

During last year’s Auditor Conference the Sealant Surveillance Auditors were requested to witness acceptance tests and verify manufacturing work instructions during Sealant Surveillance. To document this witnessing it was requested additional columns be added to the Sealant Surveillance documentation spreadsheet.

ACTION ITEM: K. Purnell to add SLT material test questions to the revised SLT Audit Handbook then post in eAuditNet. (Due Date: 16-Apr-2014)

ACTION ITEM: K. Purnell to add SLT Audit Handbook approval process to the next revision of NTGOP-001 Appendix SLT. (Due Date: 31-Jul-2014)

ACTION ITEM: K. Purnell and D. Cronshey to add columns to SLT Surveillance Spreadsheet to document acceptance testing witnessed and work instructions verified. (Due Date: 30-Mar-2014)

11.0 NTGOP-001 APPENDIX SLT – OPEN

The latest changes in Draft NTGOP-001 Appendix SLT that had been balloted to the SLT Task Group were reviewed. The ballot closed with zero comments so the Appendix was sent to Nadcap Management Council on a 14 day affirmation ballot that will close 6-MAR-2014.

12.0 SEALANT AUDITOR CONFERENCE 2014 – OPEN

12.1 Auditor Conference Presentations Topics and Material Development

The SLT TG Specific Auditor Conference tentatively will be on Sunday, 19-Oct-2014 at 10:15 am to 5:00 pm. Topics will include:

Sealant Surveillanceo Conducted by: K. DeFranco

PRI Sealant QPG and G9 Updateo Conducted by: K. DeFranco

Review of Sealant Application Checklisto Conducted by: E. Watson, K. Purnell

Review of Latest Checklist and Handbook ChangesMajor and Minor NCR’s including Observations and Associated Checklist Paragraphs, Supplier Feedback & Observer Feedback

o Conducted by: K. Purnell & K. DeFranco Review of Latest Specification Changes

o Conducted by: K. DeFranco Most Common NCRs and NCR Data Analysis for Consistency

o Conducted by: K. Purnell Question / Answer / Open Discussion Session

o Conducted by: K. Purnell, Subscribers and Auditors

13.0 NADCAP MANAGEMENT COUNCIL (NMC) CHECKLIST VISION - OPEN

The NMC compliance spreadsheet for draft AC7129 Sealant Application Audit Checklist was reviewed. Spreadsheet wording aligned with AC7129 through paragraph 5.10. PRI staff will continue updating the spreadsheet as the SLT TG progresses in revising the draft AC7129 checklist.

Action Item: K. Purnell to continue updating the NMC compliance spreadsheet as the SLT TG progresses in revising the draft AC7129 checklist. (Due Date: 16-Sept-2014)

SEALANTFEBRUARY 2014

CONFIRMED

14.0 SEALANT TASK GROUP INITIATIVES – OPEN

SLT TG created the following list of activities and rated them as High (H), Medium (M) or Low (L) priority and if they are (A) Active, (N) Not Active or (C) Closed. The list was created so the SLT TG maintains focus on its high priority tasks.

(H - A) Sealant Application Checklist – Scope moving towards verifying the sealing activities are being performed correctly, checklist clean up, subscriber feedback, number of suppliers to be audited, training program, certification program, subscriber willing to participate in final development of this checklist & mandate. Sub team will work with subscribers that responded to the survey.

(H-A) Completion and Balloting of AC7129 SLT Application Checklist(H-A) Pilot audit AC7129 SLT Application Checklist(H-C) Sealant Test Laboratory Captive Audit Question Development AC7200/1 & AC7202(H-C) NTGOP-001 Appendix SLT revision to address Auditor Handbook Revision, Non sustaining

corrective actions and surveillance(H-A) Audit Handbook Revision(M-A) Auditor Consistency Oversight (Subscriber / Supplier Feedback) NOP-012(M-A) Compliance with NMC Checklist Vision – Sealant Application Checklist compare to latest

checklists revision(M-N) Flow chart of SLT Specification & Documents(M-A) Auditor Conference(L-C) Sealant Test Laboratory Independent Audit Question Development AC7200/1 & AC7202(L-N) Sealant Applicator / Technician Qualification Program(L-N) Next revision of AC7200/1 and AC7202 revise job audits

15.0 NEW BUSINESS – OPEN

The SLT areas of the eAuditNet website were reviewed, copies of AH7200/1 and AH7202 can be removed as these clarifications are now part of the new checklist. AC7200/1 and AC7202 Rev Original can also be deleted as revision A is now active.

The AS7200/1 and AS7202 are still active; a request was made to stabilize these documents.

Action Item: B. McSorley to remove AH7200/1 and AH7202 from eAuditNet. (Due Date: 31-Mar-2014)

Action Item: B. McSorley to delete previous AC7200/1 and AC7202 audit checklists from eAuditNet. (Due Date: 31-Mar-2014)

Action Item: K. Purnell to investigate how to stabilize AS7200/1 and AS7202. (Due Date: 31-Jul-2014)

16.0 MEETING CLOSE OUT – OPEN

All action items were reviewed and due dates established. For specific details, please see the current SLT Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.

Agenda Topics for June 2014 Nadcap Meeting in Dublin, Ireland:

Open agenda topics will include:

Staff Report SSC Report SLT RAIL Review Sealant Application Audit Checklist

SEALANTFEBRUARY 2014

CONFIRMED

NTGOP-001 Appendix SLT SLT Audit Handbook Auditor Consistency NOP-012 2014 Auditor Conference NMC Checklist Vision Sealant Initiatives New Business

17.0 AUDITS – CLOSED

Scheduled and conducted audits were reviewed.

There were no audits in Staff Engineer, Supplier or Task Group Review.

The current SLT audit schedule for the next three (3) months was reviewed; Subscribers were encouraged to observe audits. Two audits were identified for observation.

18.0 AUDITORS – CLOSED

Auditor performance was reviewed and included the most common checklist paragraph referenced in NCRs traceable to the Auditors that wrote the NCRs, Average and Total NCR per Day written by the Auditors.

19.0 STAFF ENGINEER DELEGATION – CLOSED

Staff Engineer K. Purnell met the minimum criteria of having at least 10% of findings reviewed by the Task Group Subscribers with at least a 90% concurrence rate. K. Purnell maintains delegated status.

20.0 CLOSED MEETING ISSUES – CLOSED

No issues were discussed.

21.0 MEETING CLOSE-OUT – CLOSED

All action items were reviewed and due dates established. For specific details, please see the current SLT Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.

ADJOURNMENT – 28-Feb-2014 – Meeting was adjourned at 5:00 p.m.

Minutes Prepared by: Keith Purnell, kpurnell@p-r-i.org

SEALANTFEBRUARY 2014

CONFIRMED

***** For PRI Staff use only: ******

Are procedural/form changes required based on changes/actions approved during this meeting? (select one)

YES* NO

*If yes, the following information is required:

Documents requiring revision: Who is responsible: Due date:

NOP-011 M. Graham 21-Mar-14