weddings atsunwolf’s five acre woodland setting in the stunning coast mountains is the perfect...

Rus ti c Ch i c St unning Sett ing Uniquely You r s

Phot

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Sha

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Mik

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Phone 1-604-898-1537Email [email protected]

Squamish, BCwww.sunwolf.net

Why Sunwolf? Sunwolf’s five acre woodland setting in the stunning Coast Mountains is the perfect location for a unique outdoor wedding.

Situated at the confluence of Cheakamus and Cheekye Rivers, Sunwolf feels wild and remote whilst only one hour from Vancouver, and 45 minutes from Whistler, BC. We are a family-run business and love what we do. We pour our hearts into making our

riverside resort special and into making your day truly personal and unforgettable.

Your WeddingThe natural scenery provides a breathtaking backdrop for a ceremony that you and your guests will always remember. Your wedding photos will capture you exchanging vows surrounded by the best of British Columbia’s nature. Our grounds comfortably accommodate 200 people

with enough room for guests to feel relaxed and soak up the environment. Please see the Fergie's Catering Brochure for more information on our locally sourced menus.

Freedom to ChooseSunwolf in its entirety will be yours to enjoy. Your guests can stroll along the banks of the Cheakamus River, meander through woodland trails

and enjoy spectacular views of Mount Alpha. While on site, your guests will have exclusive use of the cabins and our beautifully renovated lodge. The lodge is a bright and spacious room surrounded by trees, which is great to relax in, host a casual self-catered rehearsal dinner or use to get

ready for your big day! Our lawns can be transformed in a variety of ways, depending on the style and size of your reception. A tent, along with tables and chairs can be rented to accommodate a sit-down meal of up to 200 guests.

Weddings at

Shari & Mike Photography.

mailto:[email protected]



Boutique Accommodation with Rustic CharmTo accommodate your guests, we provide 10 Riverside Cabins, the gorgeous Fisherman's Cottage that sleeps 10 and our

Logger's Shack, which is a perfect hideout for the wedding couple. The cabins can accommodate a total of 54 people. In addition, we have a spacious lawn for camping with luxury outdoor washroom facilities and several areas that are ideal for RVs.

Often the camping area buzzes with a fun festival atmosphere.

Fergie ’s CafeThe Great Fergie's Fire of 2018 took our beloved, award-winning cafe. As we are in the early design stages of rebuilding the cafe, we cannot

yet commit to an opening date. We are however, committed to offering your guests breakfast & lunch options while on site.Although nearly all our cabins have cooking facilities, our food is a great option when everyone is busy getting ready, or for the morning after.

Fergie’s was rated as the best restaurant in Squamish and gained a reputation for fresh, locally sourced, fabulous food.

Fergie ’s Catering Fergie's Chef, Krissy Seymour, and her talented catering team will lovingly prepare a creative and delicious feast for your special day. Our mouth-watering Wedding Menus provide a taste of British Columbia's finest wild and local ingredients. Fergie's Catering provides

exclusive catering for your wedding meal and provides professional and friendly staff to ensure your event runs smoothly.

PricingWe offer both weekend and weekday weddings. The Full Venue Rental includes accommodation in our 10 Riverside Cabins, the Fisherman's

Cottage, the Logger's Shack, and full use of the Sunwolf Resort. In our experience, a couple will typically spend around $18,000 - $22,000 in total for a wedding at Sunwolf. This cost is highly individual and depends on the number of guests, budget and vision. The price range is based on a

100-guest wedding, including exclusive use of the venue for two nights, a hearty BBQ feast, open bar, staffing, gratuities and basic rentals (to include a tent, tables, chairs, linens, lighting, plateware, glassware, cutlery, napkins).

Green InitiativesAt Sunwolf and Fergie’s, we are committed to sustainability across our operations. With our connection to nature and the local

community, we understand the importance of balancing both your wedding needs with the social and environmental impacts of our operations. As a Gold Award member of Green Tourism Canada, we are continually working to implement best practice strategies to lessen our impact on

the environment. A wedding with us will already be a green one, but if this is important to you, ask us how we can help you do even more.

Left & Centre: Tomasz Wagner Photography. Right: The Apartment Photography.




2019 Full Venue Rental Prices

Left & Top Right: Tomasz Wagner. Bottom Right: Shari + Mike Photography

HIGH SEASON(May 31st to Sept. 30th, 2019)

LOW SEASON(May 3rd - May 30th, 2019)

(Oct. 1st - Oct. 26th, 2019)

Two Night Weekend $11,900 + tax $8,500 + tax

Three NightPublic Holiday Weekend

$15,800 + tax $12,000 + tax

Two Weekday Nights Tuesday/Wednesday only

$8,000 + tax $6,225 + tax

Add-on Weekday Night $3,100 + tax $2,725 + tax

Prices do not include applicable taxes.




Booking Information

How do I make a reservation?Contact the Sunwolf team to arrange a site visit with our Wedding & Event Manager who will show you around the property.

Once you know Sunwolf is the venue for you, we will require a 50% deposit of the total Full Venue Rental to secure your dates. The remaining balance is due 30 days prior to your arrival date. Please refer to the Full Venue Rental Prices on the previous page.

In the event that the wedding booking is cancelled, the following cancellation polices will apply:

• Cancellations received more than 90 days prior to the event 50% of the wedding deposit will be refunded. The remaining 50% is non-refundable and non-transferable.

• Cancellations received within 30 - 90 days of the event Sunwolf will retain 100% of wedding deposit received.

• Cancellations received within 30 days of the event Sunwolf will retain 100% of the final balance.

Do I have to view the property to book?Yes, if you are interested in booking a wedding at Sunwolf, we do require you to view the site prior to booking.

We like to book site visits ahead of time so that we can ensure that we have one of our wedding experts available to show you around. Get in touch with the Sunwolf team with any queries and to check availability.

Left: Carla Elaine Photography. Right: Ronnie Lee Hill.

FAQs




Venue Information

What does the Full Venue Rental include? The Full Venue Rental includes accommodation in our 10 riverside cabins, the Logger’s Shack and the Fisherman’s Cottage.

Full use of Sunwolf’s five-acre estate includes the lodge, the attached deck, grounds, fire pit, designated parking and outdoor washrooms.

How many people can sleep in the cabins? The cabins can accommodate a total of 54 people.

We would provide additional cot beds in the Riverside Cabins to reach full occupancy.

Can my guests call Sunwolf directly to book their cabins?Yes, Sunwolf will provide a Cabin Allocation Form that needs to be completed and returned to Sunwolf

no later than 60 days prior to your wedding. No cabin reservations can be made by your guests without the completed Cabin Allocation Form. Any guests paying for their own accommodation must

pay for their cabin at least 30 days prior to your wedding. Upon receipt of your completed Cabin Allocation Form, Sunwolf will manage your guests’ reservations and process all payment for their accommodation.

We accept only one credit card per cabin and will issue the payee with an e-mail confirmation. Any cabins with outstanding payments will be added to your final balance, which is due 30 days prior to the wedding.

Do we need to hire a reception tent?As we are an outdoor venue and the weather in Squamish can be unpredictable, we do require you to have some

form of shelter whether it be a tent, stretch tent or tarp. Local rental companies can supply anything from draped sails to a full tent with dance floor that will create a fantastic setting for your wedding.

The tent may only be used during the period when the Full Venue Rental Fee has been paid.

What is the largest reception tent size we can fit on the property?40' x 80' is the largest tent that will fit on the property. The reception tent must be set up on the designated tent pad.

Please contact our Wedding & Event Manager for a map of the property and tent set up area.

FAQs



What time can we begin set-up?Rental companies can set up the tent after 11 a.m. on the first day of the Full Venue Rental. All vendors are required to sign a Supplier Agreement Form prior to arriving on the property.

All other set-up, decorating and wedding prep can begin once the walkthrough has been completed with our Sunwolf representative. No set-up can begin until the walkthrough has been completed.

If you have a wedding planner, we ask that they accompany you on the walkthrough or arrange a time to meet with our office team no later than noon on the day of the wedding.

Do we need a wedding planner?We do not require you to have a wedding planner, however, we do highly recommend having one.

Wedding planners are very resourceful and creative; they can work with you to make your visions come to life and ensure your day is as stress free as possible.

Does Sunwolf have an on-site wedding planner?Sunwolf’s Wedding & Event Manager coordinates venue logistics leading up to your big day. Sunwolf does not provide a

wedding planner or a day-of coordinator. The Wedding & Event Manager is available by appointment for site visits and is available by email or phone for any venue related questions. All forms, payments and catering details are

finalized one month prior to your event. By the time you arrive on site, the venue will be yours to enjoy.

Can we have amplified music?Yes, you can have amplified music until 12 a.m. Speakers need to be set up facing the river.

Amplified music will need to be turned down at 11 p.m. and switched off at 12 a.m. You can have acoustic music after midnight – this is the time to sit by the fire with guitars!

Do we need to rent a dance floor?A dancefloor is not required, however, it is recommended as it provides a great surface for your guests to

dance the night away. Dance floors can be rented from the local rental companies.

Can we use the picnic tables?Yes, we have 14 picnic tables in the cabin area that you are welcome to use and return.

Fergie’s picnic tables at the front of the property cannot be used.

Can we use the lodge for our reception?The lodge is a great space to relax in, use for a casual self-catered rehearsal dinner or to get ready for your big day.

The lodge is not to be used for dancing, partying or hosting wedding receptions.

Can we have a campfire?Yes, Sunwolf has a great fire pit to sit around with friends. If there is a fire ban, Sunwolf will provide a propane fire pit to use.

Can we release fire lanterns?We have checked with the fire department and this is not allowed within the District of Squamish.

Other things to consider that are not included:Décor, lighting, flowers, DJ, music or sound system, officiant, photographer, and shuttles.

Please ask our Wedding & Event Manager for a list of recommended vendors.

FAQs



Accommodation Information

What time is check-in?The check-in time for the cabins is at 4 p.m. Please advise all guests to check in at reception.

Can people camp?Yes, as you have booked the whole venue you are welcome to have guests camping on site during the nights

the Full Venue Rental has been paid. We would recommend no more than 40 tents. All guests to check in with reception upon arrival. Check-in for camping is also at 4 p.m.

Can RVs park?Yes, but space is limited so it will depend on RV size. Furthermore, there is no electric/water hook up.

All guests to check in with reception upon arrival. Check-in time for RVs is also at 4 p.m.

Are there washroom facilities for campers?Yes, we have a luxury shower and washroom facility for your guests.

Please advise camping guests to bring their own towels for showering.

What time is check-out and tear down?Please advise your guests that cabin check-out is a strict 11 a.m. All RVs and camping guests must also check out at 11 a.m.

Tear down and removal of décor, gifts, food, etc. must be completed no later than 2 p.m. on the day the Full Venue Rental ends. This does not include the tear down of the actual tent structure by the rental company. Please liaise with the Sunwolf team and

rental company in regards to the time required for tent removal. Any other rental items must be stored inside the tent for collection. If a rental tent was not used and you have only rented tables, chairs, etc. they must be stored by the lodge deck for collection.

A property walkthrough must be completed with a Sunwolf representative at this time.

ParkingWe provide each cabin with one parking spot. There is additional parking in our overflow area for any campers or extra cars.

Wedding guests cannot use the front parking lot at Fergie's. Please let us know if you would like a map with the allocated parking spots.

ChildrenChildren under the age of 16 must be supervised at all times, due to the close proximity of the

property to the Cheakamus River, the Cheekye River, the road and the railway tracks.

Can we bring pets?Yes we are pet friendly, but, please clean up after your animals. Please bring a crate if you believe your pet may get distressed and possibly destructive when staying in the cabin. Pets are allowed in the cabins and on the property,

however, no pets are permitted in the lodge.

Catering Information

Tell us about Fergie’s Catering?Most importantly, the meal will be absolutely delicious! Chef Krissy has relationships with local farmers, enabling her to prepare creative and

mouth-watering dishes with wild and local ingredients. Contact our Wedding & Event Manager for our Catering Brochure.

FAQs

What staffing is included with Fergie’s Catering?We have not included service staff in the price of the catering menus in order to customize service to meet your needs. This allows you

to add additional services or time to your catering schedule should you choose. Staff hours will be quoted to you along with the wedding meal. Staff hours are estimates, final billing with reflect actual hours worked. The hourly rate is $25 per staff member.

Fergie’s ScheduleFergie’s provides exclusive catering and beverage service from 4 p.m. – 12 a.m. on the day of your wedding.

Canapes can be served from 4:30 p.m. onwards. Wedding dinners can be served from 6 p.m. onwards.

Fergie’s Dietary RequirementsPlease let us know of any dietary requirements or special considerations and we will be happy to accommodate with individually

plated dishes. An additional charge of $10 per person will be applied to all specialty meals. Your Sunwolf Wedding & Event Manager will need a table plan and the names of people with dietary requirements no later than 30 days before the wedding day. Please note

that we are not a nut-, shellfish-, gluten- or dairy-free facility however, we will do our best to avoid any cross contamination.

What other catering services can Fergie’s provide?If you would like to spend more time relaxing and visiting with your wedding guests prior to your wedding, Fergie's Catering can

provide a delicious Burger Bar for the Rehearsal Dinner. Fergie's also offers fabulous canape and cocktail menu items.

Can I bring in outside catering?No. Fergie's is a full-service catering business and exclusively provides all catering services on site.

No outside catering is permitted for the wedding meal.

Can I bring in my own alcohol for the reception?No. Fergie’s provides exclusive catering and beverage service from 4 p.m. – 12 a.m. on the day of your wedding.

Fergie’s holds a BC liquor license and will provide all liquor products and licensing for your wedding. We will provide the service of these products with Serving it Right certified staff. Contact our Wedding & Event Manager for our Fergie's Beverage Brochure.

Do we need to provide tables and chairs?Yes, you will need to supply the tables and chairs. There are a few rental agencies to choose from.

Please see our preferred vendors page on our website.

Do we need to provide plateware, cutlery and glassware?Yes, you will need to rent these items from your preferred vendor.

Will Fergie’s Catering supply everything for our wedding meal?Fergie’s Catering will prepare your wedding dishes, along with providing serving dishes and serving utensils. Plateware, glassware,

cutlery and linen are not included. These can be hired from one of the rental companies in a style of your choice.

What should I do now?Contact our Wedding & Event Manager by phone 1-844-898-1537 or email [email protected]



FAQs

weddings atsunwolf’s five acre woodland setting in the stunning coast mountains is the perfect...

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