webpage: successful-reporting
TRANSCRIPT
Steps to Successful ReportingPart 1
Webpage:
http://heimshelp.education.gov.au/sites/heimshelp/support/pages/webinar-steps-to-successful-reporting
the Steps to Successful Reporting
what are your data requirements and where to find them on HEIMSHELP
the importance of submitting quality data on time
how to plan your reporting year
HEPCAT submission process
Overview
Steps to Successful Data Reporting
Know your data requirements and deadlines – plan your reporting calendar
Have a trained team – don’t rely on just one person
Have a trained team
More than one person needs to know how and when to report
Team members need to attend training
Keep up to date with Data Collections e-News
Benefits to you and your organisation
Why report?
It is a legislative requirement
You have responsibilities
◦ To your students
◦ To the Australian Government
◦ To your organisation
What and when to reportAll reporting requirements are available at
www.heimshelp.education.gov.au
Reporting requirements
Reporting Requirements
Higher education student data collection
VET FEE-HELP data collection
When do you report?
Census dates Deadlines
1 Jan to 31 Mar 2014 31 May 2014
1 Apr to 30 Jun 2014 31 Aug 2014
1 Jul to 31 Aug 2014 31 Oct 2014
1 Sept to 31 Dec 2014 31 Mar 2015
Student submission deadlines
When do you report?
Course of Study and Campus submissions
Higher education providers◦1 August deadline
VET FEE-HELP providers◦Before any student data is reported
When do you report?
Unit of study and course completions data
2014 completions data due 30 April 2015
What do you report
Link
Reporting requirements
HEIMSHELP website
Reporting requirements
Reporting requirements
Reporting requirements
Reporting requirements
Reporting requirements
Reporting requirements
Steps to Successful Data Reporting
Know your data requirements and deadlines – plan your reporting calendar
Have a trained team – don’t rely on just one person
Know how to use HEPCAT and other systems you need
Reporting with HEPCAT to HEIMS
Install HEPCAT
Logon details
required
Create a submission and import data into HEPCAT
The system Validates
dataallowing you
to submit
HEIMS accepts data
after successful validation
Check your data after
each submission using HEIMS
Online
Formal Verification occurs twice
a year
How to use HEPCAT HEPCAT user Guides – available on HEIMSHELP◦ Part 1 - Installation◦ Part 2 – Submission processes◦ Part 3 – Database management
HEPCAT Basics Training videos
Installation of HEPCATTwo step process1. Prerequisites
Installed once Database
2. Application Regular updates
Accessing HEPCAT
Accessing HEPCAT
Logging into HEPCAT
Logging into HEPCAT
Red bar indicates logged in as a VET Provider
Reporting with HEPCAT to HEIMS
Install HEPCAT
Logon details required
Create a submission and import
data to HEPCAT
The system Validates data
allowing you to submit
HEIMS accepts data after successful validation
Check your data after each
submission using HEIMS
Online
Formal Verification
occurs twice a year
Policy and program managementAdministration of FEE-HELP and VET FEE-HELP
Financial estimates and paymentsHELP IT System (HITS)
ContactCommunications & Student Support Team
For all your policy queries
Need more help?
For all your data questions contactTertiary Information Management
and Analysis Section
Telephone: (02) 6240 7487
What’s in Module 2
• Final steps to successful reporting• HEPCAT demonstration• Reporting student data• Resolving errors• Understanding validation rules• HEIMS Online submission reports• Quality control tips