24th September 2015

Dear Applicant,

Vacancy: Administration and Finance Worker

Thank you very much for your interest in working with the new Forth Valley Rape Crisis Centre

I am enclosing:

▪ background information▪ job description▪ person specification▪ application form▪ equal opportunities monitoring form link

Please note that the deadline for completed applications is 10am Wednesday the 19th of October 2016. Interviews will be held on Monday the 24th of October at the centre in Stirling. Due to limited resources, we will only contact you if you have been shortlisted for interview. All shortlisted candidates will be contacted by Friday the 21st October 2016.

Please note that we do not accept CVs. The full application form should be completed and emailed to megan.johnson@forthvalleyrapecrisis.org.uk

The equal opportunities monitoring form should be completed online by clicking https://www.surveymonkey.com/r/VLZVTKK

We look forward to receiving your application. In the meantime, if you have any queries please contact me on megan.johnson@forthvalleyrapecrisis.org.uk

Best wishes,

Megan JohnsonCentre Manager

Background Information:

Forth Valley Rape Crisis works across the Forth Valley area to end sexual violence.

Our aims are to:• Challenge prejudicial attitudes towards survivors of sexual violence; • Ensure survivors have access to confidential, person centered, high quality support; • Provide a court advocacy service for survivors of sexual violence;• Provide information, training and resources relating to sexual violence;• Deliver the national Rape Crisis Prevention programme to young people aged 12 to 25 in Forth Valley

We are a member of Rape Crisis Scotland which currently has 14 member rape crisis centres across Scotland. Forth Valley Rape Crisis Centre is the newest Centre in Scotland, established in January 2016, and is still working to develop and continue its services.

Job Description: Administration and Finance Worker

Title: Administration and Finance Worker

Salary: £ 21, 459 pro-rata (14 hours per week)

Location: Stirling

Length of post: to 31st March 2017 in the first instance (dependent on continued funding)

Holiday entitlement: You are entitled to 30 working days paid holiday in each leave year, pro rata. This is in addition to public holidays entitlement 12, again pro-rata, which will be added to your total leave.

Pension Entitlement: Employer contribution at 6%

Responsible to: Centre Manger

Supervision: Internal supervision provided every 6 weeks.

SUMMARY OF MAIN RESPONSIBILITIES AND ACTIVITIES   

1. Financial administration

To carry out general financial administration duties for FVCC, including payment of invoices and upkeep of Sage recording and administration.

To administer the petty cash system To work with the Centre Manager to prepare financial information for funding

applications and financial reporting.

2. Office administration

To maintain appropriate office systems To carry out word processing of correspondence, minutes, reports etc. To collate relevant statistical information from FVRCC monitoring systems To maintain databases and update as required To handle incoming and outgoing mail, and telephone calls To support the administration of training and events To support the maintenance of the FVRCC website Support the administration needs of the board of trustees

 3. Working effectively and safely

To attend individual supervision and team meetings. To attend on-going training as required. Adhere to all relevant legislation and organisational policies including child and

adult protection procedures, health and safety and lone working. To contribute positively to the overall work and aims of FVCC.

4. Team working and communication

To work as part of a team. To work effectively with FVCC suppliers, contractors and partners.

4. Equalities

To promote, at all times, inclusive and anti-discriminatory practice across all aspects of the service.

To work in accordance with FVRCC policy on Equalities and Diversity.

The post holder will handle calls from survivors and take referrals from survivors and other trusted services. Training will be provided to ensure the post holder can do this effectively.

This job description is not exhaustive and, following consultation, the post holder may be required to fulfill other responsibilities and tasks or cease any of the tasks given above.

Person Specification: Administration and Finance Worker

Requirement Essential Desirable

Qualifications / Education / Training:

- Qualification in finance or book keeping

Values: - A gender based analysis of sexual violence

- An understanding of the impact of sexual violence on those who experience it

- An understanding of and commitment to the work of Rape Crisis

- A commitment to anti discriminatory practice

Knowledge and Experience:

- Experience of carrying out administration in a busy office

- Understanding of and experience in using financial tools or databases such as Excel and SAGE software

- Excellent understanding of and experience in using a range of IT software/packages e.g. Access, Word, Excel, Microsoft Office, Acrobat, Web systems and Databases.

- Experience of working in a team

- An understanding of the voluntary sector

- Experience of carrying out administration for events and training

Skills & Competencies:- Good organisational skills and ability

to organise your own workload to meet deadlines

- The ability to communicate information- including financial information- both verbally and in writing to colleagues

- Ability to work confidentially- Minute taking skills

Personal Attributes: - Highly motivated and able to take initiative

Application to Forth Valley Rape Crisis Centrefor the post of Administration and Finance Worker

To be returned to: megan.johnson@forthvalleyrapecrisis.org.uk or by post to Megan Johnson, Forth Valley Rape Crisis, 22 Millar Place, Stirling, FK8 1XD,

(email applications are preferred)

by: Monday 19th October at 10am.

Section 1: Personal detailsSurname: First name:

Tel (home):

Tel (mobile):

Tel (work):May we contact you at work? yes/no

Postcode: Email address:

Section 2: Qualifications and training(only enter those qualifications and/or training necessary or relevant to the job)Qualification and/or training Subject Date

Section 3: Present employer

Name & address of employer: Date commenced employment:

Job title: Notice required: Current salary:

Brief description of your main duties and responsibilities, with an emphasis, where possible, on those areas most relevant to the job applied for:

Section 4: Previous employment (list in order, with most recent employer first)Please list all your previous employment, detailing any gaps between employments with reasons (continue on a

separate sheet if necessary).

Dates Name and address of employer

Job title and nature of work Reason for leaving

FromDD/MM/YY

ToDD/MM/YY

Section 5: Relevant skills, experience and abilitiesWith reference to the job description and person specification, please outline how your work experience (including unpaid work) and your skills and abilities would enable you to carry out the duties of this post. Please include any information which you feel is relevant.

Section 6: ReferencesWe require a minimum of 2 employment references to cover a three year period – if necessary, please provide further referees covering the last 3 years.

Reference 1: Current / most recent employerName: Position: Tel no:

Company name: Email:Address:

May we, with discretion, contact your employer to discuss this reference:

Reference 2: Previous employer / supervisorName: Position: Tel no:

Company name: Email:

May we, with discretion, contact your previous employer to discuss this reference:

Reference 3: Previous employer / supervisorName: Position: Tel no:

Company name: Email:Address:

May we, with discretion, contact your previous employer to discuss this reference:

Section 7: DeclarationI certify that all the information contained in this form and any attachments is true and correct to the best of my knowledge. I realise that false information or omissions may lead to dismissal without notice.

Signature:

Date: