NURSERY MANAGER (MATERNITY COVER)

FURTHER PARTICULARS OF THE JOB

JOB DESCRIPTION

Job Title: Nursery Manager (Maternity Cover)

Department: Day Nursery

Main Purpose of Job: The Manager is responsible for all the management and administrative duties and overseeing the daily operations of the nursery. This includes ensuring the nursery is compliant with any regulatory authorities, Health and Safety regulations, budgeting, staff related issues and maintaining high standards for the nursery.

Relationships:

1. Responsible to: Home Bursar, Day Nursery Sub-Committee2. Liaison with: Accounts, Facilities Team, Catering Department, other departments as required.

MAIN TASKS OF JOB:

1. To carry out a number of managerial and administrative duties such as completion of documentation, DBS checks, keeping records, recruitment, selection, induction, training, supervisions, appraisals and promotion of staff. The Manager should be a self-starter, able to work independently but also able to confidently seek help and guidance when necessary.

2. To manage nursery budgets and ensure efficient use of nursery resources, for example cover staff, consumables and equipment. To manage petty cash and authorise submission of claims.

3. To ensure that the nursery operates effectively at all times during opening hours, that childcare is available to parents and to assist in putting in place a contingency plan for all unplanned events, such as emergencies or extraordinary weather conditions.

4. To ensure compliance with relevant laws, regulations, policies and procedures, for example Health and Safety at Work, Risk Assessments, COSHH. To prepare relevant paperwork when required.

5. To work as part of a harmonious and efficient team of staff, and to provide leadership and support for members of the nursery team including training, performance management and help in resolving conflicts and misunderstandings. To attend and lead regular staff meetings which are out of office hours.

6. To actively promote the safeguarding of children and young people in the workplace in accordance with the College Safeguarding policy.

7. To actively promote equal opportunities in the nursery in accordance with the College Equal Opportunities policy.

8. To ensure the highest standards of care, safety and welfare for children by providing suitable environment for children with various needs. To be aware of any special needs and proactively ensure appropriate action is taken.

9. To organise and oversee the maintenance of nursery records (registers, accident book, children’s files etc.).

10. To ensure appropriate levels of hygiene are maintained in the nursery and that any maintenance issues are promptly reported and resolved. To liaise with the Home Bursar if the need arises to close the Nursery in the event of any severe infectious illness, severe weather or any other major problems with premises that may occur.

11. To show potential customers around the nursery with a view to market the nursery and sell sessions.

12. To liaise with the Home Bursar on all issues involving staffing, policy decisions affecting the College, non-routine items of expenditure, and levels of occupancy.

13. To prepare for inspections by external agencies (e.g. Ofsted and Environmental Health) and undertake any necessary follow-up work as required.

14. To act professionally at all times and be a role model of good practice and promote the good reputation of Wolfson College Day Nursery.

15. To develop and maintain loyalty and commitment of parents, and build a professional relationship of trust with them and ensure their satisfaction with the nursery service.

16. To have Key Holder responsibilities for the nursery.17. Other duties necessary for the smooth running of the nursery that the Home Bursar may ask

from time to time.

Childcare

18. To implement and monitor the EYFS framework and curriculum to ensure each child develops within a stimulating environment, making sure the nursery offers an environment which reflects the cultural diversity of the children.

19. To monitor and ensure completion of children’s developmental Learning journeys observations portfolios and trackers. To provide staff with continued support and training in these areas.

20. To ensure that an appropriate system of children’s progress record-keeping and reporting to parents is implemented and updated when required.

21. To ensure all children’s leaving reports and Learning journeys are available for parents when they leave the nursery.

22. To decide, in consultation with the staff, when places become available, to move children from the Under-2.5 room to the 2-5 group.

23. To ensure the nursery meets the required standards, ratios and conditions of registration and the College requirements.

24. To ensure correct staffing levels are maintained and arrange staff duty rotas; to provide cover when necessary.

25. To decide when to exclude (and subsequently re-admit) sick children.26. To liaise with College kitchen to order food items for children’s snacks and teas, to ensure

that healthy lunches are offered to children and to inform the kitchen of any children’s allergies to be aware of when preparing nursery food.

27. To order toys and equipment.

With the College

1. To attend and prepare reports for meetings of the Day Nursery Sub-Committee.2. To provide the Home Bursar with such background information and statistics as may be

necessary prior to meetings of the Day Nursery Sub-Committee.

This job description is not exhaustive and may be reviewed further to meet the requirements of the Nursery.

PERSON SPECIFICATIONS

Essential Desirable

Qualifications

Knowledge

Experience

A full and relevant Level 3 qualification as defined by the Children’s Workforce Development Council

At least five years’ experience leading a team

An excellent understanding of children's development, their needs and the provision of positive play and experience of putting in place records to promote this

Knowledge of the Early Years Foundation Stage

Knowledge and ability to carry out a wide range of administrative tasks

Understanding of the requirements of confidentiality

Awareness of relevant legislation and regulations, including H&S within the workplace, and working knowledge of related documentation

Specialist safeguarding certificate

Paediatric first Aid qualification

A full and relevant Level 4 qualification as defined by the Children’s Workforce Development Council in order to bring a higher level expertise to help achieve Wolfson’s vision of an outstanding nursery

Sufficient breadth of experience to bring fresh ideas and improve existing practices.

Proven record of initiating and implementing improvements in the nursery

Experience of recruitment, interviewing, monitoring staff development and evaluating training needs.

Experience of a wide variety of office duties

Food hygiene certificate Experience of working

with invoices. Experience of working

with databases

Skills

Abilities

An ability to provide a high quality, integrated early education and childcare service which complies with the Early Years Foundation Stage.

Ability to develop an excellent rapport with children

Ability to lead, motivate, manage and monitor staff

Ability to develop and maintain effective working relationships

Excellent customer service skills and the ability to handle complaints effectively

Good verbal and written communication skills

Excellent organisational and

Business acumen

administrative skills Good numeracy skills and the

ability to manage budgets effectively

Good IT skills including working knowledge of MS Word and Excel

Ability to prioritise workload Ability to work effectively under

stressPersonal qualities

Enthusiasm for work with children and genuine interest in children’s development and well being

Flexibility to take on other tasks as and when required

Pro-active approach to work and workplace relationships

Caring and professional approach to parents and children

TERMS AND CONDITIONS:

Appointment: The post is available from June 2019. It is full time and for a fixed term of 12 months with a three months’ probation period.

Hours:

The hours of work are 42.5 hours per week, including a lunchbreak, Monday to Friday between 8.30am to 5.30pm. Occasionally work may be required out of normal hours to attend staff meetings and training.

Training:The Nursery Manager is expected to attend relevant training, which may be outside of working hours. In such instances time off in lieu is normally taken.

Annual Leave Entitlement:

39 days pa including 8 Bank Holidays. Annual leave allowance must be used to cover periods of College closures during Christmas and Easter as well as the nursery closure for two weeks in August.

Salary and Benefits:

The post is Grade 5 with a starting salary of £32,347 per annum. Other benefits include a pension scheme, free lunch, free parking.

Notice period: One week during probation, three months thereafter.

Other conditions

The appointment is subject to providing satisfactory evidence of your right to work in the UK, obtaining satisfactory references from two referees, satisfactory completion of the medical questionnaire, enhanced DBS check and signing a contract of employment.

Equality of opportunity

The Equal Opportunities policy of the College requires that all staff are offered equal opportunities within employment. Entry into employment will be determined only by personal merit and the application of criteria related to the post. Subject to statutory provisions, no applicant will be treated less favourably than another because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

Data Protection

All data supplied by candidates will be used only for the purposes of determining their suitability for the post and will be held in accordance with the principles of the Data Protection Act 1998 and the College Data Protection Policy (available on the website at https://www.wolfson.ox.ac.uk/policies/data-protection-policy)

APPLICATION:

Applications should include an application form (overleaf) with a full curriculum vitae and a covering letter explaining why you are interested in this role, why you are leaving your current employment, how you meet the criteria for the post and why you are a suitable candidate. Applications should be sent by email (preferred) to daynursery@wolfson.ox.ac.uk or by post to Nursery Manager, Wolfson College, Linton Road, Oxford OX2 6UD.

Closing date for applications is 15 April 2019.

APPLICATION FOR EMPLOYMENT PRIVATE AND CONFIDENTIAL

PLEASE COMPLETE ALL PARTS and return together with other required documents to Nursery Manager at Wolfson College, Linton Road, Oxford OX2 6UD or to daynursery@wolfson.ox.ac.uk

POSITION APPLIED FOR: Nursery Manager Ref. NM190322

Surname Forename(s) Title

Address: e-mail:

Postcode Telephone number:

NI No. Are there any restrictions on you taking up employment in the UK? Please delete below as appropriate

Are you a citizen of the UK or the European Union? Yes/No

If ‘No’ do you have a visa to work in the UK? Yes/No

1 - EDUCATION HISTORY (Please use a separate sheet if necessary)Schools/Colleges/Universities Dates (from-to) Qualifications gained

OTHER TRAINING

2 - EMPLOYMENT HISTORY (Please use a separate sheet if necessary)

Are you currently employed? Yes/No (Please delete as appropriate)

Notice required in current employment:

Name and address of employer

Dates of employment

Job title and duties Reason for leaving

OTHER EMPLOYMENT(please note any other employment you would like to continue with if you were to be successful in obtaining this position)

3 - REFERENCES

Please note here the names and contact details of your referees. Applicants must provide details of two referees. One must be your current or most recent employer and the other should be a previous employer. Where possible the two referees should be from separate sources and not the same organisation or employer.

Referee 1 Referee 2

Name of referee

Referee’s relation to the applicant

Institution name and address

Email address

Telephone numberAre you happy this referee to be contacted prior to the interview?

Yes/No (Please delete as appropriate)

Yes/No (Please delete as appropriate)

4 - CRIMINAL RECORDPlease note any criminal convictions except those 'spent' under the Rehabilitation of Offenders Act 1974. If none please state. In certain circumstances employment is dependent upon obtaining a satisfactory basic disclosure from the Disclosure and Barring Service.

5 - DECLARATION (Please read carefully before signing this application)1. I confirm that the above information is complete and correct and that any untrue or misleading

information will give my employer the right to terminate any employment contract offered.

2. Should we require further information and wish to contact your doctor with a view to obtaining a medical report, the law requires us to inform you of our intention and obtain your permission prior to contacting your doctor. I agree that Wolfson College reserves the right to require me to undergo a medical examination. In addition, I agree that this information will be retained in my personnel file during employment and for up to six years thereafter and understand that information will be processed in accordance with the Data Protection Act.

3. I agree that should I be successful in this application, I will, if required, apply to the Disclosure and Barring Service for a basic disclosure. I understand that should I fail to do so, or should the disclosure not be to the satisfaction of the College any offer of employment may be withdrawn or my employment terminated.

SIGNATURE DATE

Please tell us where you have heard about this job:

Wolfson College website

Conference of Colleges’ website

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Totaljobs.com

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