web viewrice system (irrigated, rainfed lowland, rainfed upland, mangroves, deep-water rice, other):

Monitoring Forms

This set of forms provides a platform for the entry of SRI project monitoring data. M&E Officers, National Facilitators, SRI Champions, consultants, and any other individuals who collect data on the indicators presented below can provide those data here. The M&E Officer and National Facilitator are requested to review these data and ensure all reporting of monitoring data is up-to-date at the end of each quarter (31 March, 30 June, 30 September, and 31 December), or at the least, is up-to-date annually (by 31 December of each year).

The data collected here, aggregated at the regional project level, will allow us to accurately track changes in the following indicators, numbered 1 – 10 in the table below:

General Objective: Food Security improved in West

Africa

Indicators(number and short title)

Code from log frame

Specific objective 1:Rice productivity and competitiveness improved in targeted areas

1. Change in Yield (%)2. # SRI farmers3. Area under SRI4. Change in income (%)

SO12.32.4SO2

Result 1: Human and institutional capacity of stakeholders (in the SRI value chain in West Africa strengthened)

5. Institutional capacity improved6. # people trained

1.21.1

Result 2: Appropriate innovations, practices and technologies, for SRI developed and scaled up in West Africa

7. # innovations developed and disseminated

2.12.2

Result 3: SRI stakeholders’’ demand for knowledge and decision-making options facilitated and met

8. # knowledge products created and disseminated9. # of functional innovation platforms

3.2

3.1

Result 4: Efficient mechanisms and tools of coordination, management and M&E of the project established

10. Quarterly reporting, M&E etc. 4

Monitoring Forms, of 26

Welcome

1. Are you reporting on an intervention that is located in one of the selected SRI WAAPP target zones? (Check one)

Yes

No

I don’t know

2. Name of the zone, including the administrative units, and (if available) GPS coordinates.

3. What would you like to report on today? (Go to specific section as indicated)A. Field tracking – (yield, number of farmers, area, income) (Indicators 1-4)B. Institutional involvement (Indicator 5)C. Trainings, meetings or exchange and field visits (Indicator 6) D. Innovation developed/disseminated (Indicators 7a and 7b)E. Knowledge product/publications produced and disseminated (Indicators 8a and 8b)F. Innovation platform participation (Indicator 9)


Section A. Field tracking – (yield, number of farmers, area, income) (Indicators 1-4)

Country: Reporter name: Date:

Target zone name:

List of SRI villages in target zone:

For each village evaluate the following:

1. Method(s) used to collect these data. (Check all that apply)

A survey in the village (If checked, proceed to questions 2 and 3 below)

Measurements of individual farmer plots (If checked, proceed to question 4 below)

Other (please describe in detail):

Village Survey

Name of village:

2. If data were conducted using a survey in the village, describe the survey methods.

(Check all that apply)

o Focus group discussion (If used, please indicate the following)

Total number of participants:

Number of women participants:

o Individual interviews (If used, a recommended number is 5 – 10 interviewees per

village; fill out a form for each interviewee and indicate the following)

Total number of interviewees:

Number of women interviewees:

Estimated age and position in the village of the interviewee:

3. Focus group or individual interview responses:

How many farmers are there in the village?

How many rice farmers are there in the village?

What is the average surface area/farmer?

What percentage of the rice crop is planted by men what percentage by women?


What rice systems are present in the village?:

Upland

Lowland

Irrigated

Other (Specify):

In which rice system(s) is SRI done?

Upland

Lowland

Irrigated

Other (Specify):

For each system, provide the following information:

Number of total SRI farmers:

Number of women SRI farmers:

Number of SRI farmers below 35 years of age:

Total area of SRI:

Average yield of SRI:

Average yield of conventional rice:

Production costs for SRI and for conventional rice separate (Specify unit

surface area, and be consistent using same units when collecting the following

parameters; specify currency)

Input costs

Specify unit surface area used:

Specify currency:

Seed:

Organic matter:

Fertilizer:

Irrigation:

Pesticides:

Total labor costs: (final figure from next section)

Other:

Total costs:

Labor costs (Specify per unit surface area)

Land preparation:

Nursery and planting:


Weeding:

Organic matter and fertilizer application:

Irrigation management:

Pesticide application:

Other:

Total Labor in person day:

Cost of labor: daily rate:

Total labor cost: Total person day x daily rate =

Gross Revenue (kg harvest x price/kg) =

Net revenue: gross revenue - input costs - labor costs =

Fill out PRACTICES FORM for each system (Annex 1)


Individual plot measurements and harvest

It is recommended to harvest at least 5 SRI and 5 conventional plots from at least 5 farmers

for each village.

4. For each SRI plot and for each conventional plot, fill out a separate form

Is it a SRI plot or a conventional plot?

SRI plot

Conventional plot

Name of farmer:

Gender (Check one)

Male

Female

Age (Check one)

Under 35 years old

35 years or older

Rice system:

Upland

Lowland

Irrigated

Other (Specify):

Field size (m x m):

Variety used

Input costs

Unit surface area used:

Currency:

Seed:

Organic matter:

Fertilizer:

Irrigation:

Pesticides:

Total labor costs: (final figure from next section)

Other:

Total costs:


Labor costs (Specify per unit surface area)

Land preparation:

Nursery and planting:

Weeding:

Organic matter and fertilizer application:

Irrigation management:

Pesticide application:

Other:

Total Labor in person day

Cost of labor: daily rate

Total labor cost: Total person day x daily rate =

Gross Revenue (kg harvest x price/kg) =

Net revenue: gross revenue - input costs – labor =

Fill out PRACTICES FORM (Annex 1)

Harvesting: follow harvesting guidelines and fill out HARVESTING FORM

(Annex 2)


Section B. Institutional involvement (Indicator 5)


Filled out on an annual basis (end of 2014, 2015 and 2016)

1. Are you entering information for a new institution? (i.e., one that recently began working

with SRI and has not previously been reported on in this project; Check one)

Yes (If checked, proceed to question 2 below, and also fill out question 3)

No, I am updating information for a previously entered institution (If checked,

proceed to question 3 below)

Baseline information on institution

2. Baseline on this new institution.

Name:

Nature of organization:

Location of headquarter:

Additional offices:

Field of work:

Current projects:

Number of employees:

Name of director:

First year of SRI work:

Project on SRI (Describe and upload project document)

Name of project:

Name and contacts of project manager:

Administrative units:

Number of employees:

Employees trained by whom:

Training of farmers:

Length of project:

Funding amount:

Name of donor:


Type of SRI activities (Explain in detail)

Results (Upload reports)

Annual updates on institutions

3. Type(s) of SRI activities the institution implements. (Check all that apply)

SRI implementation at farmers’ level (If checked, proceed to question 4 below)

SRI demonstration plots (If checked, proceed to question 5 below)

Research on farmers’ fields (If checked, proceed to question 6 below)

Research on research station (If checked, proceed to question 7 below)

4. SRI field projects.

Project name:

Implementation zones, administrative units, with a list of villages:

Number of farmers doing SRI:

Results (upload report if available)

5. Demo plots.

Number of demo plots planted:

Village name:

Results (upload report if available):


6. Research on farmers’ fields.

Project name:

Research topic:

Field set up:

Number of farmers participating:

Duration of trial:

Results : (upload report if available)

Name and contact information of researcher:

7. Research on research stations.

Project name:

Research topic:

Field set up:

Duration of trial:

Results (upload report if available):

Name and contact information of researcher:

8. Participation of the institution’s staff in SRI trainings.

Staff have not been trained on SRI (If checked, provide plan for engaging the staff in

SRI trainings, and then proceed to question 9 below):

Staff have been trained on SRI (If checked, provide the following information for each

training event)

Training title:

Dates:

Location:

Organizers:

Type and number of trainees:

Name(s) of trainer(s):

Content:

9. Participation of the institution’s staff in SRI meetings.

Staff have not participated in SRI meetings (If checked, provide plan for engaging the

staff in SRI meetings, and then proceed to question 10 below):


Staff have participated in SRI meetings (If checked, provide the following information

for each meeting)

Meeting title:

Dates:

Location:

Organizers:

Type and number of participants:

Content:

If staff have not held and/or organized trainings, meetings, exchange visits, please proceed to

Section C.

10. Information on SRI reports/documents/manuals/videos produced by staff.

Staff have not produced any SRI reports/documents/manuals/videos

Staff have produced SRI reports/documents/manuals/videos (If checked, list them,

provide full reference information, and upload copies or links to them)

11. Do staff have access to the following technical materials? (Check all types that are

available to staff)

General SRI manuals

West Africa specific manuals

Equipment (Specify):

Data collection guidelines

Moisture meter for harvest

Scale for harvest

GPS equipment

Photo/video camera

Other (Specify):

12. Please provide the additional information requested below in the institution’s capacity to

work with and scale up SRI.

How many staff members work on SRI?:

How many staff are in each of the following categories of knowledge and ability?

Knowledge on SRI methodology:


Acceptable:

Good:

Superior:

Ability to train others on SRI:

Acceptable:

Good:

Superior:

Is there one or more ‘SRI Champion’ in this institution? (Check one)

No

Yes (If Yes, provide name, phone, email address):

Have these Champions participated in Champion Advisory Group meetings? (Check

one)

No

Yes (If Yes, provide dates and location):

Not applicable (No Champion present)

Explain how this organization has improved in the last year in its capacity to work

with SRI.

With which other institution is this institution collaborating on the SRI project?:

Name:

Description of the nature of collaboration:


Section C. Trainings, meetings, field visits or exchange visits (Indicator 6)


Please provide the following information for each SRI training, meeting, field visit, or

exchange visit that occurred in country since the last reporting period. Provide all information

(i.e., by responding to questions 1 - 13) for each event.

1. Specify the type of event. (Check one)

Training

Meeting

Field visits

Exchange visits

2. Event’s date(s):

3. Event’s location.

Province/region:

Town/village:

4. Title of the event:

5. Theme and objective(s) of the event:

6. Results of the event:

7. Agenda of the event (Copy and paste, or upload file)

8. Organizing institution(s):

9. Name and contact information of trainer(s) and/or organizer(s):

10. Information on type of participant by gender and age:


Producers

Total number of producers:

o Number of women:

o Number of youth (below 35 years old):

Extension agents

Total number of agents:

o Number of women:


Researchers

Total number of researchers:

o Number of women:


Others (Specify)

Total number of other:

o Number of women:


11. Were materials (e.g., technical manuals) distributed?

No

Yes (If Yes, provide citation and upload files)

12. Participant list. (Copy and paste or upload a file with the name, village/town, district,

region, organization, function, telephone, email of participants, where applicable)

13. Upload any photos and/or videos from the event.


Section D. Innovation developed/disseminated (Indicator 7)


For the purposes of this form, an innovation can be a new practice, a new technique, a tool or

a piece of equipment that is associated with the SRI system.

What would you like to report on? (Check all that apply and complete the associated sections

as appropriate)

Identification (Complete question 1 or 2, below)

Development (Complete question 3, below)

Dissemination (Complete question 4, below)

Adoption (Complete question 5, below)

Identification

1. Identified innovation found in farmers’ fields.

Name of innovation:

Describe the innovation in as much detail as possible, including what is different from

what other SRI farmers do:

What challenge does the innovation address?:

Location (Village/district/region):

Which system does it involve?:

Upland

Lowland

Irrigated

Other (Specify):

Name and contact information of developer (be it a farmer or organization):

Is the innovation already disseminated?

Yes

No

If Yes, describe where and by whom:

How many farmers have already adopted it?:


Upload photo or video upload here:

2. Identified innovation not yet in farmers’ fields, found elsewhere, with potential to improve

SRI System.

Name of innovation:



What challenge does it address?:

Where did you learn about it?

Are there any written publications on it? If yes, provide title/author/year, publisher,

and upload or link to the file.

How could it be integrated into the SRI system?


Upland

Lowland

Irrigated

Other (Specify):

Development

3. Innovation being developed (i.e., tested and refined).

Name of innovation:



What challenge does it address?:


Upland

Lowland

Irrigated

Other (Specify):

Person in charge: Name, organization, phone number, email:

Location:


Objectives of test:

Duration of test:

Results of test:

Provide details and upload file of technical write-up, photos, videos, etc.:

Dissemination

4. Innovation being disseminated.

Name of innovation:

What is disseminated:

Location of dissemination:


Upland

Lowland

Irrigated

Other (Specify):

Who is in charge of dissemination (Institution and/or person):

Number of copies disseminated:

Type of beneficiaries:

Number of beneficiaries:

If included in a trainings: specify date, location, name of training:

Adoption

5. Innovation being adopted.

Name of innovation:

Season:

Location: village/district/region:

Number of farmers adopting innovation:


Upland

Lowland

Irrigated


Other (Specify):

What are the benefits? (Explain)


Section E. Knowledge product/publications produced & disseminated (Indicator 8)


Please provide the following information for each SRI knowledge product produced in

country since the last reporting period. Provide all information (i.e., responding to questions

1-2) for each product.

1. Title of product:

2. Description of product.

Type of product (Technical articles, technical manual, blog posts, multi-media, news

articles, TV, video on internet, others):

Content of product:

Climate zone (Arid, semi-arid, sub-humid, humid, no):

Rice system (irrigated, rainfed lowland, rainfed upland, mangroves, deep-water rice,

other):

Author(s):

Publishing organization:

Date published:

Date of dissemination:

Event of distribution:

Upload file or provide link

3. Dissemination

Number of copies disseminated:

Disseminated by which organization:

Disseminated to:

Date:


Section F. Innovation platform participation (Indicator 9)


Please provide the following information for each SRI innovation platform (IP) active in

country. Provide all information (i.e., responding to questions 1 - 2) for each IP.

1. Title of IP:

2. Is this a new IP without baseline information so far?

Yes (If checked, proceed to number 3 below)

No (If checked, proceed to number 4 below)

3. For each newly inventoried rice IP, specify the following information (baseline

information)

Convener of IP (Organization[s)] and person[s]):

Members/participants of the IP:

Topics covered:

Meeting schedule:

Mode of operation:

Results:

Main benefits from this IP:

4. Participation in IP meeting

Date of meeting:

SRI issues addressed during meeting:

Conclusions and recommendations for SRI from meeting:

Next steps:

List of participants (Copy and paste or upload file)

Minutes of meeting (Copy and paste or upload file)


Annex 1:

Inventory of Practices for SRI and Conventional Rice FarmingYear: Date:

Country: Season (provide range of months):

Province: Irrigated/lowland/upland/ other:

Target Zone: Farmer name:Village: Reporter name:GPS location: Organization:

Practices SRI Conventional Method, equipment used

Plot size m x m

Side-by-side comparison yes/no

Land preparation

Plowing yes/no

Puddling yes/no

Bunding of fields yes/no

Leveling yes/no

Other: yes/no

Other: yes/no

Other: yes/no

Nursery

Soaking of seeds number hours/no

Other seed treatment yes/no

Raised (non flooded) nursery yes/no

Variety (ies) Name

Transplanting or Direct Seeding

Method TR or DS


Date of TR or DS Date (or range of dates)

Age of seedlings days

Seedlings or seeds/hill Number

Planted in lines yes/no

Spacing between hills cm x cm

Weeding

Use of weeder Number

Hand weeding Number

Herbicide Number

Weed pressure (hi/me/low)

Fertilization

Organic matter application #per season/no

* Amount of OM t/ha

* Type of OM

Type Nitrogen fertilizer: #per season/no

* Amount of N kg/ha

Other fertilizer: #per season/no

* Amount kg/ha

Pesticide

Herbicide #per season/no

Fungicide #per season/no

Insecticide #per season/no

Other: #per season/no

Water management

Irrigation of plot yes/noWater control vegetative phase yes/no


Water control after flowering yes/noIntermittent water application/AWD yes/no

Permanent flooding Yes/no

Number of irrigations Number

Flood prone yes/no

Drought prone yes/no

Harvest

Date of Harvest Date (or range of dates)

Grain Yield kg/plot size

Grain Yield kg/ha

Price of paddy rice currency/kgRevenu from grain (price x yield) currency/haRevenu from Straw (price x yield) currency/ha

Total revenu (grain and straw) currency/ha


Annex 2:

Harvest Evaluation for SRI and Conventional Plots

Country: Country:Village: Village:Farmer: Farmer:

GPS: GPS:

Date: Date:

Irrigated/lowland/upland/other: Irrigated/lowland/upland/other:

Variety: Variety:Reporter: Reporter

Plot # SRIPlot # Conventional

Plant No tillers

No panicles

Plant height (cm)

Plant No tillers No panicles

Plant height (cm)

1 1

2 2

3 3

4 4

5 5

6 6

7 7

8 8

9 9


10 10

Panicle analysis

PanicleLength (mm)

No grains Panicle

Length (mm) No grains

P1 P1

P2 P2

P3 P3

P4 P4

P5 P5

Harvest square 1m2

Square

No plants / m2

Grain Moisture (%)

Fresh weight (g) Square

No plants / m2

Grain Moisture (%)

Fresh weight (g)

S1 S1

S2 S2

S3 S3

S4 S4

S5 S5

Harvest of entire plot

Harvest of entire plot

length (m) width (m) length (m) width (m)

Plot size Plot sizeWeight (kg) Weight (kg)


Grain moisture %

Grain moisture %


web viewrice system (irrigated, rainfed lowland, rainfed upland, mangroves, deep-water rice, other):

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