MICROSOFT OFFICE WORD 2007MS Office Word 2007 is a component of Microsoft Office 2007 Package. Basically it is an application software used to create text documents like letters, articles, etc which can be taken as output in soft copy or hard copy.

INSTALLING MICORSOFT OFFICE WORD 2007

If we want to use MS Word 2007 for creating text documents than first we have to install it in our computer because it is an application software. For installing MS Word 2007 we will insert the CD of Microsoft Office 2007 package in CD – Drive of our computer. After that we just follow the instruction given by the Installing Wizard to finish the installing process.

OPENING MICROSOFT OFFICE WORD 2007

Now when MS Office 2007 package is installed in our computer we can use MS Word 2007 by opening it through following steps:

i. Perform L1 operation of mouse on the Start Buttonii. Mouse Over or Go To All Programs option in Start Menuiii. Mouse Over or Go To Microsoft Office option in the Sub Menu appeared.iv. Perform L1 operation of mouse on the Microsoft Office Word 2007 option in the Sub Menu

appeared.

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COMPONENTS OF MICROSOFT OFFICE WORD 2007

1. TITLE BAR Title Bar is at the top of the MS Word 2007 window which contains:i. TITLE OF THE DOCUMENTii. CONTROL MENUiii. CONTROL BUTTONSiv. QUICK ACCESS TOOLBAR

Quick Access Toolbar provides a quick access to the commonly used MS Word 2007 commands. We can also customize the QAB according to our need.

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2. OFFICE BUTTON

Office Button is a circle shaped button available at Top Left corner of the MS Word 2007 window. Office Button is the replacement of File Menu in MS Word 2003. In Office Button File related command options along with the names of Recent Documents are given. i. NEW

New is used to create a new documentii. OPEN (Ctrl + O)

Open is used to open a previously created document.iii. SAVE (Ctrl + S)

Save is used to save a newly created document or to save changes in a previously created document.

iv. SAVE ASSave As is used to save a new copy of previously created document with a new name.

v. PRINT (Ctrl + P)Print is used to create Hard Copy i.e. to take a Print Out of a document.

vi. PREPAREPrepare is used to prepare the document for distribution.

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vii. SENDSend is used to send a copy of document to other people with the help of E mail or Internet Fax.

viii. PUBLISHPublish is used to distribute the document to other people through Blog, Document Management Server or a new Site.

ix. CLOSEClose is used to close the document and MS Word 2007 window.

3. TABS TABS are located just below the Title Bar. Tabs are the replacement of Different Menu option given in the Menu Bar of MS Word 2003 which provides different tools/commands for editing a document.i. HOME

Home tab provides tools/commands like Clipboard, Font, Paragraph, Style and Editing which are related to the formatting of text of the document.

ii. INSERTInsert tab provides tools/commands for inserting different objects like Pages, Tables, Illustrations, Links, Header & Footer, Text and Symbols in the document.

iii. PAGE LAYOUTPage Layout tab provides tools/commands for Layout (Design) of the page like Themes, Page Setup, Page Background, Paragraph and Arrange.

iv. REFERENCESReferences tab provides tools/commands for different types of reference options like Table of Content, Footnotes, Citations & Bibliography, Captions, Index and Table of Authorities.

v. MAILINGSMailings Tab provides different mailing tools/commands like creating Envelopes & Labels and Mail Merge.

vi. REVIEWReview Tab provides different reviewing tools/commands like Proofing, Comments, Tracking, Changes, Compare and Protect.

vii. VIEWView Tab provides different viewing options like Document Views, Show/Hide, Zoom, Window and Macros for the document.

4. RIBBON Ribbon is the replacement of Standard Tool Bar in MS – Word 2003 but the difference is that here the tools/commands of Ribbon changes according to the selection of Tabs by the user. In Ribbon different Groups of tools/commands are given and we can use any of them according to our need.

5. RULER Ruler is a scale like structure present under the Ribbon and used to measure and line up objects in the documents.

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IMPORTANT TOOLS OF MS WORD 2007

1. HOME TAB

i. CLIPBOARDa. CUT (Ctrl + X)

Cut is used to move any text or object from our document to clipboard.b. COPY (Ctrl + C)

Copy is used to copy any text or object from our document to clipboard.c. PASTE (Ctrl + V)

Paste is used to paste any text or object from clipboard to our document.d. FORMAT PAINTER (Ctrl + Shift + C)

Format Painter is used to copy Formatting (attributes) from one place and apply it to another place in our document.

ii. FONTa. FONT (Ctrl + Shift + F)

Font is used to change the Font Face of the text in the document.b. FONT SIZE (Ctrl + Shift + P)

Font Size is used to change the Font Size of the text in the document.c. BOLD (Ctrl + B)

Bold is used to Make the selected text Bold.d. ITALIC (Ctrl + I)

Italic is used to italicize the selected text.e. UNDERLINE (Ctrl + U)

Underline is used underline the selected text.f. STRIKETHROUGH

Strikethrough is used to draw a line through the middle of the selected text.g. SUBSCRIPT (Ctrl + =)

Subscript is used to create small letters below the text baseline.h. SUPERSCRIPT (Ctrl + Shift + +)

Superscript is used to create small letters above the line of text.i. TEXT HIGHLIGHT COLOR

THC is used to make text look like it is marked with highlighter pen.j. FONT COLOR

Font color is used to change the color of the text.k. CHANGE CASE

Change case is used to change the case of the text i.e. from Uppercase (Capital letters) to Lowercase (Small letters) and vice versa.

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l. GROW FONT (Ctrl + >)Grow font is used to increase the font size.

m. SHRINK FONT (Ctrl + <)Shrink Font is used to decrease the font size.

n. CLEAR FORMATTINGClear Formatting is used to clear all the formatting from the selection, leaving only the plain text.

iii. PARAGRAPHa. BULLETS

‘Bullets’ is used to start a bulleted list.b. NUMBERING

Numbering is used to start a numbered list.c. MULTILEVEL LIST

Multilevel List is used to start a multilevel list.d. DECREASE INDENT

Decrease Indent is used to decrease the indent of the paragraph i.e. the distance of the text from the left side of the page.

e. INCREASE INDENTIncrease Indent is used to increase the indent of the paragraph i.e. the distance of the text from the left side of the page.

f. ALIGN TEXT LEFT (Ctrl + L)ATL is used to align the text to the left side of the page.

g. CENTER (Ctrl + E)Center is used to align the text to the center of the page.

h. ALIGN TEXT RIGHT (Ctrl + R)ATR is used to align the text to the right side of the page.

i. JUSTIFY (Ctrl + J)Justify is used to align text to both left and right margins, adding extra space between words as necessary.

j. LINE SPACINGLine spacing is used to change the spacing between lines of text.

k. SHADINGShading is used to color the background behind the selected text or paragraph.

l. BORDERBorder is used to insert different types of Borders to the text or paragraph.

m. SORTSort is used to sort (arrange) the text or data alphabetically or numerically.

n. SHOW/HIDE (Ctrl + *)Show/Hide is used to show or hide paragraph marks and other hidden formatting symbols.

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iv. STYLESa. GALLERY OF STYLES

We can select any of the Style given in this Gallery for our text.b. CHANGE STYLES

Change Styles is used to change the set of styles, colors or fonts used in this document.

v. EDITINGa. FIND (Ctrl + F)

Find is used to find any particular text in the document.b. REPLACE (Ctrl + H)

Replace is used to replace any particular text with any other particular text in the document.

c. SELECTSelect is used to select text, objects or text with similar formatting in the document.

2. INSERT TAB

i. PAGESa. COVER PAGE

Cover Page is used to insert a fully formatted cover page for the document.b. BLANK PAGE

Blank Page is used to insert a blank page in the document.c. PAGE BREAK

Page Break is used to start the next page at the current position. ii. TABLES

a. TABLETable is used to insert or draw a table in the document.

iii. ILLUSTRATIONSa. PICTURE

Picture is used to insert a picture stored in our computer in form of a file.b. CLIP ART

Clip Art is used to insert Clip Art object like drawings, images which are stored in MS – Word 2007 to show a specific concept.

c. SHAPES‘Shapes’ is used to insert readymade shapes like rectangle, circles, arrows, lines, etc.

d. SMARTARTSmartArt is used to insert a SmartArt graphic like Graphical List, Process Diagrams, Venn Diagrams, Organizational Charts, etc.

e. CHARTPage | 7

Chart is used to insert different types of charts like Bar, Pie, line, etc in the document to illustrate and compare data.

iv. LINKSa. HYPERLINK

Hyperlink is used to create a link to a web page, email address, picture or any other document.

b. BOOKMARKBookmark is used to assign a name to a specific point in the document so that you can directly refer to them later.

c. CROSS REFERENCECross Reference is used to refer item such as headings, figure, tables, etc.

v. HEADER & FOOTERa. HEADER

Header is used to edit the header of the document which will appear at the top of each page.

b. FOOTERFooter is used to edit the footer of the document which will appear at the bottom of each page.

c. PAGE NUMBERPage Number is used to insert page number in the document.

vi. TEXTa. TEXT BOX

Text Box is used to insert preformatted text boxes.b. QUICK PARTS

Quick Parts is used to insert reusable piece of content like Fields, Document Property or any preformatted snippet.

c. WORD ARTWord Art is used to insert decorative text in the document.

d. DROP CAPDrop Cap is used to create a large capital letter at the beginning of a paragraph.

e. SIGNATURE LINESignature Line is used to insert a signature line in the document that specifies the individual who must sign the document.

f. INSERT DATE AND TIMEThis is used to insert current date or time in the document.

g. INSERT OBJECTInsert Object is used to insert an embedded object in the document.

vii. SYMBOLSa. EQUATION

Equation is used to insert common mathematical equation or to build up own mathematical equations using a library of math symbols.

b. SYMBOL

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Symbol is used to insert symbols that are not on our keyboard like ©,π, etc.

3. PAGE LAYOUT TAB

i. THEMESa. THEMES

‘Themes’ is used to change overall design of the entire document including color, fonts and effects.

e. THEMES COLOR, FONT AND EFFECTSThese are used to change the theme color, font and effects respectively.

ii. PAGE SETUPa. MARGINS

‘Margins’ is used to select the margin size i.e. the distance of the text from the edges of the page for the document or page.

b. ORIENTATIONOrientation is used to decide how we want our text to be on the page. There are two options for orientation that are Portrait and Landscape.

c. SIZESize is used to decide what size we need for our document like A3, A4, A5, etc.

d. COLUMNS‘Columns’ is used to decide in how many columns we want our text.

e. INSERT PAGE AND SECTION BREAKSThis is used to add page, column or section breaks in the document.

f. LINE NUMBERSThis is used to add line numbers in the margin alongside of each line of the document.

g. HYPHENATIONHyphenation allows MS – Word 2007 to break lines between the syllables of the word in order to have more uniform spacing between the words.

iii. PAGE BACKGROUNDa. WATERMARK

Watermark is used to insert ghosted text behind the text of the document which indicates that the document should be treated specially like confidential, urgent, etc.

b. PAGE COLORPage Color is used to choose a color for the background of the page of the document.

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Page Borders is used to add or change the border around the page.iv. PARAGRAPH

a. INDENTIndent is used to move in the left or right side of the paragraph by a certain amount.

b. SPACINGSpacing is used to change the spacing between paragraphs by adding space above or below the selected paragraphs.

v. ARRANGEa. POSITION

Position is used to position the selected object on the page.b. BRING TO FRONT

BTF is used to bring the selected object in front of all other objects so that no part of it is hidden behind some other object/s.

c. SEND TO BACKSTB is used to send the selected object behind all other objects.

d. TEXT WRAPPINGText wrapping is used to change the way how text wraps around the selected object.

e. ALIGNAlign is used to align the edges of multiple selected objects.

f. GROUPGroup is used to group objects together so that they can be treated as single object.

g. ROTATERotate is used to rotate or flip the selected object.

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