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Guidelines and Application

Cultural Industries Training FundGuidelines and Application Form

ObjectiveThe objective of this fund is to provide training and career enhancement opportunities for Yukon workers in the cultural or creative industries that will enhance cultural industry members’ abilities to work in the sector and will advance the creative sector as an economic force in the Yukon.

The Cultural Industries Training Fund was established in 1999 by the Government of Yukon. This fund is administered by the Yukon Arts Centre through an agreement with the Department of Tourism and Culture.

OutcomesThe cultural or creative industries can be defined as the “for profit” component of the cultural sector. As the CITF’s objective supports economic diversification, the fund is intended to address the following outcomes: Increased economic and commercial potential of the cultural sector A larger forum for Yukon cultural industry products More globally competitive cultural industries More skilled and diversified cultural labour force Increased use of technology and new media

ProcessCITF is adjudicated by a Sector Review Committee representing 6 sectors: Film, Video and Digital Media Visual Arts and Crafts Writing and Publishing Music and Sound Recording Performing Arts Cultural Labour Force

As projects are developed, applicants consult with the relevant sector representative. This person ensures the project is viable and it has a strong potential to lead to an increase in economic activity. After the applications are submitted, the Committee meets to review them together. All Committee members review and adjudicate all proposals. Sector representatives can provide the rest of the Committee with some context for the project from the sector’s view. Ultimately, the Committee’s task is to allocate limited funding to the projects with the most merit.

The Fund Administrator receives the applications and prepares them for adjudication. This person administers the program funds, coordinates the Committee meetings, and is a resource person for applicants who have questions about preparing applications or about their projects.

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Preparing Your Application Please read the guidelines carefully to ensure that your proposal supports the goals of the fund and that the project is eligible. If you have questions, please contact the Fund Administrator.

Step OneResearch the training opportunity or project and determine whether it meets the objective and outcomes of the fund described above. Determine who will benefit and how the training will lead to greater employability or economic opportunities of the Yukon’s cultural industry. Research the basic logistics and costs of the opportunity. It is a good idea at this point to contact the Fund Administrator to check when the next intake will be and introduce the idea of the project.Intake Deadlines are:May 15th

September 15th

January 15th

March 15th

Step TwoDetermine which industry sector applies to the project. Film, Video and Digital Media Music and Sound RecordingVisual Arts and Crafts Performing ArtsWriting and Publishing Cultural Labour ForceContact the appropriate sector representative (see below) about your project. The purpose of this consultation is to ensure the project serves the objectives of the fund, that it fulfills all of the criteria, and that it makes sense in the sector. Your project may involve more than one sector. If this is the case, you may need to speak to more than one sector representative before it goes to the adjudication. Applicants must consult with their sector representative; failure to do so may have ramifications in the final adjudication process.

Step ThreeFill out the Application Form and prepare the written submission.If you would like assistance developing your project or proposal, please contact the Fund Administrator or your sector representative for assistance and guidance.

Step FourInclude relevant supporting documents such as:

the applicant’s résumé, or the résumés of people who will be taking the training; confirmation letters from proposed mentors; résumés of mentors; when submitting a mentorship training project, detailed training plans must be submitted from

the mentor with appropriate timelines and training schedule acceptance letters from courses or training to which you have applied; letters from the sector showing a demand for the training or project; contextual information to help the Committee understand why the opportunity or project is

significant. Even though your sector rep will speak to the project, the Committee as a whole has to decide on the best projects given limited funding. It is beneficial to give contextual sector information such as who the mentors are and why the training is such a good opportunity.

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Step FiveSubmit the application to the Fund Administrator. Submission Tips:

Use only 8.5 x 11 paper; Do not staple or bind the application. Allow it to be easily photocopied. Since it will be photocopied, ensure pictures and graphics will show well; Do not highlight text as this often is not legible or sometimes makes the text illegible; Do not submit original documents; Instead of referring the Committee to websites, specifically print out pages that you want them

to see; Number all pages; Break down budget if more than one line item ie. Ground transportation and airfare If possible, applicants are encouraged to submit applications electronically. Submit only a

maximum of THREE document files. If possible, it is preferred that all materials come in ONE consolidated file. However, the application form and the budget may be separate from the prose section. Clearly name files for the ease of the Fund Administrator: i.e.

o YourLastName_CITF_Budget o YourLastName_CITF_Descriptiono YourLastName_CITF_AppForm

Applicants who submit electronically are strongly urged to follow the format outlined above. This makes it easier to distribute to the adjudication committee and will maximize the amount of time the committee has to read the application.

Please include ONLY pages 10 and 11 from the Application Guidelines with your applicaton.

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Guidelines for Applicants and Fund Recipients1. Eligible Applicants

a. All persons resident in the Yukon for a minimum of one year shall be eligible for support from the CITF.

b. Commercial and non-for-profit organizations may apply.c. Permanent employees of the Yukon and federal governments are not eligible for funding

under this agreement for projects that pertain to their regular employment.d. The committee may develop further guidelines and criteria regarding eligibility to further

advance the CITF objectives and these guidelines and criteria will be communicated via the fund administrator.

2. Funding Scopea. Training and projects must support the CITF objectives.b. Training and projects must relate to the development of the cultural and creative sectors

targeted by the CITF.c. Only one project per applicant per year may be awarded. d. The CITF will focus on the needs of working professional artists and cultural workers. Entry

level training will only be considered if the applicant can demonstrate that the training will result in immediate job or business opportunities.

e. Support will not be provided for:i. the purpose of obtaining a university degree;

ii. casual or recreational training courses;iii. artistic development pursuits that are better suited for other programs of support to

Yukon artists (i.e. projects eligible for the Advanced Artist Award, Enterprise trade Fund, Filmmakers Fund, etc.).

f. Funding preference will be given to projects that:i. Require less than $5,000 for individual training and less than $8,000 for group

training;ii. Will benefit more than one individual or organization;

iii. Demonstrate potential improvements in employment opportunities or business growth;

iv. Increase the cultural economy opportunities for First Nation artists and cultural workers.

3. Applicant Expenses and Recordkeeping Eligible expenses may include but are not limited to:

a. Course fees or instructor/mentor fees;b. Consumable materials related to the training project;c. Rental of facilities to support the training project;d. Disability related support;e. GST;f. Travel expenses, including per diems where applicable.

Ineligible expenses may include but are not limited to:g. Orientation or training in specific procedures or practices that are usually conducted in the

course of an employer’s business;h. Costs already supported through other federal or territorial programs;

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i. Conference registration fees, unless they are conditional to attending an official workshop or training that meets the CITF objectives;

j. Annual General Meeting costs;k. Student fees or union dues;l. Purchase of software, equipment, or capital items;m. Wages, subsistence, or other remuneration for the trainee/applicant;n. Training which takes place prior to the application deadline;o. International travel will normally not be funded. However, if the applicant can show that the

training cannot be acquired within Canada, the application will be considered by the committee.

4. Applicant Records and Financial Responsibilitiesa. Applicants are to submit a detailed budget with their application. Although changes in

expenses are to be expected, all reports and expenses will be related back to this budget.b. Applicants will be required to submit supporting documentation for all expenses. Original

documents are preferred but clear copies are acceptable.c. Project or training funds will be released at a rate of 90% upon approval of the project and

submission of an invoice, and 10% upon submission of a completed final report including all documentation and an invoice for the remaining amount of a project grant.

d. Fund recipients are responsible for completion of their projects. Should a fund recipient withdraw from an approved training project for any reason, then all remaining CITF funds shall be returned to the fund.

5. The Final Reporta. The final 10% of the CITF grant will not be paid until a complete final report has been

received by the Fund Administrator. The report includes:i. How the training project transpired (the facts of what and when);

ii. The impacts of the training on the beneficiaries of the training as related to the CITF mandate (impressions, insights, lessons, relevant contacts, new views, acquired skills, opportunities);

iii. Original invoices and receipts from the project. (If originals are required for the Canada Revenue Agency, clear copies are acceptable);

iv. Itemize all receipts in a separate document;v. An expense report listing all expenses and revenues of the project accompanied by

an explanation if they differ greatly from the budget that formed part of the application; and,

vi. An invoice for the balance of funding payable. Failure to meet these reporting requirements may result in the applicant being required to reimburse the CITF for any or all amounts advanced. Applicants cannot apply for CITF if there is an outstanding report due from a previous project.

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Application and Assessment Process The Sector Review Committee is charged with two tasks. The first is to work with and advise prospective applicants to identify and hone training projects that will strengthen the Yukon’s cultural industries in measurable ways. The second task is to form the jury to assess applications for funding.

1. Working With Applicants In Each Sectora. Applicants may contact Committee members directly (see list below). b. Committee members will review and provide advice on a prospective applicant’s project and

application. c. The Committee member is concerned with:

i. Whether the applicant’s project ‘has legs’ in the sector. Does it make sense? ii. Is there a need being filled? iii. Will it provide cultural industry training that will serve the objective and outcomes of

the fund? iv. Note: All projects need to propose training which leads to economic possibilities for

Yukon’s cultural industries.d. The Committee member can advise the applicant how he/she might go about improving the

project or can advise the applicant to call the CITF Fund Administrator to consult about other potentially relevant funding.

2. Assessmenta. The Committee assesses the applications by looking for the following:

i. Does the project improve the cultural industry (employment or commercial ability) in the appropriate sector?

ii. Does the project meet a training need in the sector?iii. Would the project be better served by a different funding program? (Advanced

Artist Award, Arts Fund, Enterprise Trade Fund, Culture Quest, Filmmakers Fund, Sound Recording programs, etc.)

iv. Does the project meet the objective and outcomes of CITF?v. Is the application complete and self-explanatory?vi. Does the applicant (or the named coordinator) have the experience to carry out the

project?vii. Are the credentials of trainers of a relevant and professional nature?viii. Is the applicant’s contribution or other funding sufficient to the project?ix. Is the budget realistic? Are there any ineligible expenses?

b. If some information is not provided, but other significant strengths are apparent, the committee may grant funding conditional on the submission of the missing information.

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Contacts

Fund AdministratorThe Cultural Industries Training Fund is administered by the Yukon Arts Centre.The Fund Administrator is Michele Emslie.

Mail: Michele EmslieFund Administrator, CITFYukon Arts CentreBox 16Whitehorse, Yukon Y1A 5X9

E-Mail: citf@yac.caPhone: 867.667.8476Fax: 867.393.6300

Sector Training Descriptions and Representatives

Film, Video and Digital Mediaa. Skills related to occupations conventionally associated with the film and video industries

including, but not limited to: film craft development (writing, directing, editing), producing, production crew including technical and artistic or design occupations, acting, management and coordination;

b. Industry-specific marketing and promotion;c. Training in design, production, access to market and dissemination of other digital arts such as

animation, electronic games, web-based applications, media interactivity & convergence, mobile devices, etc.;

d. Training for maintenance and servicing of associated technologies; Contact: Carol Geddes finefeathers1@gmail.com

Visual Arts and Crafts a. Training related to acquiring specific knowledge and skills about techniques which is tied to

employability, occupational improvement, or other economic gain; b. Reproduction/commercial product development.

Contact: Nicole Bauberger nbauberger@yahoo.com

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Writing and Publishinga. Skills related to occupations conventionally associated with the publishing industry including,

but not limited to: preparing drafts, editing, adapting, illustrating, etc. ; b. Industry-specific marketing and promotion.

Contact: Eva Holland eva.jt.holland@gmail.com

Music and Sound Recordinga. Skills related to occupations conventionally associated with the recording industry including, but

not limited to: producing, recording, engineering, sound design, mixing, etc.;b. Industry-specific marketing and promotion;c. Training in design, production, and dissemination of commercial sound arts other than music

such as spoken word, drama, documentary, etc.Contact: Daniel Janke danieljanke@northwestel.net

Performing Artsa. Skills related to the live presentation of dance, music, and theatre including financial, technical,

design, and performance supportive of the commercial presentation of the performing arts.Contact: Linda Leon leonlm@northwestel.net

Cultural Labour Forcea. Arts administration, management, promotion & marketing, artistic, and technical occupations

specific to commercial or business applications of artistic or cultural promotion, development, production, or presentation;

b. Supportive and facilitative occupations and services specific to commercial applications of the arts (i.e. accounting for film production, entertainment law, piano tuning, health & safety, etc.);

c. Training for identified gap skills or services not covered by another sector.Contact: Linda Leon leonlm@northwestel.net

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CULTURAL INDUSTRIES TRAINING FUND

APPLICATION FORM

TRAINING PROJECT NAME(i.e. Bill Blogs – glass blowing with Henry Hotair)

     

APPLICANT (Organization or Individual)Applicant Name      Address      

Community      .Postal Code      Telephone      .Fax      Home Telephone      .Mobile Telephone      .E-Mail      

CONTACT PERSON if different from above:Contact Name      Address

Community      Postal Code      Telephone      Fax      Home Telephone      Mobile Telephone      E-Mail      

Please provide a short (25 word) summary of your training project.

     

Which cultural industries sector can best support and inform your proposal?Cultural Labour Force Writing and PublishingFilm, Video and Digital Media Music and Sound RecordingPerforming Arts Visual Arts and Crafts

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APPLICATION cont’dWho will be providing the training?Organization      Contact Name      Address      

Community      Postal Code      Telephone      Fax      Home Telephone      Mobile Telephone      E-Mail      

When will the training take place?Start Date:      End Date:      

Where will the training take place?

BUDGETPlease use the budget form and prepare a detailed budget for your training project. Upon completion of your training you will be required to provide supporting documents for all your revenues and expenses.

Upon completing your budget please indicate here how much support you are applying for: $     

How much you are contributing (Minimum 10% cash) $     

DECLARATIONTo receive CITF support you have to have resided in Yukon for at least one full year. With this signature, I warrant that all information on this application is to the best of my knowledge true and correct and that I have been a resident of the Yukon for one full year.

Signature:

Date: (dd mmm yyyy)      .

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APPLICATION cont’d

Training Project DetailsPlease provide a short written proposal that provides:

A detailed description of your training project (who, what, when, where, how) The sector-based rationale for the training (why) The benefits of the training to the participants and the sector from a business or economic view An explanation of how the candidates/participants are qualified to receive the training Use the CITF budget form to detail the expenses and revenues for the project. Applicants must

contribute at least 10% cash to the training project. Indicate how this project will address one or more of the CITF outcomes:

o Increased economic and commercial potential of the cultural sectoro A larger forum for Yukon cultural industry productso More globally competitive cultural industrieso More skilled and diversified cultural labour force o Increased use of technology and new media

Check List:Completed Application FormComplete Budget (Use CITF Budget Form)Written ProposalYou have signed the application

Submit:The best way to submit your proposal is by e-mail to:

citf@yac.caormichele.emslie@yac.ca

Drop it off in person to:The Yukon Arts Centre300 College DriveWhitehorse, Yukon

Mail it to:CITFc/o Yukon Arts CentrePO Box 16Whitehorse, Yukon Y1A 5X9

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CULTURAL INDUSTRIES TRAINING FUNDEVALUATION FORM

Fund recipients are asked to provide evaluations of their training activity on completion in order to account for their funding. In addition, the Yukon Arts

Centre prepares annual reports with aggregate information to track the development of the cultural and creative economy as it relates to the overall

fund objective. Your attention to this evaluation is appreciated.

The information provided in this evaluation is confidential and is being collected per the Access to Information and Protection of Privacy Act (ATIPP).

If you have any questions or concerns about the collection of this information, or how to fill out the form please contact the CITF Administrator.

PART A: for all recipients.PART B: for recipients who received individual training.PART C: for recipients who delivered group training.PART D: for all participants in any project or activity.

PART A. For All Grant Recipients

1. Name of Project:2. Applicant:3. Dates of Project:4. Number of Yukoners who directly benefitted from the training: ___________________

PART B. For Recipients who received individual training.1. Describe how this project contributed to your knowledge, skills or abilities. Please be

specific.

2. Describe how the project contributed to your employability or other potential economic

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activities in the cultural industry. Please be specific.

3. In relation to one or more relevant outcomes of the CITF, below, describe how the training has enabled you or your sector to increase its economic impact.

Outcomes: Increased economic and commercial potential of the cultural sector A larger forum for Yukon cultural industry products More globally competitive cultural industries More skilled and diversified cultural labour force Increased use of technology and new media

PART C. For recipients who delivered group training1. Please report statistics of participation per training activity.

# of Participants

Activity Involved Completed FN Youth (15-29)

Older Worker (55-74)

Male Female

2. Describe any known and actual employment or economic opportunities which are occurring as a result of this training.

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3. Describe how the training increased knowledge, skills or practical ability in the sector.

4. In relation to one or more of the relevant outcomes of the CITF, below, describe how the training has enabled the sector to increase its economic impact.

Outcomes: Increased economic and commercial potential of the cultural sector A larger forum for Yukon cultural industry products More globally competitive cultural industries More skilled and diversified cultural labour force Increased use of technology and new media

Next Steps:5. How do these activities address your Training Plan?

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6. What activities worked particularly well or had unexpected outcomes?

7. How will these activities build on what is happening in the sector/community?

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PART D. For All Participants in any Training

CULTURAL INDUSTRIES TRAINING FUNDPARTICIPANT EXIT SURVEY

Fund recipients are asked to provide evaluations of their training activity on completion in order to account for their funding. In addition, the Yukon Arts Centre prepares annual reports with aggregate information to track

the development of the cultural and creative economy as it relates to the overall fund objective. Your attention to this evaluation is appreciated.

The information provided in this evaluation is confidential and is being collected per the Access to Information and Protection of Privacy Act (ATIPP).

Name of Training Project: ____________________________________________________________

1. What did you like about the training?

2. What could be done to improve the training?

Please circle the number that most closely represents your views following the scale below:

5 – Extremely High, 4 – High, 3 – Adequate, 2 – Low, 1 – Extremely Low

3. Overall, I would rate this course in helping me potentially get work in the future as:

Extremely High 5 4 3 2 1 Extremely LowComments:

4. Overall, I would rate the quality of training as:

Extremely High 5 4 3 2 1 Extremely LowComments:

5. Overall, I would rate the quality of the trainer as:

Extremely High 5 4 3 2 1 Extremely LowComments:

6. I would recommend this training to others: Yes No

Please provide any additional comments about the training on the reverse of this page.

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