The Yarmouth Isle of Wight

Town Council

Minutes of a virtual meeting of Yarmouth Town Council held Tuesday November 3rd 2020 at 6:30pm

PRESENT: Councillors S Cowley (Mayor), G Head, S Devine, R Corbett, J Jackson, D McCleary

 

IN ATTENDANCE: B Jacobs (Town Clerk), Brian Mitchell (Harbour Commission Representative)

26/2020APOLOGIES

Apologies for absence were received from Cllr Peter Cronin, Cllr Jamie Allen and IW Councillor Stuart Hutchinson

26/2020PUBLIC FORUM:

i)  HARBOUR ISSUES

Since our last meeting with you the Harbour Commissioners have continued to hold regular (virtual) meetings and, indeed, even managed to fit in the AGM 0n 7th October which we think went very well.

Finance / Visitors: Figures for October are currently not available so soon after the month-end. Whilst we would not like to give the impression that it is “business as usual” we have been pleasantly surprised by how well our boat numbers have held up and even exceeded our original estimates. Indeed, income for the month was up against the original estimates and budgets.

Works: Work has commenced (on time) on the complete refurbishment of the remaining shower block and this is scheduled to be completed in time for the start of the next season in Spring 2021.

Boat numbers September:

Overnights: September overnight traffic exceeded the previous year by 781 nights and exceeded the record previously set in 2014 by 81 boat nights. This is an achievement worth noting considering the increased level of LTV berthing allocations in the main harbour area.

Long Term Visitor Numbers: LTV boat nights exceeded the previous year by 550 and exceeded the record, previously set in 2018 by 468.

Short Stays September: September Short Stay visits exceeded the previous year by 253 boats and exceeded the record previously set in 2014 by 151 boat visits.

Safety / Port Marine Safety Code:

Now, whilst it is great to report such healthy visitor numbers the team still have their day job to do – running the harbour safely and efficiently.

As part of our Marine Safety Management responsibilities incidents, accidents and near misses are monitored. Incidents from a specific operation or in a specific area of the Harbour are identified usually through incident reporting and frequencies monitored through trend analysis which forms part of the annual review. It has been identified that there is a risk of collision in the vicinity of berth XXX created by a blind spot and in the past 2 years there has been 2 near misses and one collision in the same area. A risk assessment was conducted internally and the root causes of the incidents were identified as 1) poor seamanship and 2) obstructed visibility from the blind spot.

Our designated person was asked to conduct an independent review of all three incidents. His findings are similar to our own so mitigating measures will be implemented as soon as practicable:

•The vessels will be relocated, providing there is a suitable berth available and replaced with vessels of lower freeboard.

•A standing Notice to Mariners will be published highlighting the danger.

•Signage will be positioned warning vessels transiting this area of the Harbour both South to North and east to West.

Feedback: To end on a really positive note, despite everything that’s going on (including facilitating a full-blown film set!!) our staff continue to impress in a way that hopefully is of benefit to the community as a whole.

Mayor Cowley commented on unfavourable reports he’s received about the recent film crew in Yarmouth and Brian Chisolm agreed to pass those on to the Harbour Commissioner.

ii) ISLE OF WIGHT COUNCILLOR’S REPORT

Cllr Hutchinson had emailed to say he was unable to make this meeting, but reported no significant issues for West Wight. His next priority will be the Budget for the coming year.

iii)  LOCAL ISSUES

Thorley: Cllr Head asked the Clerk to notify Island Roads of hedging along Thorley St which was intruding onto the road.

Yarmouth: Cllr Corbett brought the Council’s attention to the delay in resurfacing South St.

iv)       PUBLIC QUESTION TIME

There were no questions from the public

27/2020       DECLARATIONS OF PERSONAL AND DISCLOSABLE PECUNIARY INTERESTS

S Cowley

Yarmouth Town Trust

CHOYD

Shalfleet PC

Lee Farm

R Corbett

Yarmouth Town Trust

G Head

British Horse Society

RSPB

Shalfleet Parish Council

National Trust

S Devine

RSPB

D McCleary

Yarmouth School

28/2020MINUTES

RESOLVED: To take as read and confirm as accurate the minutes of the virtual Town Council meeting held 6/10/20.

The Clerk reported that the IWC had confirmed the status of Loveshore Lane as footpath Y15. Finalaisation was still awaited on Friars Lane.

29/2020FINANCE

29/2020.1Payment of Accounts

The following accounts are approved for payment in November:

29/2020.2Bank Reconciliation

RESOLVED: To approve the financial statement for 31/10/20

29/2020.3BUDGET 2021/22

The initial draft of the above was noted

30/2020PLANNING ISSUES

New applications:

No objections were raised to the following applications:

Application No

Location

Proposal

Dates

20/01689/LBC

Harwoods

The Square

Yarmouth

Isle Of Wight

PO41 0NS

Listed Building Consent for alterations to access door and lobby to facilitate wheelchair access

13/11/20

20/01701/LBC

The Cottage

St James Street

Yarmouth

Isle Of Wight

PO41 0NU

Listed Building Consent for adaption and refurbishment of first floor bathroom to form one bedroom and separate shower room

The following were noted:

Permission Granted:

Application No

Location

Proposal

20/00451/HOU

Bank House Market Square Yarmouth Isle Of Wight PO41 0NS

Proposed loft conversion to include dormer windows and removal of

chimney; balcony with balustrade and staircase; new bay window to north

elevation (readvertised application)

20/01115/FUL

Russells High Street Yarmouth Isle Of Wight PO41 0PL

Alterations and conversion of shop to residential to incorporate into

current dwelling

20/01099/FUL

Car Ferry Terminal Quay Street Yarmouth Isle Of Wight PO41 0PB

Extension of outdoor seating area with mini‐post frame‐less glass

balustrade

31/2020PUBLIC TOILETS

Planning permission has been granted for the refurbishment of the 2 public toilet blocks. Work will shortly commence on their refurbishment, and notices will be posted outside each block. The Clerk reported the project programme which he has just received from Danfo, and Councillors expressed satisfaction with it.

32/2020PLAY AREA EQUIPMENT AND RECREATION GROUND

The minutes of the Recreation Ground Committee were noted.

RESOLVED: To confirm the decision of the Mayor and Deputy Mayor to proceed with the quote for repairing the barrier and installing gate access to the Victoria Road entrance. It was decided to take no further action at present with barring access to the Rec by motorbikes.

Enhancement of facilities:

The Mayor reported on the success of the new outdoor gym facilities at Shalfleet and recommended the Recreation Ground Committee and other Councillors visited that site.

The Clerk reported that Brighstone Landscaping had expressed that they had had little success in the past with creating a wildflower area and had declined to quote for it, and the Mayor confirmed that it was a challenging project. He suggested trying to sow a small area as an experiment, and the Clerk wondered if this could be undertaken by a local volunteer group like West Wight Men in Sheds.

It was RESOLVED to proceed with Brighstone Landscaping’s quote to remove the foundations of the now-demolished pavilion, the costs of which will be covered by a grant from Yarmouth Town Trust.

33/2020STREET FURNITURE

It was RESOLVED that a local resident, who has asked to adopt an existing bench in memory of her parents, could use the unadopted bench at the Mount, and Yarmouth Town Council would continue to maintain it.

Quotations are still awaited for renovating those items identified in the recent street furniture audit.

34/2020GRANTS

RESOLVED: To make the following grants:

Victim Support -£150 (unanimous)

Citizens Advice -£250 (unanimous)

West Wight Timebank -Deferred pending receipt of application form

Christmas hampers £600 (Cllr Corbett abstained from this vote)

35/2020CLERK’S REPORT

It was noted that planning application 20/01499/HO had been refused

36/2020CORRESPONDENCE

The correspondence report for October was noted

37/2020FUTURE AGENDA ITEMS

Budget

Public toilets

38/2020NEXT MEETING

It was RESOLVED to hold a virtual meeting at 6:30pm 5/1/21

Overnights September

2013201420152016201720182019202017982597189420541790201618972678

LTV September

2013201420152016201720182019202025750765412221462197418922442

Short Stays September

20132014201520162017201820192020562806741693539645704957

1

2309Royal British LegionWreaths75.00

2310Wight ComputersDomain renewal15.59

2311Brighstone LandscapingGrounds Maintenance894.17

2311Brighstone LandscapingCemetery Maintenance399.92

2312All Round CleanersCleaning services Bridge Rd

toilets

513.55

2313Brian JacobsClerk's salary702.47

DCMicrosoftOffice 365 subscription2.30

DCGIFFGAFFOffice phone6.00

DDEverflowWater services public toilets56.64

DCHMRCPAYE Clerk's salary oct195.75

10.11Agenda Item 29/2020YARMOUTH TOWN COUNCIL FINANCIAL REPORT VIRTUAL COUNCIL MEETING NOVEMBER 3 2020

PAYMENTS FOR APPROVAL

DateChequePayeeDetailsAmount (inc VAT)3-Nov-202309Royal British LegionWreaths75.0021-Oct-202310Wight ComputersDomain renewal15.5914-Oct-202311Brighstone LandscapingGrounds Maintenance894.1714-Oct-202311Brighstone LandscapingCemetery Maintenance399.925-Oct-202312All Round CleanersCleaning services Bridge Rd toilets513.554-Nov-202313Brian JacobsClerk's salary702.47

20-Oct-20DCMicrosoftOffice 365 subscription2.3021-Oct-20DCGIFFGAFFOffice phone6.0016-Oct-20DDEverflowWater services public toilets56.644-Nov-20DCHMRCPAYE Clerk's salary oct195.75

£0.00

TOTAL2770.80

Bank Reconciliation as at:31/10/2020CurrentReservesTotal£££Balance Brought Forward from previous month:59262.26£20,605.80£79,868.06

3) Income

9-Oct-20INTInterest£0.17£0.17£0.00£0.00£0.00£0.002) Transfers :

3) Other:£0.00£0.004) Payments:£0.00£0.00Date clearedChequePayeeDetails£0.004-Nov-20DCHMRCPAYE Clerk's salary Sep-£235.36-£235.368-Oct-202306Community Action Isle of WightPayroll services-£78.00-£78.008-Oct-202307DARESBridge Road unblocking-£72.00-£72.0013-Oct-202305CHOYDBroadband services-£52.20-£52.2015-Oct-202301Ringway Island Roads LtdDog bin Play Area-£67.32-£67.3216-Oct-202308B JacobsExpenses Mar-Sep-£54.00-£54.0016-Oct-202302Brian JacobsClerk's salary + backpay-£796.44-£796.4416-Oct-202304All Round CleanersCleaning Services public toilets-£707.30-£707.3020-Oct-20DCMicrosoftOffice 365 subscription-£2.30-£2.3021-Oct-20DCGIFFGAFFOffice phone-£6.00-£6.0016-Oct-20DDEverflowWater services public toilets-£56.64-£56.64£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00Balance at bank: 31/10/202057134.70£20,605.97£77,740.67Cheques unpresented:£0.006-Oct-202303Yarmouth Town TrustRecreation ground rental-£180.00-£180.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00£0.00Adjusted Balances 31/10/202056954.70£20,605.97£77,560.67

Closing Bank Balance 31/10/2020Current Account Main57134.70£20,605.97£77,740.67

0.00HISTORIC YARMOUTH PROMOTION (HYP)0.00

Balance Brought Forward from previous month:5697.50Receipts:15-Oct-20DEPSale of books33.00

Transfers:

Closing Bank Balance 31/10/20205730.50

YARMOUTH CHARITIESBalance Brought Forward from previous month:1741.101) Receipts:

3) Payments:

1741.10

Closing Bank Balance 31/10/2020Current Account Main1131.05Reserves Account610.05Total1741.10

0.00

HYPPHYPP FINANCIAL STATEMENTSpendGrossVATNet£1A J Wells992.00992.002A J Wells2097.00617.802714.803IWC225.25225.254Beacon2755.002755.005Wight Stonemasonry1838.00367.602205.606J J Corbett220.00220.007Potting Shed110.00110.008Signpost Express94.0018.80112.809L Pitman86.0086.0010J Ritchie3163.903163.9011J A Dempsey450.0090.00540.0012George Hotel183.6236.73220.3513Kevin Shaw3500.003500.0014IWC225.25225.2515Kevin Shaw180.00180.0016Beacon Print296.00296.0017Beacon Media45.009.0054.00

Total cheques16461.021139.9317600.95

Tfr 30/1070018300.95

Income:

WWLP£11,970.00DLMT£3,861.02Reserves a/c (temporary funding)£6,700.00

Toal income22531.02

Balance4230.07

Transferred 31/10:Repayment temporary Funding -6700Less: WWLP grant crdited to Reserves1330

VAT Reclaim1139.93-4230.07

TOTAL0.00

Sheet311-Oct-182150Brighstone LandscapingGrasscutting Rec, Mount, green areas£549.27£109.85£659.1211-Oct-182150Brighstone LandscapingRec ditching£190.00£38.00£228.0011-Oct-182150Brighstone LandscapingCHOYD hedgecutting£60.00£12.00£72.0011-Oct-182150Brighstone LandscapingYarmouth Cemetery£828.00£165.60£993.6011-Oct-182150Brighstone LandscapingYarmouth Cemetery£100.00£20.00£120.00TOTAL£2,072.72