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MEMBERSHIP/ASSISTANT DIRECTOR

1 | P a g e C J W B l u e B o o k R e v i s e d 5 / 1 7 / 2 3

We all would like to recruit a lot of new members and boost our numbers. This is a common goal of most of our clubs. In these times our clubs range from 1 member to 40 members. What can we do to make the numbers more consistent? Getting the word out there about each of the clubs and the wonderful things we do is one way. Publicity (especially free publicity) helps spread the word to women in your community. Whether it be a photo taken an event, or a article for upcoming events.

The more your name and faces are out there, the better chance you have of others wanting to join your club. Each club should take a look at itself and assess what it has to attract and keep new members. Are your activities consistent with the needs of the community today ? Or do you still do the same tried and true activities because that is what you always do? Is it time to toss some new ideas out to the club members, to encourage new ideas and to maybe tweak the standard ones? The clubs need to present themselves as a club for todays strong women. One that promotes the friendships we share and our goals to help the community. What does your club do to retain the members it has? Do all of the members feel valued and fulfilled? Or, do they feel overworked and under appreciated? Is your club fun? Do the members show that they care about each other and that they enjoy working with each other? The work you do as a group benefits not only the community but your members too.

Through out the year I would like to hold some teleconferences to discuss the issues of membership, unity and retention. Please feel free to contact me with any ideas you have or questions that you have.

In Junior Spirit,

Debi [email protected]


mailto:[email protected]

CJW MEMBERSHIP INFORMATION

CONGRATULATIONS! As the Membership chair of your club, you have the opportunity to grow, share, give and care for the members of your club. You have the responsibility of being a leader, mentor, recruiter and trainer to accomplish the following goals:

1. To increase the membership of the club.2. To retain the existing membership and unify the club.3. To develop an understanding of CJW and its relationship to member clubs.

Success in each area depends on your organizational ability and skills. Add your enthusiasm to your training and experience from Juniors and success should be yours.

How to begin? Be sure to gather all available information from your predecessor and add all membership materials you will receive throughout the year to your files. You should receive information from the following sources:

A. CJW Blue Book Membership SectionB. Junior Bulletin Awards IssueC. Junior Bulletin articlesD. Handouts from CJW meetings

Review these materials for direction and inspiration, project a positive image, be well informed about Juniors and its goals, and you are ready to undertake the work of the Membership Chair.

Remember that every member must take an active part in recruiting, but it is your responsibility to see that plans are well organized. A position of leadership requires many important ingredients. In your role, those especially needed are good will, a sense of direction and perseverance.

1. Show a willingness to try new methods - not "We've ALWAYS done it that way." Encourage new ideas; sometimes the tired, old projects could use a rest or a new twist.

2. Work to provide stimulating, enjoyable programs, workshops and projects.3. Keep the lines of communication open. Your phone can be your best ally. Use it to follow up

on prospective members, not just once but many times. Use it to keep tabs on the veteran members. They need TLC, too. Knowing that someone cares goes a long way in establishing a happy, productive membership. Email can also be a handy tool but be careful how you use it, don't rely on this form of communication solely.

To ensure a continued, solid foundation within your club, build on the following to maintain your membership:

Information - Informed members are interested members. Participation - Members need their interests and talents fulfilled. Recognition - Everyone likes (and needs) acknowledgment by their peers for a job well done.

DON'T FORGET TRANSFERS! If you have members moving to another community where a CJW club is located, let the club in that town know. If another club notifies you of a transfer to your area, contact the member; don't wait for them to notify you. These are experienced Juniors who will be a welcome addition to your club. See Section 19-K for a copy of the CJW Transfer Form. Make copies as needed.

Your CJW District Representative (Rep) can be a valuable source of ideas and moral support. Attend district meetings with your president and brainstorm with the other clubs to make Juniors "THE" organization to belong to in your area.


Please don't hesitate to call the Assistant Director for help, support, tips, information and other materials. Your continued success is her goal as well as yours.


BIG SISTER GUIDELINES

Being a Big Sister entails a big responsibility - making your Little Sister feel welcomed and a part of the Club. Below are some suggestions for fulfilling this responsibility.

1. Make an effort to get to know your Little Sister before the next Club function. Invite her over for coffee, call her to make her feel welcome, answer questions, and offer her a ride to the meeting.

2. Accompany your Little Sister to the next club meeting or pre-arrange to meet her there and sit with her during the meeting. Introduce her to YOUR friends.

3. Explain membership requirements: dues, membership fee, project and/or time commitments, meeting attendance, etc.

4. Call her after the first meeting to make sure she understands what was discussed and answer her questions.

5. When attending a Club event, call your Little Sister to discuss the event and invite her to come with you.

6. Start now to discuss the special projects that are coming up in your club, such as Fundraisers, Dutch Auction, Penny Auction, Arts and Crafts Night, Spelling Bee etc. Explain these types of projects in detail so that your Little Sister will know what is expected of her, such as time commitment, items she is to make, bring, etc.

7. If your club has a Secret Pal Program, or a similar program, explain it to your Little Sister along with her option to participate or not.

8. Explain CJW terminology – Board of Directors, Service Committees, Long Term Affliction Project, Districts, Conferences and State Board Meetings, etc.

9. If your Little Sister has a question you can't answer, make an effort to find out the answer or direct her to someone who can help her.

10. Remind her that attending get-acquainted meetings is a good way to do just that – get acquainted with other new members and with continuing members, too. Invite her to come with you.


MEMBERSHIP DRIVE

In order to find new members for a club, it is necessary to conduct a membership drive to publicize the club and its activities in the community. Finding interested members is

an ongoing process throughout the year.

SOURCE OF NEW MEMBERS1. Current members are often the best source.

Have a "Bring a Friend to Juniors" night.2. Brochures distributed by Welcome Wagon.3. Real estate agents4. Birth announcements5. Real estate transactions recorded at Town Hall to find new residents in the community6. Nursery schools7. PTO’s8. Churches and places of worship9. Membership table at community activities, fairs or club ways and means projects.10. Library story hours11. Tennis/racquetball clubs12. Talk to women at the pool, in grocery stores, at the library13. Contact previous club members who might consider rejoining14. Keep a file of prospective members and periodically contact them.15. Transfers from other clubs16. Night school17. At work

CHOOSING A THEME - for the membership drive may aid in coordinating activities, publicity and club awareness. Some theme ideas are:

1. Each One to Reach One2. Help Us Grow3. Grow, Care, Give & Share4. Happiness is ... Being a Junior5. Let Juniors Spice Up Your Life6. Juniors Find a Place in the Sun7. Be A Flower in Our Garden8. Reach Out and Touch Someone Through Juniors9. Friendship Through Service10. Impact Your Community, Impact Your Life11. Make New Friends12. Be a Ray of Light in Your Community13. Friends In Service14. Helping Hands15. Circle of Friends16. Spirit and Strength Within Our Community17. Lights of Life


PUBLICITY is an integral part of a comprehensive membership drive: Posters - attractive, simple and eye-catching can be displayed:

a. Town Libraryb. Local storesc. Nursery schoolsd. Doctors’ officese. Beauty shopsf. Town Hall

Brochures - capsule summary about the club printed and distributed at various locations and through Welcome Wagon, or at your library.

Newspapers : a. Articles about club activities. Aim for an article per week and include "Any women

who are interested or want more information, please call”b. Ad - to seek new members

Radio and TV announcements Club display at library or in a store window Club website - linked to town website.

PROSPECTIVE MEMBERS may be introduced to the club and its members in several ways: Informal coffees - held at various times during the year, on various days (weekdays &

weekends) and at various times during the day/evening Wine and cheese get-togethers Open club meetings Themed Membership Drives

To set up a prospective member activity:1. Send invitations to prospective members.2. Phone them before the event. This helps to introduce you and explain the

preliminaries regarding the club.3. Arrange transportation so the prospective member does not have to come alone.

4. Have newsletter and profile/booklet available about the club.5. Follow-up with a phone call a few days after the event to answer any questions.6. Make the prospective member feel special and feel wanted as a valuable addition to

the club.7. Sit them with a veteran member or have a new member table with you as advisor.

Discuss the meeting during the social.

To help encourage current club members in the year-long membership effort, incentive prizes can be offered for bringing the most new members into the club:

Free dues for the following year Free dinner at the annual banquet Special club memento


FLYER AND / OR POSTER INFO

MANY WOMEN, AGES 18 AND OVER,BELONG TO THE ______________________ CLUB.

WE VOLUNTEER OUR TALENTS AND TIME TO SERVE OUR COMMUNITY IN VARIOUS WAYS

COME JOIN OUR CIRCLE OF FRIENDS

“IMPACT YOUR COMMUNITY, IMPACT YOUR LIFE”

TO BE PART OF THE SPIRIT OF STRENGTH WITHIN OUR COMMUNITY CALL:

JANE JONES 555-1111

OR

MARY BROWN 555 -2222


PROSPECTIVE MEMBER ORIENTATIONS

The purpose of orientation meetings is to acquaint the prospective member with information about the club and its activities so she will become a knowledgeable, responsible club member. She will learn what Juniors contribute to the community and what membership benefits she will receive.

It is important to build a solid foundation with new members in order for them to understand the club, how it functions and what their membership responsibilities are:

Begin the orientation get together with introductions. Let each person attending give her mini-biography.

Encourage club officers and chairs to attend so prospective members will meet other women with whom they will be working. Current members can benefit by attending as a "refresher course".

A relaxed, informal, positive atmosphere will provide an excellent setting and be sure to include some delicious Junior refreshments.

Encourage a question and answer time.

Follow up with prospective members in a day or two to see if they have any questions.

A minimum of two sessions is suggested so prospective members can absorb the information and not become overwhelmed.

Paint a realistic picture about the work done by the club, membership requirements, how the funds are earned and resulting social benefits.

The following is a possible agenda for orientation sessions:Session I - Club purpose, traditions, goals, accomplishments. Structure and purpose of

Connecticut Junior women. General information about your club - time, date, place of meeting, short club history. Introduce/name the officers and explain their duties.

Session 2 - Introduce/name the committee chairs and explain their duties. Explain club projects and programs. Review bylaws and basic parliamentary procedure. Responsibilities of membership - make sure the prospective members understand the membership and time requirements before joining the club.


ORIENTATION BOOKLET

An "Orientation Booklet" is an essential tool of a membership drive and should be prepared by each club. It is useful to new members as a source of information about the club and its procedures. It can be read and re-read to learn about the club. It is also useful to current members as a tool to reeducate themselves about the club so they can be knowledgeable and enthusiastic in recruiting new members.

The following general format can be adapted as needed:

1. Welcome - Let the new members know you are happy to have them.

2. History and information about your club: When club was organized List of officers List of committee chairs Dues and initiation fees Club meeting dates CJW meeting dates Projects Socials Rules for membership

3. Connecticut Junior Women, Inc.: History Object and purpose General information Officers and how they are elected CJW Departments District Rep and her responsibilities

4. Club departments, committees, and divisions

5. Bylaws and standing rules

6. Any other general information


SA MPLE INVITATION LETTER

Club NameClub Address

Date

Dear:

You are cordially invited to attend an "Ice Cream Get Acquainted Social" on (date & time) at (location).

This social is part of our membership drive and we would like to take this opportunity to introduce you to the past endeavors, future program and goals of the __________________ Junior Woman's Club.

If you have a friend who would like to accompany you, please invite her; your friends are always welcomed.

___________ will be contacting you within the next few days if you have any questions.

We hope you will join us on the

Sincerely,

Membership Chair_______ Junior Woman’s ClubTelephone NumberEmail Address


MEMBERSHIP FACT SHEET

________________________________________CLUB

Name (First) (Middle) (Last)

Address

Phone Best time to call

E-mail address Cell Phone # __________________

Employer Work phone ________

Occupation Full time _____ Part time __

Spouse or significant other’s name

Anniversary date Your date of birth __________

Names & ages of childrenName Age Name Age

Your interests or hobbies

What other organizations are you an active member in?

Date you joined Juniors

Please indicate your preference of committee. (List first, second, & third choices). Your preference and past committee assignments will be considered in assigning you to committees. Your first choice cannot be guaranteed. The Membership Chair will notify you of your committee assignment.

Arts Conservation Current Affairs Education Health Homelife Leadership Membership Newsletter State Project Ways & Means Social

What types of projects are you interested in working on?


Would you be willing to serve as a project chair, committee chair or hold an office?

Yes No Please indicate which position


SAMPLE MEMBERSHIP APPLICATION

__________________________________________________________Club

Name

(Last) (First) (Maiden)

Significant other's name:

Address (Street) (Town) (Zip code)

Email address Telephone no.

Date of birth: Cell phone no.

Names & ages of children

Have you had a business career? If so please list below:

Please list special talents and interests: (example: music, art, web design, public speaking, computer skills, drama, writing, ceramics, flower arranging, etc.)

Please list other organizations and clubs to which you belong and any office you hold or have held:

Connecticut Junior Women Inc. Mission statement: Connecticut Junior Women, Inc. Is a volunteer organization of women with diverse talents who donate their time, financial and moral support for the betterment of their local, state, national and global communities while providing opportunities for personal growth and leadership.

If your application is approved, are you willing to support our mission? Yes No

Signature _______________ Date ___________________

Sponsored by__________________________________________________________________


An application initiation fee of $____________ should accompany this application.

Date accepted: __________________ Membership Chair: ________________________


CJW TR ANSFER FORM

Distribution: 1 copy to Club into which a member desires to transfer1 copy to member requesting the transfer1 copy to the CJW Membership Chair (Assistant Director)1 copy is retained in the originating club file

NAME OF MEMBER TRANSFERRING:

NEW ADDRESS _______________________________________________________________

NEW PHONE NUMBER _________________________________________________________

EMAIL ADDRESS

APPROXIMATE TRANSFER DATE:

The above member has expressed an interest in transferring her membership to your club. She is a member in good standing of the Club. Please make her welcome in your community and club by contacting and inviting her to your next meeting.

She joined our club on _____________ . Her club activities have included (list committees, chairs and officer positions, if applicable. Use back if necessary.)

After you have contacted her, please complete and return the Member Contact Form below. Thank you for your assistance.

DATE: _______________________

TRANSFERRING CLUB NAME:

____________________________________________________

ADDRESS:

_____________________________________________________________________

MEMBERSHIP CHAIR: ____________________________________________________

MEMBER CONTACT FORM: (Send a copy to originating club and CJW Assistant Director)


, formerly of your club, was contacted by us. She has/has not joined our club.

PRESIDENT OR MEMBERSHIP CHAIR:

CLUB: DATE


SAMPL E WELCOME LETTER

Club NameClub Address

Date

WELCOME

TO PROSPECTIVE MEMBERS AND GUESTS:

Welcome to your first meeting of the Club. This meeting is our monthly business meeting and is usually held on the __ of each month from September through June at ______p.m.

At this meeting, all club projects, plans and upcoming events are reported on by committee chairs and officers. Sign up sheets are available for members to volunteer to help with a project, or attend a social event or workshop. Sign up sheets are also used to solicit donations of items needed for projects, baked items, etc. This is the way all members can have the opportunity to serve on any committee project without actually belonging to that committee.

Connecticut Junior Women, Inc. is a volunteer organization of women with diverse talents who donate their time, financial and moral support for the betterment of their local, state, national, and global communities while providing opportunities for personal growth and leadership.

We are happy to have you with us this evening and very pleased that you are considering joining our organization.

In Junior Pride,

PresidentClub NameTelephone #Email Address


RETENTION AND CLUB UNITY

To develop club unity, it is very important for members to get to know one another, to develop a positive attitude toward the club, to work together, and to have pride in club membership. The following are a variety of ideas to use to begin to develop that unity:

SPECIAL SEATING ARRANGEMENT encourages mingling of members and helps new and established members meet one another. Here are some examples of Special Seating Arrangements:

Astrological signs Birthday monthsMaiden name initials Foot sizeAnniversary month Committee assignmentFavorite color Random numbered seatsGlasses/contacts/non-glasses Color worn to meetingSit in circle Square table arrangement

CLUB NEWSLETTER can be utilized to get to know one another:Biographies of members Birthdays/anniversariesSpecial recognition Mystery member of the month"Good news" shared "Gossip" tidbitsCongratulations for special achievement.

SUNSHINE/CHEER PERSON/EMERGENCY FUND - What better way to show you care than to help one another as the need arises:

Cards/plants to members for birthday, wedding, baby, sympathyMeals/other help during difficult timesSpecial remembrance to new babies - bib, bonnetSunshine box for sick child with small item inside.

CLUB AWARDS for that special "pat" on the back:Member of the Year Perfect AttendanceOutstanding Project Department Chair of the YearRookie of the Year - Outstanding New MemberFriendliest Member - chosen by new members5 and 10 year member awardsSpecial awards-humorous/meaningful as appropriate

SECRET PAL PROGRAM:Year long remembrance of a special personSanta Sister or Christmas Angel - special favors done from Thanksgiving until Christmas only.

Once new members are installed, it is a continuing process to keep them as active members. Open communication, discussion, recognition, appreciation and caring are

integral elements that encourage members to remain enthusiastic, working members of our organization.

1. NEVER let anyone sit alone at a meeting, whether they are a member or guest.2. Make EACH member feel important and needed and each chair appreciated:


a. Special thank you by the President and chairb. Certificate of Appreciation or special awards

c. Thank you in newsletter

3. Have an INFORMED membership:a. Utilize the newsletterb. Telephone or email messages -use to update & remind members about club

happenings4. RAP SESSIONS are periodic evaluations with input from members about the club. The

knowledge gained will aid in planning and keeping the membership "together". 5. Schedule committee meetings before or after general meetings to eliminate

another night out.6. Keep in touch with members over the summer:

a. Publish a mini newsletter update.b. Plan a special summer program - picnic, day at the beach, etc.c. Send vacation postcards to each other. Include all members in planning club

activities.d. Questionnaire at year-end to evaluate and find where interests lie.e. Have open board meetings and encourage attendance.

7. Encourage a babysitting co-op so everyone has the opportunity to participate.8. Programs should be varied, interesting, informal, fun or just social time.9. Have members be selective in undertaking projects – to avoid being overwhelmed:

a. Have co-chairs to divide the work.b. Committees can have major, minor, or a limited number of projects.c. Have the general membership vote on additional projects.

10. Encourage open line of communication to President and Membership Chair.11. Informal get-togethers - call members and spend a night on the town.12. Contact ALL members at nominating time to see who is interested in serving, have new

faces on the board to gain new outlooks and ideas. Everyone has something special to offer.

13. Make an effort to mingle and encourage all members to do the same:a. Get to know one person better at each meeting.b. Plan a fun program - change seating arrangements to promote mingling.

14. Encourage ALL members to participate in club projects. a. General meetings at flexible times - daytime and eveningb. Board meetings at flexible times - so members can attend if they miss a general

meeting.c. Meeting start times: 7:30 p.m. vs. 8:00 p.m.

1. 7:30 start means members will be out earlier to get home for babysitters.2. 8:00 start means members have the chance to get kids to bed before going out. (might be important if members work during the day)

15. Alumni/Anniversary Night might interest members. Also, your alumni members like to receive invitations to special club events (i.e. holiday parties, etc.)

16. Compile "Who's Who" book with facts about members, talents and interests.17. Meeting with new members at the end of their first year to get feedback on how they

understand the club, what they enjoyed and how much they participated. 22. Keep in touch with former members:

a. Keep the "rejoining" door openb. Write a thank you letter when a member leaves


It’s extremely important to get new members actively involved in the club immediately. Assign new members a simple task so they can take “ownership” and feel they are contributing and made a good decision about joining your club.

Involvement creates interest and enthusiasm!


CJW CONNECTION

It is important for your members to understand that your club is part of a whole, Connecticut Junior Women, Inc. This parent organization provides resources and networking possibilities far beyond those found within your club. The better your members understand their connection with CJW, the more likely they are to take advantage of these resources and benefit from the association.

There are a number of opportunities for your members to interact with CJW. Attendance at CJW events by all members should be encouraged. These events include Fall and Spring Conferences and CJW Executive Board Meetings. The CJW President's Dinner, to which all club members are invited, is held in March in conjunction with the CJW March Executive Board Meeting. Participation at District meetings and events is strongly advised for all clubs. Your District Rep is a good source of information about CJW.

While CJW does everything in its power to hold the cost of attending CJW meetings down, sometime's the price of meals and space rental is beyond our control. To encourage club members to attend these events, please consider the following:

1. Have your club pay for all or part of the meeting fee for one or more members. 2. Conduct in-club fundraisers or raffles at CJW meetings to raise money to offset the

costs.3. Start monthly collections for "CJW Meeting Savings Plan" - members pay a specified

amount ($2, $5) monthly toward upcoming meeting costs.

Members also have the opportunity every two years to declare an interest in becoming a CJW Board Member. Clubs that have had CJW officers as members have found this relationship to be very beneficial to their club. Thus, you can help your club by encouraging your members to consider applying for a CJW position.

Some ideas for improving your CJW Connection include:1 Include CJW news in your club newsletter:

a. Keep your members informed on the process of the CJW State Project.b. Let your members know about deadlines for scholarship and/or contests.

2 Include CJW and district dates on your club calendar.3 Reprint CJW calls in your club newsletter.4 Remind your members to check the CJW website often for updates on CJW & club

events.5 Reprint articles written by CJW chairs in your newsletter.6 Familiarize your members with the CJW Blue Book.7 Plan club or district events for CJW Week.8 Host a district or CJW meeting or conference.9 Forward the email copy of the CJW Bulletin and CJW Calls to your entire club.12 Forward your club newsletter to CJW Board members, have each committee chair forward her newsletter article directly to the CJW Department Chair. A list of the CJW Board members along with their addresses (including emails) can be found in the CJW Board section of this book. 13 Forward club information to your District Rep by the first of each month to be

published in the CJW Junior Bulletin. Please note that information you send to the District Rep will not be published until the following month.


14 Forward upcoming club events to the CJW website to be published on the website.


Using a flowering plant

(You may use any type of flowering plant for ceremony)

By joining our club you are making a commitment to assume certain responsibilities to help us achieve our goals. In club work, as you give, so will you receive. Juniors will provide you with an opportunity for individual expression and personal satisfaction, as well as a source of many lasting friendships.

Members are the most important part of our organization. None of us can do everything but each of us has unique talents and can do something well. It is the individual involvement of each member where she is most effective that unites a club so that it is a vital asset to our community.

Our installation this evening centers on the (ex. African violet). The African violet is a living symbol of the growth and vitality of our club. Each plant is a little different, but it is essentially the same. A variety of these flowers planted together, creates a garden.

Our club is like a flower garden, comprised of many different faces, personalities, and talents

which when assembled, give off radiance unknown to the single blossom. We hope that each of

you will grow with us in friendship, develop with us in leadership, and share with us in serving

our community. We hope that you will help us to welcome more new members to become a part

of our growing garden. We are happy you have chosen to grow with us.

Do you pledge to work toward the goals our club?

(All say “I do')

(You may choose to end with the Junior Pledge or new member welcome from choices within this booklet).

New member installation using candles

As membership chair of the Junior Women's Club I am pleased and proud to welcome you into active membership. We ask only that you be enthusiastic, involved and supportive members.

In front of me is a single large candle representing Junior Women's Club, a member the Connecticut Junior Women, Inc. This candle symbolizes the community service we have been


CJW INSTALLATIONSNEW MEMBERS

involved in over the years. It also represents the light of our club and its members. Each of you holds a smaller candle, which when lit, will give a glowing light representative of the light you will give to our club. Please come forward and light your candle from the club candle, uniting us so that we can shine together in our work and daily lives.

Do you pledge to assist our club in attaining its goals?

(All say “I do')

Variation:President holds larger candle and lights each new member’s candle from hers.

You now hold a share of the guiding light that exemplifies service, leadership and friendship in this organization. May your light lead others into even brighter paths of membership. You are now a vital part of a major force of volunteers within our state.

Congratulations you are now member of the Junior Women's Club.

(You may choose to end with the Junior Pledge or new member welcome from choices within this booklet).

New member installation using cookie cutters

Cookie cutters come in different shapes, just as our new members here tonight come to us with different talents and interests. Cookie cutters cut shapes from the whole and the resulting cookie is in some way better. The blending of tonight's new members with the existing members will make our club better.

(Choose additional wording from previous ceremony examples)

New member Christmas induction ceremony

(Use Styrofoam wreath holding the same amount of lit candles as members joining. One large candle is in center of wreath)

This ceremony is a special one, for the spirit of giving at the holiday season is our theme. Juniors give their time and hard work to help others around them. Our work in the community is needed and each of you will make a difference as you participate in striving toward this goal. New members bring new ideas, and we encourage you to express your thoughts, so we may make changes for the better.

The wreath symbolizes our Club and all the members. The candle in the middle stands for the officers and the committee chairs. Would each new member please take a candle from the wreath? This represents that each of you receives guidance from the members of the Board, and becomes an important part of the membership.

(Choose additional wording from previous ceremony examples)


New member credo

I shall pass through this world but once. Any good therefore that I can do or kindness that I can show any human being, let me do it now. Let me not defer or neglect it for I shall not pass this way again.

New member installation poem of welcome

To all our new members,we welcome you with cheer,

As for our old timers,remember your first year?

Please make them feel needed,for need them we do,

They're very special women, as is each one of you.

So help them, and guide them,and then in the end,

You'll find that you've just made another good Junior friend!

New member welcome message

Existing members you are called upon to share your experience and knowledge. You make this club what it is today. New members you are asked to share your enthusiasm and new ideas. Help the club to become even better. Let the existing members and new members join together to make our club even stronger. Together, if we give a little, we will be sure to get a lot.


OFFICER INSTALLATIONS

Officer Installation – courtesy of Vernon Juniors

Thank you for inviting me here tonight with the honor of installing your new officers. This evening is a time when we renew our friendships, and once again pledge our support to the incoming officers. It is also a time to pay tribute to our returning President, ______ and this year’s officers for giving unselfishly of their time, energy, and wisdom in carrying out the aims and purposes of our club.As Installing Officer, it is with gratitude and good wishes that I discharge those of you who are leaving office from your respective duties. A special thank you to ________ for her attentive accomplishments as Treasurer, _______, for her meticulous Secretarial duties, and ________ for her perseverance of unity and teamwork as Vice President.

Thank each other for the many hours of energy, the unselfish giving of time and effort, wisdom and friendship, that each of you has given this past year; so meaningful because together we did make things happen.

There is no limit to what can be accomplished together. Unity is developed within the club by working together and getting to know one another. We all have different interests and talents but within the club there is something of interest to everyone, and where there is unity — there is strength. Each of us has joined this club in search of ourselves and with hopes of developing into individuals with new goals.

Our club’s focus is on service, and our community spirit is the energy that moves us through our projects and exemplifies the goals of our organization.

The quality of an organization is determined by its leadership. Through their particular abilities and experiences, each of these officers is prepared to assume the responsibilities, the duties, and the opportunities of the office to which she has been elected. They have consented to give their time and their talents for the ensuing year. As you know, club work is a partnership. In this togetherness lies our great power of accomplishment.Now it is time to salute the continuing role of our president, _______, and her official family for their willingness to accept responsibilities, face challenges, and welcome opportunities for leadership in continuing the work of the _______ Junior Women’s Club.

For the installation theme, COLOR was chosen to celebrate a new beginning. As the meaning of color symbolizes happiness, warmth, unity, vitality and interest, may the future of __JWC bring forth a positive and genuine affect to our club and community.

The flowering swag was chosen because it represents a cluster of hope and inspiration and creativity - which is what we wish for the future of our club.

As I call your name please stand before me while I administer the oath and installation of your office and please remain standing.

Treasurer: ____, as treasurer— I present you with this lovely swag of flowers, the GREEN color symbolizes hope, success, and stability. Your position is one of responsibility as you act as guardian of the club’s funds. You are expected to use your talents to maintain our financial


records, keep members informed of our financial status, and see that all of our financial obligations are met.

Secretary: ____, as secretary — I present you with this vivid swag of flowers, their BLUE color symbolizes creation, communication and vigilance. Your office is of the utmost importance as you are the keeper of club records for this club year and also the liaison between the club and others to whom we correspond. Your records shall be accurate and complete as they will one day be the history of the club.

Vice President: ____ —as Vice President — I present you with this beautiful swag of flowers, its PINK color symbolizes enthusiasm and desire. Your position is two-fold. As membership chair, your job will be to strive to make our club grow stronger through unity, and to carry the banner of friendship and harmony. Through you, many people will receive their first contact with Juniors. You are also the right hand of the President and it is your task to relieve her of many details and lighten her burden, and to preside in her absence.

President: _______ — as President — I present you with this purple swag containing a dark mix of all the colors that represent your executive board. You must express stability, hope, communication, and enthusiasm. This colorful item contains the strength to fulfill all of these characteristics. By accepting this office, you are assuming the highest honor of leadership. Your duty requires you to preside at all meetings, act as chair of the executive board, and appoint all committee chair people. You must lead the club and help the club work together supportively in the planning and promotion of all of its projects.All of you are now holding the colors symbolizing the beauty of your talents and the diversity of your roles. Your task this year is to use careful planning, respect and authority to form a club blooming with talents.

Do you pledge to faithfully perform the duties of the office that you are about to assume? (I DO)

I declare the officers duly installed. Each of these women has agreed to give of herself in the coming club year. Each has taken on a role of leadership —a role that is deserving of respect from all of you as members of this group.

Each member must give of herself in support of this club so it will continue to bloom and grow. These are the leaders, but you are the club.

Color theme using real or silk roses

The rose is a symbol of love and is known for its display of beauty; both features which describe Junior Women. The rose is often used as a gift to others as an expression of love and appreciation; therefore, tonight I would like to present each of you with a rose from the membership, as a token of our love and appreciation.

Assistant Treasurer - I have chosen a yellow rose that symbolizes intelligence and joy. As assistant treasurer, your job will demand intelligence as you learn the skills necessary to fulfill the upcoming position of treasurer. You should feel a certain sense of joy as you collect dues from club members knowing that these monies will be used to provide support to our community and club needs.


Treasurer-I have chosen a coral rose symbolizing enthusiasm and desire. Your position is one of responsibility as you act as a guardian of the club funds. You should use your talent to maintain our ledgers and keep members informed of the financial status of our club. Financial obligations should be handled with enthusiasm, knowing our monies are going to good causes.

Recording Secretary-This white rose symbolizes the absence of color, or one who creates from nothing. It is your responsibility to ensure that all communication which takes place at board, committee, and general meetings is documented to the best of your ability. You should create an understanding of all discussions that take place at club meetings.

Corresponding Secretary-I present you with a pink rose symbolizing thoughtfulness. As corresponding secretary you must be thoughtful as you handle thank yous, invitations and other club correspondence. The club must depend upon you to express our kindness and thoughtfulness while being prompt and efficient. You will act as the liaison between club and the public.

Vice President-This vibrant red rose best describes the vitality, friendship and life you must symbolize in your new position. As vice president your charge will be to carry the banner of harmony and friendship while learning the role of your upcoming presidency. You must act as the right hand of the President and assist in relieving her of some of her burdens. Familiarize yourself with all of the business of the club and maintain a warm and professional atmosphere.

President-I would like to present you with this

bouquet of roses containing all the colors of your Executive Board. You must express thoughtfulness, creation, friendship, happiness, intelligence and enthusiasm. This bouquet contains the strength to fulfill all of these characteristics. Your duty requires you to preside at all meetings, act as chair of the executive board and appoint all committee chairs. You must lead this club and promote unity in the support of all projects with our club and Connecticut Junior Women, Inc.

All of you are now holding colored roses symbolizing beauty. Your task this year is to use careful planning, respect, and authority to form a beautiful club.

Do you pledge to faithfully perform the duties of the office for which you are about to assume?

All respond "I do.”

I declare the officers duly installed. Each member must give of herself in support of this club. These are our leaders, but you are the club. (Can end by congratulating and reciting Junior Pledge)

Variation using tulips -The tulip is a flower of Persian origin. An oriental legend tells that a Persian youth, Ferhad, became enamored of a maiden who rejected his love. Ferhad went out to the desert to die of a broken heart. As he wept there for his lost love and as he pined away, every tear falling onto the barren sand turned into a beautiful blossom. These flowers became the symbol of the Perfect Lover,

So too, these women to be installed tonight truly and perfectly care about the growth and direction of the club.


Color theme using balloons or flowers of different colors

This bouquet of balloons/ flowers symbolizes a blending of the talents, friendship and beauty that comprise the Club. Alone, each balloon/flower displays one color. Some softer, richer, deeper than others. Together, there is a rainbow of colors that draws the eye to the bouquet. So it is with Juniors. Alone, we offer our service; combined we stand united in a whirl of activities and successes viewed by our community and the membership of Connecticut Junior Women.

Blue -symbolizes creation, communication and vigilance. As corresponding secretary, you must answer all correspondence promptly and efficiently in a manner that reflects favorably upon the club. Yours is a communication role between the public and the club.

Burgundy – symbolizes thoroughness. As recording secretary your task is to keep the club's history. It is through your notes that the club can reflect on its beginnings and see its continued growth in projects and membership. You must be accurate, prompt and concise in the execution of your position.

Green-symbolizes life and growth. As assistant treasurer you are, responsible for building the treasury through fund raising efforts. In order to complete this you will need support and enthusiasm of the entire membership. Yours is a difficult, but most rewarding office.

Yellow-symbolizes intelligence. As treasurer, yours is a task that not everyone can do. Upon you falls the responsibility of guarding the funds of this organization. It is not only an office of bookkeeping, it is your duty to keep the membership informed of the financial status of the club and see that all financial obligations are met.

Red-symbolizes vitality, friendship and joy. As second vice president, you have the responsibility of membership. You will be the string chat unifies the club members through activities, leadership and recruitment efforts. You have a responsibility to be enthusiastic about all areas of club work.

Orange-symbolizes energy. As first vice president you are responsible for programs. You will strive to make your club more aware of the importance of each other by the programs you select. More importantly, you must be ready to act in the president's place and work toward easing her burden. You must be friendly and supportive to the office of the president and work with vitality toward the betterment of the club.

Purple-is the symbol of trust, authority, patience and perseverance. As president you must possess all of these traits and more. You must be willing to listen as well as to lead, always patient and kind. You must show that you are trustworthy by always keeping the goals of the club foremost in your actions. You must persevere in order to help members grow to their potential and show their individual colors. You must be committed to this club and to the Connecticut Junior Women, Inc. of which you are members.As in incoming officers do you accept the duties by which you are charged?

All respond 'I do,”

I now declare the officers of this club duly installed.


Each of these women has shown her willingness to take a leadership role for this club. Now each of you must give of herself in order to help fulfill the mission of the club. We must work to build our membership in support of our goals. We must support each other in friendship and activities. These women are your leaders, but you are the club.


Additional color meanings:

Lavender-acknowledgement and expertise in social ways.

Blue -constancy and vigilance.

Yellow-caring

Purple-trust, authority, patience, and perseverance.

Coral-enthusiasm and desire.

Red-courage, respect, joy, leadership and zeal.

Raspberry-thoroughness.

Gold-happiness and variety.

Peach - happiness and cordiality.

Installation using wineSecretary-as secretary you represent us through our correspondence. Yours is the heart that others read us by. For you we have selected a rosé wine. Rosé is dry and slightly sweet, both qualities needed as a representative of our club.

Assistant treasurer-A red wine would be opened in order to allow it to breathe; this helps to develop and release the bouquet. As assistant treasurer you are allowed to ease into the job of treasurer, waiting for the time when you will blossom into the role of treasurer.

Treasurer-A California white wine has been selected for you. Your job requires honesty, clarity and consistency. A white wine is clear; it hides nothing, and California wines, due the state's constant climate, never vary greatly; they are predictable and mild, both qualities which should be evident in your financial dealings.

Vice president-Asti Spumante is the wine representative of your office. It is a slight sweet sparkling wine, which aspires to greatness. In the absence of the president, you will take her place. Your duties include assisting the president with her tasks.

President-By accepting this office, you are assuming a place of honor, the highest gift of a loyal clubwoman and your greatest opportunity for service. Champagne has been selected for you, as it is a sparkling wine fit to use with any food: before and after a meal. As president, you will sparkle at all club and State functions, be able to handle all situations, and be a valuable asset to our club before and after your term.

Do you pledge to faithfully perform the duties of the office for which you are about to assume?

(All respond I do,”)


I declare the officers duly installed. Each member must give of herself in support of this club. These are our leaders, but you are the club. (You can end by congratulating and reciting Junior Pledge)

INSTALLATION OF OFFICERS AS A GROUP

(All officers except President)

As officers chosen for this club, yours is a supporting role. You are charged with providing your club time, cooperation, and willingness to work as an effective team member toward the common good of the club.

Do you accept this charge?

(All respond "I do".)

Additionally, you are to put aside selfishness or personal gain while holding this office for as you measure others they will also measure you. Provide support and encouragement for the president so that she may lead us toward goals that will continue to give us pride in our community.

Do you agree to the conditions by which you will uphold your officer?

(All respond 'I do'.)

As president, you hold the highest office within our club. You are charged with the task of leading the members of this organization. Through your example, others will take their cue. You must be steadfast toward the objectives of the organization. You must be kind and fair in leading others; you must effectively listen and ultimately make difficult decisions. Yours is not an easy task. Rely upon your years of experience, the advice of your board and the confidence that this membership has demonstrated, in your ability as a leader to help you through.

Do you accept the position as president?(Response “I do'.)

I now declare you duly installed officers of the club.Congratulations.

INSTALLATION OF A FULL BOARD

Ways & Means - As Ways & Means chair you are responsible for coordinating projects that the club needs, for by its donations we make life more desirable for its residents and neighbors.

Publicity - As publicity chair it is your responsibility to keep the community informed and to create an understanding of club activities within the community.

Newsletter - As newsletter chair you are charged with the task of producing the monthly newsletter that is the tie of communication within the club.


Arts - As arts chair you are charged with guiding the members of the club on the path through crafts, theatre and music and to encourage enthusiasm for new ideas.

Education - As education chair you have been delegated to keep members informed on education matters and the educational needs of the community.

Hospitality and Program - As chair you are responsible to greet each member with warmth cordiality and to organize and coordinate interesting programs that will create successful and enjoyable meetings.

Health - As Health chair you are charged with the duty of keeping abreast on current ideas to better the health and lives of our membership and community.

Home Life –A s chair it is your responsibility to strive to educate members and the community of the value of our elderly, the importance of our youth and the necessity to work in our community to promote a better life for all.

Current Affairs - Your responsibility is to create an understanding among all persons we touch for the betterment of the veterans who gave for us, educate in crime prevention and women's issues. By your enthusiasm and interest you shall assist us in understanding and supporting world causes. Make our differences less by bringing our world closer in action and education.

Membership -As chair your is to strive to make our club stronger and to carry the banner of friendship and harmony. Through your efforts many will contact our club. You are the ambassador of good will.

Parliamentarian/Leadership - As chair you are charged with the task of helping members to understand the workings of the club and the opportunities available to members. You are responsible for protecting the rights of individuals by seeing that the bylaws are carried out.

Nominating - As chair, you are charged with planning a slate of officers whose qualifications will provide our club with the persistence and care necessary for its continued growth and success.

Treasurer - You are the appointed guardian of the funds. You are expected to keep members informed of the financial status of the club and to see to it that all financial obligations are met.

Secretary - The office you hold is an important one. You are the keeper of the records, not so much for what is said, but what is done. You shall record the minutes of all meetings, and answer correspondence in a prompt and courteous manner.

Vice President - You are an understudy to the President. Relieve her of many details. Work harmoniously with the president and become familiar with the bylaws, finances, programs and objectives of the club. You are to preside in the absence of the President. Give her your friendship and support.

President - By accepting this office you are assuming a place of high honor, the highest gift of your fellow clubwomen and greatest opportunity of service. Your duty is to lead this club and


help the club work together in planning, promoting and participating in projects of the club and Connecticut Junior Women. You should be patient, fair, and tactful. Call on your fellow officers to help you in this task.

Do you pledge to perform faithfully the duties of the office that you are about to assume.

(All say 'I do'.)

Variations: Junior Mints candy - At the beginning of the ceremony have a large basket filled with Junior Mints. Give each one a box of candy as they are called. State at the end, just as our basket is filled when all of the Junior Mints are placed in it, so it is with Juniors. Each of us is an individual but together we make a basket of talents and giving.


MEMBERSHIP DEPARTMENT INFORMATION REPORT

CLUB NAME:

The CJW Membership Department would like to have the following information about your club for department records. This information will not be judged, but would be very helpful in assessing the structure of each club. This information will be filed in a binder and passed on to the next Membership Chair. Unless this information changes, you should not have to submit this information again each year.

1. Special membership. Many clubs confer special memberships on local officials and/or club members. CJW would like to know how these honorees are selected, what they are called and what privileges they have.

Does your club confer any type of special memberships? Yes No

a. If yes, please list the title of those memberships, the qualifications for each, if those members pay dues, how much and if they have voting or other privileges.

b. Are these members included in membership numbers for CJW or report writing?Yes No

c. If yes, which types of membership?

2. Dues.a. How much do active members pay for dues? b. Date of last dues increase. c. When are dues payable to the club? d. Is there a late fee or fine for late payment of dues? Yes No

Late fee amount or percentage


3. Membership Responsibilities (What are the requirements for active members?)Please check all that apply.

Attendance at # of meetings per year. Participation in # or type of projects._ Support of # or all Fundraisers. Must serve on # of service committees. Other

4. Membership Tools. (Check all items used for club membership retention/unity)Unique nametags Club colors Club shirts/sweatshirtsClub aprons Club hats Tote bagsClub flower/symbol Newsletter Telephone Chain/TreeMap of members homes Membership listings CarpoolsMember biographies Club calendar Secret PalsCo-op baby-sitting Member & family outings Membership handbooksSpecial seating Recognition awardsClub brochure Club business cardsOther

5. New Members.a. Requirements for new members: (criteria new members must meet before

installation)Age____ Town/city resident Attendance at #

club meetings or functions Participation in club projects.

b. Fees: Do new members pay an installation fee? Yes No How much?

c. Recruiting Tools: Check all methods used to recruit new members.

Telephone calls to new property owners or other prospective members.Information distributed through Welcome Wagon or other town welcoming group.Club brochure distributed at public events.Club brochure distributed at town locations, ex. Library.Listed with Chamber of Commerce, Town Hall & other local agenciesAdvertisements in local newspapersClub articles/ information in local newspapersPublic Access TV adsWeb page listingSign on town green or at entrance of townOther

d. Orientation Booklets: Does your club hand out orientation booklets or packets to new members? Yes No Please include a copy of the booklet or packet with survey.


ELLA T. GRASSO MEMBERSHIP AWARD

DO NOT INCLUDE THIS FORM WITH YOUR MEMBERSHIP REPORT. THERE WILL BE A SEPARATE BOX FOR THESE FORMS.

The Ella T. Grasso Membership Award is presented to a member who has brought five (5) new members into her club over a period of the previous five (5) years. Members can receive this award more than once for each additional five (5) new members brought into the club. A club can receive more than one (1) award during the year, as long as each new member is counted only once. Your club should submit the names of all eligible members for this award; make copies of the form at the bottom of this page.

Information needed to quality for this Award:1. Club name2. Name of member eligible to receive award.3. The names of the five new members.4. The years the new members joined (i.e., September 2005).

Eligible years for February 28, 2011 deadline - March 2006 through February 2011.

DEADLINE FOR SUBMITTING FORM IS THE REPORT WRITING DEADLINE.

Awards will be presented at Spring Conference.

SUBMIT THIS FORM TO THE ASSISTANT DIRECTOR

Club Name

Member to receive award

List the new members brought into club and the date (including year) that they joined:

Name Date


HOW TO ORGANIZE A NEW CLUB

First Meeting (this meeting will determine your charter date)1. Call together 12 to 15 prospective members2. Elect a temporary chair and temporary secretary.3. Ask a State or District Representative to present the story of Connecticut Junior Women,

Inc. (CJW, Inc.), its structure, mission, object and programs.4. Ask leader to answer any questions concerning membership responsibilities and

opportunities.5. Adopt a motion (resolution) expressing the desire to form a club.6. Adopt a motion authorizing the chair to appoint a Bylaws committee.7. Appoint a Bylaws committee.8. Discuss informally the desired Bylaw provisions.9. Set time and place for next meeting.10. Adjourn meeting by general consent.

Second Meeting (Temporary officers serve until election of formal officers.)1. Call the meeting to order.2. Read and approve minutes of first meeting.3. Read report of Bylaws committee with any amendments desired, by majority vote.4. **Adopt Bylaws by majority vote.5. Elect officers in accordance with the Bylaws. (At this time the new officers begin to serve.)6. Recess to allow the signing of a permanent record sheet and payment of dues.7. Determine final date for signing of charter members, whether at this meeting or a later

meeting.8. List special interests and talents of the members for committees.9. Appoint committees at this meeting or a later date.10. Assign responsibilities for the preparation of application to CJW for membership.11. Conduct other pertinent business.12. Adjourn meeting.

Important points to remember1. The CJW District Representatives, Membership Chair, and sponsoring club officers should

be involved in each step of the organization and in the continued support of a new club. Clubs often fall apart within a year of their formation because of lack of guidance.

2. The CJW Parliamentarian will provide direction for the new club to establish their own set of bylaws and standing rules. The Bylaws of CJW, as well as the form for bylaws in Robert’s Rules of Order Newly Revised, should be studied before the bylaws of a new club are drafted. While the bylaws need not conform, they should be in harmony and not in conflict. They should contain only such provisions as are necessary for the basic needs of the new club. More detailed provisions may be added as needed.

3. Applications should be processed as soon, as is practicable. Delays may cause the members to lose interest. Whereas receipt of the CJW blue book and program materials can stimulate an early sense of being in partnership with other clubs.

4. The new club president and her officers, with the assistance of the CJW Treasurer, must submit to the State of Connecticut the required paperwork to obtain a federal employer/tax ID number and incorporation papers with the Secretary of State. This important process, when approved, will allow the club to open a bank account and include their membership in CJW, Inc. liability insurance for fundraising events.


** CJW requires as a formality that the CJW Parliamentarian and the executive committee members approve bylaws for new clubs. A formal induction will be performed at a Board of

Director’s meeting.


LOCAL CLUB FACT SHEET

1. What is CJW? Connecticut Junior Women, Inc. is a volunteer organization of women with diverse talents who donate their time, financial and moral support for the betterment of their local, state, national, and global communities while providing opportunities for personal growth and leadership.

2. Who is eligible to join ? Any woman, age 18 or older, who is interested in service to community through leadership development. Members of this club are per capita dues paying members of the Connecticut Junior Women, Inc.

3. Meetings : When, where, times.

4. Dues : Initiation fees, assessments, state and local club.

5. Purpose of this club : __________________________________________________

6. What governs a club ? Club bylaws must be adopted and govern club policies. Junior membership is governed by CJW and by its own standing rules. However, each club adopts its own bylaws to satisfy the particular needs of its own members and these must not be in conflict with CJW, Inc.

7. Who determines the policy of CJW, Inc .? Each CJW club has legible delegates; number of delegates is based on club membership number. These delegates represent your club and its interests at CJW state meetings.

8. Brief club History : Include club inception/charter date, charter members and objectives to your local community. Archive all historical records at each club anniversary.

9. Club Officers, motto, themes (optional):


CJW MEMBERSHIP CHAIR JOB DESCRIPTION

GOAL: To provide project ideas to increase the membership of clubs; to retain the existing membership and unify the clubs; to assist the clubs in developing an understanding of CJW and its relationship to member clubs.

Job Responsibilities:

1. Provide clubs with sample membership material, including membership brochures.

2. Assist clubs with membership activities as requested.

3. Remind clubs periodically throughout the year of qualifications for the Ella T. Grasso Membership Award.

4. Submit monthly newsletter articles for the CJW Junior Bulletin.

5. Prepare a handout for Fall & Spring Conference, CJW September Board meeting & CJW March Board meeting.

6. Organize a workshop for the September Board meeting. This workshop can contain project ideas, discussion of club projects, hands-on training or review of past successes. This workshop should include a handout of workshop contents.

7. Assist clubs by answering their inquiries regarding this department, if you are unable to answer a question contact the CJW Director for help.

8. Attend events hosted by clubs that pertain to this department if available.

9. Judge club reports submitted in March. Submit a list of department awards, including the "Janet Knaus Membership Award", to the CJW Report Writing Judging Committee.

10. Refer to RESPONSIBILITIES OF THE CJW BOARD OF DIRECTORS in the General information section for more information.


CJW ASSISTANT DIRECTOR JOB DESCRIPTION

GOAL: To support the CJW Director and Board of Directors.

Job Responsibilities:

1. In the absence of the Director preside over CJW meetings.

2. Take attendance at all CJW Board & Executive Board meetings of CJW Board members. 3. Present attendance awards to board members.

4. Work closely with District Reps to assist them with guiding clubs as needed.

5. Attend District meetings to support District Reps and share CJW information.

6. Organize board membership activities including Big Sister Program, Secret Pal, Holiday Gift Swap, etc.

7. Assist CJW Department chairs as needed.

8. Order CJW name tags for Board members as needed.

9. Attend club functions when available.

10.Organize Roast to honor outgoing Director with the help of a committee.a. Order Past Director Pin.b. Purchase gift for Outgoing Director.


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