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El-Shorouk Academy Acad. Year : 2016 / 2017
Higher Institute for Computer & Term : Second
Information Technology Year : Second
Department of Computer Science
Systems Analysis
Section (3)
Survey phase:
- Consists of the following step:
Survey problem , opportunities and directives Negotiate project scope Plan the project Present the project
- Objectives of the following phase can be:
To establish the project team To establish the project participants from the organization To establish the project budget To establish the project plans / schedule / time constraints “
start time and end time”.
**** it Is concerned with the system owner view of the over all the system . it is quick phase and deals with little details.
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1) survey problems , opportunities and directive
Purpose:
Is to quickly survey and evaluate each identified problem , opportunity and directive with respect to urgency , visibility , benefits.
Responsible:Project Manager , Highest Level manager , middle manager
Inputs:Request For System Services
Request for System Service
Date of Request: Service Requested Depts.:
Submitted By:NAME:JOB:Office No:Phone:
Sponsored By:NAME:JOB:Office No:Phone:
Types of Service Requested: Business Process Analysis and Design Existing Application Enhancement Existing Application Maintenance Others
Brief Statement of Problems, Opportunities or Services:
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1- ……………………………………………………………………………………2- …………………………………………………………………………………….
Brief Statement of Expected Result:1- ………………………………………………………………..2- ……………………………………………………………….
Assigned To: Authorized Signature:Approved Budget:Start Date: End Date:
For Example “ Case Study Request For system Services”
Request for System Service
Date of Request: 13 – 5- 2006 Service Requested Depts.:
Submitted By:NAME:JOB:Office No:Phone:
Sponsored By:NAME:JOB:Office No:Phone:
Types of Service Requested: Business Process Analysis and Design Existing Application Enhancement Existing Application Maintenance Others
Brief Statement of Problems, Opportunities or Services:3- The reservation of tickets may be duplicated to more than one
passenger4- The reservation of tickets may be reversed with another
passenger
Brief Statement of Expected Result:3- Develop an online system / Automated system
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4- Assurance of correct reservation of seats.
Assigned To: Authorized Signature:Approved Budget:Start Date: End Date:
Output:
Problem statement
For Example “ problem statement of case study”:
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Techniques:
Fact finding techniques , interpersonal skills
Steps:
Collect and review all submitted does request for system Schedule conduct meetings with assigned people Document problems , opportunities , and constraints
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2) Negotiate project Scope
Purpose:
To define the boundary of the system and the project as possible to minimize the impact of creeping the scope ( i.e to define clearly what will and will not be include in the project).
Input:
Request for system services , problem statements
Output :
Scope statement , including business data , business functions , system interfaces , and operating location for each problems , opportunity and directives.
For example:
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Techniques:
Fact finding technique , interpersonal skills
Steps:
Collect and review all submitted documentation Schedule and plan meetings with assigned people Document the scope of the project and problem Conduct meetings with user managers to collect need
information.
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3) plan the project:
Purpose:
To develop the initial project schedule and resources assigned with estimated time required
Input:
Problem statements , scope statement
Output:
Project plans , detailed plans
Steps: Review system problems opportunity and directivies Define the activities needed to cover project work Categorize such activities Assign responsible and time needed Prepare required plans
Techniques :
Project that planning tools , interpersonal skills
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- Present the project
Purpose:
To present the results to top manager and users to guarantee their acceptance ( to guarantee the top manager understanding and agreement of the result of the phase)
Responsibles:
Project Manager and his team , organization owner , involved department managers
Inputs :
All produced and available documents (problem statement , scope statement , project plan )
Outputs:
A letter of Authority , phase presentation , phase documentation
Techniques:
project presentation tool , interpersonal skills
Steps:
Review available documentations ( all inputs / outputs of the preview steps).
Prepare the phase presentation ( present the result of the phase). Prepare the final document Full fill the letter of authority.
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Letter Of Authority
Project:Created by:Created at:
Project Mgr:Last updated by:Last updated at:
Problems to be solved
New services to be included
Applications to be implemented
Budget: Duration:
Approvals: