Property OfficerRole Description

Employer: Wigan Deanery TrustSalary: £10,000 – actual salary (equivalent to a full time salary of £20,000)Hours: 18.75 hours per week (half-time)Number of roles: 1Hours of work: To be agreed to suit the Trust and the post holder Location of workplace: Wigan Investment CentreHolidays: 12.5 days + pro rata bank holidaysReports to: Core Services Manager.

Start date: February 2020

Purpose of role: To facilitate the effective building management of the Churches and Church halls of the Church of England in Wigan.

This part-time role is primarily focused on the property portfolio of the Deanery and aims to:

further develop an accessible asset register

further develop and run associated monitoring and maintenance systems

increase legislative compliance (e.g. boiler maintenance, electrical testing, fires extinguishers, legionella testing)

provide day to day management of insurance and energy contracts, identifying areas for cost savings and innovation where practical. Look for other central purchasing opportunities.

Context: The Wigan Deanery is engaged in a 7-year strategic development project of the Church of England with the key objective of turning around the mission and financial strength of the Deanery of Wigan. As part of this development the 29 parishes of the Deanery have been restructured into 7 parishes, within a Team Ministry Benefice, on 1st January 2020.

We have established the Wigan Deanery Trust to manage certain functions across the benefice and work with external partners to fund activities aligned with Church Wigan's objectives.

What we are looking for:A capable and experienced buildings administrator to offer themselves in this role to serve Church Wigan.

Responsibilities of this role: Relationships

Build good relationships and means of communication with those managing buildings day to day in the Deanery, assisting them with knowledge and experience. These people are usually Churchwardens or Assistant Churchwardens or other volunteers

Collaborate with Liverpool Diocese to encourage knowledge sharing and that the Church of England central requirements are met

Asset Registers, maintenance and Compliance

www.liverpool.anglican.orgWigan Investment Centre, Waterside Drive, Wigan, WN3 5BA

Maintain and enhance a register of all key assets (e.g. boilers, electrical equipment, fire equipment etc), their general condition, life cycle and value

Compile and manage a live Maintenance Diary to ensure that planned maintenance activities are carried out on time and up to date records are kept

Ensure legislative compliance within the portfolio Maintain appropriate records for each building, both at site and centrally Keep up to date with the latest information relating to buildings management. Regularly review

current maintenance strategy and provide advice for change where appropriate Work closely with the Liverpool Diocese Property team to ensure that Quinquennial Inspections are

reviewed and any actions addressed

Procurement

Maintain a visible register of preferred contractors Implement and monitor KPIs with all suppliers to provide satisfactory maintenance service delivered

at best value. Hold review meetings on a quarterly basis Identify opportunities for cost savings through tendering, benchmarking, negotiation and value

engineering Devise information that will identify key risks within the portfolio, to ensure that strategic decisions

can be made Manage/tender key contracts for Insurance and Energy (centrally purchased)

Person Specification:

Each of the following criteria will be assessed via: (a) application form; (i) interview

Essential Requirements Desirable Requirements

Qualifications Competent administrator with associated qualifications (a)Good standard of English (equivalent to GCSE) (a/i)

Procurement qualifications (a)

Spiritual & Personal

A person of integrity who can keep absolute confidentiality (a/i)

Ability to take responsibility to ensure tasks are completed (a/i)

Good with detail, a completer/finisher, but also able to facilitate the work of others (a/i)

Ability to build good relationships and maintain them while being persistent to ensure that the work gets done (a/i)

Shares the values and the ethos of the Church of England (i)

A member of the Church of England (a)

www.liverpool.anglican.orgWigan Investment Centre, Waterside Drive, Wigan, WN3 5BA

2

A proven problem solver with resilience and flexibility (a/i)

Buildings / Financial / Procurement

Experience of managing buildings and legislative compliance(a/i)

Experience of financial processes and procedures. (a/i)

Experience in the voluntary sector (a)

Experience in procurement (a/i)

IT Skills High level of IT proficiency using Microsoft Office, especially Excel and Word. (a)

Knowledge and Skills

A good and effective communicator (i)

Able to prioritise tasks and manage own performance (a/i)

Excellent personal organisation and administration skills (i)

Experience of working in a Church context (a/i)

Experience of the legal complexities of managing Church buildings.(a/i)

Knowledge of the structures and organisation of the Church of England (a/i)

Closing Date for Applications: 3rd February 2020

Interview Date: middle of February 2020

For an informal chat for further information, please contact Stephen Southern manager.coreservices@wigandeanerytrust.org

3