** IMPORTANT NOTICE ** The format of this RFP has been simplified. Only the following pages require signatures:

1. Exhibit A – Bid Response Packet, Bidder Information and Acceptance pagea. Must be signed by Bidder

2. Exhibit A – Bid Response Packet, SLEB Partnering Information Sheeta. Must be signed by Bidder b. Must be signed by SLEB Partner if subcontracting to a SLEB

Please read EXHIBIT A – Bid Response Packet carefully, IMCOMPLETE BIDS WILL BE REJECTED. Alameda County will not accept submissions or documentation after the bid response due date.

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COUNTY OF ALAMEDAREQUEST FOR PROPOSAL No. NS102013

For

Nutrition Education Obesity Prevention (NEOP) Programming

RESPONSE DUE

By

5:00 p.m.

On

Wednesday, November 12, 2013

At

Alameda County Nutrition ServicesATTN: Diane Woloshin, RFP Proposal

3600 Telegraph Ave. Suite BOakland, CA 94609

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For complete information regarding this project, see RFP posted at http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp

or www.healthylivingforlife.orgor contact the County representative listed below. Thank you for your interest!

Contact Person: Diane Woloshin

Phone Number: (510) 595-6458

E-mail Address: Diane.Woloshin@acgov.org

COUNTY OF ALAMEDA

REQUEST FOR PROPOSAL No. NS102013For

Nutrition Education Obesity Prevention (NEOP) Programming

TABLE OF CONTENTSPage

I. STATEMENT OF WORK…………………………………………………………………………………………………………………….…….5A. INTENT………………………………………………………………………………………………………………………………………5B. SCOPE……………………………………………………………………………………………………………………………………….5C. BACKGROUND…………………………………………………………………………………………………………………………..6D. BIDDER MINIMUM QUALIFICATIONS……………………………….………………………………………………………..7E. SPECIFIC REQUIREMENTS………………………………………………………………………………………………………….8F. DELIVERABLES/REPORTS…………………………………………………………………………………………………………16

II. CALENDAR OF EVENTS………………………………………………………………………………………………………………………...17G. NETWORKING/BIDDERS CONFERENCES…………………………………………………………………………………..17

III. COUNTY PROCEDURES, TERMS, AND CONDITIONS……………………………………………………………………………...18H. ELIGIBILITY AND COMPLETENESS REVIEW……………………………………………………………………………….18I. EVALUATION CRITERIA/SELECTION COMMITTEE……………………………………………………………………..18J. CONTRACT EVALUATION AND ASSESSMENT……………………………………………………………………………22K. NOTICE OF INTENT TO AWARD………………………………………………………………………………………………..22L. TERM/TERMINATION/RENEWAL……………………………………………………………………………………………..22M. PRICING…………………………………………………………………………………………………………………………………..23N. AWARD……………………………………………………………………………………………………………………………………23O. METHOD OF ORDERING…………………………………………………………………………………………………………..23P. WARRANTY……………………………………………………………………………………………………………………………..24Q. INVOICING………………………………………………………………………………………………………………………………24R. LIQUIDATED DAMAGES……………………………………………………………………………………………………………24S. PERFORMANCE REQUIREMENTS……………………………………………………………………………………………..24T. ACCOUNT MANAGER/SUPPORT STAFF…………………………………………………………………………………….24

IV. INSTRUCTIONS TO BIDDERS…………………………………………………………………………………………………………….…..26U. COUNTY CONTACTS…………………………………………………………………………………………………………………26V. SUBMITTAL OF BIDS………………………………………………………………………………………………………………..26W. RESPONSE FORMAT…………………………………………………………………………………………………………………28

V. DEFINITIONS………………………………………………………………………………………………………………………………….29VI. ALLOWABLE/UNALLOWABLE COSTS………………………………………………………………………………………………31

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ATTACHMENTS:

EXHIBIT A – BID RESPONSE PACKETATTACHMENT I: BIDDER INFORMATION AND ACCEPTANCEATTACHMENT II: SMALL LOCAL EMERGING BUSINESS (SLEB) PARTNERING INFORMATION SHEETATTACHMENT III: PROPOSED SITE FORMATTACHMENT IV: SAMPLE SCOPE OF WORK FORMATTACHMENT V: SCOPE OF WORK FORM – YOUTH ENGAGEMENTATTACHMENT VI: SCOPE OF WORK FORM – EARLY CHILDHOODATTACHMENT VII: SCOPE OF WORK FORM – FAITHATTACHMENT VIIIA: BUDGET INSTRUCTIONSATTACHMENT VIIIB: DETAILED LINE ITEM BUDGETATTACHMENT VIIII: EXCEPTIONS, CLARIFICATIONS, AMENDMENTS

EXHIBIT B – INSURANCE REQUIREMENTS

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1. STATEMENT OF WORK

A. INTENT

The intent of this Request for Proposal (RFP) is to seek the most qualified and responsible bidders whose response conforms to the RFP and meets Alameda County requirements.

These specifications, terms, and conditions describe Alameda County Public Health Department, Community Health Services Division’s requirements to implement nutrition education and obesity prevention projects within the various campaigns and interventions of the Alameda County Nutrition Services (ACNS) Program.

The County intends to award up to a total of $200,000 to directly reach and engage a minimum of 1,240 low-income individuals across three service categories:

a. Youth Engagement (ages 12-18) – maximum contract award is $70,000b. Young children ages 0-5 and their families – maximum contract award is $70,000 c. Faith-based community – maximum contract award is $60,000

Qualified bidders may propose to fulfill one or multiple service categories.

Alameda County intends to award a 1-year contract(s) (with option to renew). The projects will start upon a signed and executed contract, beginning February 1, 2014, and will conclude September 30, 2014. Funding will be contingent upon authorization, guidance, and approval from the California Department of Public Health’s Network for a Healthy California.

It is Alameda County’s intent to increase participation of certified small, local, and emerging businesses (SLEB). In order to participate herein, a business must satisfy the locality requirements and be certified by Alameda County as a small, local, or emerging business. Local governments and community-based organizations with a 501(c)(3) status serving Alameda County residents directly are exempt from the SLEB requirement.

It is also the intent of these specifications, terms, and conditions to procure the most environmentally preferable products with equivalent or higher performance and at equal or lower cost than traditional products. Specific requirements from the County’s Resource Conservation & Recycling Program related to this Bid are included in the appropriate Bid sections.

B. SCOPE

Alameda County Public Health Department (ACPHD) is seeking applications from interested and qualified organizations to provide nutrition education and obesity prevention interventions among low income residents in accordance with the current United States Department of Agriculture’s (USDA) Supplemental Nutrition Assistance Program Education (SNAP-Ed) Guidance: (http://snap.nal.usda.gov/snap/Guidance/FY2014SNAP-EdGuidance.pdf). This project is funded by the USDA, through the California Department of Public Health (CDPH) Network for a Healthy California, which recently restructured and renamed the SNAP-Ed Program to “Nutrition

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Education and Obesity Prevention” (NEOP) to better reach the target audience, expand the public health approach, and improve coordination on the local level.

The NEOP key strategic priorities are: 1) increase access to and consumption of healthy foods; 2) increase consumption of healthy beverages; and 3) increase daily physical activity opportunities, with the overarching goal of reducing obesity and other diet related chronic diseases among Supplemental Nutrition Assistance Program (SNAP) participants and SNAP eligible populations.

The USDA’s SNAP, known in California as CalFresh (formerly the Food Stamp Program), provides assistance to low-income households and can help buy nutritious foods for better health. All activities conducted as part of this funding opportunity must be allowable under the current USDA SNAP-Ed Guidance. All programs and activities through this funding source must be targeted only to SNAP participants or SNAP eligible populations (those with similar low incomes at or below 185% of the Federal Poverty Level in approved census tract locations and other means tested sites.)

C. BACKGROUND

The devastating health effects of obesity and resulting chronic diseases are well documented. In Alameda County, almost 1 in 5 adults are obese, with trends showing an increase. A host of chronic diseases are associated with overweight and obesity, including: high blood pressure, high cholesterol, type 2 diabetes, coronary heart disease, stroke, osteoarthritis, sleep apnea, respiratory problems, and certain types of cancer. Obesity and diabetes related hospitalizations are also trending higher, which has a negative economical impact, as well as social and emotional impact on our community.

CDPH’s Network for a Healthy California (Network) represents a statewide movement of local, state, and national partners collectively working toward improving the health status of low-income Californians through increased fruit and vegetable consumption and physical activity. The Network uses multiple venues to facilitate behavior change in the homes, schools, worksites, and communities of low-income Californians to create environments that support fruit and vegetable consumption and physical activity.

The passage of the federal Healthy, Hunger-Free Kids Act of 2010 provided a new opportunity for the Network to restructure and expand efforts around obesity prevention, allowing community and public health approaches for improving nutrition and working toward environmental change.

Consistent with the statutory requirements as lead health agencies in their respective jurisdictions, Local Health Departments (LHDs) were selected by the Network to serve as lead local agencies for SNAP-Ed/NEOP funding beginning Federal Fiscal Year (FFY) 2013. As a condition of funding, LHDs are directed to coordinate with local partners and involve multiple sectors in spearheading efforts to improve the nutritional status and prevent obesity among California’s low-income population in accordance with the USDA’s SNAP-Ed Guidance and using the Social-Ecological Model.

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D. BIDDER MINIMUM QUALIFICATIONS

Bidder must complete and submit the complete proposal package by November 12, 2013.

Bidder must:

1. Propose project(s) that take place within the geographical boundaries of Alameda County.2. Have adequate fiscal and administrative support.3. Ensure an appropriate staffing pattern that reflects the linguistic and cultural patterns of the

target population and can provide proposed services. For a list of approved USDA positions, visit: http://www.cdph.ca.gov/programs/cpns/Documents/CPNS-LIAPositionDescriptions.xls

4. Provide adequate work space for staff and storage space for Network-approved nutrition education materials, e.g., handouts, books, audio, visual aids.

Bidder must have two years of demonstrated experience in:

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a. conducting health education programsb. providing services to low-income diverse populationsc. keeping accurate records and maintaining data files with personal information of

participantsd. working with local government agenciese. operating with age and culturally appropriate competenciesf. advancing positive change in both individuals and systems

E. SPECIFIC REQUIREMENTS

Bidders should use an evidence-based approach for nutrition education and obesity prevention, defined as the integration of the best research evidence with the best available practice-based evidence. The best research evidence refers to relevant rigorous nutrition and public health nutrition research including systematically reviewed scientific evidence. Practice-based evidence refers to case studies, pilot studies, and evidence from the field on nutrition education interventions that demonstrate obesity prevention potential. Evidence may be related to obesity prevention target areas, intervention strategies, and/or specific interventions.

All selected bidders will be expected to implement core activities in addition to contract services provided for the designated target population in selected category(ies).

Target Population – All proposed program services and activities shall be targeted to SNAP participants and SNAP eligible population.

Qualifying sites – All proposed program services and activities shall be provided at qualifying sites. The methods used to qualify sites at which services will be provided include:

1. Sites located in a census tract where at least 50% of the population is at or below 185% of the federal poverty level.

2. Sites considered as “means tested programs” that are eligible for conducting SNAP-Ed services include the following offices: CalFresh, California Food Assistance Program, Comprehensive Perinatal Service Program, Family Resource Center, Food Banks, Food Pantries, Head Start, In-Home Supportive Services, Job Corps, Low-Income Home Energy Assistance Program, MediCal, Public Housing, Shelters/Temporary Housing, Soup Kitchens, Supplemental Security Income, TANF (CalWORKS) Job Readiness, and Women, Infant, Children.

3. School sites where at least 50% of the students receive free or reduced price meals.

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Core Activities - Core activities for all service categories include, but are not limited to:

1. Complete programmatic and fiscal documentation including completing activity tracking logs and collecting participant data cards from all participants at every direct education intervention as required by the Network and ACNS accurately and within the specified timeframe (a complete listing is provided in Section F: Deliverables/Reports).

2. Attend mandatory nutrition and physical activity training(s), meetings, conferences, and/or webinars as determined by the Network and ACNS.

3. Comply with Network Guidelines Manual (http://www.cdph.ca.gov/programs/cpns/Pages/GuidelinesManual.aspx) and any updates from the Network.

4. Use Network-approved materials for classes and activities that support the USDA Dietary Guidelines: http://www.cdph.ca.gov/programs/cpns/Documents/Network-LHD-NutEdList.pdf

5. Participate in monthly collaborative meetings of the County Nutrition Action Partnership (CNAP). The goal of CNAP is to support, foster, and sustain effective partnerships and collaborative interventions to provide healthy eating and increased physical activity in Alameda County. CNAP members will develop and implement an action plan to increase consistent nutrition messaging and healthy food access strategies across federally funded nutrition programs in the County.

6. Provide evidence-based ReThink Your Drink nutrition education activities designed to increase consumption of healthy beverages and activities that support environmental changes.

7. Participate in ongoing local activities that support the Network’s statewide social marketing campaigns, and provide nutrition education resources to local programs.

8. Participate in three (3) ACNS-led events focusing on nutrition education and physical activity promotion.

9. Collaborate with other grantees, local organizations, and ACNS staff as appropriate; to avoid duplication.

Contract Service Categories - In addition to core activities, selected bidders must provide services from ONE contract service category as outlined below. If bidders would like to apply for more than one service category, a separate, complete proposal must be submitted for each category.

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Category A: Youth Engagement

The primary objective is to engage youth (middle/high school; ages 12-18) in leadership, critical thinking, problem solving and community-based research to address an identified issue related to consumption of and access to healthy foods/beverages and physical activity opportunities in their environment, and implement solutions applying public health approaches. Youth can play a positive role in impacting the health of their peers and their community-at-large by providing messages that promote good health and engaging other youth in activities that focus on identifying, addressing, and finding solutions for health related issues in their community.

Additional information on the Network Youth Engagement project can be found on the CDPH website (http://www.cdph.ca.gov/programs/cpns/Pages/PublicationsReports.aspx) by selecting the Inspiring Youth Growing Change publication.

The expectation is that through this objective, the successful bidder will engage 40 unduplicated youth (middle/high school; ages 12-18) through direct programming and a minimum of 160 youth and adults through community events.

Project Scope - In the project period of February 1, 2014 through September 30, 2014 the successful bidder will be required to meet the following milestones:1. Identify and designate a project team to implement a youth engagement project that will

include at least one Adult Ally to recruit and work with Youth Leaders who will participate in the project throughout the project period.

2. Work with a minimum of four (4) teams of SNAP-Ed eligible youth (middle/high school; ages 12-18), with at least ten (10) Youth Leaders on each team, to engage in leadership, critical thinking, problem solving and community based research to identify and address issues pertaining to access to healthy foods/beverages and barriers for physical activity. Each youth team will choose a unique issue related to accessing and eating healthy foods/beverages and physical activity for their research focus area.

3. Require Adult Ally and Youth Leaders, as appropriate, to participate in: trainings facilitated by ACNS staff, trainings/webinars/conference calls facilitated by the Network, and the annual statewide or regional youth forum/meetings offered by the Network.

4. Require Adult Ally to provide and facilitate trainings for Youth Leaders on basic nutrition education, importance of physical activity (through integration into comprehensive nutrition education lessons), taste testing, youth-led participatory action research, and youth development principles. ACNS will provide training and technical support, as appropriate.

5. With the support of the Adult Ally, Youth Leaders must identify and research issues pertaining to access to healthy foods/beverages and barriers for physical activity in their community.

6. With the support of the Adult Ally, Youth Leaders must select a tool to be used to research issues identified for the project: survey, photo or video voice, key informant interviews, Communities of Excellence – CX3 (see Section 5: Definitions), etc.

7. With the support of the Adult Ally, Youth Leaders must gather and analyze data and use it to develop recommendations for solutions to identified issue. A tracking system must be

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developed and implemented to follow any policy or systems changes made in the community resulting from the efforts of the Youth Leaders.

8. With the support of the Adult Ally, Youth Leaders must develop and implement a strategy for disseminating and presenting findings and recommendations resulting from the research to community leaders/stakeholders.

9. With the support of the Adult Ally, Youth Leaders must coordinate and conduct nutrition education activities in the community to reach a minimum total of 160 youth and adults, i.e., 40 youth and adults per youth team to increase awareness of issues identified by the research and to garner additional ideas and support for recommendations based on the findings. This can be done through a variety of ways such as making presentations of research findings at city council meetings, community collaborative meetings, school board presentations, and/or tabling at community/school events.

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Category B: Early Childhood

The primary objective is to provide training and technical assistance to qualifying licensed early childhood care and education sites to facilitate nutrition education and obesity prevention strategies that will result in healthy site changes.

The expectation is that through this objective, the successful bidder will reach 600 unduplicated children age birth to Five and their families, and document healthy site changes at 15 qualifying sites.

Project Scope - In the project period of February 1, 2014 through September 30, 2014 the successful bidder will meet the following milestones:1. Attend required Network-sponsored trainings or webinars specific to early childhood settings

regarding resources, strategies, and public health approaches.2. Maintain ongoing outcomes-focused coordination and frequent communication with partner

agencies and organizations serving young children and their families such as: Women, Infants, and Children (WIC) Program, Child and Adult Care Food Program (CACFP), Child Care Resource and Referral Agencies (R&R’s), First 5 County Commissions, County Offices of Education, and County Offices of Social Services/Child Care Licensing. Invite the participation of these agencies and organizations in the County Nutrition Action Partnership (CNAP) as appropriate.

3. Identify and engage 15 qualifying early childhood care and education sites to conduct a self assessment with a Network provided tool, related to nutrition education and obesity prevention strategies and healthy site changes and engaging parents.

4. Compile Network approved nutrition education materials and provide training for the 15 early childhood care and education sites. Training should cover, at minimum, the following topics:

a. Early childhood care and education site nutrition and physical activity self-assessment;

b. Healthy nutrition and physical activity site policy development;c. Nutrition education and physical activity promotion for young children (basic nutrition

education, Rethink Your Drink, how to conduct a lesson, how to integrate lessons with other education content, etc.);

d. Nutrition education and physical activity promotion for the parents of young children (basic nutrition education, how to conduct a lesson, etc.);

e. How to implement healthy food demonstrations/taste tests;f. Engage parents in healthy eating and active living decision making processes (e.g.

parent advisory boards, parent/peer advocate organizations, etc.); andg. Evaluation basics.

5. Work with these 15 trained sites to create or update healthy site changes based on the assessments and parent engagement processes. Some health site change strategies may include:

a. Actively engaging in Farm to Fork strategies and healthy procurement efforts that result in serving more seasonal fresh fruits and vegetables at snack and meal times;

b. Ensure fresh and free drinking water is available to children during the entire day;

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c. Ensure foods and beverages provided to children adhere to the Dietary Guidelines for Americans and promote acceptance of a variety of foods;

d. Establish, implement, and maintain written guidelines for healthy celebrations and for food delivered on site by families; and

e. Establish, implement, and maintain procedures for engaging children in at least 60 minutes of daily physical activity.

6. Implement and maintain a system for tracking and collecting accurate information on the numbers and types of healthy sites changes (including but not limited to, the location where healthy changes have been implemented, population impacted by the changes, date the changes became effective, any plans for additional changes, etc.).

7. Provide on-going technical assistance (e.g. model a lesson, provide resources and materials, provide quest speakers, arrange for additional training, etc.) and tracking support to the 15 trained sites.

8. Revise/update healthy site change strategies as appropriate for each site.9. Engage sites/providers (that primarily serve qualifying children birth to five and their families)

as community leaders to advance and promote healthy community changes that combat childhood obesity (e.g. to prioritize healthy eating and physical activity discussions with parents of young children; provide in-office nutrition education materials, posters, and counter signage; speak in various community venues regarding the importance of healthy eating and active living; etc.)

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Category C: Faith

The primary objective is to engage qualifying faith based institutions to implement the Body and Soul Program (a Network developed program that was designed to increase healthy eating in African American communities) and other culturally relevant nutrition education, promotion, and training programs that support faith leadership and parishioners to influence organizational and systems changes that will improve the availability of healthy foods and increase opportunities for physical activity.

The expectation is that through this objective, the successful bidder will reach 600 unduplicated participants at 6 qualifying faith institutions.

Project Scope - In the project period of February 1, 2014 through September 30, 2014 the successful bidder will meet the following milestones:1. Identify and recruit a qualified culturally competent Project Coordinator who will manage the

network contract. The Project Coordinator should possess knowledge of cultural worldviews, cultural differences, attitudes, and practices, and understand faith-based culture and organization operations.

2. Project Coordinator will attend all required Network trainings: Body and Soul and complementary nutrition-education components, a minimum of two Network webinars, and other appropriate trainings.

3. Project Coordinator will recruit qualifying faith institution sites and engage faith leadership and key faith members and faith groups to support the program.

4. Project Coordinator will train faith sites to conduct interventions using the Body and Soul program and other Network resources and ensure the efficient and effective delivery of the program.

5. Project Coordinator will assess and develop strategies for improving the quality of foods served at faith related functions and events, and increase physical activity opportunities using Network approved tools. Assessment areas could include but are not limited to:

a. Assess attitudes, knowledge, beliefs, and skills of leadership and members related to health and access and consumption of healthful foods

b. Assess foods prepared, provided, and sold at faith eventsc. Assess walkability of faith institution neighborhood(s)

6. Based on results from assessments, Project Coordinator will assist the faith site leadership with implementing and promoting achievable healthy environmental changes at the faith institution. Some examples of healthy environmental changes include but are not limited to:

a. Initiate walking clubs and physical activity classesb. Initiate community gardenc. Begin Community Supported Agriculture (CSA) account d. Promote healthy fundraisers like walkathon, danceathon, fruit stand, etc.e. Include nutrition education and physical activity in children’s programmingf. Create a healthy food and beverage policy for celebrations, meetings, and fellowshipg. Ensure healthy foods and beverages are provided while limiting those high in fat, salt,

and sugar

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h. Encourage physical activity during faith activities and meetingsi. Include healthy messages promoting healthy foods and beverage choices and physical

activity in faith press releases and articles in faith publications/newsletters7. Promote ReThink Your Drink at least three times. Promotion efforts include but are not

limited to:a. Offer ReThink Your Drink lessons.b. Display ReThink Your Drink materials.c. Promote efforts through media press releases and articles in faith publications.d. Create contests and incentives for reducing sugar sweetened beverages.

8. Conduct direct nutrition education classes to reach a minimum of 600 unduplicated individuals.

9. Reevaluate after implementation of strategies to determine health changes.

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F. DELIVERABLES/REPORTS

Deliverables and Reporting Requirements - Selected bidders must:

1. Submit quarterly Scope of Work activity progress updates using ACNS template with supporting documentation including:

a. Agendasb. Sign-in sheetsc. Lesson plans and nutrition education materialsd. Activity tracking logse. Participant data cardsf. Recipes, if applicable

2. Submit quarterly fiscal supporting documentation including:a. Staff time logsb. Staff payroll summary reportsc. Staff travel logs or claimsd. Receipts for all other allowable expenses

3. Submit completed Network required assessment results, if applicable.4. Submit semi-annual and year-end reports using ACNS template.5. Submit Network evaluation, if applicable.6. Submit list of required Network trainings completed.

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2. CALENDAR OF EVENTS

Two pre-bid meetings have been scheduled for October 22, 2013 and October 23, 2013 (locations listed below). Attendance at these meetings is not required; the content of the meeting will include general background on the project and an opportunity to ask questions of staff.

Event Date LocationRequest Issued October 11, 2013Written Questions Due BY 12:00 noon on October 21, 2013Networking/Bidders Conference #1

October 22, 2013 AT 10:00 am AT: Health Care Services Agency1000 San Leandro Blvd. Suite 200, Conf. Room 200B, San Leandro, CA

Networking/Bidders Conference #2

October 23, 2013 AT 10:00 am AT: Alameda County Public Health Department1000 Broadway 5th Floor, Conf. Room 5000B Oakland, CA

Addendum Issued October 30, 2013Response Due BY 5:00 PM on November 12, 2013Evaluation Period November 13 – December 2, 2013Vendor Interviews December 4-6, 2013Board Letter Issued December 20, 2013Board Award Date January 14, 2014Contract Start Date February 1, 2014Note: Award and start dates are approximate.

G. NETWORKING/BIDDERS CONFERENCES

Networking/bidders conferences will be held to:

1. Provide an opportunity for organization to network and develop subcontracting relationships in order to participate in the contract(s) that may result from this RFP.

2. Provide an opportunity for bidders to ask specific questions about the project and request RFP clarification.

All questions will be addressed, and the list of attendees will be included, in an RFP Addendum following the networking/bidders conferences.

Potential bidders are strongly encouraged to attend networking/bidders conferences. Vendors who attend a networking/bidders conference will be added to the Vendor Bid List. Failure to participate in a networking/bidders conference will in no way relieve the Contractor from furnishing services required in accordance with these specifications, terms and conditions. Attendance at a networking/bidders conference is highly recommended but is not mandatory.

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3. COUNTY PROCEDURES, TERMS, AND CONDITIONS

H. ELIGIBILITY AND COMPLETENESS REVIEW

Bidders must meet Bidder Minimum Qualifications (Section I.D) to be eligible for evaluation. ACPHD will review Proposals and determine the eligibility of Bidders. ACPHD reserves the right to further investigate the qualifications of Bidders as it deems appropriate, in order to determine Bidder eligibility. ACPHD will notify those Bidders who do not meet the bidder minimum qualifications.

ACPHD will perform a preliminary completeness review to identify any patently defective or non-responsive Proposals. Proposals not meeting the Specific Requirements of this Request for Proposals (Section I.E) will be considered non-responsive. ACPHD action on a defective or non-responsive Proposal may include refusal to evaluate the Proposal and ineligibility for evaluation. ACPHD reserves the right to take any action consistent with the requirements of this Request for Proposals including, without limitation, requesting additional information after receipt and opening of any Proposal and waiving any inconsequential Proposal defects.

I. EVALUATION CRITERIA/SELECTION COMMITTEE

Bidders may apply for more than one service; however a separate proposal must be submitted for each service category. Each proposal will be scored separately.

All proposals that pass the initial Eligibility and Completeness Review will be evaluated by a County Selection Committee (CSC). The CSC may be composed of County staff and other parties that may have expertise or experience in nutrition programming, RFP review, and Network contracts. The CSC will recommend to the Alameda County Board of Supervisors a contractor(s) in accordance with the evaluation criteria set forth in this RFP. Other than the initial Eligibility and Completeness Review, the evaluation of the proposals shall be within the sole judgment and discretion of the CSC.

Bidders shall neither contact nor lobby evaluators during the evaluation process. Attempts by Bidder to contact and/or influence members of the CSC may result in disqualification of Bidder.

The CSC will evaluate each proposal meeting the qualification requirements set forth in this RFP. Bidders should bear in mind that any proposal that is unrealistic in terms of the technical or schedule commitments, or unrealistically high or low in cost, will be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity of the County’s requirements as set forth in this RFP.

As a result of this RFP, the County intends to award a contract to the responsible bidder(s) whose response conforms to the RFP and whose bid presents the greatest value to the County, all evaluation criteria considered. The combined weight of the evaluation criteria is greater in

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importance than cost in determining the greatest value to the County. The goal is to award a contract to the bidder(s) that proposes to the County the best quality as determined by the combined weight of the evaluation criteria. The County may award a contract of higher qualitative competence over the lowest priced response.

The basic information for each section in is specified below and should be considered as minimum requirements. Much of the material needed to present a comprehensive proposal can be placed into one of the sections listed. However, other criteria may be added to further support the evaluation process whenever such additional criteria are deemed appropriate in considering the nature of the services being solicited.

Each of the Evaluation Criteria below will be used in ranking and determining the quality of bidders’ proposals. Proposals will be evaluated according to each Evaluation Criteria, and scored on the zero to five-point scale outlined below. The scores for all Evaluation Criteria will then be added, according to their assigned weight (below), to arrive at a weighted score for each proposal. A proposal with a high weighted total will be deemed of higher quality than a proposal with a lesser-weighted total. The final maximum score for any project is five hundred fifty (550) points, including the possible 50 points for local and small, local and emerging, or local preference points (maximum 10% of final score).

The evaluation process may include a two-stage approach including an initial evaluation of the written proposal and preliminary scoring to develop a short list of bidders that will continue to the final stage of oral presentation and interview. The preliminary scoring will be based on the total points, excluding points allocated to oral presentation and interview.

If the two-stage approach is used, the three (3) bidders receiving the highest preliminary scores and with at least 250 points will be invited to an oral presentation and interview. Only the bidders meeting the short list criteria will proceed to the next stage. All other bidders will be deemed eliminated from the process. All bidders will be notified of the short list participants; however, the preliminary scores at that time will not be communicated to bidders.

The zero to five-point scale range is defined as follows:

0Not Acceptable

Non-responsive, fails to meet RFP specification. The approach has no probability of success. If a mandatory requirement this score will result in disqualification of proposal.

1Poor

Below average, falls short of expectations, is substandard to that which is the average or expected norm, has a low probability of success in achieving objectives per RFP.

2 Fair Has a reasonable probability of success, however, some objectives may not be met.

3

Average

Acceptable, achieves all objectives in a reasonable fashion per RFP specification. This will be the baseline score for each item with adjustments based on interpretation of proposal by Evaluation Committee members.

4 Above Average / Good

Very good probability of success, better than that which is average or expected as the norm. Achieves all objectives per

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RFP requirements and expectations.5

Excellent / Exceptional

Exceeds expectations, very innovative, clearly superior to that which is average or expected as the norm. Excellent probability of success and in achieving all objectives and meeting RFP specification.

The Evaluation Criteria and their respective weights are as follows:

FIRST STAGEEvaluation Criteria Weight

A. Completeness of Response:Responses to this RFP must be complete. Responses that do not include the proposal content requirements identified within this RFP and subsequent Addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.

Responses that are rated a Fail and are not considered may be picked up at the delivery location within 14 calendar days of contract award and/or the completion of the competitive process. Pass/Fail

B. Debarment and Suspension:Bidders, its principal and named subcontractors are not identified on the list of Federally debarred, suspended or other excluded parties located at www.sam.gov . Pass/Fail

C. Cost:The points for Cost will be assessed by the total proposed budget provided by the bidder in ATTACHMENT VIIIB: DETAILED LINE ITEM BUDGET.

An evaluation may be made of:1. Reasonableness (i.e., does the proposed pricing accurately reflect

the bidder’s effort to meet requirements and objectives?);2. Realism (i.e., is the proposed cost appropriate to the nature of the

services to be provided?); and3. Affordability (i.e., the ability of the County to finance the

equipment/system and services).

Consideration of price in terms of overall affordability may be controlling in circumstances where two or more proposals are otherwise adjudged to be equal, or when a superior proposal is at a price that the County cannot afford.

202022010 Points

D. Implementation Plan and Schedule: An evaluation will be made of the likelihood that Bidder’s implementation plan and schedule will meet the County’s schedule.

While not reflected in the Implementation Plan and Schedule evaluation points, an evaluation may also be made of:1. Reasonableness (i.e., does the proposed plan accurately

reflect the bidder’s effort to meet requirements and

15 Points

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objectives?);2. Realism (i.e., is the proposed plan appropriate to the nature

of the services to be provided?); and

E. Relevant Experience:Proposals will be evaluated against the RFP specifications and the questions below:1. Do the individuals assigned to the project have experience on

similar projects?2. Are résumés complete and do they demonstrate backgrounds

that would be desirable for individuals engaged in the work the project requires?

3. How extensive is the applicable education and experience of the personnel designated to work on the project? 15 Points

F. Letters of Support (See Exhibit A – Bid Response Packet) Pass/FailG. Overall Proposal 50 Points

Understanding of the ProposalProposals will be evaluated against the RFP specifications and the questions below:1. Has proposer demonstrated a thorough understanding of the

purpose and scope of the project?2. How well has the proposer identified pertinent issues and

potential problems related to the project?3. Has the proposer demonstrated that it understands the

deliverables the County expects it to provide?4. Has the proposer demonstrated that it understands the County’s

time schedule and can meet it?Methodology:Proposals will be evaluated against the RFP specifications and the questions below:1. Does the methodology depict a logical approach to fulfilling the

requirements of the RFP?2. Does the methodology match and contribute to achieving the

objectives set out in the RFP?3. Does the methodology interface with the County’s time schedule?

SECOND STAGEA. Oral Presentation and Interview:

The oral presentation by each bidder shall not exceed sixty (60) minutes in length. The oral interview will consist of standard questions asked of each of the bidders and specific questions regarding the specific proposal. The proposals may then be re-evaluated and re-scored based on the oral presentation and interview. 10 Points

SMALL LOCAL EMERGING BUSINESS PREFERENCELocal Preference- Points equaling five percent (5%) of bidder’s total score, for the above Evaluation Criteria, will be added. This will be the bidder’s final score for purposes of award evaluation.

Five Percent

(5%)Small and Local or Emerging and Local Preference- Points equaling Five

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five percent (5%) of bidders total score, for the above Evaluation Criteria, will be added. This will be the bidder’s final score for purposes of award evaluation.

Percent (5%)

J. CONTRACT EVALUATION AND ASSESSMENT

During the initial sixty (60) day period of any contract, which may be awarded to Contractor, the CSC and/or other persons designated by the County will meet with the Contractor to evaluate their performance and to identify any issues or potential problems.

The County reserves the right to determine, at its sole discretion, whether:1. Contractor has complied with all terms of this RFP; and2. Any problems or potential problems with the proposed services were evidenced which make

it unlikely (even with possible modifications) that such proposed services have met the County requirements.

If, as a result of such determination, the County concludes that it is not satisfied with Contractor, Contractor’s performance under any awarded contract and/or Contractor’s services as contracted for therein, the Contractor will be notified of contract termination effective forty-five (45) days following notice. The County will have the right to invite the next highest ranked bidder to enter into a contract. The County also reserves the right to re-bid this project if it is determined to be in its best interest to do so.

K. NOTICE OF INTENT TO AWARD

1. At the conclusion of the RFP response evaluation process (“Evaluation Process”), all bidders will be notified in writing by e-mail or fax, and certified mail, of the contract award recommendation, if any, by ACNS. The document providing this notification is the Notice of Intent to Award. The Notice of Intent to Award will provide the following information:

a.The name of the bidder being recommended for contract award; and b.The names of all other parties that submitted proposals.

2. At the conclusion of the RFP process, debriefings for unsuccessful bidders will be scheduled and provided upon written request and will be restricted to discussion of the unsuccessful offeror’s bid.

c. Under no circumstances will any discussion be conducted with regard to contract negotiations with the successful bidder.

d.Debriefing may include review of successful bidder’s proposal with redactions as appropriate.

3. The submitted proposals shall be made available upon request no later than five (5) business days before approval of the award and contract is scheduled to be heard by the Board of Supervisors.

L. TERM/TERMINATION/RENEWAL a. The projects will start upon a signed and executed contract, beginning February 1, 2014, and

will conclude September 30, 2014.

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b. By mutual agreement, any contract which may be awarded pursuant to this RFP, may be extended for two additional one year terms with all other terms and conditions subject to changes.

M. PRICING a. All pricing as quoted will remain firm for the term of any contract that may be awarded as a

result of this RFP.b. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be

used. There are no exceptions.c. Federal and State minimum wage laws apply. The County has no requirements for living

wages. The County is not imposing any additional requirements regarding wages.

N. AWARD a. Proposals will be evaluated by a committee and will be ranked in accordance with the RFP

section entitled “Evaluation Criteria/Selection Committee.” b. The committee will recommend award to the bidder who, in its opinion, has submitted the

proposal that best serves the overall interests of the County and attains the highest overall point score. Award may not necessarily be made to the bidder with the lowest price.

c. Small and Emerging Locally Owned Business: The County is vitally interested in promoting the growth of small and emerging local businesses by means of increasing the participation of these businesses in the County’s purchase of goods and services.As a result of the County’s commitment to advance the economic opportunities of these businesses, Bidders must meet the County’s Small and Emerging Locally Owned Business requirements in order to be considered for the contract award. These requirements can be found online at: http://acgov.org/auditor/sleb/overview.htmFor purposes of this bid, applicable industries include, but are not limited to, the following NAICS Code(s): 541611, 541613, 541618, 541690 and 541990 which have no more than $14,000,000 in average annual gross receipts over the last three (3) years. An emerging business, as defined by the County, is one that has less than one-half (1/2) of the preceding amount and has been in business less than five (5) years.

d. The County reserves the right to reject any or all responses that materially differ from any terms contained in this RFP or from any Exhibits attached hereto, to waive informalities and minor irregularities in responses received, and to provide an opportunity for bidders to correct minor and immaterial errors contained in their submissions. The decision as to what constitutes a minor irregularity shall be made solely at the discretion of the County.

e. The County reserves the right to award to a single or multiple contractors.f. The County has the right to decline to award this contract or any part thereof for any reason.g. Board approval to award a contract is required. h. A contract must be negotiated, finalized, and signed by the intended awardee prior to Board

approval. i. Final Contract/Standard Agreement terms and conditions will be negotiated with the selected

bidder. Bidder may access a copy of the Standard Services Agreement template can be found online at: http://www.acgov.org/gsa/purchasing/standardServicesAgreement.pdfThe template contains minimal Agreement boilerplate language only.

j. The RFP specifications, terms, conditions and Exhibits, RFP Addenda and Bidder’s proposal, may be incorporated into and made a part of any contract that may be awarded as a result of this RFP.

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O. METHOD OF ORDERING a. A signed Standard Agreement contract will be issued upon Board approval. b. Standard Agreements will be faxed, transmitted electronically or mailed and shall be the only

authorization for the Contractor to begin work. c. Payments for products and/or services will be issued only in the name of Contractor or Prime

Contractor in the event of a consultant team being awarded. d. Contractor shall adapt to changes to the method of ordering procedures as required by the

County during the term of the contract.e. Change orders shall be agreed upon by Contractor and County and issued as needed in writing

by County.

P. WARRANTY a. Bidder expressly warrants that all services to be furnished pursuant to any contract awarded

it arising from the Bid will conform to the descriptions and specifications contained herein.

Q. INVOICING a. Contractor shall invoice the requesting department, unless otherwise advised, upon

satisfactory receipt of product and/or performance of services.b. Payment will be made within forty-five (45) days following receipt of invoice and upon

complete satisfactory receipt of product and performance of services. c. County shall notify Contractor of any adjustments required to invoice.d. Invoices shall contain County PO number, invoice number, remit to address and itemized

products and/or services description and price as quoted and shall be accompanied by acceptable proof of delivery.

e. Contractor shall utilize standardized invoice upon request.f. Invoices shall only be issued by the Contractor who is awarded a contract.g. Payments will be issued to and invoices must be received from the same Contractor whose

name is specified on the contract.h. The County will pay Contractor monthly or as agreed upon, not to exceed the total price

quoted in the bid response.

R. LIQUIDATED DAMAGES a. In the event the Contractor’s performance and/or deliverable projects have been deemed

unsatisfactory by a review committee, the County reserves the right to withhold future payments until the performance and or deliverable projects are deemed satisfactory.

S. PERFORMANCE REQUIREMENTS 1. Contractor shall comply with all the terms of this contract, as may be modified

periodically at the sole discretion of the ACNS, including but not limited to providing all deliverables, attendance at all meetings and public hearings, staying within the budget, and meeting the letter and intent of the project scope.

2. Contractor shall comply with all scheduling and deadline requirements of this contract, as may be modified periodically at the sole discretion of the ACNS.

3. Contractor shall provide to the ACNS all documents in both .pdf, bound paper copy, and editable electronic file formats, to the satisfaction of the ACNS.

T. ACCOUNT MANAGER/SUPPORT STAFF

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a. Contractor shall provide a dedicated competent account manager who shall be responsible for the County account/contract. The account manager shall receive all orders from the County and shall be the primary contact for all issues regarding Bidder’s response to this RFP and any contract which may arise pursuant to this RFP.

b. Contractor shall also provide adequate, competent support staff that shall be able to service the County during normal working hours, Monday through Friday. Such representative(s) shall be knowledgeable about the contract, products offered and able to identify and resolve quickly any issues including but not limited to order and invoicing problems.

c. Contractor account manager shall be familiar with County requirements and standards and work with the ACNS to ensure that established standards are adhered to.

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4. INSTRUCTIONS TO BIDDERS

U. COUNTY CONTACTSThe ACNS program is managing the competitive process for this project on behalf of the County. All contact during the competitive process is to be through the ACNS program.

The evaluation phase of the competitive process shall begin upon receipt of sealed bids until a contract has been awarded. Bidders shall not contact or lobby evaluators during the evaluation process. Attempts by Bidder to contact evaluators may result in disqualification of bidder.

All questions regarding these specifications, terms and conditions are to be submitted in writing, preferably via e-mail by 5:00 p.m. on November 12, 2013 to:

Diane Woloshin, DirectorAlameda County Nutrition Services3600 Telegraph Ave. Suite BOakland, CA 94609 E-Mail: diane.woloshin@acgov.org PHONE: 510-595-6458 FAX: 510-595-6486

V. SUBMITTAL OF BIDS 1. All bids must be SEALED and must be received at the ACNS office BY 5:00 PM on the due date

specified in the Calendar of Events.

NOTE: LATE AND/OR UNSEALED BIDS CANNOT BE ACCEPTED. IF HAND DELIVERING BIDS PLEASE ALLOW TIME FOR METERED STREET PARKING AND ENTRY INTO SECURE BUILDING.

Bids will be received only at the address shown below, and by the time indicated in the Calendar of Events. Any bid received after said time and/or date or at a place other than the stated address cannot be considered and will be returned to the bidder unopened.

All bids, whether delivered by an employee of Bidder, U.S. Postal Service, courier or package delivery service, must be received and time stamped at the stated address prior to the time designated. The ACNS timestamp shall be considered the official timepiece for the purpose of establishing the actual receipt of bids.

2. Bids are to be addressed and delivered as follows:

Alameda County Nutrition ServicesATTN: Diane Woloshin, RFP Proposal3600 Telegraph Ave. Suite BOakland, CA 94609

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Bidder's name, return address, and the RFP number and title must also appear on the mailing package.

3. Bidders are to submit:a. One (1) original hardcopy bid (Exhibit A – Bid Response Packet, including additional

required documentation), with original ink signatures clearly marked as “ORIGINAL”b. Five (5) copies of the proposal clearly marked as “COPY”c. All submittals should be printed on plain white paper, and must be either loose leaf

or in a 3-ring binder (NOT bound). d. All submittals should be double-sided, single line spacede. All pages should be numberedf. Responses preceded by each question as it appears in this solicitation g. Information in the sequence and format specified in this solicitationh. Consistent, detailed, and self-explanatory information across narrative and forms (do

not assume reviewers are familiar with your project)i. Reference(s) to any appendices used to provide documentation or examples of

activities that are not directly specified as proposal requirementsj. Optional: All submittals should be printed on minimum 30% post-consumer recycled

content paper. Inability to comply with the 30% post-consumer recycled content recommendation will have no impact on the evaluation and scoring of the proposal.

4. BIDDERS SHALL NOT MODIFY BID FORM(S) OR QUALIFY THEIR BIDS. BIDDERS SHALL NOT SUBMIT TO THE COUNTY A SCANNED, RE-TYPED, WORD-PROCESSED, OR OTHERWISE RECREATED VERSION OF THE BID FORM(S) OR ANY OTHER COUNTY-PROVIDED DOCUMENT.

5. No email (electronic) or facsimile bids will be considered.

6. All costs required for the preparation and submission of a bid shall be borne by Bidder.

7. Only one bid response for each service category will be accepted from any one person, partnership, corporation, or other entity; however, several alternatives may be included in one response. For purposes of this requirement, “partnership” shall mean, and is limited to, a legal partnership formed under one or more of the provisions of the California or other state’s Corporations Code or an equivalent statute.

8. All other information regarding the bid responses will be held as confidential until such time as the County Selection Committee has completed its evaluation, an intended award has been made by the County Selection Committee, and the contract has been fully negotiated with the intended awardee named in the intent to award/non-award notification(s). The submitted proposals shall be made available upon request no later than five (5) business days before approval of the award and contract is scheduled to be heard by the Board of Supervisors. All parties submitting proposals, either qualified or unqualified, will receive mailed intent to award/non-award notification(s), which will include the name of the bidder to be recommended for award of this project. In addition, award information will be posted on the County’s “Contracting Opportunities” website, mentioned above.

9. Each bid received, with the name of the bidder, shall be entered on a record, and each record with the successful bid indicated thereon shall, after the award of the order or contract, be open to public inspection.

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10. California Government Code Section 4552: In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.

11. Bidder expressly acknowledges that it is aware that if a false claim is knowingly submitted (as the terms “claim” and “knowingly” are defined in the California False Claims Act, Cal. Gov. Code, §12650 et seq.), County will be entitled to civil remedies set forth in the California False Claim Act. It may also be considered fraud and the Contractor may be subject to criminal prosecution.

12. The bidder certifies that it is, at the time of bidding, and shall be throughout the period of the contract, licensed by the State of California to do the type of work required under the terms of the Contract Documents. Bidder further certifies that it is regularly engaged in the general class and type of work called for in the Bid Documents.

13. The bidder certifies that it is not, at the time of bidding, on the California Department of General Services (DGS) list of persons determined to be engaged in investment activities in Iran or otherwise in violation of the Iran Contracting Act of 2010 (Public Contract Code Section 2200-2208).

14. It is understood that County reserves the right to reject this bid and that the bid shall remain open to acceptance and is irrevocable for a period of one hundred eighty (180) days, unless otherwise specified in the Bid Documents.

15. Bidders may propose to provide services for one or more of the contract service categories. If bidders would like to apply for more than one service category, a separate, complete proposal must be submitted for each category. Bidders’ proposal must clearly meet all of the requirements of this solicitation. Bidders should review all requirements and instructions to ensure that each requirement is clearly addressed in the proposal. Use the Required Documentation and Submittals (included in Exhibit A: Bid Response Packet) to plan and monitor proposal preparation as well as to verify completion of all materials before submission. ACNS will not be responsible for any oral instructions given by any ACNS employees in regard to the proposal instructions, specifications, or proposal documents described in this solicitation.

W. RESPONSE FORMAT1. Bid responses are to be straightforward, clear, concise and specific to the information

requested.2. In order for bids to be considered complete, Bidder must provide responses to all information

requested. See Exhibit A – Bid Response Packet3. Bid responses, in whole or in part, are NOT to be marked confidential or proprietary. County

may refuse to consider any bid response or part thereof so marked. Bid responses submitted in response to this RFP may be subject to public disclosure. County shall not be liable in any way for disclosure of any such records. Please refer to the County’s website at:

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http://www.acgov.org/gsa/departments/purchasing/policy/proprietary.htm for more information regarding Proprietary and Confidential Information policies.

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5. DEFINITIONS

a. CalFresh – the name given to the Supplemental Nutrition Assistance Program in California.b. California Department of Public Health (CDPH) – the State agency with the responsibility/authority

for awarding SNAP-Ed grants to Local Health Departments to assist in implementing programs and services in accordance with their mission to optimize the health and well-being of the people in California, primarily the population-based programs, strategies, and initiatives that seek to prevent illness in, and promote the health of, the public.

c. Communities of Excellence (CX3) - CX3 is a project of the Network in partnership with local health departments. The goal of CX3 is to use collaborative approaches to collect real-world data and share it in a compelling way so that communities can identify opportunities for improvement. The approved tools, which include neighborhood and food access assessments are available online: (http://www.cdph.ca.gov/programs/cpns/Pages/CX3_Main_Navgation.aspx).

d. Contractor – the bidder selected to enter into a contract with the County to provide services pursuant to this RFP, in accordance to USDA and Network guidelines.

e. Geographic Information System (GIS) – the merging of cartography, statistical analysis and database technology. There is a custom-designed GIS specific to the Network that is available online to assist agencies in identifying qualifying census tracts or to determine the income eligibility of a specific site.

f. Low-Income Persons – people participating in or eligible for the Supplemental Nutrition Assistance Program (SNAP), as well as people with low financial resources defined as less than 185% of the Federal Poverty Level. Data sources that can be used to identify low-income populations include:

a. National School Lunch Program data on number of children enrolled for Free and Reduced Price Meals.

b. Census Tract Data identifying areas where low-income persons reside.g. Means-Tested Low-Income Assistance Program – Agencies and locations that automatically qualify

for SNAP-Ed activities based on similar income requirements for these programs or services. Such programs include: shelters/temporary housing, soup kitchens, food banks/pantries, public housing, Head Start, TANF Job Readiness programs, or Women Infants and Children (WIC) Supplemental Nutrition Program.

h. Network for a Healthy California (Network) – the Network represents a statewide movement of local, state, and national partners collectively working toward improving the health status of low-income Californians. The Network operates within the Cancer Prevention and Nutrition Section of the Cancer Control Branch of the CDPH.

i. Nutrition Education – a. Direct Nutrition Education – interventions where a participant is actively engaged in the

learning process with an educator and/or interactive media for a minimum of 15 minutes. For an activity to qualify as direct education, information on the individuals’ CalFresh participation status, age, gender, and race/ethnicity must be collected and reported.

b. Indirect Nutrition Education – the distribution of information and resources, including any mass communications, public events, and materials that do not meet USDA definitions of direct nutrition education.

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j. Nutrition Education and Obesity Prevention (NEOP) – capped grant program that was created through the Healthy, Hunger-Free Kids Act of 2010, which replaced the former match program under USDA’s Food Stamp Nutrition Education.

k. Supplemental Nutrition Assistance Program (SNAP) – Prior to October, 2008, this was known as the Federal Food Stamp Program. As of October 1, 2008, SNAP became the new name to reflect changes to the program including a focus on nutrition. While SNAP is the federal name, CalFresh is the name used in California.

l. Supplemental Nutrition Assistance Program Education (SNAP-Ed) – refers to the nutrition education program for SNAP participants or SNAP eligible populations.

m. Unduplicated Reach – the number of different individuals who received any SNAP-Ed direct education. Each individual counts as one participant, regardless of the number of times s/he participates in direct education activities. If a participant attends a 5-session nutrition education class series, s/he would be counted as one unduplicated count. All service categories have an unduplicated reach requirement.

n. United States Department of Agriculture (USDA) – the Federal agency with the responsibility/authority for awarding the SNAP-Ed grant to the California Department of Public Health.

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6. ALLOWABLE/UNALLOWABLE COSTS

Network allowable resources and activities in the designated target population sites. For a listing of allowable and unallowable costs, visit http://www.cdph.ca.gov/programs/cpns/Documents/SEction%20IV.%20Allowable%20and%20Unallowable%20Coss.pdf

Grant funds CAN be used to:

1. Purchase food for taste testing that is associated with a nutrition education lesson. A recommended guideline for taste testing samples is $2.50/person, including paper goods and supply costs. All receipts must be provided to ACNS with the Contractor Invoice.

Grant funds CANNOT be used to:

1. Develop new nutrition education materials. Grant funds permit the use of Network approved nutrition educational materials only. For a listing of approved materials, visit http://www.cdph.ca.gov/programs/cpns/Documents/Network-LHD-NutEdList.pdf

2. Supplant other federal, state, or other funds. This is strictly prohibited by law.3. Rent or purchase garden equipment (e.g., fertilizer, tractors, etc.) or purchase or rent land for garden

plots. 4. Support secondary prevention interventions and Medical Nutrition Therapy. Secondary prevention

interventions include activities that help people who already have a chronic disease cope with and control these conditions and prevent additional disability. Medical Nutrition Therapy involves the assessment of nutritional status and the assignment of diet, counseling, and/or specialized nutrition therapies to treat an individual’s illness or condition conducted in association with a prescription from a qualified professional such as a physician or nurse practitioner.

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EXHIBIT A

BID RESPONSE PACKET

RFP No. NS102013 for Nutrition Education Obesity Prevention (NEOP) Programming

To: The County of Alameda

From:

_____________________________________________________________________________________________________      (Official Name of Bidder)

AS DESCRIBED IN THE SUBMITTAL OF BIDS SECTION OF THIS RFP, BIDDERS ARE TO SUBMIT ONE (1) ORIGINAL HARDCOPY BID (EXHIBIT A – BID RESPONSE PACKET), INCLUDING ADDITIONAL REQUIRED DOCUMENTATION), WITH ORIGINAL INK SIGNATURES, PLUS 5 COPIES

ALL PAGES OF THE BID RESPONSE PACKET (EXHIBIT A) MUST BE SUBMITTED IN TOTAL WITH ALL REQUIRED DOCUMENTS ATTACHED THERETO; ALL INFORMATION REQUESTED MUST BE SUPPLIED; ANY PAGES OF EXHIBIT A (OR ITEMS THEREIN) NOT APPLICABLE TO THE BIDDER MUST STILL BE SUBMITTED AS PART OF A COMPLETE BID RESPONSE, WITH SUCH PAGES OR ITEMS CLEARLY MARKED “N/A”

BIDDERS SHALL NOT SUBMIT TO THE COUNTY A RE-TYPED, WORD-PROCESSED, OR OTHERWISE RECREATED VERSION OF EXHIBIT A – BID RESPONSE PACKET OR ANY OTHER COUNTY-PROVIDED DOCUMENT

ALL PRICES AND NOTATIONS MUST BE PRINTED IN INK OR TYPEWRITTEN; NO ERASURES ARE PERMITTED; ERRORS MAY BE CROSSED OUT AND CORRECTIONS PRINTED IN INK OR TYPEWRITTEN ADJACENT, AND MUST BE INITIALED IN INK BY PERSON SIGNING BID

BIDDER MUST QUOTE PRICE(S) AS SPECIFIED IN RFP.

BIDDERS THAT DO NOT COMPLY WITH THE REQUIREMENTS, AND/OR SUBMIT INCOMPLETE BID PACKAGES, SHALL BE SUBJECT TO DISQUALIFICATION AND THEIR BIDS REJECTED IN TOTAL

IF BIDDERS ARE MAKING ANY CLARIFICATIONS AND/OR AMENDMENTS, OR TAKING EXCEPTION TO POLICIES OR SPECIFICATIONS OF THIS RFP, INCLUDING THOSE TO THE COUNTY SLEB POLICY, THESE MUST BE SUBMITTED IN THE EXCEPTIONS, CLARIFICATIONS, AMENDMENTS SECTION OF THIS EXHIBIT A – BID RESPONSE PACKET IN ORDER FOR THE BID RESPONSE TO BE CONSIDERED COMPLETE

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BID FORM(S)

COST SHALL BE SUBMITTED ON EXHIBIT A AS IS. NO ALTERATIONS OR CHANGES OF ANY KIND ARE PERMITTED. Bid responses that do not comply will be subject to rejection in total. The cost quoted below shall include all taxes and all other charges, including travel expenses, and is the cost the County will pay for the term of any contract that is a result of this bid.

Quantities listed herein are annual estimates based on past usage and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied.

Bidder hereby certifies to County that all representations, certifications, and statements made by Bidder, as set forth in this Bid Form and attachments are true and correct and are made under penalty of perjury pursuant to the laws of California.

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REQUIRED DOCUMENTATION AND SUBMITTALS

All of the specific documentation listed below is required to be submitted with the Exhibit A – Bid Response Packet in order for a bid to be deemed complete. Bidders shall submit all documentation, in the order listed below and clearly label each section with the appropriate title.

□ Table of Contents: Bid responses shall include a table of contents listing the individual sections of the proposal/quotation and their corresponding page numbers. Tabs should separate each of the individual sections.

□ Letter of Transmittal: Bid responses shall include a description of Bidder’s capabilities and approach in providing its services to the County, and provide a brief synopsis of the highlights of the Proposal and overall benefits of the Proposal to the County. This synopsis should not exceed three (3) pages in length and should be easily understood.

□ Exhibit A – Bid Response Packet: Every bidder must fill out and submit the complete Exhibit A – Bid Response Packet.

□ (A) Bidder Information and Acceptance:

1) Every Bidder must select one choice under Item 10 of Exhibit A: Attachment I and must fill out and submit a signed page 5 of Exhibit A: Attachment I.

□ (B) Small Local Emerging Business (SLEB) Partnering Information Sheet:

1) Every bidder must fill out and submit a signed SLEB Partnering Information Sheet, found on Exhibit A: Attachment II, indicating their SLEB certification status. If bidder is not certified, the name, identification information, and services to be provided by the named CERTIFIED SLEB partner(s) with whom the bidder will subcontract to meet the County SLEB participation requirement must be stated. Any CERTIFIED SLEB subcontractor(s) named, the Exhibit must be signed by the CERTIFIED SLEB(s) according to the instructions. All named SLEB subcontractor(s) must be certified by the time of bid submittal.

□ (C) Provider Experience and Qualifications: Provide a detailed response to the following questions, as applicable to the contract service category being proposed. Limit total response to three (3) pages of text.

1) Discuss your organization’s past and present experience and demonstrated ability in providing nutrition-related services to the target population at the proposed service site(s). Include information on your ability to provide science-based nutrition education, linguistically/culturally appropriate services and assistance with identifying and supporting environmental change strategies.

2) Provide information on the documented effectiveness of your organization’s nutrition education efforts. Include specific impact or outcome data when possible.

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3) Describe your organization’s administrative and fiscal experience in managing nutrition education projects, government contracts, and private grants.

□ (D) Key Personnel: Bid responses shall include a complete list of all key personnel associated with the RFP, as applicable to the contract service category(ies) being proposed. Limit total response to three (3) pages of text (excluding requested attachments) for each contract service category. This list must include all key personnel who will provide services/training to County staff and all key personnel who will provide maintenance and support services. For each person on the list, the following information shall be included:

1) The person’s relationship with Bidder, including job title and years of employment with Bidder;

2) The role that the person will play in connection with the RFP;3) Person’s educational background; and4) Provide resumes or biosketches and proof of licensure (if applicable), for existing staff that

will be allocated to this project, and include bilingual/bicultural capabilities.

□ (E) Letter(s) of Support: Provide Letter(s) of Support describing the partnerships currently in place that are: a) in support of the work and expertise of the bidding organization and its ability to carry out deliverables and/or b) being leveraged for provision of services to ensure successful implementation of contract objectives (services must also be identified within the Project Summary). The Letter(s) of Support must be on the partners’ letterhead and include the following: name, address, telephone number, a brief description of the type of services to be provided (if applicable), and partner signature. ACNS reserves the right to contact any partner during the application process.

□ (F) Description of the Proposed Services: Provide the information requested in this section for each proposed contract service category. If bidder is submitting multiple proposals, responses must be applicable to each proposed project.

□ (a) Proposed Site Form: Complete the Proposed Site Form on Exhibit A: Attachment III with summary information related to your target audience. Identify all sites where services will be conducted. Bidders may use the Census Tract, Free/Reduced Price Meal Percentage, or Means Tested Programs to identify eligible service sites (See Attachments and Resources section on http://www.cdph.ca.gov/programs/cpns/Pages/Network-LHDFAP2014.aspx).

□ (b) Project Summary: Provide a detailed response to the following questions, as applicable to the contract service category(ies) being proposed. Limit total response to three (3) pages of text for each contract service category.

1) Provide a narrative overview of the key methods to be used to complete Scope of Work activities.

2) Describe the population(s) to be served, why the target audience was chosen (e.g., need, access, etc.) and their specific needs.

3) Provide the rationale for the types and number of sites identified and how these sites will be recruited. Describe the major challenges to engaging the identified sites in nutrition education activities.

4

4) Describe the nutrition education and environmental change approach(es) you will use and why. Estimate the total number of classes/events and length of the educational activities. List materials that will be used or needed.

5) Identify who will conduct the activities and how you will recruit, hire, and train them to provide the services, and assure ongoing staff competence.

□ (c) Category-Specific Questions: Provide a detailed response to the following questions, as applicable to the contract service category(ies) being proposed. Limit total response to four (4) pages of text for each contract service category.

1) Core Activities (core activities to be addressed by ALL bidders) Infrastructure: Describe capacity to ensure timely start-up and effective implementation of

the proposed project, including both administrative and programmatic capacity. Collaborative: Describe experience organizing or participating in community coalitions,

collaborative meetings, and other partnership building opportunities with a focus on strategies to improve health and reduce chronic disease through nutrition, physical activity, food security, or other methods.

Rethink Your Drink: Describe strategies you will use to improve access to healthy beverages and promote healthy environmental changes at the targeted sites. Describe how efforts will build on existing assets, infrastructure, and actions.

2) Youth Engagement (to be addressed by bidders submitting Youth Engagement proposals) How will you recruit adult allies and youth teams? What do you see as the major

challenges to engaging youth in nutritional issues? What strategies will you use to guide the youth through the process of conducting their

project? How will you help the youth focus on ways to improve access to healthy foods and promote healthy environmental changes? How will you build on existing assets, infrastructure, and actions?

Describe experience conducting assessments of the foods, beverages, or opportunities for physical activity in low-income areas (e.g., walkability, food environment, etc.); using the assessment results to identify areas of need; addressing the areas of need through public health approaches (e.g., policy, systems, environmental change, etc.).

3) Early Childhood (to be addressed by bidders submitting Early Childhood proposals) How are you currently linking and/or planning to link with other organizations serving

young children and their families? What strategies will you use to improve access to healthy foods and promote healthy

environmental changes at the early childhood sites? How will you build on existing assets, infrastructure, and actions?

4) Faith (to be addressed by bidders submitting Faith proposals) What are the particular health concerns in the faith based community? Considering health concerns in the faith based community, what strategies would you

use to improve access to healthy foods and promote healthy environmental changes at faith-based sites?

5

Describe how you would share and modify nutrition messages for use within the faith-based outreach groups, such as youth groups, women/mother groups, and men/father groups.

□ (d) Implementation Plan and Schedule: The bid response shall include an implementation plan and schedule. Complete the Scope of Work Form specific to the proposed contract service category: Youth Engagement (Exhibit A: Attachment V), Early Childhood (Exhibit A: Attachment VI), Faith (Exhibit A: Attachment VII). Insert the detailed steps that will be taken to ensure that the required activities (provided) will be accomplished. Provide a timeline for activity completion as well as a list of tracking measures that will be used to document activity completion. Do not alter the existing text. Note that the target number listed for both direct and indirect education efforts refers to unduplicated participants (see Section 5: Definitions). A Sample Scope of Work Form has been provided on Exhibit A: Attachment IV as an example of the level of detail required in this section.

□ (G) Proposed Budget: Complete the attached Detailed Line Item Budget (Exhibit A: Attachment VIIIB), and provide budget narratives that fully explain and justify all budget items for the services being proposed. Guidelines for the explanation and justification of budget line items are detailed in the Budget Instructions on Exhibit A: Attachment VIIIA. The proposed budget is to be completed for one (1) eight (8)-month period, from February 1, 2014 to September 30, 2014, and shall be subject to negotiation prior to finalization of a contract. ACNS will reimburse the selected bidder in arrears for actual costs of providing the services, up to the contract maximum obligation provided that the costs are allowable in accordance with county, state, and federal regulations (http://www.cdph.ca.gov/programs/cpns/Documents/SEction%20IV.%20Allowable%20and%20Unallowable%20Coss.pdf). The selected bidder must comply with USDA regulations and guidelines (http://www.usda.gov/) to ensure all activities and expenditures are allowable and appropriately documented per the most current USDA SNAP-Ed/Nutrition Education-Obesity Prevention (NEOP) Guidance (http://snap.nal.usda.gov/snap/Guidance/FY2014SNAP-EdGuidance.pdf).

□ (H) Exceptions, Clarifications, Amendments:

1) This shall include clarifications, exceptions and amendments, if any, to the RFP and associated Bid Documents, and shall be submitted with your bid response using the template on Exhibit A: Attachment VIIII.

2) THE COUNTY IS UNDER NO OBLIGATION TO ACCEPT ANY EXCEPTIONS, AND SUCH EXCEPTIONS MAY BE A BASIS FOR BID DISQUALIFICATION.

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ATTACHMENT I: BIDDER INFORMATION AND ACCEPTANCERFP No. NS102013 for Nutrition Education Obesity Prevention (NEOP) Programming

1. The undersigned declares that the Bid Documents, including, without limitation, the RFP, Addenda, and Exhibits have been read.

2. The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified in accordance with the Specifications, Terms & Conditions of the Bid Documents of RFP for Nutrition Education Obesity Prevention (NEOP) Programming.

3. The undersigned has reviewed the Bid Documents and fully understands the requirements in this Bid including, but not limited to, the requirements under the County Provisions, and that each Bidder who is awarded a contract shall be, in fact, a prime Contractor, not a subcontractor, to County, and agrees that its Bid, if accepted by County, will be the basis for the Bidder to enter into a contract with County in accordance with the intent of the Bid Documents.

4. The undersigned acknowledges receipt and acceptance of all addenda.

5. The undersigned agrees to the following terms, conditions, certifications, and requirements found on the County’s website:

1) Bid Protests/Appeals ProcessACNS prides itself on the establishment of fair and competitive contracting procedures and the commitment made to following those procedures. The following is provided in the event that bidders wish to protest the bid process or appeal the recommendation to award a contract for this project once the Notices of Intent to Award/Non-Award have been issued. Bid protests submitted prior to issuance of the Notices of Intent to Award/Non-Award will not be accepted by the County.

1. Any Bid protest by any Bidder regarding any other Bid must be submitted in writing to the ACNS Director, located at 3600 Telegraph Ave. Oakland, CA 94609, Fax: (510) 595-6486, before 5:00 p.m. of the FIFTH (5th) business day following the date of issuance of the Notice of Intent to Award, not the date received by the Bidder. A Bid protest received after 5:00 p.m. is considered received as of the next business day.

a. The Bid protest must contain a complete statement of the reasons and facts for the protest.

b. The protest must refer to the specific portions of all documents that form the basis for the protest.

c. The protest must include the name, address, email address, fax number and telephone number of the person representing the protesting party.

d. The County Agency/Department will transmit a copy of the bid protest to all bidders as soon as possible after receipt of the protest.

2. Upon receipt of written protest, ACNS Director, or designee will review and evaluate the protest and issue a written decision. The ACNS Director, may, at his or her discretion,

7

investigate the protest, obtain additional information, provide an opportunity to settle the protest by mutual agreement, and/or schedule a meeting(s) with the protesting Bidder and others (as appropriate) to discuss the protest. The decision on the bid protest will be issued at least ten (10) business days prior to the Board hearing or ACNS award date. The decision will be communicated by e-mail or fax, and certified mail, and will inform the bidder whether or not the recommendation to the Board of Supervisors or ACNS in the Notice of Intent to Award is going to change. A copy of the decision will be furnished to all Bidders affected by the decision. As used in this paragraph, a Bidder is affected by the decision on a Bid protest if a decision on the protest could have resulted in the Bidder not being the apparent successful Bidder on the Bid.

3. The decision of the ACNS Director on the bid protest may be appealed to the Auditor-Controller's Office of Contract Compliance (OCC) located at 1221 Oak St., Room 249, Oakland, CA 94612, Fax: (510) 272-6502. The Bidder whose Bid is the subject of the protest, all Bidders affected by the ACNS Director's decision on the protest, and the protestor have the right to appeal if not satisfied with the ACNS Director's decision. All appeals to the Auditor-Controller's OCC shall be in writing and submitted within five (5) business days following the issuance of the decision by the ACNS Director, not the date received by the Bidder. An appeal received after 5:00 p.m. is considered received as of the next business day. An appeal received after the FIFTH (5th) business day following the date of issuance of the decision by the ACNS Director shall not be considered under any circumstances by the ACNS or the Auditor-Controller OCC.

a. The appeal shall specify the decision being appealed and all the facts and circumstances relied upon in support of the appeal.

b. In reviewing protest appeals, the OCC will not re-judge the proposal(s). The appeal to the OCC shall be limited to review of the procurement process to determine if the contracting department materially erred in following the Bid or, where appropriate, County contracting policies or other laws and regulations.

c. The appeal to the OCC also shall be limited to the grounds raised in the original protest and the decision by the ACNS Director. As such, a Bidder is prohibited from stating new grounds for a Bid protest in its appeal. The Auditor-Controller (OCC) shall only review the materials and conclusions reached by the Director of ACNS or department designee, and will determine whether to uphold or overturn the protest decision.

d. The Auditor’s Office may overturn the results of a bid process for ethical violations by Purchasing staff, County Selection Committee members, subject matter experts, or any other County staff managing or participating in the competitive bid process, regardless of timing or the contents of a bid protest.

e. The decision of the Auditor-Controller’s OCC is the final step of the appeal process. A copy of the decision of the Auditor-Controller’s OCC will be furnished to the protestor, the Bidder whose Bid is the subject of the Bid protest, and all Bidders affected by the decision.

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4. The County will complete the Bid protest/appeal procedures set forth in this paragraph before a recommendation to award the Contract is considered by the Board of Supervisor or ACNS.

5. The procedures and time limits set forth in this paragraph are mandatory and are each Bidder's sole and exclusive remedy in the event of Bid Protest. A Bidder’s failure to timely complete both the Bid protest and appeal procedures shall be deemed a failure to exhaust administrative remedies. Failure to exhaust administrative remedies, or failure to comply otherwise with these procedures, shall constitute a waiver of any right to further pursue the Bid protest, including filing a Government Code Claim or legal proceedings.

2) Debarment / Suspension Policy [http://www.acgov.org/gsa/departments/purchasing/policy/debar.htm]

3) Iran Contracting Act (ICA) of 2010 [http://www.acgov.org/gsa/departments/purchasing/policy/ica.htm]

4) General Environmental Requirements [http://www.acgov.org/gsa/departments/purchasing/policy/environ.htm]

5) Small Local Emerging Business Program[http://acgov.org/auditor/sleb/overview.htm]

6) First Source [http://acgov.org/auditor/sleb/sourceprogram.htm]

7) Online Contract Compliance System [http://acgov.org/auditor/sleb/elation.htm]

8) General Requirements [http://www.acgov.org/gsa/departments/purchasing/policy/genreqs.htm]

9) Proprietary and Confidential Information [http://www.acgov.org/gsa/departments/purchasing/policy/proprietary.htm]

6. The undersigned acknowledges that Bidder will be in good standing in the State of California, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFP and associated Bid Documents.

7. It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and, if applicable, the site condition. By the submission of a Bid, the Bidder certifies that if awarded a contract they will make no claim against the County based upon ignorance of conditions or misunderstanding of the specifications.

8. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost

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and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

9. Insurance certificates are not required at the time of submission. However, by signing Exhibit A – Bid Response Packet, the Contractor agrees to meet the minimum insurance requirements stated in the RFP. This documentation must be provided to the County, prior to award, and shall include an insurance certificate and additional insured certificate, naming the County of Alameda, which meets the minimum insurance requirements, as stated in the RFP.

10. The undersigned acknowledges ONE of the following (please check only one box):

□ Bidder is not local to Alameda County and is ineligible for any bid preference; OR

□ Bidder is a certified SLEB and is requesting 10% bid preference; (Bidder must check the first box and provide its SLEB Certification Number in the SLEB PARTNERING INFORMATION SHEET); OR

□ Bidder is LOCAL to Alameda County and is requesting 5% bid preference, and has attached the following documentation to this Exhibit:

Copy of a verifiable business license, issued by the County of Alameda or a City within the County; and

Proof of six (6) months business residency, identifying the name of the vendor and the local address. Utility bills, deed of trusts or lease agreements, etc., are acceptable verification documents to prove residency.

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Official Name of Bidder: ____________________________________________________________________________________      

Street Address Line 1: ______________________________________________________________________________________   

Street Address Line 2: ______________________________________________________________________________________     

City: ________________________________________________ State:        Zip Code: ___________________     

Webpage: _______________________________________________________________________________________________      

Type of Entity / Organizational Structure (check one):

□ Corporation

□ Joint Venture

□ Limited Liability Partnership

□ Partnership

□ Limited Liability Corporation

□ Non-Profit / Church

□ Other: __________________________________

Jurisdiction of Organization Structure: _________________________________________________________________________      

Date of Organization Structure: ______________________________________________________________________________     

Federal Tax Identification Number: ___________________________________________________________________________      

Primary Contact Information:

Name / Title: _____________________________________________________________________________________     

Telephone Number: _______________________ Fax Number: _____________________________________     

E-mail Address: ___________________________________________________________________________________      

SIGNATURE: _____________________________________________________________________________________________

Name and Title of Signer: ___________________________________________________________________________________     

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Dated this        day of        20____     

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ATTACHMENT II: SMALL LOCAL EMERGING BUSINESS (SLEB) PARTNERING INFORMATION SHEETRFP No. NS102013 for Nutrition Education Obesity Prevention (NEOP) Programming

In order to meet the Small Local Emerging Business (SLEB) requirements of this RFP No. NS102013 for Nutrition Education Obesity Prevention (NEOP) Programming, all bidders must complete this form as required below.

Bidders not meeting the definition of a SLEB (http://acgov.org/auditor/sleb/overview.htm) are required to subcontract with a SLEB for at least twenty percent (20%) of the total estimated bid amount in order to be considered for contract award. SLEB subcontractors must be independently owned and operated from the prime Contractor with no employees of either entity working for the other. This form must be submitted for each business that bidders will work with, as evidence of a firm contractual commitment to meeting the SLEB participation goal. (Copy this form as needed.)

Bidders are encouraged to form a partnership with a SLEB that can participate directly with this contract. One of the benefits of the partnership will be economic, but this partnership will also assist the SLEB to grow and build the capacity to eventually bid as a prime on their own.

Once a contract has been awarded, bidders will not be able to substitute named subcontractors without prior written approval from the Auditor-Controller, Office of Contract Compliance (OCC).

County departments and the OCC will use the web-based Elation Systems to monitor contract compliance with the SLEB program (Elation Systems: http://www.elationsys.com/elationsys/index.htm).

BIDDER IS A CERTIFIED SLEB (sign at bottom of page)

SLEB BIDDER Business Name:      

SLEB Certification #:       SLEB Certification Expiration Date:      

NAICS Codes Included in Certification:      

BIDDER IS NOT A CERTIFIED SLEB AND WILL SUBCONTRACT       % WITH THE SLEB NAMED BELOW FOR THE FOLLOWING GOODS/SERVICES:      

SLEB Subcontractor Business Name:      

SLEB Certification #:       SLEB Certification Expiration Date:      

SLEB Certification Status: Small / Emerging

NAICS Codes Included in Certification:      

SLEB Subcontractor Principal Name:      

SLEB Subcontractor Principal Signature: Date:      

Upon award, prime Contractor and all SLEB subcontractors that receive contracts as a result of this bid process agree to register and use the secure web-based ELATION SYSTEMS. ELATION SYSTEMS will be used to submit SLEB subcontractor participation including, but not limited to, subcontractor contract amounts, payments made, and confirmation of payments received.

Bidder Printed Name/Title:____________________________________________________________________________

Street Address: _____________________________________________City_____________State______ Zip Code______

Bidder Signature: Date:      

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ATTACHMENT III: PROPOSED SITE FORMRFP No. NS102013 for Nutrition Education Obesity Prevention (NEOP) Programming

By Census Tract or Means Tested

Type* Site Name Address City Zip 11 Digit Census Tract Ethnicity**100% FPL

125% FPL

185% FPL

ACS Data Source

Notes

*Type of Setting includes: schools, churches, shelters/temporary housing, soup kitchens, food banks/pantries, public housing, Head Start, TANF Job Readiness programs, or Women Infants and Children (WIC) Supplemental Nutrition Program** Enter All Races unless services are targeted, and that particular target population qualifies the proposed site address. Abbreviations: American Indian or Alaska Native-AI, Asian-AS, Black/African American-B, Native Hawaiian or Other Pacific Islander-NH, Hispanic/Latino-H, White-W, Other Races-OR.

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ATTACHMENT III: PROPOSED SITE FORMRFP No. NS102013 for Nutrition Education Obesity Prevention (NEOP) Programming

By Free/Reduced Price Meal Percentage Data SheetSchool Name* District Name

14 Digit CDS Code Free Meal %

Reduced Meal %

Free and Reduced Meal %

*After each school name indicate all that apply with the following abbreviations: K-12 School (S), Preschool (PS), After School (A) & Parents (P)

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ATTACHMENT IV: SAMPLE SCOPE OF WORK FORM

RFP No. NS102013 for Nutrition Education Obesity Prevention (NEOP) Programming

GOAL: Conduct a youth engagement (YE) project engaging SNAP-Ed-eligible youth team(s) to engage in leadership, critical thinking, problem-solving, community-based research and to address an identified issue with consumption and access to healthy foods and beverages and physical activity opportunities in their environment and identify solutions applying public health approaches. Minimum reach: The expectation is that through this objective, the successful bidder will engage 40 unduplicated youth (middle/high school; ages 12-18) through direct programming and a minimum of 160 youth and adults through community events.

Description of Activities Detailed Steps to Accomplish Activities TimelineDocumentation/

Tracking Measures1. Identify and designate a project team to

implement a youth engagement project that will include at least one Adult Ally to recruit and work with Youth Leaders who will participate in the project throughout the project period.

Post Adult Ally position communicating project dates, scope, schedule, and compensation.

Conduct interviews and select Adult Ally.

10/30/13 Documentation of recruitment efforts to be kept on file (e.g., applications, interview results, etc.)

2. Work with a minimum of four (4) teams of SNAP-Ed eligible youth (middle/high school; ages 12-18), with at least ten (10) Youth Leaders on each team, to engage in leadership, critical thinking, problem solving and community based research to identify and address issues pertaining to access to healthy foods/beverages and barriers for physical activity. Each youth team will choose a unique issue related to accessing and eating healthy foods/beverages and physical activity for their research focus area.

Disseminate Youth Leader applications, communicating project dates, scope schedule, and compensation, if applicable.

Conduct interviews and select Youth Leaders. Divide Youth Leaders into groups (based on

common interests, schedule, etc.). Collect parent-permission slips and photo

releases from youth.

11/30/13 Documentation of recruitment efforts to be kept on file (e.g., applications, interview results, etc.)

Parent permission slips and photo releases to be kept on file.

3. Require Adult Ally and Youth Leaders, as appropriate, to participate in: trainings facilitated by ACNS staff, trainings/webinars/conference calls facilitated by the Network, and the annual statewide or regional youth forum/meetings offered by the Network.

□ Adult Ally will maintain communication with ACNS staff to determine meeting, training, webinar, and conference call schedule and require Youth Leader participation, as appropriate.

□ Adult Ally and Youth Leaders, as appropriate, will participate in required meetings, trainings, webinars, and conference calls.

10/1/13-9/30/14

□ Summary of participation will be kept on file (e.g., agendas, certificates of completion, etc.)

18

19

ATTACHMENT V: SCOPE OF WORK FORM – YOUTH ENGAGEMENTRFP No. NS102013 for Nutrition Education Obesity Prevention (NEOP) Programming

GOAL: Conduct a youth engagement (YE) project engaging SNAP-Ed-eligible youth team(s) to engage in leadership, critical thinking, problem-solving, community-based research and to address an identified issue with consumption and access to healthy foods and beverages and physical activity opportunities in their environment and identify solutions applying public health approaches. Minimum reach: The expectation is that through this objective, the successful bidder will engage 40 unduplicated youth (middle/high school; ages 12-18) through direct programming and a minimum of 160 youth and adults through community events.

Description of Activities Detailed Steps to Accomplish Activities TimelineDocumentation/

Tracking Measures1. Identify and designate a project team to implement a

youth engagement project that will include at least one Adult Ally to recruit and work with Youth Leaders who will participate in the project throughout the project period.

2. Work with a minimum of four (4) teams of SNAP-Ed eligible youth (middle/high school; ages 12-18), with at least ten (10) Youth Leaders on each team, to engage in leadership, critical thinking, problem solving and community based research to identify and address issues pertaining to access to healthy foods/beverages and barriers for physical activity. Each youth team will choose a unique issue related to accessing and eating healthy foods/beverages and physical activity for their research focus area.

3. Require Adult Ally and Youth Leaders, as appropriate, to participate in: trainings facilitated by ACNS staff, trainings/webinars/conference calls facilitated by the Network, and the annual statewide or regional youth forum/meetings offered by the Network.

4. Require Adult Ally to provide and facilitate trainings for Youth Leaders on basic nutrition education, importance of physical activity (through integration into comprehensive nutrition education lessons), taste testing, youth-led participatory action research, and

20

youth development principles. ACNS will provide training and technical support, as appropriate.

5. With the support of the Adult Ally, Youth Leaders must identify and research issues pertaining to access to healthy foods/beverages and barriers for physical activity in their community.

6. With the support of the Adult Ally, Youth Leaders must select a tool to be used to research issues identified for the project: survey, photo or video voice, key informant interviews, Communities of Excellence – CX3 (see Section 5: Definitions), etc.

7. With the support of the Adult Ally, Youth Leaders must gather and analyze data and use it to develop recommendations for solutions to identified issue. A tracking system must be developed and implemented to follow any policy or systems changes made in the community resulting from the efforts of the Youth Leaders.

8. With the support of the Adult Ally, Youth Leaders must develop and implement a strategy for disseminating and presenting findings and recommendations resulting from the research to community leaders/stakeholders.

9. With the support of the Adult Ally, Youth Leaders must coordinate and conduct nutrition education activities in the community to reach a minimum total of 160 youth and adults, i.e., 40 youth and adults per youth team to increase awareness of issues identified by the research and to garner additional ideas and support for recommendations based on the findings. This can be done through a variety of ways such as making presentations of research findings at city council meetings, community collaborative meetings, school board presentations, and/or tabling at community/school events.

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ATTACHMENT VI: SCOPE OF WORK FORM – EARLY CHILDHOODRFP No. NS102013 for Nutrition Education Obesity Prevention (NEOP) Programming

GOAL: To reach children ages birth to five and their families by developing partnerships and providing training and technical assistance to qualifying early-childhood care and education sites to facilitate nutrition education and obesity prevention strategies resulting in healthy site changes. Minimum reach: The expectation is that through this objective, the successful bidder will reach 600 unduplicated children age birth to five and their families, and document healthy site changes at 15 qualifying sites.

Description of Activities Detailed Steps to Accomplish Activities TimelineDocumentation/

Tracking Measures1. Attend required Network-sponsored trainings or

webinars specific to early childhood settings regarding resources, strategies, and public health approaches.

2. Maintain ongoing outcomes-focused coordination and frequent communication with partner agencies and organizations serving young children and their families such as: Women, Infants, and Children (WIC) Program, Child and Adult Care Food Program (CACFP), Child Care Resource and Referral Agencies (R&R’s), First 5 County Commissions, County Offices of Education, and County Offices of Social Services/Child Care Licensing. Invite the participation of these agencies and organizations in the County Nutrition Action Partnership (CNAP) as appropriate.

3. Identify and engage 15 qualifying early childhood care and education sites to conduct a self assessment with a Network provided tool, related to nutrition education and obesity prevention strategies and healthy site changes and engaging parents.

4. Compile Network approved nutrition education materials and provide training for the 15 early childhood care and education sites. Training should cover, at minimum, the following topics:

a. Early childhood care and education site

22

nutrition and physical activity self-assessment;b. Healthy nutrition and physical activity site

policy development;c. Nutrition education and physical activity

promotion for young children (basic nutrition education, Rethink Your Drink, how to conduct a lesson, how to integrate lessons with other education content, etc.);

d. Nutrition education and physical activity promotion for the parents of young children (basic nutrition education, how to conduct a lesson, etc.);

e. How to implement healthy food demonstrations/taste tests;

f. Engage parents in healthy eating and active living decision making processes (e.g. parent advisory boards, parent/peer advocate organizations, etc.); and

g. Evaluation basics.5. Work with these 15 trained sites to create or update

healthy site changes based on the assessments and parent engagement processes. Some health site change strategies may include:

a. Actively engaging in Farm to Fork strategies and healthy procurement efforts that result in serving more seasonal fresh fruits and vegetables at snack and meal times;

b. Ensure fresh and free drinking water is available to children during the entire day;

c. Ensure foods and beverages provided to children adhere to the Dietary Guidelines for Americans and promote acceptance of a variety of foods;

d. Establish, implement, and maintain written guidelines for healthy celebrations and for food delivered on site by families; and

23

e. Establish, implement, and maintain procedures for engaging children in at least 60 minutes of daily physical activity.

6. Implement and maintain a system for tracking and collecting accurate information on the numbers and types of healthy sites changes (including but not limited to, the location where healthy changes have been implemented, population impacted by the changes, date the changes became effective, any plans for additional changes, etc.).

7. Provide on-going technical assistance (e.g. model a lesson, provide resources and materials, provide quest speakers, arrange for additional training, etc.) and tracking support to the 15 trained sites.

8. Revise/update healthy site change strategies as appropriate for each site.

9. Engage sites/providers (that primarily serve qualifying children birth to five and their families) as community leaders to advance and promote healthy community changes that combat childhood obesity (e.g. to prioritize healthy eating and physical activity discussions with parents of young children; provide in-office nutrition education materials, posters, and counter signage; speak in various community venues regarding the importance of healthy eating and active living; etc.)

24

ATTACHMENT VII: SCOPE OF WORK FORM – FAITHRFP No. NS102013 for Nutrition Education Obesity Prevention (NEOP) Programming

GOAL: Engage qualifying faith based institutions to implement the Body and Soul Program (a Network developed program that was designed to increase healthy eating in African American communities) and other culturally relevant nutrition education, promotion, and training programs that support faith leadership and parishioners to influence organizational and systems changes that will improve the availability of healthy foods and increase opportunities for physical activity. Minimum reach: The expectation is that through this objective, the successful bidder will reach 600 unduplicated participants at 6 qualifying faith institutions.

Description of Activities Detailed Steps to Accomplish Activities TimelineDocumentation/

Tracking Measures1. Identify and recruit a qualified culturally competent

Project Coordinator who will manage the Network contract. The Project Coordinator should possess knowledge of cultural worldviews, cultural differences, attitudes, and practices, and understand faith-based culture and organization operations.

2. Project Coordinator will attend all required Network trainings: Body and Soul and complementary nutrition-education components, a minimum of two Network webinars, and other appropriate trainings.

3. Project Coordinator will recruit qualifying faith institution sites and engage faith leadership and key faith members and faith groups to support the program.

4. Project Coordinator will train faith sites to conduct interventions using the Body and Soul program and other Network resources and ensure the efficient and effective delivery of the program.

5. Project Coordinator will assess and develop strategies 25

for improving the quality of foods served at faith related functions and events, and increase physical activity opportunities using Network approved tools. Assessment areas could include but are not limited to: a. Assess attitudes, knowledge, beliefs, and skills of

leadership and members related to health and access and consumption of healthful foods

b. Assess foods prepared, provided, and sold at faith events

c. Assess walkability of faith institution neighborhood(s)

6. Based on results from assessments, Project Coordinator will assist the faith site leadership with implementing and promoting achievable healthy environmental changes at the faith institution. Some examples of healthy environmental changes include but are not limited to:a. Initiate walking clubs and physical activity classesb. Initiate community gardenc. Begin Community Supported Agriculture (CSA)

account d. Promote healthy fundraisers like walkathon,

danceathon, fruit stand, etc.e. Include nutrition education and physical activity in

children’s programmingf. Create a healthy food and beverage policy for

celebrations, meetings, and fellowshipg. Ensure healthy foods and beverages are provided

while limiting those high in fat, salt, and sugarh. Encourage physical activity during faith activities

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and meetingsi. Include healthy messages promoting healthy foods

and beverage choices and physical activity in faith press releases and articles in faith publications/newsletters

7. Promote ReThink Your Drink at least three times. Promotion efforts include but are not limited to:

a. Offer ReThink Your Drink lessons.b. Display ReThink Your Drink materials.c. Promote efforts through media press releases

and articles in faith publications.d. Create contests and incentives for reducing

sugar sweetened beverages.

8. Conduct direct nutrition education classes to reach a minimum of 600 unduplicated individuals.

9. Reevaluate after implementation of strategies to determine health changes.

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ATTACHMENT VIIIA: Budget InstructionsRFP No. NS102013 for Nutrition Education Obesity Prevention (NEOP) Programming

General Information

These instructions are intended to provide information on how to complete a budget to be submitted as part of the Request for Proposal (RFP). It will include definitions of the terms being used and specific conditions required as part of the overall plan a respondent will submit. The terms and limitations for this grant are delineated by the Network for a Healthy California.The budget is divided into 8 sections. 1) Budget Cover Sheet (BCS) 2) Staffing 3) Operating 4) Travel & Per Diem 5) Sub Grants 6) Other Costs 7) Indirect Costs 8) Total Costs. Each section has its own tab on the Excel spreadsheet. Most sections contain formulas to assist with calculations. Please note that no cells are protected, so be careful in inputting data. Details on how to complete each section and terms and definitions follow.

Job descriptions

Job Descriptions: The Job Descriptions provided are specified by our funder and must be used to identify positions you will use in the application. Not all titles and their descriptions perfectly correspond with how an RFP applicant defines positions within their organization. Applicants should select the closest description possible to their own definition to be used in this application. All positions must be identified by one of the USDA position titles and position numbers listed.

Position Number: Position number serves to identify which type of position title staff have. It allows you to identify if there are multiple staff in one particular class of position. For example, you might have two Community Liaison included on the budget. Both would be identified as having position number 6.

USDA title position: All positions must correspond to one of the titles listed here. Select the one that most closely fits the position.

Position Description: Describes the duties of staff in a particular position.

Budget Cover Sheet (BCS)

Budget Cover Sheet (BCS): The BCS is intended to show the whole budget (without details) on one page. This page is already preset to automatically populate/take its numbers from the tabs that follow. List applicant agency as the “Organization”.

Organization : Identify the RFP agency applicant as the organization. All other information will self populate as the budget is filled out .

Staffing

Staffing: Staffing is intended to show all staff that will participate in the activities specified in the Scope of Work (SOW). Complete: Position Title from Job Descriptions list; both number and title. Staff should be identified by name unless the individual for that position has not yet been selected/determined. In that case put “To Be Determined” (TBD). You must include the definition and basis for calculations of your benefit rate.

The Prime Grantee Name and Grant Number are pre-populated.

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Sub Grant A Name : Identify the applicant to this RFP. Position title: select from Job Descriptions tab the position number and the position title. Position Names: Identify the name of the individual for this particular position. If not yet hired or

selected, mark “To Be Determined” or “TBD”. Description of Job Duties : Identify what percentage of the job is administrative in nature and what

percentage is spent on providing direct services to a SNAP-Ed eligible population. FTE’s charged to SNAP-Ed: The Sum of administrative and direct delivery service. The formula for this is

already in the cell. Total Annual Salary: The annual salary for the individual in this position. This is salary only. Total SNAP-Ed Salary: The total salary to be charged to this grant. It is calculated based on the total FTE

that is being applied for this particular position. The formula to calculate this is already in the cell. Benefit Rate: The cost of Benefits for this employee in terms of a percentage. Express Benefits as a

percentage of Salary for each position. Benefits: The cost of Benefits based on the data entered. The formula to calculate this is already in the

cell. SNAP Ed Salary Benefits and wages, Federal dollars only: The total cost for the specific position. The

formula to calculate this is already in the cell. Definition and basis for calculations of benefit rate(s) : Provide an explanation of what is included in

benefits and how the overall benefit rate is calculated. Provide the basis for calculation (i.e. show the formula used).

Operating

Operating: Operating Expenses are intended to demonstrate the cost for ongoing items such as rent, phone, insurance, copying and printing costs, etc. These costs should generally be of an ongoing nature. The applicant is responsible for determining the Budget Item, Description/Justification, Unit Cost, Quantity and FTE of any particular item. Be as complete as possible in your description of items and in the justification for their use. The justification for use should relate to goals/outcomes specified in the SOW. For example: An applicant uses a newsletter and other printed materials in an ongoing intervention to direct education participants. The Budget Item would be Printing. The Description/Justification would specify all the materials that are being printed and what their intended use would be as it relates to the SOW. The unit cost would specify either the cost of printing for a particular print job overall or it could specify the cost per unit printed (page). The quantity would then be either the number of particular print jobs or it would be the cost per unit printed. Applicants may choose either calculation format to submit their application.

FTE is intended to serve when identifying costs that are for multiple staff such as rent. For example, you have 5 FTE staff involved in the project. If you have the rental costs for each staff you would then use the cost per staff as the unit cost and the quantity of 1 (i.e. each staff have only 1 office) and an FTE of 5.

The total cost will be auto-calculated based on the pre-filled formula.

Travel & Per Diem

Travel: Is intended to largely identify miles in local travel, but can also include travel to conferences or other locations as specified in the SOW. Mileage within the county for grant related business should be specified in this

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line item. It may be expressed as Local travel under the Travel/Position Title. You must enter information for all columns except for the Total which is auto-populated with the calculation. The spreadsheet includes current information on the approved reimbursement rates. In general, the reimbursement rate for mileage is the federal reimbursement rate for miles. Travel and per Diem allowances are determined by the Network for a Healthy California. If the allowable rates change you will receive guidance on when to change them. These numbers are used in the calculation formula so should not be changed unless guidance is received to change the reimbursement rate. The Other column should be used for Parking and other expenses that may be incurred in the course of travel.

Travel/Position Title : This should be simple and to the point (i.e. mileage, name of conference/meetings, etc.) and also include the position title of the employee(s) traveling.

Location : This should state City of event or in-county mileage, etc. Trips : This should state the number of trips for each travel line-item. FTE : This should specify the number of staff traveling. See above for proration rules. Days : This should specify the number of days for each travel-line item. Nights : This should specify the number of nights for each travel line-item and use mandated per diem

allowance for lodging. Per Diem : This should specify the amount of allowable per diem. The per diem rate can be found on the

Travel tab of the budget spreadsheet. Lodging : This should specify the amount of allowable lodging, including tax. This should be each night, not

multiple nights as the formula will calculate for you. (See the allowable lodging rates on the Travel tab of the budget spreadsheet).

Air : This should specify the amount of airfare, including tax. This should be total for roundtrip or one-way. This cell can also be used to input train fare.

Miles : This should specify the number of miles for each travel line-item and should include total trip miles. The formula will calculate based on the current mileage reimbursement rate of $.565.

Registration Fee : This should be the cost to register for a conference or training, etc. This should be entered for one person even if the line-item is for multiple FTE as the formula will calculate based on FTE entered.

Other : This can include parking, tolls, taxi, etc. Total : This will automatically calculate.

Sub Grant(s)

Subgrants: Subgrants must include anyone or any organization that you intend to stipend or enter into a subcontract. Stipends are considered a subcontract for the purposes of this application. An applicant is allowed to use subcontractors for any portion of the work they choose. All subcontractors are subject to the same rules and regulations as the original awardees. This includes all requirements for documentation of activities and expenses. Any awardee that uses subcontractors is responsible for verifying their compliance with all rules and regulations. Failure to comply will result in the disallowance of expenses.

If there are Sub-grant services for over $5,000, please complete a separate Sub-Grant Staffing sheet and Sub-Grant Budget Justification for each Sub-Grant over $5,000. Should you need a template, ask for one. The sub-grant templates should be completed by following the same instructions used here for each category.

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Name : This should be the Sub Grant(s) name and if unknown, should read “TBD”. Note: The Sub Grant name(s) will automatically populate on the Sub Grant budget justification tabs.

Description : this should summarize the work that will be performed by the Sub Grant(s) Total : Enter the total cost for the Sub Grant(s).

Other Costs

Other Costs: Other Costs is intended to cover all other costs associated with project, particularly those that may be of a one-time nature. The applicant is responsible for determining the Budget Item, Description/Justification, Unit Cost, Quantity and Misc of any particular item. Be as complete as possible in your description of items and in the justification for their use. The Justification for use should relate to goals/outcomes specified in the SOW. Misc. is the basis of your calculation. Enter the number of Copies, Participants, Staff/FTE, number of food demos, etc. If the calculation is not based on one of these items, please keep the 1.0 in the cell otherwise the formula will not work with a blank cell.

Other costs includes non-routine, occasional, or one-time expenses such as; publications, training, administrative or educational materials that are required for the delivery of critical program services, and food for demonstration/taste testing purposes only.

Budget Item : This should be simple and to the point (i.e. Food Demonstration Carts). Description : This should summarize the use for the other cost budget item and provide brief cost

breakdown of all expenses including; price, number of items/participants, and time and number of events. Unit Cost : This should be the cost per item (i.e. $1500). Quantity : This should be the number of items (i.e. 12). Misc : This is the basis of your calculation. Enter the number of Copies, Participants, Staff/FTE, number of

food demos, etc. If the calculation is not based on one of these items, please keep the 1.0 in the cell otherwise the formula will not work with a blank cell.

Total : This will automatically calculate.

Indirect Costs

Indirect Costs: Indirect Costs are intended to show the overhead costs associated with operating a project. Please include a comprehensive description of what the rate is and how it is calculated. Include the specific methodology and numbers used in the formula calculation.

Calculation Method : Please describe the basis of calculation (i.e. personnel & fringe, total personnel, total direct costs, etc.

Percentage : This should be your organizations standard indirect cost rate. $ Amount of Method : This should be the total of the calculation method identified. Total : This will automatically calculate.

Total Costs Total : This will automatically calculate based on the information entered.

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ATTACHMENT VIIII: EXCEPTIONS, CLARIFICATIONS, AMENDMENTS

RFP No. NS102013 for Nutrition Education Obesity Prevention (NEOP) Programming

Bidder Name:      

List below requests for clarifications, exceptions and amendments, if any, to the RFP and associated Bid Documents, and submit with your bid response.

The County is under no obligation to accept any exceptions and such exceptions may be a basis for bid disqualification.

Reference to: Description

Page No.

Section Item No.

p. 23 D 1.c. Vendor takes exception to…

                       

                       

                       

                       

                       

                       

                       

                       

*Print additional pages as necessary

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EXHIBIT BINSURANCE REQUIREMENTS

Insurance certificates are not required at the time of submission; however, by signing Exhibit A – Bid Packet, the bidder agrees to meet the minimum insurance requirements stated in the RFP, prior to award. This documentation must be provided to the County, prior to award, and shall include an insurance certificate and additional insured certificate, naming the County of Alameda, which meets the minimum insurance requirements, as stated in this Exhibit B – Insurance Requirements.

The following page contains the minimum insurance limits, required by the County of Alameda, to be held by the Contractor performing on this RFP:

*** SEE NEXT PAGE FOR COUNTY OF ALAMEDA MINIMUM INSURANCE REQUIREMENTS ***

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COUNTY OF ALAMEDA MINIMUM INSURANCE REQUIREMENTS

Without limiting any other obligation or liability under this Agreement, the Contractor, at its sole cost and expense, shall secure and keep in force during the entire term of the Agreement or longer, as may be specified below, the following insurance coverage, limits and endorsements:

TYPE OF INSURANCE COVERAGES MINIMUM LIMITS

A Commercial General LiabilityPremises Liability; Products and Completed Operations; Contractual Liability; Personal Injury and Advertising Liability; Abuse, Molestation, Sexual Actions, and Assault and Battery

$1,000,000 per occurrence (CSL)Bodily Injury and Property Damage

B Commercial or Business Automobile LiabilityAll owned vehicles, hired or leased vehicles, non-owned, borrowed and permissive uses. Personal Automobile Liability is acceptable for individual contractors with no transportation or hauling related activities

$1,000,000 per occurrence (CSL)Any AutoBodily Injury and Property Damage

C Workers’ Compensation (WC) and Employers Liability (EL)Required for all contractors with employees

WC: Statutory LimitsEL: $100,000 per accident for bodily injury or disease

D Professional Liability/Errors & Omissions Includes endorsements of contractual liability and defense and indemnification of the County

$1,000,000 per occurrence$2,000,000 project aggregate

E Endorsements and Conditions :

1. ADDITIONAL INSURED: ALL INSURANCE REQUIRED ABOVE WITH THE EXCEPTION OF PROFESSIONAL LIABILITY, PERSONAL AUTOMOBILE LIABILITY, WORKERS’ COMPENSATION AND EMPLOYERS LIABILITY, SHALL PROVIDE AN ADDITIONAL INSURANCE ENDORSEMENT PAGE THAT NAMES AS ADDITIONAL INSURED: COUNTY OF ALAMEDA, ITS BOARD OF SUPERVISORS, THE INDIVIDUAL MEMBERS THEREOF, AND ALL COUNTY OFFICERS, AGENTS, EMPLOYEES AND REPRESENTATIVES.

2. DURATION OF COVERAGE: All required insurance shall be maintained during the entire term of the Agreement with the following exception: Insurance policies and coverage(s) written on a claims-made basis shall be maintained during the entire term of the Agreement and until 3 years following termination and acceptance of all work provided under the Agreement, with the retroactive date of said insurance (as may be applicable) concurrent with the commencement of activities pursuant to this Agreement.

3. REDUCTION OR LIMIT OF OBLIGATION: All insurance policies shall be primary insurance to any insurance available to the Indemnified Parties and Additional Insured(s). Pursuant to the provisions of this Agreement, insurance affected or procured by the Contractor shall not reduce or limit Contractor’s contractual obligation to indemnify and defend the Indemnified Parties.

4. INSURER FINANCIAL RATING: Insurance shall be maintained through an insurer with a minimum A.M. Best Rating of A- or better, with deductible amounts acceptable to the County. Acceptance of Contractor’s insurance by County shall not relieve or decrease the liability of Contractor hereunder. Any deductible or self-insured retention amount or other similar obligation under the policies shall be the sole responsibility of the Contractor.

5. SUBCONTRACTORS: Contractor shall include all subcontractors as an insured (covered party) under its policies or shall maintain separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

6. JOINT VENTURES: If Contractor is an association, partnership or other joint business venture, required insurance shall be provided by any one of the following methods:

Separate insurance policies issued for each individual entity, with each entity included as a “Named Insured (covered party), or at minimum named as an “Additional Insured” on the other’s policies.

Joint insurance program with the association, partnership or other joint business venture included as a “Named Insured.

7. CANCELLATION OF INSURANCE: All required insurance shall be endorsed to provide thirty (30) days advance written notice to the County of cancellation.

7. CERTIFICATE OF INSURANCE: Before commencing operations under this Agreement, Contractor shall provide Certificate(s) of Insurance and applicable insurance endorsements, in form and satisfactory to County, evidencing that all required insurance coverage is in effect. The County reserves the rights to require the Contractor to provide complete, certified copies of all required insurance policies. The require certificate(s) and endorsements must be sent to:

- Department/Agency issuing the contractCertificate C-2C Page 1 of 1 Form 2003-1

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