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ExTAG /308/RNovember 2013

INTERNATIONAL ELECTROTECHNICAL COMMISSION (IEC) SYSTEMFOR CERTIFICATION TO STANDARDS RELATING TO EQUIPMENT FORUSE IN EXPLOSIVE ATMOSPHERES (IECEx SYSTEM)

Circulated to: ExTAG – IECEx Testing and Assessment Group

TITLE: Report of the Fifteenth Meeting of the ExTAG – Fortaleza, Brazil

The Meeting of the ExTAG heldIn Fortaleza, Brazil

17th September 2013

This document contains a Report of the 2013 ExTAG Fortaleza Meeting, as well as an Annex A, “Action List”.

This document has been issued for information to ExTAG Members with a request that members please note the required actions.

Ron SinclairExTAG Chairman

Address:IECEx Secretariat 286 Sussex StreetSydney NSW 2000Australia

Contact Details:Tel: +61 2 8206 6940Fax: +61 2 8206 6272E-mail: [email protected]://www.iecex.com

ExTAG SecretaryMr Michel Brenon/LCIETel: +33 1 40 95 5519Fax: +33 1 40 95 [email protected]

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http://www.iecex.com/

mailto:[email protected]


ATTENDANCE

NAME COUNTRY ORGANISATION

Sinclair, RonFujisawa, HiromichiAgius, ChrisAmos, MarkKane, ChristineRobson, Wal

ExTAG Chairman SGS BASEEFAIEC Vice President, CAB ChairmanIECEx SecretariatIECEx SecretariatIECEx SecretariatIECEx Secretariat

Berger, HeinzDuffy, TimWigg, RalphAllen, JohnZalogin, Alexander

Executive IECEx Treasurer Chairman Marks CommitteeChairman ExPCCDeputy Chairman ExPCCActing ExMC Chairman

Abdelkrimi, Mohamed Bentham, StevenMunro, Jim

Parmar, BipinWalker, DavidWatt, John Wigg, Ralph

Australia MSTCTrade & Investment NSW AustraliaJim Munro International Compliance Pty Ltd SimtarsTÜV Rheinland AustraliaTestsafeE-x Solutions International Pty Ltd

Alves, Luiz MauroBonato, WilsonBulgarelli, RobervalBurd, HenriqueFerreira, HelenoGalera, EduardoHummel Borges, GiovanniMacedo, WalmirMoreno, IgorQuintaes, PauloRöpke, Rüdiger Yochiy, Sérgio Toshio

Brazil ABENDINCC Certificações do BrasilPETROBRASCEPELDNVUnderwriters Laboratories ASSOCIAÇÃO IEX CERTIFICAÇÕESNCC Certificações do BrasilTÜV Rheinland do BrasilCOBEIConsultantNCC Certificações do Brasil

Adams, DavidCole, MartinCrawford, ThomasMorrison, JimStochitoiu, Dorin

Canada QPSHubbell Canada LPINTERTEK Testing ServicesQPSCSA

Kou, XiaoguangShang, ZhikuiXu, Jianping

China CQSTCHEMNEPSI

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ATTENDANCE


Yin, HongZhu, Shian

PCECCMExC

Korunić, Damir Croatia Ex-Agencija

Martinák, Lukáš Czech Republic Physical-Technical Testing Institute

Omerovic, Jasmin Denmark UL International DEMKO A/S

Hannuksela, JukleaSulonen, Risto

Finland ABB Oy Motors and GeneratorsVTT Expert Services Ltd

Gauthier, JulienHoueix, ThierryLeroy, Maxime

France LCIEINERISINERIS

Klausmeyer, Uwe

Krause, TimFarke, HeinzSchwarz, Gerhard

Schwedt, Karl-HeinzWalch, OttoWu, Jia

Germany Physikalisch-Technische Bundesanstalt PTBPTBTÜV RheinlandGSA consultant /Cooper Crouse HindsTUV NordR.STAHL Schaltgerate GmbHPTB

Balaz, MirkoEsposito, FrancescoParaboschi, Paolo

Italy CESIPepperl and FuchsIMQ S.p.A

Enomoto, Katsuya

Kadoya, Norio

Japan Technology Institution of Industrial Safety, TIISAZBIL Corporation

Hong, Jang PyoPark, Cheol-HeeJun, HobyungSong, Ki-Youn

Korea KOSHAKOSHAKGSKGS

Selamat, Basori Malaysia SIRIM QAS International

Neleman, KarelPommé, RudolfSchuller, RichardSeelen, Jasmijn

The Netherlands BARTECDEKRA Certification B.VDEKRA Certification B.VDEKRA Certification B.V

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ATTENDANCE


Bull-Njaa, Geir

Røed, Arild

Spongsveen, Bjørn

Norway Norwegian Electrotechnical CommitteeNorwegian Electrotechnical CommitteeDNV NEMKO Presafe

Górny, Michał Poland Glówny Instytut Górnictwa (KDB)

Grudtsyn, VitaliMyansnikov, SergeySologub, YuliaYaroslavtseva, AlexandraZalogin, Alexander

Russia Gosstandart of RussiaFederal Service Russian FederationFederal Service Russian FederationNANIO CCVENANIO CCVE

Debenc, Matej Slovenia SIQ

Meanwell, PaulMounton, Willem

South Africa South African Flameproof Assoc.Servimark7

Grimmer, Markus Switzerland Electrosuisse

Barrowcliff, SimonCameron, ColinLudlam, NicholasOates, PhilWebb, Ron

UnitedKingdom

TRaC Global LtdMutech LtdFM Approvals LimitedSGS BASEEFAConsultant

Duffy, TimothyHoldredge, KatyMassey, Ladson EvansEngler, Al

United States of America

Rockwell AutomationUnderwriters Laboratories, ULBaldor Electric CompanyDNV

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ExTAG DRAFT MEETING AGENDA

1. Opening and Welcome The Chairman, Mr. Ron Sinclair, opened the meeting at 09.00 a.m. on Tuesday 17th September 2013 first thanking the host, COBEI, Comitê Brasileiro de Eletricidade, Eletrônica, Iluminação e Telecomunicações and their sponsors, for the excellent host facilities and preparatory work for these meetings. He then welcomed special guests including IEC Vice President, and CAB Chairman Mr. Hiromichi Fujisawa other members of the CAB Mr. Tim Duffy, Mr Simon Barrowcliff and the Chairman of TC31, Mr. Jim Munro. He also welcomed the IECEx Executive. He then invited Mr. Giovanni Hummell Borges, BR, to speak to the members. Mr. Borges commenced saying that he wished to welcome all the delegates, Mr Hiromichi Fujisawa, other CAB members, and accompanying persons to Brazil. He continued that he hoped that the members were satisfied with the organization of the meetings and wished everyone a successful meeting and pleasant stay

The Chairman then informed the members that a very important person was missing. He advised that the ExTAG Secretary Mr. Michel Brenon had announced his retirement. He then read a letter of apology for his absence, and also, of farewell from Mr. Brenon, the current ExTAG Secretary. In the letter Mr. Brenon expressed his regret at being unable to attend the meeting explaining that at the end of 2013 he would be retiring and therefore no longer able to hold the position of ExTAG Secretary. Mr. Brenon reminded the members of France’s long participation within the IECEx System from the first meeting in London, initiated by Mr. Ian Cleare, 1996, followed by Toronto in 1997 and Paris in 1998. He continued that France’s interest for IECEx has been permanent since its foundation and now in 2013 confirms this interest, via submission of a nomination for Mr. Julien Gauthier, BVS, LCIE to be appointed as the new ExTAG Secretary. He continued that as Ex TAG Secretary, he had been very pleased to serve the ExTAG Community commenting that during this period, he had much appreciated working with two successive ExTAG Chairmen, Mr. Kerry McNamana and then with Mr. Ron Sinclair explaining that both had very different styles, one more US and the other more British but both having the very same concerns as to how to make the IECEx progress in its International recognition through succeeding in harmonizing testing practices, test reports and raising its level appropriately. Mr. Brenon explained that sometimes there were difficulties of reporting on the meeting via the different languages and thanked the IECEx Secretariat for their help over time. He concluded that as a founder of the IECEx, as an Officer of the IECEx, he expects that the system will maintain the high level of achievements regarding safety that is expected by the customers, the manufacturers, the end-users and the authorities. So Goodbye and Good luck to all of you.

The Chairman then advised the members that a letter of thanks would be sent, on their behalf, to Mr. Brenon acknowledging not only his kind letter, but also, and most importantly, his considerable and committed contribution to the work

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of IECEx. The Chairman then personally thanked Mr. Brenon for his work and the long time spent as ExTAG Secretary concluding that it had been most appreciated. He then asked the members to express their thanks by a round of applause for Mr. Brenon.

2. Approval of the Agenda

Document noted:

ExTAG/301A/DA

The Chairman then sought approval of the agenda from the members with the following additional items:

1. Discussion on the newly published IEC/TS 60079-32-1 Explosive atmospheres Part 32-1: Electrostatic hazards, guidance as to whether or not there is a place for inclusion in the IECEx Scheme.

2. A proposal that an ExTAG WG be formed to review all Decisions Sheets to consider amalgamation of those covering the same topic.

3. A proposal for IECEx to produce a decision sheet based on a TC 31 WG 27 amendment to 60079-19.

The Chairman also asked that Agenda Item 11.3 document ExTAG/300/Q ExTAG Industry Discussion Request received from SIMTARS, AU, – Review of ExTRs and QARs from overseas be moved to the Closed Session. He then advised that as there were a number of items for discussion in the Closed Session it would commence at 11.15 a.m. and, hopefully, conclude by 12.30 p.m. with the meeting resuming at 2.00 p.m.

The members approved the Draft Agenda ExTAG/301A/DA with the suggested modifications.

3. Report of the ExTAG Calgary Meeting 4th September 2012

3.1 To note the Report of the last meeting held in Calgary, 4th September 2012, and subsequent action items from the meeting.

Document noted:

ExTAG/282A/R Report from the Fourteenth Meeting of the ExTAG – Calgary, Canada

The Report was noted. There were no comments on the Report.

3.2 To note a report of the action items by the ExTAG Chairman on the 2012 ExTAG Calgary Meeting.

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The ExTAG Chairman provided a status report on the actions detailed in Annex A of ExTAG/282A/RM arising from the Calgary 2012 Meeting. The Chairman advised that most of the Calgary Action Items had been completed, or would be covered, under various items contained within the current Agenda. He then apologised for the one outstanding item –

Action Item 12 Agenda Item 10.2.6 ExTAG/270/CD Repair Facility Records the originator to review and then prepare an amended copy for circulation to the ExTAG for comment.

He advised that this will be completed by Mr Oates SGS BASEEFA.

3.3 ExTAG Officers

3.3.1 Election of the ExTAG Secretary

Document noted/considered:

ExTAG/291/Inf Call for Nominations to ExTAG Secretary

ExTAG/303/Inf Nomination received from LCIE, France, for Mr. Julien Gauthier to be considered as ExTAG Secretary.

The Chairman introduced this item by commenting that, unfortunately, having had to accept Mr. Brenon’s resignation, a nomination had been received from LCIE, FR, for Mr. Julien Gauthier to be considered as ExTAG Secretary. He continued that although Mr. Gauthier was not well known he was highly recommended and that he had no hesitation in proposing him as the future ExTAG Secretary. The Chairman then reminded the members that in accordance with Clause 9.1.10 of the IECEx Scheme Basic Rules, IECEx 01, the final nomination of the ExTAG Secretary will be ratified during the ExMC Fortaleza 2013 Meeting. The Chairman then asked the members if there was agreement that Mr. Gauthier be recommended to the ExMC to fill this role. There was general agreement and acclamation. Mr. Gauthier thanked the members for their confidence saying that he expected to find the role, should it be agreed by the ExMC, both enjoyable and challenging. The Chairman thanked Mr. Gauthier and the members.

4. Report on ExTAG Fortaleza Training Workshop held Monday 16th September 2013

The Chairman then gave a brief summary of the ExTAG Training Workshop, held on the previous day, highlighting the main points.

He commenced by advising that there were approximately 100 participants in the three hour workshop session. He reported that there had been four presentations-

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Wal Robson (IECEx Secretariat)IECEx On-Line Certificate System Features + Reminders

Thierry Houiex (INERIS)IECEx Auditing Practices for ISO/IEC 80079-34+ISO 9001 coverage

Ron Sinclair, MBE – ExTAG ChairmanIssue of Certifying Trade Agents and Local Distributors and discussion on new document ExMC/891A/CD

Mark Amos (IECEx Secretariat)IECEx On-Line Reviews of IECEx CoCs / ExTRs / QARs

He then gave a brief outline of the presentations explaining that he would not go into detail suggesting that the members download all the presentations on the site as they were most informative. He informed the members that these presentations are now available on the IECEx web site.

He informed the members that Mr. Robson’s presentation had covered not only new features which would improve the CoC system, but also reminding the members of existing recently introduced features. The highlights of the new features being –

Improved export to Excel features Printing Certificates to PDF directly from the Website

He advised that at the end of Mr. Robson’s presentation there had been a request relating to the Services Scheme to sort applicant location not under each year but by country. Mr Robson agreed to follow-up acknowledging that it was a more appropriate way of sorting.

He informed the members that Mr Houeix’s presentation IECEx Auditing Practices for ISO/IEC 80079-34+ISO 9001 coverage had covered the use IECEx OD 005-1 or ISO/IEC 80079-34. He reminded the members that until 31 December 2014, audits may still be conducted according to either IECEx OD 005-1 or ISO/IEC 80079-34 but after that date all subsequent audits shall be conducted using ISO/IEC80079-34 only. The presentation pointed out that ISO/IEC 80079-34:2011 is based on the same structure as ISO 9001:2008 and that in order to not repeat the text of ISO 9001 in ISO/IEC 80079-34, each clause it was decided to specify that the relating clause of ISO 9001 applies. This means that the two standards have to be read jointly together. The presentation contained details of how to conduct audits, report, follow-up, conduct surveillance, QAR registration on the IECEx Web Site. Mr Houeix’s presentation is available on the IECEx web site.

He then explained that, although not wanting to go into a great deal of detail relating to his own presentation covering the Issue of Certifying Trade Agents

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http://www.iecex.com/fortaleza/presentations.htm


and Local Distributors and discussion on new document ExMC/891A/CD, it had extended well past his allocated time. He commented that the extended time, and the resulting discussion on the document, had been very worthwhile highlighting, for example, as ExMC WG11 had not, the difference between Trade Agent and Manufacturer. He advised that what he had picked up from the discussion was that the ExTAG recommend to the ExMC that the documents move forward for publication as Operational Documents. He commented that these documents should been seen as a work in progress acknowledging that, with experience and use, changes would be needed and that there is at least one area where an additional IT resource could make the monitoring tasks easier and therefore more efficient. He concluded that it was very positive to have so many contributions from ExTAG members speaking during the meeting.

He then briefly outlined Mr Amos’ presentation a Review of IECEx Online System in 2012, which was via a random sampling of 10% of all certificates originally issued or updated in 2012 in the IECEx Certified Equipment, IECEx Certified Service Facility and IECEx Certified Person schemes. Mr Amos pointed out that although a number of inconsistencies and systematic errors were creeping into the system on the whole the results of the review in 2013 showed a real improvement on the results of a similar review conducted in 2012.

5. IECEx Equipment Scheme

5.1 The IECEx Secretary will report on the status of the Equipment Scheme

The Chairman asked the IECEx Secretary to report on this agenda item.

The Secretary advised the members of the following –

There has been a 28.3% increase in the issue of CoCs and reports since the Calgary 2012 Meeting

He was very happy to report that the IECEx System is financially stable He advised that there had been increased membership including a new

country, Spain, and as well there have been a number of new ExCBs and ExTLs advising this will be reported in more detail during the ExMC Meeting.

He informed the members that as of July 2013, 32000 certificates and reports had been issued

Also he advised that the promotion of the scheme is well underway via the IEC E-Tech, as well as through attendance at various conferences. He advised that a conference, similar to that held in 2012 in Dubai, a joint venture between IECEx, UENECE and the UAE Standards, is being planned. He reported that it is planned to use the Dubai experience as a model for a conference to be held in Malaysia in February 2014. He also advised that web pages relating to the conference would be launched later this week.

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The Chairman asked if there were any questions. There were no questions.

5.2 The IECEx Secretary to report on Applicant ExCBs and ExTLs since the 2012 Calgary Meetings

The Chairman asked the IECEx Secretary to report on this agenda item. The Secretary informed the members that this item will be covered in more detail during the ExMC Meeting later in the week. He stated however that he wished to briefly share the following information on newly accepted bodies-

Within the IECEx 02 SchemeMSTC – ExCBCSA ClevelandIntertek Plano

Within the IECEx 05 SchemeTUV RheinlandQPSSIRIM

He continued that a number of applicants for the IECEx 02 Scheme were in progress including applications received from ExVeritas as an ExTL, with TRaC as the ExCB, Eurofins, IT, Albarubens, IT and also CML from GB which have applied for acceptance within the IECEx 02 and IECEx 04 schemes as well as from TIIS, JP. He advised that an application for acceptance within the IECEx 05 Scheme has recently been received from RABQSA, AU. He informed the members that there was also interest shown from other countries and that the Secretariat was in correspondence with them. He concluded saying that things are looking very healthy. The Chairman asked if there were any questions. There were no questions.

6. Assessment/Re-assessment/Surveillance of ExCBs and ExTLs

The Chairman asked the IECEx Secretary to report on this agenda item

The Secretary reported that the schedule of assessments, surveillance assessments and re-assessments for 2013 is on target advising that those completed since Calgary are listed in- ExMC/862A/Inf – Listing of ExCBs/ExTLs re-assessment reports issued since Calgary ExMC 2012 Meeting.

He reminded the members that assessments are carried out in accordance with OD 003 Parts 1+2 initial peer assessment and that those accepted with National Accreditation, at present, have a reassessment every 5 years while those without Accreditation are currently subjected to an annual Surveillance. The Secretary advised that the Secretariat carries out an annual review of Accepted ExCB and ExTLs holding national accreditation to ensure this remains current. In addition, the Secretariat conducts on-going surveillance of

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the On-line CoC System. He emphasised once again that the assessment process is a vital task for the industry we serve, as it is a way of demonstrating that a solid and efficient assessment ensures that bodies are complying with the rules. He asked that when issues are raised during an assessment/re-assessment/surveillance assessment that follow-up actions be carried out in a timely manner thereby assisting assessors to complete the assessment in an efficient manner. He then asked the members if there were any issues from the ExCB and ExTLs in relation to assessments that they wished to discuss. As there was no response he then asked if any of the assessors present wished to discuss any issues. Again there were none. He concluded by thanking all those involved for their co-operation.

The Secretary then advised that as a result of discussions held in Buxton, June 2013, a proposal is being put forward that bodies covered by National Accreditation be subjected to a mid-term surveillance visit by an IECEx Assessor. He continued that there is concern that the 5 year period is a considerable time. He said that he is forewarning the members that a document has been issued for discussion during ExMC meeting later in the week.

The Chairman thanked the Secretary suggesting that it might be beneficial to seek an opinion from the members on the issue of the proposed midterm surveillance visit, as it might aid discussion later in the week.

He then sought comment from the members. Mr. Dave Adams, QPS, asked why mid-term for all, rather than mid-term only for those that assessors feel may require it, or on the basis of Certificates issued. The secretary responded that another and important advantage would be that there would be monitoring and checking of test reports. He continued that review of a report on its own while not being present at the ExTL or ExCB, may not provide enough detail but with the implementation of a mid-term assessment assessors would have access to the complete set of documents. He suggested that this may not otherwise be available, for example confidentiality may be an issue, as bodies may not like to release this documentation externally. He commented that it is more beneficial to look at reports on the ground. He also advised that in some instances an Accreditation Body may visit on an annual basis but may not necessarily visit the Ex Department. Mr. Mohamed Abdelkrimi, MSTC, asked if this proposal is accepted could the assessor be form the same country as the body concerned. The Chairman agreed that the costs of the visit could be an issue and asked that when planning the assessments the Secretariat ensure that travel distance be considered and that more than one assessment at a time be scheduled. The secretary agreed saying that if the ExMC agrees he cannot see why, for mid- term assessments, the assessor cannot come from the same country. He advised that the surveillance would concentrate on technical issues.

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The Chairman then asked if there was agreement. It was noted that no objections were raised to the principle of the mid-term surveillance and that this be forwarded to the ExMC.

7. Performance feedback from ExCBs and ExTLs (Restricted participation) (Agenda Item 7 - Restricted participation will be timed to be either immediately prior to, or after, the lunch break.)

7.1 Co-operation between IECEx Bodies

The Chairman opened this item for discussion remarking that this agenda item, as a restricted session, gives IECEx Bodies the opportunity to discuss freely their working experiences with other ExCBs and ExTLs. He continued that it also provides a venue for recommendations for improvement which can be forwarded to the ExMC.

The Chairman then reported on the first item which related to querying the use of draft standards for certification. After discussion it was agreed that certification can only be to an existing published edition of the standard. It was agreed that this subject will be looked at again in the future in conjunction with TC31 where a draft may provide an interpretation, rather than a change to the existing text.

Querying the use of NOTES in standards – where there may be a difference in the weight given to notes by different ExCBs. It was agreed that the use of Notes was inappropriate.

The Chairman reported that there was discussion relating to the incorrect use of “See Annex” in the CoC description without any further information. It was agreed that some detailed information, in the Equipment and Conditions field, must be included as well as reference to any attachment.

The Chairman reported that the next item for discussion related to the incorrect listing of manufacturer locations where the true manufacturing location is concealed. After discussion it was agreed that all Manufacturing locations must be listed on Certificates.

There was also discussion on the incorrect replication of installation requirements in CoCs where they are fully covered by installation standards. It was agreed that installation requirements should not appear in a CoC and that the Secretariat should prepare a guidance document.

The Chairman reported issues relating to the marking of small components. It was agreed that some guidance information on what constitutes a small component and the relevant marking requirements be included in Operational documents. It was decided to await the outcome of on-going work within the TC 31 WG 22 with Mr. Ralph Wigg to keep ExTAG updated which will dictate the eventual course of action.

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The Chairman reported that there was considerable discussion covering delays and insufficient response when exchanging ExTRs between ExCBs and where clarification is being sought. The ExMC Secretary reminded the members that in instances where communication is poor between an issuing body and a receiving body, and, when, perhaps a resolution has been difficult to negotiate the bodies concerned may contact the IECEx Secretariat.

The Chairman asked if there were any questions. Mr. Gauthier, LCIE, asked if it is allowable to assess to a draft Standard, prior to the final standard being published and prior to the new document being included in the ExCB scope? There was no firm decision made, but the discussion highlighted the need for the appropriate ExTR blank to be available as soon as possible and therefore the desirability of the ExTR drafting work to start before publication, for example by using the FDIS text as a starting point.

The Chairman thanked the members for the frank and open discussion.

8. IECEx Website and On-line Certificate of Conformity

The IECEx Secretary gave an update concerning the Online CoC system.

The Chairman opened this item commenting that Mr. Robson’s presentation had been most informative in relation to the Online System. He then asked the Secretary to give an update concerning the Online CoC system. The Secretary commenced by advising, that as a result of discussion held during Mondays Training Workshop, there had been some developments in the last 24 hours relating to the sort aspect of the Service Facilities CoC site. He advised that Mr Robson had been in touch with the IT administrator in Geneva who had carried out the request overnight. He reported that a demonstration of the live page would be available during the coffee break. He continued that the CoC site is considered the jewel in crown. He advised that there had been enhanced features to the site including the smart phone. He concluded by reminding the members that presentations from the training workshop are now available on the IECEx web site and asked if there were any questions to please contact the secretariat. The Chairman thanked the Secretary for his report. He then commented that he was most impressed with the speed of how the request made, relating to Service Facilities, had been completed. He said that overnight solutions with IT are almost unheard of and congratulated the secretariat on having such a perfect relationship with IT people in Geneva.

9. ExTAG Working Group Status - Review

To review the status of ExTAG Working Groups and current activities

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9.1 ExTAG WG1, Preparation and maintenance of ExTRs 9.1.1 Status of ExTRs

Working Group 1 is tasked to create, revise and update the Ex Test Reports to be used within the IECEx System. The work is ongoing. Report from the WG1 Convener, Mr Paul Kelly.

Document noted:

ExTAG/305/R Report on ExTAG WG01 activities since the ExTAG Calgary meeting

In the absence of Mr. Kelly, Convenor of WG1, the Chairman asked Ms Katy Holdredge, UL, as to whether there were any messages/reports on behalf of Mr. Kelly. She advised that, as reported, there had been no meetings since the 2012 Calgary Meeting but that work had been carried out via correspondence. The members were asked to note the ExTRs that are now available and included in ExTAG/305/R. Ms Holdredge advised that ExTRs for IEC 60079-33 and IEC 60079-32-1 are pending, as the WG is awaiting an outcome of discussions relating to these Standards. She had nothing further to report.

The Chairman thanked the WG, and Mr Kelly in particular, for the high number of documents which have been generated, with a large amount of the work having been carried out via correspondence. He commented that their work is essential to the issuing of ExTRs without which we would not be able to operate.

9.2 IECEx TAG WG3 Documentation and Drawing Requirements

Working Group 3 is tasked with the role of maintaining OD 017 Drawing and Documentation Guidance for IEC Ex Certification – for use by Manufacturers and ExTLS.

Document noted:

OD 017 Edition 4 (Current edition) – Drawing and Documentation Guidance for IEC Ex Certification – for use by Manufacturers and ExTLS

The Chairman then invited the Convenor of WG 3, Mr Ron Webb, to report. Mr Webb advised that a WG meeting had been held on Monday evening. He reported that the main task of the WG was to review outstanding issues left over from the 4th edition of OD 017. Mr. Webb advised the members that, as had been noted at the time of the publication of OD 017 Version 4, in May 2012, there was still a considerable amount of work to be carried out. He reported that the WG had worked its way through the missing parts of

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the document particularly in relation to how to deal with drawing instructions and the decision that these should be in English. He referred to changes in the standards type ‘m’ or ‘n’ and other changes to specific concepts. He concluded that there is a considerable amount of on-going work to be carried out to produce a better document. He advised the members that it is the intention of the WG to have a revised document ready for the next meeting.

The Chairman thanked Mr Webb for the work carried out saying that the members looked forward to receiving a final document during the meeting next year.

9.3 ExTAG WG6 Procedures for testing at other locations - Verification of compliance to referenced Standards

Document noted:

OD 024 Edition 1.1 IECEx Rules of Procedure covering testing, or witnessing testing at a manufacturer’s or user’s facility

The Chairman commenced this item by recommending that this WG be disbanded as an ExTAG WG. He advised that the convenor of the WG, Mr. Maalouf, had also proposed that ExTAG WG6 (Testing at the Manufacturer) be disbanded suggesting that it may be reactivated (or a new WG may be set up) if work is to proceed on the controversial subject of “un-witnessed testing by manufacturers”. The Chairman then sought comments from the members. There followed considerable discussion with some suggested changes to the document. Mr. Rudolf Pommé, DEKRA, commented that DEKRA’s experience in using this document has been very positive and that change at this time would be a cause for concern. After discussion it was agreed that there was a need to review OD 024 following a further period of use and a recommendation that a future version should extend to acceptance of other third party laboratories, without modification to the existing requirements. He concluded that he will report this outcome to the ExMC asking it to provide a view. The ExMC Secretary advised the members that OD024 is listed on the ExMC agenda for discussion later in the week.

9.4 ExTAG WG9 Ex 's' requirements - IEC 60079- 33

Document considered:

ExMC/866/CD Draft new Operational Document for the implementation of IEC 60079-33 (Ex s)

The Chairman reminded the members of the decision taken during the ExTAG and ExMC Meetings held in Calgary 2012 that the work of ExTAG WG9 Ex 's' requirements be transferred to the IECEx Executive with the

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Executive then to prepare a draft document for the 2013 Brazil meeting. He advised that the document had been completed and then invited the ExMC Secretary to report saying that ExTAG would welcome the view as to how Ex ‘s’ is to be handled.

The Secretary commenced by once again advising the members that this topic is listed on the ExMC agenda for discussion later in the week. He then explained that the document issued for discussion/consideration, ExMC/866/CD, was the outcome of the discussions from the Executive Meeting held in Buxton June 2013. The Chairman thanked the secretary for his introduction and asked the members for comments. There was concern expressed for example, with respect to unit verification by a verifier from the same organisation, the question being is this truly ‘independent’. As well editorial changes were highlighted. The Chairman reminded the members that there would be opportunities for additional discussion during the ExMC Meeting later in the week but that the ExTAG would like to make a recommendation, in relation to the document, to the ExMC. The members agreed that the document was acceptable, subject to correction of editorial errors. The Chairman advised that he will report that the ExTAG recommends ExMC accept the current document subject to editorial correction and is prepared to work with the current document, to gain experience before any further modification is considered.

9.5 ExTAG WG10 Proficiency Testing

WG10 had been tasked with co-ordinating a proficiency testing program among ExTAG Members. Dr Klausmeyer (PTB) as ExTAG WG10 Convener to provide an update.

Document noted:

ExTAG/302/R - ExTAG WG 10, Proficiency Testing, Report

The Chairman then invited the Convenor of WG 10, Dr Klausmeyer, to report. Dr. Klausmeyer commenced by advising that he would be showing a Powerpoint presentation which would be posted to the IECEx Web Site. He advised that there are now 52 participating laboratories from 25 countries and that 85% of these are from the IECEx. He suggested that if you are an applicant to the IECEx System some thought should be given to becoming a participant in the programme. He reported that the pilot programme has now been completed and has been very successful. He advised that one of the outcomes of the programme was the publication of two ExTAG Decision Sheets, previously circulated for comment -

ExTAG DS 2013/003 - Recommendation to improve the effectiveness of the determination of explosion pressure

ExTAG DS 2013/002 - Recommendations for performing spark ignition tests with spark test apparatus (STA)

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He suggested that if anyone had questions relating to either of these Decision Sheets that the contact person would be Jia Wu. He informed the members that the next two testing programmes would be:

Flame Transmission Temperature Classification

Dr Klausmeyer advised that a meeting of the WG had been held on the Monday evening and that the general view was that all ExTLs be encouraged to participate in the programme, particulalrly in the two new programmes.He asked the members to offer opinions/suggestions for future programmes. In concluding Dr. Klausmeyer informed the members that participaing in the programme was not onerous that in fact it invloved only three or four working days.

The Chairman asked if there were any questions. As there were no questions the Chairman thanked Dr. Klausmeyer and WG10 for all their work.

9.6 ExTAG Task Group relating to the Retention of records

The members are to receive a report from the Convenor of the ExTAG Task Group Convenor, Mr. Jim Munro.

The Chairman then invited the Convenor of ExTAG Task Group on Retention of Records by ExCBs and ExTLs Mr Jim Munro, to report. Mr. Munro commenced his report by reminding the members that the formation of this Task Group was as a result of discussions held during the September 2012 ExTAG Calgary Meeting. He continued that during these discussions it became apparent that procedures relating to the retention of records differed significantly between ExCBs. He advised that after considerable discussion the decision was taken to set up a task group to prepare a report for the Fortaleza ExTAG Meeting. He reported that a document had been circulated to the task group prior to the Foratleza Meeting. He advised that a meeting had been held in Fortaleza on Monday, 16 September 2013 to consider what might be done. After discussion the Task Group came up with the following recommendation to the ExTAG –

that a specification be developed for key aspects that ExCB/ExTLs will need to demonstrate compliance with. Subject to further investigation, it is hoped that ISO 15489 will form the basis for this.

The Chairman asked for agreement with the task group’s recommendation. The members agreed. He then continued that the task group’s report, which will be available on the IECEx website, shows that good work is in progress. He informed the members that ATEX has also been looking at this particular area but as yet have not come up with any rules. The members having agreed with the recommendation, he then suggested that the task group be formalised

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mailto:[email protected]


to become an ExTAG WG. He asked Mr Munro if he would accept the role of convenor of the new WG. Mr Jim Munro accepted the role as Convenor, on an interim basis, with all current members of the Task Group becoming members of the new WG. The Chairman thanked Mr. Munro and the task group for the work to date saying that ExTAG will look forward to receiving the document during the next meeting.

10 ExTAG Technical Discussions relating to the Certified Equipment Scheme (IECEx 02)

10.1 ExTAG Decision Sheets under revision

Documents considered:

DS 2009/001 - Method of test for measurement of capacitance of non-metallic enclosures.

ExTAG/299/CD Draft ExTAG Decision Sheet –Draft revision of DS 2009/001 Method of test for measurement of capacitance of non-metallic enclosures (prepared by UL)

The Chairman reminded the members that during the Calgary 2012 ExTAG Meeting it was suggested that, given findings during the assessment process, there was a need for DS 2009/001 to be reviewed by experts. At that time it was agreed that the DS be referred back to the originator, UL, who had prepared the revised DS ExTAG/299/CD for consideration. He then invited comment on the document. After discussion it was agreed that the document be withdrawn and a revised version to be prepared for circulation and comment.

10.2 Proposed New Decision Sheets

10.2.1 Proposed Draft Decision Sheet received from ExMC WG1 Convener, Mr. Chris Agius and ExTAG Chairman, Mr. Ron Sinclair


ExTAG/293/CD Draft Decision Sheet – Treatment of Ex Components covered by Certificates issued to older editions of Standards

The Chairman before commencing referred to Mr. Pomme’s, (DEKRA) earlier suggestion this draft DS and the Draft DS listed in the next item for discussion are related and should be amalgamated. He then advised the members that the matter now under discussion was raised during the ExMC WG1 Buxton 2103 Meeting. He continued that as a result of these discussions a Draft Decision Sheet has been prepared by the Convenor of ExMC WG1, Mr. Chris Agius, and himself as ExTAG Chairman. He advised that once the document

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was completed it was circulated to WG1 with all agreeing to the content with the exception of Mr. R Wigg. Mr Wigg’s comment concerned the last paragraph of the document which he suggested required alteration to ensure that it is clearly understood that only IECEx Component Certificates may be used and it is not acceptable for any other Certificate to be used in the evaluation. He continued that at present it is ambiguous and could be misinterpreted and inadvertently allow the use of an ATEX Certificate without assessment. The Chairman then asked the members for comment. Mr, Heinz Farke commented the work on components was well done suggesting that it should be expanded to include equipment. The suggestion was thought to add complications and the decision was to leave as components. Ms. Katy Holdredge questioned the use of the word ‘applicable’ suggesting that it was too open and that the draft DS does not clearly explain which differences are to evaluated. The Chairman acknowledged that this required tidying up. He then asked the members, if they agreed with the content of the document. The members agreed. He then suggested that a revised document, taking into account the two comments, as well as minor editorial changes, be prepared and immediately issued. The members agreed. The Chairman thanked the members for their comments and agreement

10.2.2 Proposed Draft Decision Sheet received fromTestSafe

Documents considered:

ExTAG/243D/CD Draft ExTAG Decision Sheet – What Standards must be listed on page 2 of the IECEx Certificate?

ExTAG/296/CC Compilation of comments on ExTAG/243C/CD Draft ExTAG Decision Sheet – What Standards must be listed on page 2 of the IECEx Certificate?

The Chairman opened this item commenting that as this matter has been ongoing for some time a decision really needed to be reached. He then requested that Mr. Watt, Testsafe AU, in the absence of Ms. Gordana Ostojic from Testsafe, lead the discussion. Mr Watt suggested that a logical way forward seemed to be to redraft the document to incorporate the two documents ExTAG/293/CD and ExTAG /243/CD together proposing that a WG be formed and a combined document published. The Chairman, while taking on board this proposal, commented that he had real concerns about delaying the publication of the document relating to components. He suggested that the publication of ExTAG/243D/CD be postponed and that ExTAG/293/CD be forwarded for publication as agreed in earlier discussion. He then proposed that a task group be formed, led by Mr. Watt, to review the amalgamation of the two documents with the component document, at present ExTAG/293/CD, then being withdrawn. Mr. Watt agreed to acting as the Convenor of this Task Group to report at the next meeting. The Chairman then asked for task group members.

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The Task group members to include:The Convenor Mr. John WattMs Katy Holdredge Mr Thierry HoueixMr Karel NelemanMr Phil OatesMr Rudolph Pomme Mr Risto Sulonen

The Chairman thanked Mr Watt and the members.

10.3 Maintenance of ExTAG Decision Sheets

10.3.1 To not e the current list of ExTAG Decision Sheets

The Chairman referred the members to the list of current Decision Sheets available on the IECEx Website. The Chairman invited any questions or comments. There were no questions or comments raised.

ExTAG Decision Sheets

10.3.2 To re-confirm the following Decision Sheets, now falling under the 5 year review

The Chairman advised that he had reviewed the list of Decision Sheets from 2008. He commented that he did not see that there was a need for either withdrawal, or for routine review, of any of those listed. He then asked the members if they agreed. The members agreed to reconfirm these five Decision Sheets.

Decision Sheet No.

Standard No. Clause/Subject

DS 2008/005 IEC 60079-15:2005 Non-Sparking Device

DS 2008/004 IEC 60079-0:2006 Acceptance of test data

DS 2008/003 IEC 60079-15 Assessment and testing of electronic ballasts

DS 2008/002 IEC 60112 Comparative Tracking Index (Revision of DS 2006/001)

DS 2008/001 IEC 60079-5:2007 Apparent conflict between clauses 4.9 and 5.1.5 of IEC 60079-5:2007

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http://www.iecex.com/docs/ExTAG_DS_2008_001_BASEEFA_conflict_faults_overloads%20.doc

http://www.iecex.com/docs/ExTAG_DS_2008_002_CTI.doc

http://www.iecex.com/docs/ExTAG_DS_2008_003_Ex_nA_luminaires.doc

http://www.iecex.com/docs/ExTAG_DS_2008_004_Acceptanc_test_data.doc

http://www.iecex.com/docs/ExTAG_DS_2008_005_Non-Sparking_Device.doc

http://www.iecex.com/extag_decisions.htm


10.4 Review of process for the preparation and approval of Decision Sheets.

Document noted:

DS 2003/002 ExTAG decisions and recommendations: Procedures to generate, discuss and finalise Decision Sheets

The Chairman invited discussion on changes/suggestions to be made to the process as outlined in this document advising that there is also an opportunity to respond in the next item. There were no suggestions.

11. Items for discussion

11.1 Participation in ExTAG Decision Process

Document discussed:

ExTAG/295/Inf Participation in ExTAG Decision Process

The Chairman commenced by advising that, although this document has largely been prepared by Mr Ludlam it is a result of concern expressed by the GB, NC . He then invited Mr Ludlam to speak to the paper. Mr. Ludlam commenced by commenting that there is real concern relating to responses/non responses and the apparent lack of engagement by many ExCBs/ExTLs in the commenting and approval of ExTAG Decision Sheets. Mr. Ludlam reported that in compiling statistics on comment received for the past five years there had been a disturbing number of ExCBs /ExTLs who have never commented thereby placing in doubt the transparency of the process. He concluded by suggesting that perhaps commenting should be made mandatory, with various alternatives such as abstain, approve with comments, approved no comment, no comment etc.,. The Chairman opened the topic for discussion. There were suggestions by the members of possible sanctions. In response Mr Rudolf Pommé commented that one possible explanation for the low response rate might be that, the people who could respond may not be the people receiving the Draft DS, there may be internal problems. Mr Ludlam accepted that this might well be so, but reminded the members that the web site is available, and that documents requiring comment are located as ExTAG Active Documents Requiring Comment and/or Voting highlighted with the comment date. After further discussion, and again looking at possible sanctions, it was agreed that as a first exercise, all assessors will be asked to review, during assessments, the procedures that ExCBs/ExTLs have for dealing with these documents. The Chairman advised that the results of this exercise will then be collated and reviewed by the secretary for reporting at the next meeting. He also reminded ExCBs and ExTLs to ensure that their contact details on the IECEx Web Site are up to date.

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http://www.iecex.com/extag.htm

http://www.iecex.com/extag.htm


11.2 Industry discussion items

Industry discussion item requested by Mr. Joachim Laursen - Kosan Crisplant a/s

Document discussed:

ExTAG/294/Q ExTAG Industry Discussion Request – Clarification on interpretation of IEC 80079-34:2011 clause 7.5.3 (i).

The Chairman opened this topic by advising that this item was originally an enquiry received by the secretariat. He suggested that as the question concerns an interpretation of Clause 7.5.3 (i) of ISO/IEC 80079-34 Mr Thierry Houeix may be able to provide an answer. Mr Houeix commenced by clarifying the question which relates to a PCB containing Ex components. The question being whether or not the PCB has to be marked with a Serial No or is the batch number sufficient, according to IEC 80079-34 since the batch is explicit mentioned as an acceptable method. After discussion it was agreed that a true interpretation of the Clause is that the use of Batch number is sufficient. The Chairman thanked Mr. Houeix and the members.

11.3 Item from SIMTARS (AU)

The following Industry discussion item has been requested by SIMTARS, AU.

Document discussed:

ExTAG/300/Q ExTAG Industry Discussion Request received from SIMTARS, AU, – Review of ExTRs and QARs from overseas

This Item was moved to the restricted session. Item number 7

11.4 Item from ABB and VTT

Document discussed:

ExTAG/306/Q ExTAG Industry Discussion Request received from ABB and VTT – Safety related devices for Ex p machines in IEC 60079-2 / section 7.2

The Chairman opened this item informing the members that this Industry discussion item has been requested by ABB and VTT with Mr. Jukka Hannuksela, ABB, and Mr. Risto Sulonen, VTT, prepared to discuss the topic. Mr Sulonen explained the question as follows - safety related devices for Ex ‘p’ machines and questions how far in the installation circuit is the ExCB responsible for checking. He concluded that the limit is stated in the clause 7.2

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of the current standard IEC 60079-2 and their understanding is that needed devices beyond that can be handled by adding an “X” condition, as mentioned in section 7.3.

After discussion there was agreement with the opinion expressed in the document. There was also agreement that the MT of 60079-2 needs to clearly define the boundary lines between the safety devices on the equipment and devices in the installation. The Chairman then suggested that in the interim an ExTAG Task Group to be convened to attempt to clarify the situation, that is, of looking to provide a uniform interpretation on 60079-2. The Chairman asked if Mr. Sulonen was prepared to lead the group. He agreed to do so. Mr. Karel Neleman also agreed to participate. The Chairman thanked Mr Sulonen and Mr Neleman advising that the Task Group is not to be open-ended and would be restricted to the title Necessary Interpretation of IEC 60079-2 to assist uniform interpretation. Additional members to be sought

11.5 Implementation of ISO/IEC 17065


ExTAG/298/Inf - The Implementation of ISO/IEC 17065 Conformity assessment - Requirements for bodies certifying products, processes and services

The Chairman opened this topic for discussion by advising that ExTAG’s comments only, were being sought, as the topic is to be discussed more fully later in the week during the ExMC Meeting. He then asked if the members agreed with the ExMC WG4 recommendation that-

The IECEx System to follow the same implementation timetable as IAF, that is: the transition period for ISO/IEC 17065:2012 would be three years from the date of publication (15 September 2012). That means it would have to be implemented by all existing and applicant ExCBs by 15 September 2015.

There was agreement to accept the recommendation.

11.6 Discussion item concerning certified equipment with Special Conditions of ‘Safe Use’ requiring an additional external enclosure.

The Chairman opened this topic for discussion by advising that Mr Julien Gauthier of LCIE, FR, would present this item.

Mr Gauthier commented that I have a concern regarding particular special condition for safe use, and I would like to have, if possible, some comments from IECEx members. At present IECEx CoCs issued for equipment in which the special conditions for safe use requires the addition of an external enclosure. With this type of certificate, the opportunity is given to the final user to "self-assess" the final assembly created (regarding the electrostatic hazard,

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impact, IP, power dissipation). Some manufacturers consider that it may lead to a kind of voluntary certification scheme. Some users will require a global certification of the assembly, others will use the product as it is written in the certificate by the addition of the enclosure of their choice. Another issue with this type of certificate is the marking. When the equipment is installed in the enclosure, the marking is no longer visible and readable for inspections on site.

There was discussion with questions such as whether or not the enclosures were suitable. Mr. Engler, DNV asked that, in relation to ‘d’ when is it considered a component or when is its apparatus? Given the discussion the Chairman suggested that, as the members are not sufficiently prepared, and there are number of items requiring consideration it would be appropriate for Mr. Gauthier to prepare a paper for circulation and further discussion. The Chairman sought agreement from the members. The members agreed

12 ExTAG Discussions relating to other IECEx Schemes

12.1 Discussion relating to the IECEx Certified Service Facility Scheme (IECEx 03)

Document noted:

ExTAG/297/Inf IECEx 03 Scheme – Rules and Operational Documents – Restructure and expansion

The Chairman invited the IECEx Secretary to report on the status on the Certified Service Facility Scheme, 03. The secretary reported that the current work is to expand to include other services within the scheme. He also asked that the members take note of the newly published Rules and the newly published Operational Documents available on the IECEx Web Site. He referred the members to document number ExTAG/297/Inf advising that this item is for information to the ExTAG members with the expectation that they will circulate it to their internal staff.

The Secretary then reported that there are

o 13 Approved ExCBs (+ Applicants) with o 366 Cocs and FARs have been issued.

The Chairman thanked the Secretary for the report which will be covered more fully during the ExMC Meeting later in the week.

12.2 Information relating to the IECEx Conformity Mark License System (IECEx 04)

The Chairman invited the IECEx Secretary to report on the status of the Conformity Mark License System, 04. The secretary reported that there are

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14 Approved License issuing ExCBs with 23 Licenses covering 200 Certificates and various

supplementaries

The secretary advised that there are more details contained in document ExMC/859/IECEx System Report Card – 2013. The Chairman thanked the Secretary for the report which will be covered more fully during the ExMC Meeting later in the week.

12.3 Information relating to the IECEx Certification of Personnel Competencies (CoPC) Scheme IECEx 05

The Chairman once again invited the IECEx Secretary to report, in this instance, on the status of the Certification of Personnel Competencies (CoPC) 05. The secretary asked that the members note the newly published Rules as well as the number of new Operational Documents which have been published on the 05 Scheme and are now available on the IECEx web site. He then advised the following -

o 7 Approved ExCBs (+ Applicants)o 264 Certificates + PCAR 271

He concluded that we are seeing continued growth with new applications coming forward and once again referred the members to ExMC/859/R.

The Chairman thanked the secretary for his report. He then asked if there were any questions or comments. There was a comment that as these items were going to be covered during the coming ExMC Meeting it was unnecessary that they be included on the ExTAG Agenda. The Secretary responded that the intention was to briefly inform the ExTAG as to what was happening in the ExMC and that next year the report could be more streamlined.

13 New topics (suggestions for topics to be dealt with during the next ExTAG Meeting)

The Chairman asked for topics that might be included for discussion at future meetings. There were no suggestions put forward. Before concluding this item however, the Chairman suggested that if, in the future, topics came to mind that they should be referred to the Secretariat for inclusion on the next meeting agenda

14 Contact with other International and Regional Bodies – Status review

Document noted:

CAB/1096/DV – Approval of the revised Memorandum of Understanding between IEC, ILAC and IAF

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The Chairman invited the IECEx Secretary to report. The Secretary acknowledged that once again this topic was to be covered in the ExMC meeting but again the intention was to update the ExTAG as to what was happening in the ExMC. He reminded the members of the decisions from the Calgary 2012 ExMC Meeting concerning cooperation with ILAC and IAF as it relates to the assessment of ExCBs and ExTLs noting:

that the decision making forum concerning Rules and Procedures of the IECEx System to reside with ExMC and

that the established peer assessment procedures and processes of the IECEx that have ensured credibility of the Schemes remain,

He advised that these decisions as well as concerns relating to the Memorandum of Understanding between IEC, ILAC and IAF had been conveyed to the CAB during the Oslo 2012 Meeting and that these had been taken into account by the CAB when approving the final document. He concluded that finally, after discussion, it was agreed that there are mutual benefits to both sides. The Chairman thanked the secretary.

15 Matters for proposal to ExMC

The Chairman advised that, as agreed, he would be recommending Mr Julien Gauthier for approval as ExTAG Secretary to the ExMC. He also advised that he would be preparing a report for the ExMC as a Green paper which would be available on the IECEx Web Site Fortaleza Meeting page.

16 Other Business

16.1 IEC TS 60079-32-1 inclusion in IECEx

The Chairman advised that this item was the result of a question from the Convenor of ExTAG WG1, Mr Paul Kelly, who asked if the recently published IEC/TS 60079-32-1 Explosive atmospheres - Part 32-1: Electrostatic hazards, guidance would be available for reference as part of IECEx CoCs and if so should a blank Ex Test Report be drafted. Before opening for discussion the Chairman reminded the members that this is a Technical Specification and not a Standard and therefore has gone through a shortened process. He agreed that very useful information is contained in the current document but informed the members that a Standard Part 2 of the document, which will then give a standard reference for tests that will be called up by IEC 60079-0, should be published within the next six to ten months. He then sought opinion from the members. After discussion it was agreed that we should not start work on an ExTR blank for 60079-32-1 at this stage.

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16.2 A proposal that an ExTAG WG be formed to review all Decisions Sheets to consider amalgamation of those covering the same topic.

The Chairman advised that this topic is already underway referring members to decision Agenda Item 10.2.2 Decision 15.

16.3 A proposal for IECEx to produce a decision sheet based on a TC 31 WG 27 amendment to 60079-19.

The Chairman advised that Mr John Allen had asked that this item be introduced. Mr Allen reported that TC 31 WG27 has produced an informative amendment to IEC 60079-19. He continued that the WG proposed that a Draft Decision Sheet be prepared to provide assistance to users with the subject area Evaluation of stator windings & insulation system and that it be circulated to the ExTAG for comment. Mr Allen informed the members that he would draft the document for circulation. The Chairman thanked Mr Allen and asked that all those involved in this activity respond to the document.

17 Confirmation of next meeting, year and place

The Chairman advised that the next ExTAG meeting will be held in conjunction with the ExMC. The Chairman then invited NL to present their Powerpoint presentation. He then thanked NL commenting that the members very much appreciated the informative, and excellent, presentation concerning the location, the Hague, and arrangements for the next meeting. It is planned that the meetings will be held during week 35 which commences 25th August 2014.

Members are asked to note the acceptance of the kind invitations for future meetings as listed below-

Future meetings

2015 New Zealand2016 South Africa2017 USA2018 France2019 UAE

18 Close of Meeting

In closing the meeting the Chairman once again extended the sincere thanks of the members to the Brazilian National Committee and the supporting organisations for hosting the meeting. He also thanked the members for their attention and contribution to the meeting saying it was these factors which made the meeting successful.

The meeting was declared closed at 5.05 17th September 2013

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ANNEX A Action ItemsANNEX ActionNo.

MinsItem

Action By Whom Completion date

1 1 Letter of Appreciation to be sent to Mr. Brenon The Chairman

After the meeting

2 3.2 Action Item from Calgary brought forwardExTAG/270/CD Repair Facility Records the originator to review and then prepare an amended copy for circulation to the ExTAG for comment.

Mr Phil Oates

After the meeting

3 3.3.1 Mr. Gauthier, LCIE,FR, to be recommended to the ExMC to fill the role of ExTAG Secretary.

The Chairman

Completed

4 4 On-Line Certificate system for Services to have Applicant location sorted by Country and not firstly by year

Secretariat Following the meeting

5 7.1 The Secretariat to issue a circular to ExTAG Members alerting them to the clarifications and decisions taken at the closed session, e.g. Use of Notes in Standards, Use of limited text in Equipment Description field of CoCs, e.g.Gauthier “See Annex”

Secretariat Following the meeting

4 7.1 The Secretariat to prepare a guidance document on the incorrect replication of installation requirements in CoCs where they are fully covered by installation standards as, it was agreed, that installation requirements should not appear in a CoC.

The Secretariat

After the meeting

5 7.1 Guidance information on what constitutes a small component and marking requirements is to be prepared and included in Operational documents once the outcome of on-going work within the TC 31 WG 22 has been completed.

Mr. Ralph Wigg to keep ExTAG updated on this work which will dictate the eventual course of action.

Mr. Ralph Wigg

Ongoing

6 9.2 WG3 to prepare a revised version OD 017 for the 2014 Hague Meeting ExTAG WG3 Before the of 31


ANNEX ActionNo.

MinsItem


next meeting

7 9.6 ExTAG Task Group on Records retention to be converted into an ExTAG WG with the following membersMr Jim Munro (Interim Convenor)Mr John Allen (GB)Mr Thierry Houeix (FR)Professor Jianping Xu (CN)Mr Jasmin Omerovic (DK)Mr. Ralph Wigg (AU)

The Secretariat

Completed

8 9.6 A specification covering key aspects for the retention of records, as a means whereby ExCBs and ExTLs can demonstrate compliance, is to be developed.

Subject to further investigation, it is hoped that ISO 15489 will form the basis for this document.

ExTAG WG Before the next meeting

9 10.1 ExTAG/299/CD Draft ExTAG Decision Sheet –Draft revision of DS 2009/001 Method of test for measurement of capacitance of non-metallic enclosures (prepared by UL) to be withdrawn and UL to prepare a revised version for circulation and comment.

UL After the meeting

10 10.2.1 The ExTAG Chairman and the Convenor of ExMC WG 1 to prepare a revision of Draft DS ExTAG/293/CD Draft Decision Sheet – Treatment of Ex Components covered by Certificates issued to older editions of Standardstaking into account comment received. The document then to be published as

ExTAG Chairman and the

Before the next meeting

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ANNEX ActionNo.

MinsItem


a Decision Sheet. Convenor of ExMC WG 1

11 10.2.2 ExTAG Task Group to be formed to prepare a document for the next ExTAG Meeting –The Convenor Mr. John WattMs Katy HoldredgeMr Thierry HoueixMr Karel NelemanMr Phil OatesMr Rudolph Pomme Mr Risto Sulonen

The Secretariat

Completed

12 10.2.2 ExTAG Task Group to withdraw the Draft DS ExTAG/243D/CD and to prepare a revised document, an amalgamation of the two documents DS ExTAG/243D/CD, with the component document, at present ExTAG/293/CD.

Mr. John Watt

Before the next meeting

13 11.1 Assessor procedures to include the review, during assessments, of the procedures that ExCBs/ExTLs have for dealing with ExTAG documents for comment. Details of the review to be forwarded to the ExTAG Secretary.

Assessors

14 11.1 ExTAG Secretary to collate and review the details of the review by assessors for reporting at the next meeting.

The ExTAG Secretary

For the next meeting

15 11.4 A Task Group is to be formed to cover Necessary Interpretation of IEC 60079-2 to assist uniform interpretation. Convenor Mr. Risto Sulonen.

The Secretariat

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ANNEX ActionNo.

MinsItem


16 11.4 A circular to be sent to ExTAG members seeking additional members for the ExTAG Task Group Necessary Interpretation of IEC 60079-2 to assist uniform interpretation

ExTAG Task Group – MembershipMr Risto Sulonen, FI, ConvenorMr. Karel Neleman , NL

The Secretariat

17 16.3 Mr. John Allen to prepare a draft Decision Sheet Evaluation of stator windings & insulation system for circulation to and comment by the ExTAG.

Mr. John Allen

Completed

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