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CLA Policies and Procedures

Table of Contents.

1. Purpose of this Document.

2. General Philosophy and Purpose of CLA.

2.1 Statement of Faith

2.2 Mission Statement

2.3 Vision Statement

2.4 Core Values

2.5 Objectives and Standards

2.6 Position Statements

2.7 Loco Parentis

2.8 Secondary Doctrine

2.9 Biblical Translation

2.10 Controversial Subjects

2.11 Non-discrimination

3. Organizational Structure

4. Board of Directors

4.1 Organization and Operation of the Board

4.2 Major Responsibilities

4.3 Procedure for Altering By-laws

4.4 Interaction with Local Christian Community

5. Policies Concerning Board Functions

5.1 Policy Creation

5.2 Board of Directors Organization

5.3 Church Discipline

6. Head of School

6.1 General

6.2 Job Description

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7. Committees

7.1 Committee Creation and Membership

7.2 Removal of Committee Members

7.3 Dissolution of a Committee

8. School Operations and Equipment

8.1 Transportation

8.2 Field Trips

8.3 Serious Diseases

8.4 Health and Medication Policy

8.5 Technology Policy

8.6 Visitors

8.7 Inclement Weather

8.8 Snack Policy

8.9 Cell Phone Usage

8.10 Critical Incident Communication

8.11 Prohibition of Weapons

8.12 Student Drivers

8.13 Searches of Personal Property

8.14 Admission Requirements for the Parents

8.15 Parental Involvement

8.16 Class Parties

8.17 Records and Communications.

8.18 Training for First Aid and CPR

8.19 Lunch Protocol

8.20 Nutritional Standards

8.21 Critical Incident Policy

9. Personnel

9.1 Hiring

9.2 Assignment of Personnel

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9.3 Retention of Personnel

9.4 Certification

9.5 Firing

9.6 Mandatory Enrollment of Faculty / Staff Children

9.7 Church Attendance

9.8 Personal Leave

9.9 Comprehensive Grievance

9.10 Evaluation / Personnel File

9.11 Publications

9.12 School Security and Crisis Response

9.13 Guidelines for Attire: Faculty, Staff & Substitute Teachers

9.14 Student and Staff Relation Guidelines

9.15 Child Abuse Policy

9.16 Violent Threat by a Student

9.17 Prohibition Against Discrimination and Harassment

9.18 Background Check

9.19 Policy on Confidential Information

9.20 Child Labor Provisions

9.21 Employment Expectations

9.22 General Employment Policies

9.23 Staff Positions Classification Policy

9.24 Payroll and Salary Information

9.25 Classroom Observations

9.26 Teacher Evaluation Rubrics

9.27 Curriculum Review Cycle

9.28 Textbook Evaluation Form

9.29 Leadership Spouse Employment Policy

10. Financial Management

10.1 Compensation and Benefits

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10.2 Fund-raising

10.3 Overdue Bills

10.4 Tuition and Fees

10.5 Pastoral Tuition Discount Policy

10.6 Capital Expenditures

10.7 Capital Campaign Gift Policies and Procedures

10.8 Capital Fundraising and Name Recognition

10.9 Competitive Bid Policy

10.10 Conflict of Interest

10.11 Dissolution

11. Educational Programs

11.1 Kindergarten Enrollment

11.2 Extracurricular Activities

11.3 Code of Conduct

11.4 Discipline

11.5 Student Promotion

11.6 Tardy

11.7 Attendance

11.8 School-sponsored Events

11.9 Homework Guidelines

11.10 Dress Code

11.11 Learning Disabilities

11.12 Grading System

11.13 Class Size

11.14 Holidays

11.15 Student Records

11.16 Graduation Requirements

11.17 Time allocation for Instruction.

11.18. High School Failing Grade Policy

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12. Athletics

12.1 Athletic Job Responsibilities

12.2 Standards of Conduct for Volunteer Assistant Coaches

12.3 Standards of Behavior at Athletic Events

12.4 Special Requirements and Fees

12.5 Game and Practice Attendance Requirements

12.6 Athlete’s Code of Conduct

12.7 Rules for Eligibility for Participation in Practice and Games

12.8 Selection of Teams

12.9 Athlete’s Dress Requirements

12.10 Quitting

12.11 Uniforms and Equipment

12.12 Home school athletic participation

13. Facilities

13.1 Facility Usage Policy

13.2 Facilities Committee Charter

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1.0 Purpose of this Document

Christ’s Legacy Academy, a private education ministry owned and operated by Christ’s Legacy Academy, Inc., is managed by the Board of Directors of Christ’s Legacy Academy and its appointed Head of School. This policy manual is intended to provide guidelines and directives from the Board to the Head of School in regard to general policies, operations, and guiding philosophy of Christ’s Legacy Academy. As such, this document contains critical information for implementing management plans and operations essential to meeting and maintaining the school objectives stated in the Christ’s Legacy Academy, Inc. bylaws.

2.0 General Philosophy and Purpose of Christ’s Legacy Academy

Christ’s Legacy Academy purposes to bring glory to the Lord Jesus Christ by assisting parents in the Christian education and discipleship of their children. We view the school as an extension of the Christian home that should strive to demonstrate an integrated biblical worldview in all aspects of life. Faculty and staff are viewed as role models in portraying the character of Jesus Christ and living out His Great Commission.

2.1 Statement of Faith

We believe in God the Father, Almighty, Maker of heaven and earth; and in Jesus Christ His only Son, our Lord. Jesus Christ was conceived by the Holy Spirit and was born of a virgin, Mary. He suffered under Pontius Pilate, was crucified, died, and was buried. He descended into Hades, and on the third day He rose again from the grave. He ascended into Heaven, where He sits at the right hand of God the Father Almighty. From Heaven, He shall come to earth again to judge the living and the dead. We believe in the Holy Spirit, one holy Christian church, the communion of all true saints, the forgiveness of sins, the resurrection of the body, and the gift of everlasting life. - The Apostles Creed.

I. God

We believe that there is one God, eternally existent in three Persons: Father, Son, and Holy Spirit. Each Person possesses distinct personal attributes, but without division of essence. He is omnipotent, omnipresent, and omniscient. He is the Creator, Sustainer, and Governor of everything that has been made. (Genesis 1:1; Exodus 20:2-3; Isaiah 43:1,7,21; Revelation 4:11; 5:9-10)

A. God the Father

We believe that God the Father reigns with the providential care over His universe and the flow of the stream of human history according to the purposes of His grace. God is Father in truth to those who become children of God through faith in Jesus Christ.

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(Genesis 1:1; Exodus 3:14; 15:1-20; Acts 1:7; Romans 8:14-15; 1 Corinthians 8:6, Ephesians 4:4-6)

B. God the Son

We believe in the deity of our Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood, in His bodily resurrection, in His ascension to the right hand of the Father, and in His personal return in power and glory.

(Luke 1:34-35; John 1:1,14; 3:16-18; 5:17-30,36-47; Acts 1:9-11; 2:22-36)

C. God the Holy Spirit

We believe that the Holy Spirit is the Spirit of God, fully divine. We believe in the indwelling of the Holy Spirit in those who have received Jesus Christ as Lord and Savior. He inspired the Holy Scriptures and enables men to understand truth. He exalts Christ, convicts men of sin, calls men to repentance, cultivates Christian character, makes intercession for us, and seals the believer until the day of redemption.

(1 Corinthians 2:10-14; 12:3-13; Ephesians 1:13-14; 4:30; 2 Timothy 3:16; 2 Peter 1:21)

II. The Holy Scriptures.

We believe the Bible to be the inspired, the only infallible, authoritative Word of God. As such, it is the final authoritative rule for faith, life, and standards of education. (Psalm 119:160; John 16:13; 2 Timothy 3:14-17)

III. Mankind.

We believe that God made man in His own image, and mankind fell into sin by his own free choice. Only the grace of God can bring man into His holy fellowship. We believe that the chief end of man is to glorify God and enjoy Him forever. (Genesis 1:26-30; 3:1-24; Romans 1:19-32; 3:23; 1 Corinthians 6:20; Revelation 22:3-5)

IV. Salvation.

We believe that because of Adam’s sin, all mankind is in rebellion against God. For the salvation of lost and sinful men, regeneration by the Holy Spirit is absolutely necessary. Salvation is by grace through faith in Christ as Lord, yet faith without works is dead. Faith and repentance are inseparable experiences of grace. In its broadest sense, salvation includes regeneration, justification, sanctification, and glorification. (Romans 5:8,12-21; 8:1-11; 2 Corinthians 5:9-10; Ephesians 2:8-9; James 2:18-26)

V. The Resurrection.

We believe that Jesus Christ rose from the dead after three days. We believe in the resurrection of both the saved and the lost; those who are saved to the resurrection of life, and those who are lost to the resurrection of condemnation. (Matthew 28:1-10; Mark 16:1-20; Luke 24:1-12; John 20:1-31; Revelation 20:11-15)

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VI. The Church.

We believe in the spiritual unity of all believers in our Lord Jesus Christ. (Acts 2:42-47; Ephesians 4:3)

2.2 Mission Statement

We partner with families to classically educate students to think, live, and engage the world in a manner that consistently brings glory to God.

2.3 Vision Statement

We aim to graduate young men and women who think clearly and listen carefully with discernment and understanding; who reason persuasively and articulate precisely; who are capable of evaluating their entire range of experience in the light of Scriptures; and who do so with eagerness in joyful submission to God. We desire them to recognize cultural influences as distinct from biblical, and to be unswayed towards evil by the former. We aim to find them well prepared in all situations, possessing both information and the knowledge of how to use it. We desire them to be socially graceful and spiritually gracious; equipped with and understanding the tools of learning; desiring to grow in understanding, yet fully realizing the limitations and foolishness of the wisdom of this world. We desire they have a heart for the lost and the courage to seek to dissuade those who are stumbling towards destruction; that they distinguish the real gospel from religion in form only; and that they possess the former, knowing and loving the Lord Jesus Christ. And all these we desire them to possess with humility and gratitude to God.

We likewise aim to cultivate these same qualities in our staff and to see them well paid so that they may make a career at Christ’s Legacy Academy. We desire them to be professional and diligent in their work, gifted in teaching, loving their students and their subjects. We desire that they clearly understand classical education, how it works in their classroom and how their work fits into the whole; that they possess a lifelong hunger to learn and grow; and that they have opportunity to be refreshed and renewed. We desire to see them coach and nurture new staff and to serve as academic mentors to students. We look to see them maturing in Christ, growing in the knowledge of God, and observing their own children walking with the Lord.

We aim to cultivate in our parents a sense of responsibility for the school; to see them well informed about the goals of our classical and Christ-centered approach. We desire them to grow with the school, involved in and excited about the journey. We aim to help them to follow biblical principles in addressing concerns, to be inclined to hearing both sides of a story before rendering a verdict, and to embrace the Scripture’s injunctions to encourage and stir up one another to love and good works.

Finally, in our relationship with our community, we aim to be above reproach in our business dealings and supportive of the local business community. We seek to serve the community with Christ as our example of a humble servant. Responsible stewardship is our goal, as we utilize the resources God provides to us. We further seek to exemplify the unity of the body of Christ, to develop greater fellowship and understanding with the churches, and to bring honor to our Lord in all our endeavors.

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2.4 Core Values

1. Preeminence of Christ.

We believe that Christ is above all. He has been given authority, by God the Father, to rule over all; and every knee will one day bow to His lordship. We believe that we exist for God’s glory, but that man is inherently sinful. Mankind is in desperate need of the salvation offered by Jesus Christ through His atoning death. We seek to direct students toward a deeper relationship with God through Christ.

“He is the image of the invisible God, the firstborn over all creation. For by him all things were created: things in heaven and on earth, visible and invisible, whether thrones or powers or rulers or authorities; all things were created by him and for him. He is before all things, and in him all things hold together. And he is the head of the body, the church; he is the beginning and the firstborn from among the dead, so that in everything he might have the preeminence.” Colossians 1:15-18.

2. Authority of Scripture.

The foundation for all we teach and do is the inerrant, infallible, authoritative Word of God. We seek to build within each student a biblical worldview, taking our definition and standard of truth from the Scriptures. The Bible itself is a central subject in the academic curriculum. Biblical truths are integrated into the learning experience of all subjects. Students learn how to process information and draw conclusions in the context of biblical truth, leading to a life that glorifies God.

“All Scripture is God-breathed and is useful for teaching, rebuking, correcting, and training in righteousness, so that the man of God may be thoroughly equipped for every good work.” 2 Timothy 3:16-17.

3. Role of Family.

We believe that God has given parents the ultimate responsibility for the education of their children. We serve as an extension of the home, partnering with parents and serving families in the intellectual and spiritual discipleship of their children. We believe that God has created each child as unique and worthy of our utmost attention. Further to our partnership with families, we seek to bring God’s light, grace and truth to our broader community.

“These commandments that I give you today are to be upon your hearts. Impress them on your children. Talk about them when you sit at home and when you walk along the road, when you lie down and when you get up.” Deuteronomy 6:6-7.

4. Discipleship Model.

Christ’s Legacy Academy’s commitment is to the education of children from Christian families. In order for our curricular objectives to be accomplished, it is important that the home, the church, and the school be communicating the same worldview to the children. We believe that it is our Christian responsibility to disciple young people in the ways of our Master. Christ himself used the discipleship model in his earthly ministry, and encouraged us to do the same. Students are taught to love the Lord their God with all their heart, soul, mind, strength, and to love their neighbors as themselves.

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“All authority in heaven and on earth has been given to me. Therefore go and make disciples…” Matthew 28:18b-19a.

5. Classical Approach.

We have adopted the classical approach to education. This methodology emphasizes the Trivium (grammar, logic, rhetoric) in all subjects. Grammar teaches the fundamental rules of each subject. Logic provides the ordered relationship of particulars in each subject. Rhetoric promotes how the grammar and logic of each subject may be clearly expressed. This method has been proven over millennia, and encourages all students to develop a love for learning and to live up to their academic potential. It provides an orderly atmosphere conducive to the attainment of the above goals.

“By wisdom a house is built, and through understanding it is established; through knowledge its rooms are filled with rare and beautiful treasures.” Proverbs 24:3-4.

6. Academic Excellence.

We believe that the holistic approach personified by the classical model is exceptionally outstanding in preparing the student to retain knowledge, think logically and analytically, communicate effectively, and succeed in living out God’s calling on their lives. High academic standards are maintained for each student, with the expectation that each will succeed. Every child is encouraged to maximize their learning potential and develop a love for life long learning.

“Do your best to present yourself to God as one approved, a workman who does not need to be ashamed and who correctly handles the Word of truth.” 2 Timothy 2:15.

2.5 Objectives and Standards

In the programs and teaching at all levels including extracurricular activities and examples set by faculty and staff, Christ’s Legacy Academy strives to:

1. Encourage every child in the development of his/her relationship with God the Father through Jesus Christ.

2. Equip students in all forms of educational development to discover and fulfill God’s purpose for their lives.

3. Teach all subjects as parts of an integrated whole, with the realization that God is the Source of all truth.

4. Encourage students to develop a love for life-long learning by utilizing classical teaching methodology in all subjects.

5. Minister to families in the community to glorify the name of our Lord.

6. Provide an orderly atmosphere conducive to attaining these objectives.

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2.6 Position Statements

CLA feels that there are several areas of social concern that are contrary to forming a biblical worldview. We understand that there may be disagreement on these issues; but if these issues arise during classroom discussion, CLA will take these positions as our biblical interpretation:

1. We believe that God purposefully created the universe as outlined in Genesis 1 & 2. Specifically, we believe that God utilized the literal six 24-hour days. (Genesis 1&2; Genesis 5:1-2; Psalm 33:6; Isaiah 29:16; John 1:3; Romans 1; Colossians 1:16; Revelation 4:11)

2. We believe that mankind was created in the image of God. Human life should therefore be protected from the time of conception. (Job 10:10; Psalm 71:6; Psalm 139:15; Isaiah 49:1; Jeremiah 1:5)

3. We believe that sexual relationships were designed by God to be between a male and female exclusively in a marriage relationship. (Genesis 2:24; Leviticus 18:22; 1 Corinthians 6:18; Galatians 5:18-26; 1 Thessalonians 4:3)

4. We believe that the use of metaphysical means (i.e. spirits, horoscopes, crystals, etc.) to gain knowledge is false and dangerous. We believe that God alone is the source of all truth. (Deuteronomy 32:4; Psalm 33:4; John 14:6; Acts 13; I Chronicles 10:13)

5. We believe that God is impartial to people, no matter their race, background, or experience. He shows compassionate love and mercy to all of those who would call on His name for salvation. (Hebrews 11; John 3:16; Acts 16:31)

6. We believe that God created male and female distinctly, and He sovereignly blesses individuals with their physical (biological phenotype) gender. We will honor these gender differences respectfully. Therefore, we do not agree with any attempts to change the physical gender God granted, nor do we agree with any declarations that an individual’s gender is other than what God bestowed physically. (Genesis 1:27, Deuteronomy 22:5, Romans 9:20)

2.7 Loco Parentis

CLA believes in the priority of the family as instituted by God. No other institution is given the high calling of raising and nurturing children. “Fathers, do not provoke your children to anger, but bring them up in the discipline and instruction of the Lord (Ephesians 6:4).” Our school serves in loco parentis, that is, teachers stand in the parents’ place, training student here as we anticipate Christian parents are also doing at home.

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2.8 Secondary Doctrine

There are key elements of Christianity that will be unapologetically taught in various ways through all grade levels. The substance of these statements is truth that is considered to be primary doctrine and is in accordance with the school’s Statement of Faith. When issues involving secondary doctrine arise, i.e., mode of baptism, observance of holidays, etc., students will be referred back to their family for final authority.

When secondary doctrinal issues arise, at no time should the school (teacher, administration, etc.) verbally endorse a specific secondary doctrinal position. Endorsement of a specific secondary doctrinal position should come only through the parents of the student to the student.

2.9 Biblical Translation

To provide continuity within the classrooms, Christ’s Legacy Academy has chosen to use the English Standard Version (ESV) translation for Bible study and memory verse work. The King James Version is accepted as an optional choice for student use at the request of the student’s parents.

2.10 Controversial Subjects

Objectives:

To establish a policy that helps Christ’s Legacy Academy to respect the convictions of parents and teachers in various academic subject areas, while at the same time maintaining our goal of teaching all subjects in the light of a comprehensive Christian worldview.

Scope:

This policy applies to all faculty and staff in the course of their duties. It does not apply to non-teaching staff or to teaching staff on their own time.

Definitions:

Controversial subject:

A subject which Christian families and churches commonly consider divisive, whether or not the introduction of the topic was by planned by the teacher or brought up by the students. Examples include but are not limited to: Environmentalism, the Civil War, Partisan politics, etc…

Guidelines:

1. If in the course of teaching a class, a teacher sees that a subject has arisen which he has good reason to believe is controversial and discussion of that subject will not help him achieve the goals set for that class in the curriculum guide, then teacher will not allow class time for the discussion of the topic at all.

2. If a subject arises which the teacher has reason to believe is controversial and the discussion of that topic will help achieve the goals set out in the curriculum guide for that subject, then the teacher will do the following:

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a. As necessary, instruct the class of the responsibility of Christians to be charitable in debate.

b. Instruct the class on their responsibility to honor the teaching they have received from their parents on the subject.

c. As appropriate (i.e. pertinent to the stated goal of the class), direct the students’ attention to informed sources on each side of the subject concerned. This may be done in variety of forms, such as research paper, guest speakers, reading differing authors, etc… Strongly encourage the students to become knowledgeable of the most widely held views on the subject.

d. Refrain from pursuing tangents or other unplanned subject matter that will lead to a possible mishandling / poor teaching of controversial subjects.

3. The teacher is to remember that according to Scripture and the third stated objective and standard of Christ’s Legacy Academy (2.4), he is serving as a role model of a mature Christian adult to the students. As such, teachers are never to enter into an adversarial debate with students on controversial subjects within a classroom setting. Even though the teacher may hold strong personal convictions regarding the subject, in light of this policy, and sound teaching practices, he is to encourage a gracious and scholarly attitude in the students.

2.11 Non – Discrimination

Christ’s Legacy Academy admits students of any race, color, national or ethnic origin, sex, age, or handicap to all the rights, privileges, programs, and activities generally made available to students at the school. It does not discriminate on the basis of race, color, national or ethnic origin, sex, age or handicap in administration of its educational policies, athletic, or other school administered programs except where necessitated by specific religious tenets held by the institution and its controlling body.

3.0 Organizational Structure

Christ’s Legacy Academy, Inc. is a private, non-profit organization registered as such with the State of Tennessee and is the owner of Christ’s Legacy Academy.

The Christ’s Legacy Academy Association is composed of founders, parents, and patrons of Christ’s Legacy Academy. The primary mission of the Association is to operate Christ’s Legacy Academy in adherence with the Statement of Faith and objectives given previously in this document.

The head of school’s office of the Association is 625 South Matlock Avenue, Athens, TN 37303. This office may be maintained at this location but may, from time to time, be changed at the discretion of the Board. The annual meeting of the Association will be held in the spring of each year. Members will be notified in writing as to the date, time, and location of the meeting at least 30 days in advance.

Christ’s Legacy Academy Board of Directors consists of appointed and elected members from the Christ’s Legacy Academy Association. Detailed operational guidelines and responsibilities of the Board are presented in the Christ’s Legacy Academy Association By-Laws.

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Christ’s Legacy Academy’s Head of School (HoS) is hired by the Board and is directly responsible for managing the daily operations of the school (including such duties as managing teachers and office staff, scheduling classes and events, and handling student discipline) and for providing information to the Board regarding curriculum, school policies, budgeting, and facilities planning.

4.0 Board of Directors

4.1 Organization and Operation of the Board of Directors

The organization and operation of the board is described in the Christ’s Legacy Academy Bylaws sections V and VI.

4.2 Major Responsibilities

The overall responsibility of the Board of Directors is to operate Christ’s Legacy Academy according to biblical guidelines and in accordance with the objectives and mission of the school as stated in the Christ’s Legacy Academy By-laws. As part of this task, the board will be responsible specifically for:

1. Encouragement of the Head of School, as well as any others who make significant contributions toward the advancement of the school’s goals.

2. The hiring and continued evaluation of Head of School.3. Give input on the hiring of all faculty.4. Ensuring that a prudent budgeting process allows for funding the day-to-day operations of the

school; thus, the board will evaluate and approve annual operating budgets for the school.5. Approving detailed monthly financial statements within 30 days of the end of each month.6. Authorizing any officer(s) or agent(s) to enter into a contract or to execute and deliver an

instrument in the name of and on behalf of Christ’s Legacy Academy, Inc.7. Approving school policies in regard to such matters as hiring and firing of staff, maintenance of

facilities, acquisitions of property and equipment, curriculum, student conduct, discipline, and fund-raising.

8. Each board member is required to remember that the authority of the board is corporate. Individual board members, in dealing with administration, staff, or parents, may not represent the board as a whole unless specifically instructed to do so by the board, or required to do so by the By-laws or this policy manual.

9. Develop and protect the vision and strategy of Christ’s Legacy Academy, Inc. and see it is executed in a manner of excellence that glorifies God.

4.3 Procedure for Amending the By-laws

A description for amending the Christ’s Legacy Academy by-laws is found in Article XIV. Nothing in this article shall be interpreted to allow the alteration, amendment, or repealing of Articles I or II. No amendment to these bylaws may be in conflict with or supercede Articles I or II.

With the exception of Articles I or II, these bylaws may be altered, amended, or repealed by a unanimous vote of the Board of Directors. An amendment may be acted upon, as above, at any regular or special meeting provided a minimum of 30 days advance notice has been provided during a Board meeting or written notice has been mailed to all Board members.

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With the exception of Articles I or II, a change or amendment to the bylaws may be proposed by any association member who specifically enumerates such proposed change(s) or amendment(s). These change(s) or amendment(s) may be proposed at any called meeting of the Christ’s Legacy Academy Association. These change(s) or amendment(s) must first be approved by 75% of the association provided a minimum of 30 days advance notice has been given to all members of the association. A special meeting of the association may be called, if necessary, in accordance with Article X Section 5. All such change(s) or amendment(s) must then be reviewed by the Board. The Board shall have 60 days to act on the proposed change(s) or amendment(s). This timeline shall include the 30 day advanced notice as above. As above, any alteration, amendment, or repeal of the bylaws requires a unanimous vote of the Board or Directors.

4.4 Interaction with Local Christian Community

The board shall strive to develop and maintain open channels of communication with local Christian churches. Each board member shall be an active advocate of Christ’s Legacy Academy and be willing to discuss openly the purpose and mission of the school with church leaders and laymen. The board also shall follow the practice of referring students and parents to their pastors, elders, and/or deacons in matters of doctrine or counseling not specifically included in the Christ’s Legacy Academy Statement of Faith.

5.0 Head of School (Head of School)

Serving as a Head of School of a Classical Christian school is a high calling. One who takes on this role should do so only out of a sense of God’s direct and specific call on their life to carry out the task. The school is a direct reflection of the administrative leadership it is given. This administrative officer for all day-to-day operations is integral to the success and spirit of the school. This person serves as a daily ambassador for the Board to staff, parents, and the community. This relationship does not just happen; it must be earnestly cultivated over time and based on mutual confidence, respect, and trust. Since Scripture exhorts us to strive for unity, commitment, and obediently placing ourselves in a chain of submission when working with superiors and subordinates, the following outline of qualifications and responsibilities reflects this. (Eph.4:1-3, Heb.13:17)

It is an awesome responsibility to build an effective Christian school. The decisions and choices made will affect generations of students positively or negatively. The Holy Spirit must be depended upon to guide into all truth and to give discernment in the strategic decisions that are made. The crucial need is for the administrator and teachers to be willing to invest their lives as instruments of the Lord’s work in Christ’s Legacy Academy that the harvest in the student body may be abundant!

5.1 Qualifications

I. SPIRITUALa. A genuinely regenerated and seasoned Christian who gives evidence of growing in grace

and who is a member in good standing of a sound Bible-based evangelical church.b. One who understands and practices Christ-like living within the body of Christ and is

committed to an active prayer life. (Eph. 4:1-16)15

c. Good knowledge of the Scriptures, and devoted to lifetime study of the Word.d. A servant heart that can work under authority without pride and self-interest.e. An exemplary spouse and parent, if applicable. (I Tim. 3:2)f. A shepherding spirit in caring for the welfare of those under their charge.g. A firm and fair disciplinarian tempering discipline with compassion. (Proverbs 22:6)h. An understanding of key differences between a Biblical world and life view as compared

to the secular worldview that pervades modern culture.i. Able to lead staff devotions on regular basis and promote their spiritual growth.

II. ACADEMICa. Bachelor degree required, Master degree preferred, ideally (but not limited to)

education, administration or related field.b. Some undergraduate study in Bible is preferable. A sound academic track record in

higher education.c. An understanding of the philosophy of classical Christian education and its distinctives,

and the ability to implement the philosophy into the life of the school. The willingness to be an ongoing student of, and explain well, the Classical Christian model of education as planned at this school.

d. Loves Christian education. Willing to grow professionally via in-service sessions, reading, and graduate study in Christian school administration.

III. PROFESSIONALa. Evidence of possessing the gift of leadership. Preferably demonstrated within a

Christian school.b. Several years experience in education, teaching and classroom management.c. Evidence of strong management, administrative and organization skills.d. Solid marketing skills. As the number one champion of the school, must possess the

ability to tell the story with passion to parents, sponsors, etc. e. The ability to communicate well, both written and orally. A diplomat who is able to

lovingly manage conflict with strength and conviction but also with grace.f. The ability to work well with the Board and implement Board policies with skill, tact, &

loyalty.g. Computer skills.

IV. PERSONALa. Loves kids.b. Gracious, courteous, friendly and able to show fruit of the Spirit. (Gal. 5:22-24)c. An encourager with ability to inspire and influence others to rally around execution of

the Legacy mission.d. A deliberate person with ability to make decisions under guidance of the Holy Spirit and

wisdom of Scriptures.e. A spirit of diligence, promptness, and organization.f. The ability to receive constructive criticism well and learn from mistakes. (Proverbs

12:1,15)g. A good sense of humor and ability to have fun, and positive attitude and approach in

spite of challenging circumstances.16

5.2 Job Description

I. OVERALL GOAL:

To carry out and execute the Christ’s Legacy Academy mission statement on a daily basis, to the glory of God, and to the ultimate benefit of the school’s entire program. Will plan, coordinate, and supervise the program and personnel to promote overall fidelity to the school’s philosophy of education, as it impacts the educational and spiritual benefits to each student.

II. RESPONSIBILITIES

A. General School Operations:

Serve as the chief administrative officer for Christ’s Legacy Academy, ensuring effective and efficient operations consistent with Biblical stewardship principles.

Charged with responsibility to implement the strategy and policies of the Christ’s Legacy Board.

Responsible for the welfare of the student body in their spiritual/academic growth and their physical well-being, realizing the personhood of each student and their importance to God. Possess genuine care for each child.

Develop the school calendar for Board approval, and ensure that it is in compliance with known requirements for number of school days/academic year. Also develop, and be willing to emcee, all graduation activities.

Set and maintain, by positive example, the highest spiritual quality possible for the school. Shall be responsible for overseeing the school’s chapels and faculty prayer meetings.

Encourage and approve all school-sponsored activities that promote learning and fellowship outside of the classroom.

Approve all assembly programs and dramatic productions to make sure they are God honoring and consistent with the philosophy of Christ’s Legacy Academy.

Oversees facility management and maintenance. Oversees library development and maintenance. Follow education legislation that could affect private Christian schools in Tennessee, and

advise Board of any relevant developments or concerns.

B. Board Responsibilities:

An advocate of the Board and its policies. Answer to the collective Board only, but be receptive to advice/questions from

individual Board members. Maintains regular communication with Board in manner and frequency agreed by

Board. Assist in the preparation of Board meeting agendas, shall attend all Board meetings, and

shall participate in all deliberations unless otherwise designated by the Board. Provide input to the Board about any needed policy changes, but has authority to

administer independently those guidelines that will improve the day-to-day operation of the school.

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Prompt notification will be given to the Board, if at anytime or for any reason, any lack of trust or confidence in the Board occurs (per Matt.18).

C. Teachers and Personnel:

Responsible for the overall day-to-day leadership of the school. As well as to lead, by example, in the area of personal relations to maximize the students’ educational benefits.

Lead the academic and administrative team, and by their interests and spiritual commitment, carry forward the objectives of the school’s programs.

Directly manages school secretary who is there to support the Head of School in whatever way deemed most effective and supportive by the Head of School. Responsible to write the job description for the secretary, and perform annual review.

Primarily responsible for staff recruitment and development. Responsible for interviewing, and the primary screening of all prospective academic personnel, and shall recommend to the Board those candidates deemed qualified, both academically and spiritually. Board to have input but ultimate decision on hiring is with Head of School.

Conversely, has authority to dismiss any staff person when clear violation(s) of school staff policy or contract have occurred, but must inform Board of decision.

Prepare and review, as necessary, all staff job descriptions/work agreements. Administer employee contracts and policies in such areas as compensation, placement,

sick leave, fringe benefits, in-service and grievance procedures. Responsible for annual review of each teacher. Finalize returning staff contracts for the

upcoming school year no later than by the end of the current school year. Responsible to lead and support the faculty in implementing and enforcing the Board’s

discipline policies, student dress code, and other policies affecting student life as outlined in the student/parent handbook.

Conduct appropriate administrative and staff meetings as necessary. Direct staff in-services and encourage graduate study of the staff. Strive for, and assist

as necessary, all staff to meet and maintain A.C.S.I. certification, self included. Maintain current personnel files and records of the school and maintain confidentiality

above reproach, at all times, in conversation and office practice.

D. Budget and finances

Set up procedures and practices to ensure an efficient and effective business operation. Shall be primarily responsible for the development and implementation of the budget with fiscal responsibility.

Specifically, prepare the monthly and year-end financial reports for Board review. Also, shall be chiefly responsible for preparing a proposed upcoming school year

operating budget for the annual Board meeting.

E. Curriculum

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Exercise leadership in developing, achieving, and maintaining the strongest possible educational programs and services in fidelity to the goals and objectives of the school.

Provide ongoing education of Board regarding trends and new developments in Classical Christian education and curriculum, and make proposals regarding any changes or improvements.

F. Public Relations

Responsible for leading and maintaining good public relations with the various stakeholder groups with whom the school is in relationship (i.e. parents, donors, etc.).

Maintains regular contact with parents via agreed upon means (e.g. regularly scheduled parent meetings)

Responsible to develop and manage fund raising efforts. Maintain relationships with ACSI and ACCS. The goal of obtaining and maintaining

A.C.S.I. school accreditation will be sought by compliance with their known standards. Ensures that web site is updated monthly with new content.

6.0 POLICIES CONCERNING BOARD OF DIRECTOR’S FUNCTIONS

6.1 Policy Creation

Objectives:

To establish a set format and procedure for creating written policy.

Scope:

This policy is to be used whenever policy is proposed, revised, or written with the intention of being included in the Policy Manual for Christ’s Legacy Academy. Policies will state policy approval and revision dates, policy objective, scope of the policy, policy coverage, such as personnel, time period, geographical locale, etc., and any term considered worthy of defining will be

1. Policies will follow the format as presented in the five sections defined in “Definitions” above.2. The organization of policies in the manual will be established as policies and revised to fit this

format.3. All proposed policy will be submitted in writing to the board4. Policy may be altered, amended, newly established, or repealed by a two-thirds majority vote of

the board at any regular or special meeting, providing that such changes were proposed and presented to the board in writing at a previously schedules board meeting at least two weeks prior. Such a time frame will allow opportunities to cultivate unity of mind through study and prayer.

5. Christ’s Legacy Academy reserves the right to add policies to handbook as necessary

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6.2 Christ’s Legacy Academy Board of Director’s Organization

Dates: Perpetual

Objectives:

To outline the organizational structure of the Christ’s Legacy Academy Board of Directors and the duties of the Chairman, Vice-Chairman and Secretary.

Scope: NA

Definitions: NA

Guidelines:

1. The chairman shall, when present, preside at all meetings of the Board, as well as general meetings of the association. He may sign with the secretary, or any other full and proper officer thereunto authorized by the Board, any checks, deeds, contracts, or other instruments which the Board has authorized to be executed. In the absence of the chairman, or in the event of the inability of the chairman to act, the vice-chairman shall perform the duties of chairman.

2. The secretary or his designee shall: (a) keep the minutes of the proceedings, (b) see that all notices are duly given in accordance with the provisions of the bylaws or as required by law, (c) sign with the chairman of the Board any legal instrument approved by the Board, and (d) generally perform the duties of the office of secretary for the association including such other duties as from time to time may be assigned to him by the chairman or by the Board.

3. Each committee a. is responsible for proposing and reviewing policy within its defined area;b. is responsible for contacting the Board Chairman to place items on the agenda at least

one week prior to the next board meeting;c. is responsible to report directly to, and be under the direct authority of the board. The

Head of School may, when directed by the board, assist or serve on a committee, but he does not normally report to the committees nor the committees to the Head of School.

7.0 COMMITTEES

7.1 Committee Creation and Membership

Dates: 11/11/13

Objective:

To describe the creation of a committee at Christ’s Legacy Academy.

Scope:

Any committee or ad-hoc committee at Christ’s Legacy Academy, Inc.

Definition: NA

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Guidelines:

1. All committees, including ad-hoc committees, are formed only by the approval of the Board of Directors at Christ’s Legacy Academy, Inc.

2. A committee may or may not have a board member, known as the board liaison, serving on it. The decision to appoint a board liaison to a particular committee may be made by the Board of Directors annually, at the creation of a new committee, or if a current board liaison is unwilling or unable to serve. In addition, any appointment from the previous year will remain in effect until such a time a change or additional appointment becomes necessary as determined by the Board of Directors.

3. There shall a minimum of three (3) and a maximum of seven (7) members per committee unless otherwise approved by the Board of Directors.

4. Each committee will have a charter. This charter, approved by the Board of Directors, will provide a description of assigned responsibilities. It will also include the purpose of the committee, terms of members, and offices of the committee.

5. Any committee member is eligible to serve as a Board member after one year of committee service provided they meet the other criteria outlined in the Bylaws for Christ’s Legacy Academy Inc.

7.2 Removal of Committee Members

Dates: 11/11/13

Object:

To describe the methods by which committee member may be removed from a committee.

Scope: All committees at Christ’s Legacy Academy, Inc.

Definition: NA

Guidelines:

A majority of committee members may petition the Board for removal from a committee any member they feel lacks a basic commitment to Christ’s Legacy Academy Inc.’s statement of faith, committee charter, or wisdom and diligence in matters brought before the committee. A committee member may only be removed by a 75% vote of the Board of Directors.

7.3 Dissolution of a Committee

Dates:

Object:

To describe the methods by which a committee is dissolved at Christ’s Legacy Academy.

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Scope: All committees at Christ’s Legacy Academy, Inc.

Definition: NA

Guidelines:

1. Dissolution of a committee may occur at any time at the discretion of the Board of Directors. The successful dissolution of a committee requires a 75% majority vote.

2. Ad-hoc committees will dissolve automatically at the completion of the assignment for that particular committee.

8.0 SCHOOL OPERATIONS AND EQUIPMENT

8.1 Travel Policy

1. All drivers must have a valid driver’s license and current liability insurance with 100/300/100 in liability limits for their own vehicle and uninsured motorist. Copies of information regarding both of these must be on file and approved by the office before anybody will be allowed to serve as a field trip driver.

2. Each student must be restrained in either a booster seat (ages 5 – 8) or a seat belt according to TN Child Restraint Laws. Parents of students must supply booster seats if required by law. Booster seats should be labeled with child’s name.

3. Drivers are responsible for returning students to their classroom according to the teacher’s directions upon arrival back to school after the trip.

4. Drivers are not to stop anywhere while in transit that the entire group is not stopping, except in the event of an emergency stop. If there is an emergency, the driver should notify the teacher via cell and, if possible, another parent driver.

5. Teachers must always take emergency medical information on all field trips.

6. It is preferable that parent drivers supply the teacher with cell numbers for communication purposes on trips.

7. Occasionally a junior or senior student may need to drive their car to a field trip. They are not allowed to transport other students in their car.

8.2 Field Trips

All field trips must be scheduled by a faculty member and approved by the Head of School. Signed parental permission slips must be received by the teacher before the trip. The student is not allowed to attend if the slip is not returned. Slips should indicate the nature of the trip, the date and time, the

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location, and the cost. Parents providing transportation must be informed that CLA liability insurance does not cover private transportation.

8.3 Serious Diseases

Dates: 11/11/13

Objectives:

It is the purpose of this policy to establish procedures which are to be followed whenever a serious disease might be introduced into Christ’s Legacy Academy.

Scope:

This policy applies to all students enrolled at Christ’s Legacy Academy and to all employees of Christ’s Legacy Academy.

Definitions:

Serious diseases: Those diseases which are potentially life-threatening, or which can cause permanent bodily damage, and can be communicated from one person to another (other than genetically). Spinal (bacterial or viral) meningitis, HIV (Human Immunodeficiency Virus) and / or AIDS (Acquired Immunodeficiency Syndrome), Tuberculosis, and pneumonia are examples of the type of disease herein referred to. Common colds, chicken pox, strep throat, etc… though unpleasant are not considered serious diseases.

Guidelines:

1. The Head of School will take every appropriate precaution to reduce the risk of infection of any student or teacher by any known serious diseases. This will include isolating the students who may have the disease or have been exposed to it.

2. Christ’s Legacy Academy cannot be held responsible for the communication of any serious disease that was introduced to the school without the knowledge of the administration.

3. Upon receiving reliable information that a student or teacher at Christ’s Legacy Academy has contracted or has been in contact with a serious disease the Head of School will immediately contact local health officials and the Center for Disease Control (CDC) in Atlanta, Georgia to obtain more information (Telephone: 800-311-3435). The information sought should answer the following questions:

a. To what degree is the disease communicable?b. How is it transmitted?c. What is the incubation period for the disease?d. What are the disease symptoms?e. What precautions should the school take?f. What information would be helpful to the school’s families?

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4. Based upon the answers to the above questions, the Head of School will determine what actions are necessary. He will then contact the parents of the affected student(s) and share with them the information he has received, as well as the decisions he has made.

5. The student may be asked to remain home for a specific or undetermined length of time.6. Closure of the school may be necessary in extreme cases.7. If the Head of School determines that a deviation from this policy is necessary, the matter will be

presented to the board as soon as possible for a decision.8. All cases of serious diseases that have affected or could affect the school will be reported to the

board.

8.4 Health and Medication Policy

The criteria for administration of medication at school in accordance with the Tennessee State Laws are as follows:

All Medications

A completed Medication Administration Consent form for either a prescription or non-prescription medication must be on file and include the following:

Child’s name Name of medication Name of physician Time to be administered Dosage and directions for administration Possible side effects Discontinuation date Parent’s/guardian’s signature Reason for medication

All medications must be kept in the school office. The only exceptions are asthma inhalants, glucagons and insulin for diabetics. The school office must be informed if a student is carrying these medications.

The parent or guardian is responsible for reporting any changes in a student’s health or medication needs. A new Medication Administration Consent form must be completed and on file for any new medication or any changes in a medication. These forms are available in the school office.

The parent or guardian is responsible for delivering in person the medication and Medication Administration Consent form to office personnel. No student is allowed to bring in or pick up their medication. If a medication must be sent home daily, then the parent or guardian must pick it up daily from the school office. If a medication is long term, the parent or guardian is responsible for removing any unused medication from the school after discontinuation of treatment or at the end of the school year.

The parent’s or guardian’s signature on the Medication Administration Consent form and the Stock Medication Consent form verifies that their child is able to self-administer their medication after school personnel volunteer has measured the appropriate dose.

Prescription Medications 24

A licensed prescriber must prescribe all prescription medications given at school. A copy of the prescription or a physician’s consent, which includes reason for the medication, dosage, and side effects, must be on file in the school office. The pharmacy label on the prescription bottle is not sufficient.

The prescribed medication must be in the original pharmacy labeled container, which displays the following:

Child’s name Prescription number Medication name and dosage Administration route or directions Date Licensed prescriber’s name Pharmacy names, addresses, and phone number

All prescriptions for long-term medications must be renewed annually.

Changes in prescription medications must have written authorization from the licensed prescriber.

Non-prescription Medications

Non-prescription medications must be in the manufacturer’s packaging with the ingredients listed and the child’s name clearly labeled on the container. A Medication Administration Consent form must be completely filled out with the parent’s or guardian’s signature and on file in the school office. The medication will be administered according to the manufacturer’s instructions. A parent may request a lesser dose than the manufacturer’s instructions, but must complete a Medication Administration Consent form with the request. A greater dose cannot be given without a physician’s written consent on file in the school office.

A non-prescription medication will be given according to the student’s age unless their weight has been included on the Medication Administration Consent form.

Requests for non-prescription medications to be given at school must be renewed annually.

Emergency Guidelines-Accidents

In the event of major accident on the school grounds, an adult should remain on the scene while the principal or administrator is informed. Students with unknown or severe injuries should only be moved by a professional in the medical field. Any accident or medical problem should be reported to the school office immediately and an incident report completed. The incident report should be as detailed as possible, outlining exactly what happened and who witnessed the accident. A parent must be informed of all bumps to the head, even if they seem inconsequential.

Crisis Management

The Christ’s Legacy Academy Crisis Management Team has developed a comprehensive plan to address emergency instances that could occur such as fire, tornado, intruder, gas leak, bomb threat, etc. These procedures are reviewed, discussed and often times enhanced on a monthly basis. Drills are conducted on a regular basis throughout the school year, with fire drills being conducted on a monthly basis. Parent

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volunteers are expected to take part in the drills if they are on campus during a called drill. A copy of the school Critical Incident Plan is available in the school office.

8.5. Technology Policy

General Principle: All technology owned by Christ’s Legacy Academy is to be used in a manner consistent with the mission and established policies of Christ’s Legacy Academy.

Acceptable Use of Hardware

Hardware includes computers and all devices associated with them. Hardware may not be modified in a manner that affects its performance or appearance. Intentional defacement or sabotage of hardware will be treated as vandalism. If the damage to the hardware results in a loss of data or a disruption of school activities, additional penalties may result.

Acceptable Use of Software

Software refers to all sets of electronic instructions given to computers, including operating systems, application software, utility software, and networking software. Without permission from school administration, no software owned by Christ’s Legacy Academy may be copied and used elsewhere. No software (including downloaded shareware, freeware, and plug-ins) may be installed on a CLA computer without permission from school administration. Any act intended to cause equipment failure, loss of data, modification of or access to other people’s data or disruption of school activities is prohibited. Any attempt to defeat security systems is prohibited.

Acceptable Use of Connectivity

Connectivity refers to all activities involving networked computers. It refers both to activities among CLA computers (intranet) and activities involving computers not owned by CLA (internet). All files stored on or accessed by devices owned by CLA are subject to examination and deletion by the CLA administration. Students do not have the right to encrypt files stored on CLA devices. No technology owned or provided by CLA may be used to transmit or receive copyrighted materials without documented permission from the copyright holder. This includes text, images, audio, and video. All files transmitted by devices owned by CLA or by means of accounts paid for by CLA are subject to monitoring and examination by CLA administrators. The activities on all CLA devices may be monitored covertly.

Internet Protocol

Students may only visit websites specifically assigned by the teacher for classroom purposes.

8.6 Visitors Policy

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In compliance with TCA 49-2008, Christ’s Legacy Academy maintains a closed campus. All visitors to the school campus must sign in at the front office and wear a visitor badge while on campus. Visitors (student-aged) are not permitted to attend classes with CLA students, except when approved by CLA administration for possible enrollment purposes. Visitors may eat lunch with CLA students if they notify the administration the day prior to the scheduled visit for approval, and if the CLA student meets the visiting student at the front office as he or she gets checked in.

8.7 Inclement Weather

Christ's Legacy Academy utilizes the School Closing and Emergency Notification System. Parents are automatically enrolled in our phone tree system. In the event of a school closing,

delay or emergency, parents will receive a recorded call giving instructions regarding their child. Finally, we will strive to alert the local radio and television stations (WYXI, Channel 3, 9 & 12) in

the event of a delay or closure. CLA leadership will determine if it is appropriate or needful to close schools due to weather or

other unexpected circumstance.

8.8 Snack Policy

Dates: 11/11/13

Objectives:

To provide guidelines to faculty and staff for snacks in the classrooms.

Scope:

All faculty, staff, students, and parents on Christ’s Legacy Academy premises.

Definitions:

Snack: Any food or drink within the classroom setting outside of the lunch hour.

Guidelines:

1. As a general rule no food or drink is allowed in the classroom at anytime during the school day except during the lunch hour or designated snack time.

2. Water in a closed container (e.g. bottled water) may be allowed at the teacher’s discretion.3. Food may be allowed in the classroom setting based on a single student’s medical condition (e.g.

diabetes). These snacks must be consistent with the need associated with the student’s medical condition. This condition must be documented in the student’s personnel / medical file.

4. Other exceptions may be made by the discretion of the teacher of that classroom consistent with the spirit of this policy.

8.9 Cell Phone Usage

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It is understandable that many students have cellular phones. Each season brings new advancements in technology, such as camera phones and text messaging, which offer additional distractions to the educational environment. In order to maintain an atmosphere conducive to learning, these items cannot be allowed to interfere with the educational process.

Students will not be allowed to use cell phones during the school day. Any device that is brought to school will be at the owner’s risk for loss or damage.

Students are not allowed to use any cellular enabled device (3G, 4G, and 5G) in class or during the school day. This includes devices with “air cards”, iPads, 3-G laptops, readers or any other similar devices. CLA, through our monitoring capability, is not able to provide supervision of these devices at school. Mechanical devices/electronic devices (i.e. MP3 players, iPods, PSPs, laser pointers, etc.) are prohibited on campus at all times.

Failure to abide by this policy will necessitate disciplinary action. Discipline will include collection of the device by a CLA employee. The device can subsequently be picked up by the parent from the Head of School (between the hours of 7:15 and 3:15 p.m.).

8.10 Critical Incident Communication Policy

Date: 9.10.18

Objective:

To delineate a protocol for communicating critical incident information to parents and media.

Scope: Any critical incident outlined in the critical incident policy.

Guidelines: In the event of an emergency, CLA will:

1. Recognize the Director of Safety as the incident commander who will coordinate all tactical actions in and around the building until emergency personnel arrives. This person will serve as the liaison between the school and emergency personnel.

2. Set up an emergency communication center, led by staff members, who will attempt to contact all parents and field any incoming calls.

3. Designate one spokesperson (usually the Head of School or Safety Director) who will interact with all media outlets. If they are unavailable, he Dean of Students or the Academic Dean will assume these responsibilities.

4. The Head of School and Safety Director will design on ongoing communication plan to keep families informed of all relevant information.

8.11 Prohibition of Weapons

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Date:

Objectives:

To detail the prohibition of weapons at Christ’s Legacy Academy and the consequences associated with the violation of this policy.

Scope:

All students, administration, faculty, staff, parents, visitors, or any other person present on the campus of Christ’s Legacy Academy or at school-related function.

Definition:

Weapon: Any firearm, knife, explosive, or any item or items used with the intent to harm individual or individuals.

Guidelines:

1. All persons are prohibited from carrying, maintaining, or storing a firearm or weapon on campus or at any school-related function, even with a valid permit.

2. Any individual(s) who is reported or discovered to possess a firearm or weapon on campus property or at a school-related event will be asked to remove it or themselves immediately. Failure to respond appropriately will may result in arrest and/or discipline in accordance with policy. Students will be subject to discipline in accordance with policy.

3. The Head of School will be notified immediately of any violation. The chairman of the Board of Directors will be notified as soon as possible if the individual(s) fail to respond appropriately.

4. Employees and students may possess appropriate tools necessary for the performance of their jobs or school work. However, any firearm, knife, or explosive deemed necessary for either job or school work MUST be approved by administration. Any firearm, knife, or explosive deemed necessary for student educational purposes MUST be obtain administrative approval, academic committee approval, and parental consent.

5. The Head of School may waive any or all of the requirements of this policy only with the consent of a majority of the Board of Directors.

8.12 Student Drivers

Date: June 14, 2010

Objective:

To provide approved practices concerning student drives.

Scope: Any student at Christ’s Legacy Academy of legal driving age.

Definition: NA

Guidelines:

Any student of legal driving age who intends to drive to school, either on a regular basis or occasionally, must comply with the school policy and is required to complete the Parent Permission and Student Agreement Form.

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1. Students are required to adhere to all road rules and drive in a safe and responsible manner.2. Students are only to use their car for traveling to and from school. 3. Students are not permitted under any circumstances to drive from the school grounds during

the day.4. Students may only park in the designated student parking area. Seniors will be given priority

spaces over driving underclassmen. Senior parking is considered a privilege and must be approved by the administration. Seniors will be provided a parking tag to be hung from the rearview mirror identifying their ability to park in the priority spaces.

5. Students are not permitted to carry other students as passengers, except in accordance with state law, and with the written permission of their parent/guardian and the passenger’s parent/guardian.

6. Students are required to notify the school of any passenger who may be traveling with them to and from school.

7. Student drivers, a parent/guardian and, if relevant, the parent/guardian of any passenger, must sign the Parent permission and Student Agreement Form

8. Students who fail to meet these obligations will be required to hand their car keys to the Head of School or Principal and car parking privileges will be revoked. Any unsafe driving behavior or breaches of road rules will be reported to the parents and, if required by law, the police.

8.13 Search of Personal Property

By law, a school’s standards for searches differ from those under which the police or other law enforcement officials must operate. A student’s vehicle, cubby, backpack, bag, or clothing is subject to search by the administration if there is a reasonable suspicion to believe that drugs, alcohol, tobacco, weapons, pornographic materials, or other contraband are being concealed by the student. The administration reserves the right to search at any time any vehicle parked in school parking areas.

8.14 Admission Requirements for the Parents

1. As a discipleship school, Christ’s Legacy Academy requires that at least one parent has accepted Christ as their Savior.

2. Parents of students at Christ’s Legacy Academy should have a clear understanding of the biblical philosophy and purpose of the school. This understanding includes a willingness to have their child exposed to the clear teaching of the school’s Statement of Faith in various and frequent ways within the school’s program.

3. The parents should be willing to cooperate with all the written policies of Christ’s Legacy Academy.

4. A parental partnership agreement (approved by the board) will be signed by parents every school year.

5. A positive and constructive relationship between the school and parents is essential to accomplishing the mission and vision of CLA. We agree that if a student or parent engages in behavior or communication (on or off campus, including school related events) that are disruptive, intimidating, reflect a loss of confidence in school leadership, or interferes with school security, safety procedures, or accomplishing it’s purpose or program, CLA reserves the right in its sole discretion to dismiss the student(s) from the school and/or place restrictions on a parent’s involvement/ activity at the school. Likewise, CLA reserves the right to dismiss a student(s) and/or limit the involvement of a parent if a student or parent demonstrates a lack of harmony and/or respect for CLA’s biblical, moral conduct standards,

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philosophy of Christian education, policies, methods of instruction, discipline, or inability to adequately cooperate with CLA and its agents and employees. Parents must acknowledge and agree (parental partnership agreement) that their conduct can also jeopardize the enrollment status and/or continued enrollment of their student(s).

8.15 Parental Involvement

God, through His Word, indicates that the family is the most important human institution designed, comparing it to the relationship believers have with Christ. As an extension of and support for the family unit and because the responsibility for education children rests with the parents (Deut. 4:9 and 6:6-9), Christ’s Legacy Academy continually seeks to actively involve the parents and all other family members of students in the functions of the school. Parents are encouraged to participate within the life of the school. Parents are welcome to attend all assemblies, to visit in classrooms, and to join their child for lunch. Parent volunteers are needed in many areas in the school. PTF, Parent Teacher Fellowship, is the organized body of volunteers comprised of all parents of students within the school and offers support for special services and programs and is a constant source of encouragement to the students, parents, faculty, staff, and Board.

A few examples of opportunities for involvement include the following:

• Pray regularly for the faculty and staff at Christ’s Legacy Academy.

• Visit the school/class. Please call ahead to schedule visits and check-in at office upon arrival.

• Assist in the classroom regularly or on an as-needed basis.

• Serve as a chaperone on field trips, etc.

• Offer special talents, hobbies and/or skills.

• Share vocation with the class or invite the class to places of business.

• Share experiences, travels, etc. as they may relate to an area of study in a class.

• Volunteer to help in the many tasks related to school functions.

• Help host class parties.

• Stay informed about your child’s progress through communication with faculty and staff.

• Enhance the development of the Christ’s Legacy Academy family through positive, supportive relationships built with faculty, staff and families in the school.

8.16 Class Parties (All Grades)

Student party Invitations 31

Invitations to birthday parties may not be distributed at school unless EVERY member of the student’s class is invited, or ALL boys or ALL girls within the class.

Student Birthday Celebrations

Birthday celebrations at school are generally limited to sharing a special treat with the class.

Lunchtime is a preferable time to celebrate in this manner. Parents should notify their child’s teacher to work out a time to celebrate that is convenient for all. Parents and Teachers will work together to have one party each month to celebrate all birthdays occurring during that month.

8.17 Records and Communications

Date: 7/14/2014

In order to meet school records and communications requirements in a cost efficient and automated manner, the school shall utilize computerized and internet-based software applications (ie, renweb). It will be the goal of the school to make to make as much information as is practical available to families via the internet.

8.18 Training for First Aid and CPR

Date: 7/14/2014

Modified: 7.13.15

In order to insure the continuing safety and well-being of all CLA students and staff, a minimum of 50% of the school staff will receive FIRST AID CPR AED training on a bi-annual basis. The high school students will receive this training during “Health and Wellness” coursework.

8.19 Lunch Protocol

Dates:7/14/2014

Objectives:

To provide guidelines for faculty and staff for lunch room protocol.

Scope:

All Faculty, staff, students, and parents at Christ’s Legacy Academy.

Definitions:

Lunch- Designated time for each class to sit together and share meal time.

Guidelines:

1. All classrooms have a scheduled lunch time.

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2. Students can bring their lunch from home, order from the caterer or have parents bring in a lunch for them if parents are eating with the student that day.

3. Teachers ensure that the classroom is prepared for lunch by wiping the tables with antibacterial wipes and all students can go to the restroom and wash their hands or use an antibacterial solution.

4. After lunch is completed, all tables are cleared and floors are swept.

8.20 Nutritional Standards

Dates:7/14/2014

Objectives :

To provide guidelines for the students and parents as well as staff for nutritional standards.

Scope:

All faculty, staff, students, and parents on Christ’s Legacy Academy premises.

Guidelines:

1. Currently Christ’s Legacy Academy does not have a cafeteria or “serve food”.2. Students bring a lunch from home or order from the caterer. They are encouraged to eat their

lunch and not swap items with other students.

3. Lunch menus are made by the caterer and put on the website for parents to review monthly.

4. Food delivered by the caterer is in individual containers with student’s name.

5. Containers are taken quickly to the classrooms and given to the students.

6. Currently Christ’s Legacy Academy does not have control over student’s nutritional intake except for restricting sweets and snacks in the classroom.

8.21 Critical Incident Policy

Date: 9/20/2018

Scope:

CLA desires to have a plan of action for emergency situations in order to properly care for our students, faculty, and staff.

Definitions:

Critical Incidents— Emergency situations that would include tornado warning, power outage, earthquake, bomb threat, fire, gas leak, intruder, and biochemical contamination.

Critical Incident Flip Chart— The chart utilized by faculty and staff as a reminder of this policy.

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Guidelines:

Power Outage (Code White)

• Faculty/Staff

• CLA has experienced a power outage. Remain calm.

• All classes should remain in their current classrooms until further instruction is given. If students are transitioning between classes they should be instructed to continue to their next class and wait there until further instruction is given.

• Administration/Security

• CLA has experienced a power outage. Remain calm.

• The telephone/PA system will likely not be working. The best way to communicate is door to door.

• All classes should remain in their current classrooms. If students are transitioning between classes they should be instructed to continue to their next class and wait there.

• Call AUB, (423) 745-4501.

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• Provide further instruction if necessary.

Earthquake (Code Blue)

• Faculty/Staff

• If indoors

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• Keep students away form windows and outside walls.

• Direct your students to shelter under desks, tables, or in doorways.

• Shut off or disconnect any electrical or gas operated appliances.

• Be alert to developing threats such as broken pipes or electrical wires.

• Take roll of your students.

• Assess any medical needs that may have developed

• Be prepared to evacuate if advised to do so.

• If ordered to evacuate follow evacuation procedures

• Direct your students to leave their personal belongings in the classroom.

• Direct your students to line up at the door; no talking.

• Leave your door unlocked, close the door, and turn off the lights.

• Follow the appropriate evacuation route, and walk briskly to the assigned rally point based upon the exit utilized.

• If the posted evacuation route is obstructed, proceed to the closest exit, then the appropriate rally point based upon the exit utilized.

• Bring the red emergency bag.

• If evacuation is ordered during transition direct all students to the nearest exit.

• Upon reaching the rally point take roll of your students and assess any medical needs which may have developed.

• Display the red/green communication card accordingly.

• Power on the shortwave radio in your red bag, and monitor channel FRS1 for further instruction or inquiry.

• Remain at the rally point until you receive further instruction.

• If outdoors

• Move away from the building to an open space.

• Avoid overhead wires, utility poles, and trees.

• Lie flat, face down until the earth stops moving.

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• In the event of a earthquake use the intercom system to announce the following: Teachers, excuse the interruption. Initiate Code Blue of your Critical Incident Plan. Repeat instructions.

• Contact Emergency Services.

• Turn off power/gas.

• Evacuate the building when possible to do so.

• If the incident necessitates evacuating the school for an extended period of time, begin dismissal

procedures.

Bomb Threat (Code Black)

• Faculty/Staff

• Our school has received a bomb threat. Remain Calm.

• DO NOT TURN OFF THE LIGHTS OR TOUCH ANY LIGHT SWITCHES. DO NOT USE RADIOS OR CELL PHONES WITHIN OR OUTSIDE THE BUILDING.

• Follow evacuation procedures being sure to note the above caveat to the procedure.



• Leave your door unlocked and close the door.


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• Our school has received a bomb threat. Remain Calm.

• Whomever receives the call of a bomb threat should remain on the line attempting to complete the Bomb Threat Information Checklist. Let someone else know about the call while keeping the caller on the line.

• Using the intercom, recite the following: Teachers, excuse the interruption. Do not touch any light switches. Do not use radios or cell phones. Initiate Code Black of your Critical Incident Plan.

• Call Emergency Services from a landline phone.

• While evacuating the building pay careful attention to observe any item that appears to be a bomb or appears to be suspicious. Note its description and location and report your findings to the Head of School or law enforcement.

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Gas Leak (Code Yellow)

• Faculty/Staff

• There is a possible gas leak in the building, and the decision has been made to evacuate the school in the interest of safety.

• When the announcement is made over the intercom to initiate Code Yellow remain Calm.

• Leave your door unlocked and DO NOT TURN OFF THE LIGHTS OR TOUCH ANY LIGHT SWITCHES. DO NOT USE RADIOS OR CELL PHONES WITHIN OR OUTSIDE THE BUILDING.

• Follow evacuation procedures being sure to note the above caveat to the procedure.



• Leave your door unlocked and close the door.









• There is a possible gas leak in the building, and the decision has been made to evacuate the school in the interest of safety.

• Using the intercom, recite the following: Teachers, excuse the interruption. Do not touch any light switches. Do not use radios or cell phones. Initiate Code Yellow of your Critical Incident Plan.

• Contact Emergency Services from outside the building via cell phone.

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Bio-Chemical/Haz-Mat; Outdoor (Code Pink)

• Faculty/Staff

• Indoors

• There has been a Hazardous Materials spill or leak in our area and contamination is imminent.

• When you hear the order to initiate Code Pink over the intercom remain calm.

• Remain in the classroom, and close all doors or windows.

• Place a towel at the base of the exit doors or tape around exit doors and windows.

• Take roll of students.

• Wait for further instruction.

• Outdoors


• When you hear the order to initiate Code Pink over the intercom remain calm.

• Return to the building and seek shelter in a classroom immediately.

• Upon entering, remain in the classroom, and close all doors or windows.

• Place a towel at the base of the exit doors or tape around exit doors and windows.

• Take roll of students.

• Wait for further instruction.



• Using the intercom, recite the following: Teachers, excuse the interruption. Initiate Code Pink. Those classes outside, return to your classroom immediately.

• Repeat instructions.

• Shut off the heat/air system.

• Contact Emergency Services.

• Be sure to update students and staff regularly.

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Intruder (Code Orange)

• Faculty/Staff

• Indoors

• If you hear the announcement to “initiate Code Orange” then there is a potentially threatening situation on campus, which may involve weapons.

• Remain calm.

• Immediately lock your classroom door. As you are locking your door look in to the hall and direct any students not in a classroom to step inside you classroom.

• Direct students to move away from doors and windows.

• Turn off the lights and/or close the blinds.

• Be sure to keep your red emergency bag with you, and place the green card under the door so authorities will know everyone inside the room is safe.

• If individuals inside the room are injured, as soon as it is safe to do so, place the red card under your door alerting authorities to an immediate need.

• Take roll of your students and be prepared to give your roll to authorities as needed.


• If you hear gunshots and are in an exposed area, move quickly to cover or evacuate the building to the designated area.

• Remain in a lockdown and do not send students to the office until you are otherwise instructed FACE TO FACE by an Emergency Response Team member or law enforcement officer. DISREGARD any request that is made over the phone or intercom system to do otherwise, even if made by administration. The request must be made FACE TO FACE.

• Note - If the fire alarm sounds, DO NOT EVACUATE. Remain in the classrooms until instructed as above. If there is an indication of a fire in your area, call the office.

• Outdoors

• Proceed to the designated area and take cover.


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• There is a potentially threatening situation on campus, which may involve weapons.

• Remain calm.

• Using the intercom, recite the following: Teachers, initiate Code Orange.

• Repeat the instructions.

• Contact Emergency Services by cell phone immediately. Stay on the phone with dispatch if possible, to provide updates.

• If available initiate radio contact with dispatch and APD.

• Follow lockdown procedures described above.

• Follow direction of law enforcement regarding movement of staff and students.

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Fire (Code Red)

• Faculty/Staff

• IF YOU OBSERVE A FIRE, PULL THE FIRE ALARM.

• When the fire alarm sounds, remain calm.



• Leave your door unlocked, close the door/windows, and turn off the lights.




• If heavy smoke is encountered direct the students to crawl on their hands and knees.

• If visibility is greatly diminished, have the students form a human chain by maintaining physical contact with the person in front of them while crawling. Crawl while maintaining contact with an exterior wall. Follow the wall until you reach an exit.


• If outdoors, move away from the building to a designated evacuation rally point nearest your outside location.






• IF YOU OBSERVE A FIRE, PULL THE FIRE ALARM.

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• If the fire alarm is not functioning, make the announcement via intercom, reciting the following: Teachers, excuse the interruption; Initiate Code Red. Those classes outside, proceed to your nearest rally point

• Repeat instructions.

• Get your keys and cell phone.

• Survey the restrooms in the common space if possible.

• Upon exiting the building, check roll for the office staff.

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Tornado Warning (Code Green)

• Faculty/Staff

• A tornado watch has been issued for the area surrounding the school, be alert that a tornado warning is possible.

• A tornado warning has been issued for the area surrounding the school, meaning a tornado has been sighted in the area visually/or on radar.

• When the direction is given to initiate Code Green, remain calm. Close outside doors. Keep doors unlocked.

• Direct your students to the pre-designated place of safety for your room.

• If outdoors return to the building to take shelter immediately.

• Take roll of your students.

• Brief your students on the proper protective position. (Crouch to the knees and cover their head with their hands/arms while facing the wall, if the need arises)

• Advise your students to assume the protective position until further notice.


• Wait for further instructions from administration.

• Report any injury or structure damage to administration.

• Please do not phone the office unless you have an emergency.


• A tornado watch has been issued for the area surrounding the school, be alert that a tornado warning is possible.

• Discretely notify faculty and staff that a watch has been issued for our area.

• A tornado warning has been issued for the area surrounding the school, meaning a tornado has been sighted in the area visually/or on radar.

• Recite the following over the intercom: Teachers, sorry for the interruption. Initiate Code Green.

• Direct administrative staff to assume the protective position.

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• If any part of the school is damaged contact Emergency Services. The school may have been damaged therefore electricity, water, and gas should be shutoff.

• Follow directions from Emergency Services concerning evacuation.

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9.0 PERSONNEL

9.1 Hiring

Dates: 11/11/13

Objectives:

To provide a clear policy describing the steps by which candidates are selected and hired by the Christ’s Legacy Academy system as employees.

Scope:

This policy covers the interview and selection of a candidate along with the actual sign-up procedures and conditions of employment. All paid employees of Christ’s Legacy Academy will be hired in line with this policy.

Definitions:

Administrative staff – employees whose main responsibilities are in administration

Teaching staff – part or full time teachers

Support staff – secretaries, bookkeeper, bus driver, janitorial, etc…

Guidelines:

1. All full and part time staff will have written work agreements. Maintaining these documents is the responsibility of the Head of School or his designee. The board will approve all new or revised documents.

2. Administrative staff may be interviewed by the full board. Regardless, selection will be by unanimous vote of the board.

3. Teaching staff will be interviewed by the Head of School and Academic Dean. Selection will be by unanimous vote of the board based on the recommendation from the administration. Recommended hires will be interviewed by representation of the board before a final decision is made.

4. Support staff will be interviewed by the Head of School or his designee. The board is to be informed of all support staff hiring.

5. A candidate is not an employee until he has signed the appropriate contract for his position.

6. Christ’s Legacy Academy requires all staff members to be Christians and ascribe to the Christ’s Legacy Academy Statement of Faith, Core Values, and Position Statements. Otherwise there is no discrimination on the basis of race, color, national origin, age, or sex.

7. The Head of School will establish the work calendar for all staff each year as well as the times of all regular workdays.

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9.2 Assignment of Personnel

Dates: 11/11/13

Objectives:

To ensure that assignment of staff members will be in the best interest of the students of Christ’s Legacy Academy and will advance the goals of Christ’s Legacy Academy.

Scope:

This policy applies to the Head of School in his assignment of duties to the staff of Christ’s Legacy Academy School.

Definitions: NA

Guidelines:

1. The Head of School in authorized to assign or reassign staff for the purpose of staff growth and development.

2. Adequate notice of changes will be given to the personnel involved. The notice must be prior to the signing of the work agreement for the year concerned.

3. All assignments and reassignments are subject to the final approval of the board.4. Written job descriptions must be approved by the board and used in the assignment and

reassignment process.

9.3 Retention of Personnel

Dates: 11/11/13

Objectives:

To set guidelines for the retention of staff.

Scope:

This policy applies to all employees of Christ’s Legacy Academy.

Definitions: NA

Guidelines:

1. All staff members will be retained annually until they attain retirement age, unless one of the following events occurs:

a. voluntary terminationb. dismissal (see section 9.5)c. unforeseen circumstances, e.g. death, disability, etc…

2. Any personnel subject to voluntary termination will be subject to an exit interview.3. Staff retention will be determined by the Head of School each March in order to allow adequate

time for filling upcoming vacancies.

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9.4 Certification

Dates: 11/11/13

Objectives:

To establish the academic qualifications for teachers at Christ’s Legacy Academy.

Scope:

This policy applies to all staff members or Christ’s Legacy Academy with teaching responsibilities.

Definitions:

ACSI – Association of Christian School International

Guidelines:

1. A valid Tennessee (or other state) teaching certificate is not required for teaching at Christ’s Legacy Academy. However, such a certificate is highly desirable and recommended.

2. All teachers must have received at least a Bachelor’s degree, as well as college training in the area(s) to which they are assigned.

3. The Head of School will encourage teachers to pursue ongoing college or graduate level study in their area of responsibility.

4. Teachers and the Head of School are required to obtain and maintain certification with ACSI.

9.5 Firing

Dates: 11/11/13; amended 2.9.15;

Objectives:

To provide a clear policy describing the steps by which employees are terminated in their work at Christ’s Legacy Academy Employees.

Scope:

This policy covers the procedure of terminating an employee along with the procedure for appeal. The guidelines in this policy will be followed in all firings.

Definitions: NA

Guidelines:

1. Immediate termination of an employee is always an option the Head of School (or board) has when an immediate discipline is needed. This is to cover unforeseen circumstances of gross misconduct on the part of an employee.

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2. Reasons for termination include but are not limited to the following: Two or more very low evaluations without notable improvement, immorality, mistreatment of or harshness with students, or blatant disrespect of parents, other staff or students.

3. The procedure for dismissal is:

a. a warning in conference with the immediate supervisor;

b. adequate time will be given to correct the problem;

c. a follow-up evaluation conference;

d. if no improvement is apparent, immediate dismissal is in order.

4. The procedure for appealing a dismissal is:

a. The written request of the dismissed employee will be submitted to the board Chairman through the Head of School;

b. The board Chairman will schedule a meeting for the employee to discuss the dismissal with the board;

c. The board will then make a final decision on the matter.

5. If a faculty or staff member is fired for a cause, then the faculty/ staff member’s children would be dis-enrolled from the school immediately. The head of school would have the authority to allow the children to remain enrolled in special circumstances, if it was felt to be best for all involved.

9.6 Mandatory enrollment of Faculty / Staff Children

Dates: 11/11/13

Objectives:

To define clearly the policy of mandatory enrollment for the children of faculty and staff who are half time or full time employees.

Scope: NA

Definitions: Part-time: Employed to work less than 40 hours per week

Paid: Receiving salary at the rate designated by the regular salary schedule

Faculty: Teaching employees

Staff: Administrative employees (i.e., Head of School, secretaries, etc…)

Guidelines:

1. All school-aged children of faculty or staff, who are employed at least part-time, will be required to attend Christ’s Legacy Academy.

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2. Exceptions to this policy may only be granted by the board and only for compelling reasons. Exceptions must be in line with any other pertinent policies in this manual.

9.7 Church Attendance

Dates: 11/11/13

Objectives:

To set the standard for church attendance for Christ’s Legacy Academy staff.

Scope:

This policy applies to all part-time to full time staff at Christ’s Legacy Academy.

Definitions:

Evangelical Christian Fellowship: Any church in substantive agreement with the Christ’s Legacy Academy Statement of Faith (Sec 2.1)

Guidelines:

1. All staff members are required to attend regularly any local evangelical Christian fellowship.

2. Any questions about which churches meet this criterion should be answered by the Head of School.

3. If there is still a question, it should be referred to the Christ’s Legacy Academy board.

9.8 Employee Absences and FLMA

For the benefit of employees and this organization, Christ’s Legacy Academy provides certain employee benefits outlined within this handbook. All employee benefits are subject to change or elimination at any time at the discretion of Christ’s Legacy Academy. Benefits may also be modified in accordance with federal and state law. Contact the designated human resources coordinator with any questions regarding benefits.

Absences

Faculty members must be in their assigned teaching positions, prepared to teach at the beginning of each class. Tardiness is a poor model to set for students. If a teacher is unable to be present for school, or will be tardy to class, the Head of School must be notified as soon as possible. The following regulations apply concerning faculty absences from official duties:

Jury Duty

Upon receiving a summons to report for jury duty, the employee should notify the immediate supervisor, and the employee shall be excused from employment for the day or days required while serving as a juror in any court of the United States or the state of Tennessee; provided, that such employee’s responsibility for jury duty exceeds three (3) hours during the day for which the excuse is sought.

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During any excused absence, the employee shall be entitled to usual compensation received for employment, less the amount of the fee or compensation the employee received for serving as a juror. It is the duty of all persons paying jurors their fee or compensation for jury services to issue to each juror a statement showing the daily fee or compensation and the total amount of fees or compensation received by the juror. This statement of compensation statement is to be provided to Bookkeeping in order to correctly provide compensation to the employee for excused hours.

Voting

Every employee entitled to vote in an election held in this state may be absent from employment on the day of the election for a reasonable period of time, not to exceed three (3) hours, necessary to vote during the time the polls are open in the county where the person is a resident.

If the employee’s daily schedule begins three (3) or more hours after the opening of the polls or ends three (3) or more hours before the closing of the polls of the county where the employee is a resident, the employee may not take paid time off in order to participate in the voting process.

Personal Leave

Personal Leave is granted to employees for the purpose of transacting personal business or household or family matters that require absence from work during an employee’s normal workday, provided:

1. The Personal Leave cannot be used for rendering services for pay

2. The Personal Leave cannot be disruptive to the normal educational process of the school

Final approval to use non-emergency personal hours belongs to the school Administrator. The use of these personal hours may be denied by the Administrator in order to maintain school operating efficiency. Requests to use these hours must be made at least one working day in advance. An Employee Absence Form must be completed and approved by his/her Supervisor, appropriate Principal, and the school Administrator.

Regular teachers will be allowed five days paid time off during the school year (August- May). Unused days will pay to the Teacher at the end of the school year. Leave in excess of that which is specifically set forth in this Agreement will be granted at the sole discretion of CLA and deducted from Teacher’s regular pay at the daily rate of pay. The Teacher will, if at all possible, cover necessary school responsibilities when taking personal days off.

Full-time salaried employees are granted 5 days of Personal/Sick Leave each contract year; other employees are granted Personal Days as per their contract. Unused Personal Leave days cannot be carried over to a subsequent contract year. Employees will be paid for unused Personal Leave at the end of the school’s fiscal year.

Sick Leave

Sick Leave is granted to employees to protect them from endangering their health and that of their co-workers and students. Sick Leave is only to be used if needed, and is a benefit that is not to be abused.

Sick Leave may be used for personal illness or to care for an ill immediate family member (spouse, children, parents, or parents-in-law). Employees must make every effort to schedule non-emergency

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appointments with physicians after school hours. Sick Leave can also be used if necessary to be away from school for bereavement for an immediate family member (spouse, children, siblings, siblings’ spouses, parents or parents-in-law, grandparents, spouse’s grandparents).

Teachers who must be out sick should call the HoS between the hours of 6:00 a.m. and 6:45 a.m., or the evening before the absence.

Full-Time salaried employees are entitled to 5 days of Sick Leave per contract year; other employees are granted days of Sick Leave as per their contract. Unused Sick Leave may not be “donated” to another employee. A “days worked” deficit greater than 5 days per contract year will be considered time off without pay.

For the purpose of proper pay accounting, teachers will sign in each morning in the school office. Sign-in sheets will be reviewed at the end of each pay period for the purposes of proper payroll calculation.

Holidays

Holidays are observed as per the Christ’s Legacy Academy school calendar. Any modifications are outlined within individual employment contracts.

Special Leave and Extenuating Circumstances

An employee may request special leave for extenuating circumstances. Each case is individual and requires consultation with the employee’s immediate supervisor and the school Administrator.

Professional Leave

An employee may request time away from work for Professional Leave. The employee’s immediate supervisor and the school Administrator should approve each Professional Leave at least 10 workdays prior to beginning the Leave. Upon return from Professional Leave, the employee will be required to submit a report, either orally or in writing, summarizing the professional study or activities undertaken.

Discretionary Leaves of Absence

A leave of absence for educational, family, medical reasons, or personal reasons, may be granted to any full-time or eligible part-time employees. You must present a Leave of Absence Request in writing to Christ’s Legacy Academy 30 days in advance when the need for a leave of absence is foreseeable. Each case, other than those covered by the Family and Medical Leave Act, will be determined on its own merits.

Military leave will be granted in accordance with applicable State and Federal Law.

Employment Obligations As Requested

Contract employees are obligated to abide by the contract agreement made between Christ’s Legacy Academy and said employee. Discrepancy or misunderstanding about contract issues should be discussed and resolved at the earliest possible time.

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Family and Medical Leave Act (FMLA)

In compliance with the Family and Medical Leave Act (FMLA), Christ’s Legacy Academy permits eligible employees to take leave without pay for a period of up to 12 weeks in any 12-month period for any one of the following reasons:

1. For the birth or care of your son or daughter;

2. For the placement with you of a son or daughter for adoption or foster care;

3. To care for your spouse, parent or individual who stands or stood in loco parentis who has a serious health condition;

4. To care for a son or daughter (including stepchild, foster child or child for which you are standing in loco parentis) under the age of 18 who has a serious health condition;

5. To care for a son or daughter (including stepchild, foster child or child for which you are standing in loco parentis) over the age of 18 who has a serious health condition and is unable to care for himself or herself because of a mental or physical disability; or,

6. For a serious health condition (including illness or injury) that renders you unable to perform the essential functions of your job.

Eligibility for FMLA Leave

To qualify for FMLA leave, you must have been employed by Christ’s Legacy Academy for at least 12 months and have worked at least 1250 hours during the 12 month period immediately preceding the first day of the requested leave.

Procedure for Requesting FMLA Leave

When the leave is foreseeable, you must provide 30 calendar days advance notice by submitting a written request for FMLA leave to your supervisor for approval. A certification for the leave must be submitted from a physician or practitioner if the reason for the leave is because of a serious health condition of either yourself or one of your family members.

The request for leave may be denied if the advance notice and medical certification requirements are not met.

While medical certification to support a request for leave because of a serious health condition is a requisite part of the physician certification form, a second or third opinion may be required (at the expense of Christ’s Legacy Academy).

Period of Leave under the FMLA

If you are an eligible employee, you may take up to 12-work weeks unpaid leave during an FMLA 12-month eligibility period. The FMLA 12-month eligibility period means the 12-month period measured forward from the date an employee first takes FMLA leave. After a 12-month period following the completion of an FMLA leave, an employee is eligible for another FMLA leave.

Intermittent or Part-Time FMLA Leave

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If you are an eligible employee, you may take FMLA leave on an intermittent or part-time basis rather than all at once.

Maternity Leave Policy

Because of the nature of education and the value of the teacher to the classes, Christ’s Legacy Academy encourages only six weeks of maternity leave. These days will be unpaid except for any sick/personal days that have accumulated. All accumulated sick days and personal days may be used during the six weeks of leave.

Unemployment Insurance

Christ’s Legacy Academy has been classified as a 501(c)(3) non-profit, non-church related organization, and has chosen not to participate in the Federal Unemployment Tax Act. CLA does pay into the Tennessee State Unemployment Insurance trust fund, and employees that are separated from Christ’s Legacy Academy may be eligible for Tennessee unemployment benefits.

Workers Compensation

Workers Compensation Insurance is available for job-related injuries. Tennessee law requires that if you get hurt while performing assigned job activities, and your injury requires treatment by a physician, you must file a Workers Compensation claim.

9.9 Comprehensive Grievance

It is important that conflicts within the school family be handled politely and promptly. The following steps are based upon the biblical principle set forth in Matthew 18. These guidelines are to be followed whenever there is a dispute or grievance concerning any aspect of Christ’s Legacy Academy operations or between any two parties connected in a direct way to the school. Those include students, parents, faculty and staff, volunteers, administration, and board. It is understood that if any disputes arise which are not covered by this policy, the board will decide what procedures to follow based on a parity of reasoning from those procedures established by this policy. In general, requests for appeal should be made in a timely manner (ie, 72 hours). It is also the prerogative of the board to deny the request for a hearing (in writing), if the board determines that the issue does not fall within the board’s oversight role, or if the issue is minor, or if the issue has already been adequately addressed after collaboration with the board. It is also understood that with conflict, there is a temptation to gossip. Gossip should be strictly avoided by command of our Lord, as its effects are devastating and divisive.

Students/ Parents to Teachers:

All concerns about the classroom must first be presented to the teacher by the parents, or if the student is mature enough, by the student himself. If the student presents the concern, a respectful demeanor is required at all times.

If the problem is not resolved, the parents or student may bring the concern to the appropriate Dean (ie, academic dean for academic issues; Dean of students for discipline issues). If the student brings the concern, he must have permission from his/her parents to do so.

If the problem is still not resolved, the parents or student may bring the concern to the Head of School. If the student brings the concern, he must have permission from his/her parents to do so.

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If the problem is still not resolved, the parents may request a hearing from the Christ’s Legacy Academy Board in writing. The board has the right to deny the request for a hearing, as stated above.

Parents/Patrons to Head of School:

If parents or patrons have a grievance or dispute about the general operation of the school (apart from the operation of the classrooms), they should bring their concerns to the Head of School.

If there is still no resolution, they may request a hearing in writing from the Christ’s Legacy Academy Board.

This procedure applies to board members who are acting in their capacity as parents / patrons, and not as representatives of the board. The board has the right to deny the request for a hearing, as stated above.

Staff to Administration:

All concerns about the standards of the school must first be presented to the Head of School (HoS). A respectful demeanor is required at all times. If any staff member becomes aware of a concern, even if that staff member is not directly involved, it will be his/her responsibility to present the concern to the HoS.

If the problem is not resolved, the staff member may appeal to the Board in writing and request a hearing. The request will be passed to the Board through the HoS. The Head of School must pass on all such requests. The board has the right to deny the request for a hearing, as stated above.

Volunteers to Staff / Administration:

If any volunteer has a concern about the volunteer work, he will present that concern to the staff member responsible for his oversight.

If the problem is not resolved, then the concern should be presented in writing to the Head of School, followed by a meeting with the Head of School to discuss the concern.

If the problem is still not resolved, the volunteer may request a hearing from the Board in writing. The request will be passed through the Head of School. The Head of School is required to pass the request on to the board. The board has the right to deny the request for a hearing, as stated above.

Individual Board Members to Head of School (HoS):

If specific concerns arise during a board meeting, board members may not challenge, rebuke, or debate directly with the HoS in the board meeting, but any concerns will be channeled through the chairman instead.

Any board member may call the board into executive session if a potential grievance or dispute arises during a board meeting.

If the Board decides that the issue does not warrant executive session, the Board will return immediately to open session.

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If the Board decides further investigation is warranted, the Head of School will meet with the Board in executive session to present his perspective and answer questions.

If the Board decides against the HoS (2/3 vote required), the Board will attach a written description of their decision to the HoS annual job evaluation.

If the Board does not decide against the HoS, any board member(s) who is/are still not satisfied will be instructed by the Board to drop the issue.

Parent/Patron to Board

If a parent/patron has a grievance directed towards the Board, they should state the grievance and a request for a meeting in writing to the Board.

Based upon the merits of the grievance, the Board will determine whether or not the meeting will take place.

If the Board determines the grievance does not merit a meeting, the parent/patron will be required to drop the issue.

Employee Commitment to Arbitration

By signing the employee Acknowledgment Form attached to this Handbook, you are acknowledging that you believe that the Bible commands us to make every effort to live at peace and to resolve disputes with each other in private or within the Christian community in conformity with the Biblical injunctions of I Corinthians 6:1-8, Matthew 5:23-24 and 18:15-20. Therefore, the parties agree that any claim or dispute arising out of any aspect of the employment relationship, including statutory claims, shall be settled by Biblically-based mediation. If resolution of the dispute and reconciliation do not result from such efforts, the matter shall then be submitted to a panel of three arbitrators for binding arbitration. Each party to the agreement shall have the right to select one arbitrator. The two arbitrators selected by the parties shall jointly select the neutral, third arbitrator. If there is an impasse in the selection of the third arbitrator, the Institute for Christian Conciliation, Billings, MT [(406) 256-1583] shall be asked to provide the name of a qualified person that will serve in that capacity. The arbitration shall be conducted in accordance with the Rules of Procedure for Christian Conciliation of the Institute for Christian Conciliation as printed in the Christian Conciliation Handbook.

The parties agree that these methods shall be the sole remedy for any controversy or claim arising out of the employment relationship and expressly waive their right to file a lawsuit against one another in any civil court for such disputes, except to enforce a legally binding arbitration decision. Each party, regardless of the outcome of the matter, agrees to bear the cost of their own arbitrator and one half of the fees and costs of the neutral arbitrator and any other arbitration expenses. This includes arbitrations of any and all claims arising out of your employment or termination of your employment, including, but not limited to, any claim under:

1. State law for any claim, including, but not limited to, breach of contract, wrongful termination in violation of public policy, defamation, fraud, intentional infliction of emotional distress and interference with a contract;

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2. State statutes, including, but not limited to, any claims under any state anti-discrimination laws or laws prohibiting any type of retaliatory discharge;

3. Federal laws, including, but not limited to, any claims arising under any of the following federal laws:

(a) The Age Discrimination in Employment Act (“ADEA”);

(b) The Americans with Disabilities Act (“ADA”);

(c) The Civil Rights Act of 1964, as amended (“Title VII”);

(d) The Fair Labor Standards Act;

(e) The Family and Medical Leave Act (“FMLA”);

(f) The National Labor Relations Act; and

(g) The Polygraph Act.

This Section shall not affect an employee’s right to file a claim under federal law with the Equal Employment Opportunity Commission; however, any such claim must be arbitrated rather than bringing a lawsuit in Federal or State Court. If the arbitration involves a claim under federal law, the arbitrator shall be required to apply federal substantive law to that claim.

By agreeing to arbitration, you understand and agree you are waiving your right to trial by jury.

9.10 Evaluation / Personnel File

Dates:

Objectives:

To ensure consistency of procedure and standards in all performance evaluations of the staff of Christ’s Legacy Academy.

Scope:

This policy applies to board Evaluations of the Head of School and the Head of School’s evaluation of the teaching staff.

Definitions:

Evaluation: a procedure for measuring a staff member’s performance in helping to achieve the goals and policies of Christ’s Legacy Academy, the curriculum objectives of the school, and observation of the guidelines and handbooks.

Personnel file: a file maintained by the Head of School in the administrative offices of Christ’s Legacy Academy for all staff members (part or full time) of the school.

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Guidelines:

1. All staff (part-time or full time) will be formally evaluated at least once a year.

2. The evaluations will be based principally upon formal observations of the staff member and interviews with the staff member. Observations and opinions of third parties (parents, other staff member, individual board members, etc.) may only be taken into account if the staff member being evaluated is given an opportunity to respond to the questions / concerns raised prior to the finalization of the evaluation.

3. The evaluation will be considered finalized when the staff member being evaluated and the one responsible for the evaluation both acknowledge by signature that the evaluation has been discussed in detail.

4. When the evaluation is finalized, the Head of School will place it in that staff member’s personnel file. Other appropriate inclusions in the personnel file would include letters of commendation or reprimand, as well as any responses, comments, or relevant data the staff member may wish to include.

5. Under no conditions will a staff member’s personnel file be made public to anyone outside Christ’s Legacy Academy’s line of authority. It is to be considered an “in-house” file.

6. The personnel file may be used by an authorized representative of Christ’s Legacy Academy to draft a letter of recommendation to prospective employers. The file is only to be used for purposed of refreshing the memory, and is not to be reproduced for the prospective employer.

9.11 Publications

Dates:

Objectives:

To establish the ownership of material produced at Christ’s Legacy Academy.

This policy applies to all material produced by the staff of Christ’s Legacy Academy in the course of their duties at Christ’s Legacy Academy, as well as any material produced as the result of special commissioning by Christ’s Legacy Academy.

Definitions:

Commissioned material: material that is produced by a staff member as a result of special arrangement with the administration of Christ’s Legacy Academy. No commissioning exists without a signed agreement.

Guidelines:

1. Individual staff members have full ownership rights to lecture notes, worksheets, lesson plans, as well as non-commissioned textbooks, workbooks, or teacher guides they have written in the course of their teaching duties at Christ’s Legacy Academy.

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2. Christ’s Legacy Academy has full ownership rights to curriculum guide outlines / objectives, scope and sequences, and material lists.

3. Christ’s Legacy Academy retains the right to use all in house worksheets, lesson plans, and lecture notes. This in house use does not include the right to market the material outside the confines of Christ’s Legacy Academy without prior written agreement with the staff involved.

4. The ownership of commissioned material will be specified by the commissioning agreement.

5. When a staff member signs his annual work-agreement, he will sign a statement that he has read and understands this policy, and agrees to the terms of it.

9.12 School Security and Crisis Response

General Security Information

So that disruption of the educational process is kept to a minimum, Christ’s Legacy Academy operates a closed campus. Students receiving visitors, other than parents, must receive permission from the school Head of School in advance of the visit.

Visitors entering the school during the regular school day must report through the school office for a visitor’s pass.

A student may not receive visitors other than parents unless permission has been obtained from the Head of School’s Office in advance of the visit. A student may not receive visitors at the school during exam weeks.

Employees are required to return issued keys when the nature of their job changes or when employment is terminated. All requests for keys must be approved by the Administrator. Keys are not to be duplicated. Teachers need to lock doors and turn off lights each day. Lost keys should be reported as soon as possible to Administration.

When teachers/coaches use the facility during non-school hours, doors must be double-checked for closure/locking when coming or going.

Tardy students must check in with the school office and receive a tardy authorization to class slip. Students leaving early must check out at reception desk. Do NOT release a student to anyone unless he/she has the correct pass issued by the appropriate person.

Outside Inquiries Policy

Occasionally, a representative from the media might contact an employee regarding a Christ’s Legacy Academy issue. No employee is to give media interviews without prior approval of the administrator. If contacted by a representative of the media, employees should forward any inquiries to the administrator. This policy will ensure that accurate information will be given for those matters that are appropriate for public knowledge.

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All written or verbal inquiries regarding work performance of present or former employees (including written or verbal requests for employment recommendations) should be directed to the designated human resources coordinator.

School Crisis Team

Crisis communication relates to both EMERGENCIES AND CONTROVERSIAL ISSUES. Emergencies include Natural disasters, bomb threats, and school related death or serious accident. Controversial issues include alcohol-related scandals, police investigations, protests, demonstrations, and other situations, which can adversely affect the school’s reputation.

The first person aware of the crisis notifies the Head of School or in his absence someone in school administration. The administration (a) decides whether to go to the site of the crisis immediately or send someone else immediately, (b) contacts the School Administrator, (c) and/or notifies other members of the team.

Alarm Reaction Policy

Please refer to the Critical Incident Plan Flip Chart to provide direction for the employees of Christ’s Legacy Academy in the event of an emergency. Specific instructions and duties of all faculty and staff in alarm situations are detailed in the various categories outlined within the chart.

Security and Fire Alarm Systems

If you accidentally set off the alarm, you must immediately call the Administrator, or a Principal, or the Facility Manager. They will then make the appropriate contact with our security company.

Emergency and Security Procedures

Everyone should be aware of these procedures:

Fire exit maps are posted in the classrooms and hallways, please be familiar with them. We are required to have monthly fire drills. Students should remain quiet and exit quickly and orderly Never assume it’s a false alarm. We have had an actual fire. Intruder drills will be practiced at various times throughout the school year. Bring your class roster with you when exiting for a drill or evacuation. You are responsible for all students under your supervision during a drill or evacuation. You must account for all your students. Notify administration immediately if a student is missing.

Wear your photo ID daily!

Fire Safety Rules

Regulation No. 14.7.4.3 Child-Prepared Artwork. Artwork and teaching materials shall be permitted to be attached directly to the walls in accordance with the following:

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1. The artwork and teaching materials shall not exceed 50% of the wall area. Artwork should be flat against the wall and not too close together in order to decrease the chance of flames spreading along the wall surface.

2. Three-dimensional artwork is not allowed due to the increase in combustibles on the wall surface.

3. Generally, 18-20 inches below the ceiling and above the floor shall remain uncovered.

4. Classroom exit doors shall not be completely covered with paper, artwork, or other combustibles. Windows in classroom doors should be uncovered to allow inspection without interruption of instruction or testing.

5. Artwork shall not be placed on the hallway floors at any time . This adds to the fuel load in the hallways and poses a tripping hazard for children and/or staff attempting to exit the building in an emergency.

Regulation 10.3.1 Contents and Furnishings. Draperies, curtains, and other similar loosely hanging furnishings and decorations shall be flame resistant in accordance with NFPA 701 (Standard Methods of Fire Tests for Flame Propagation of Textiles and Films).

Regulation 14.7.2 Emergency Egress and Relocation Drills. Emergency egress and relocation drills shall be conducted as follows:

1. Not less that one emergency egress and relocation drill shall be conducted every month the facility is in session.

2. All occupants of the building shall participate in the drill.

3. One additional emergency egress and relocation drill, other than for educational occupancies that are open on a year-round basis, shall be required within the first 30 days of operation.

Regulation 14.7.3.1 Inspection. It shall be the duty of principals and teachers to inspect all exit facilities daily to ensure that all stairways, doors, and other exits are in proper condition.

Finally…when placing artwork, decorations, etc…, simply ask yourself, “Am I creating a hazard where flames could suddenly spread across the wall or door?”

9.13 Guidelines for Attire: Faculty, Staff & Substitute Teachers

At Christ’s Legacy Academy a high degree of self-respect, modesty and professionalism is expected in dress. Neatness, cleanliness, modesty, and a demonstration of self-respect should be the guidelines. Classroom men teachers are expected to wear dress pants and shirts and always tucked. Casual business attire is expected for women teachers. Faculty attire should always meet the standards of the student dress code. Jeans, of any color, are not considered appropriate, except for dress down events and snow schedule days.

9.14 Student and Staff Relation Guidelines

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CLA encourages an educational setting in which faculty members are able to educate and to develop Christian relationships with the students entrusted to their care – a relationship that will hopefully continue even after a student graduates. An appropriate faculty-student relationship requires that both parties understand and observe clear physical, emotional, and psychological boundaries. In addition, when appropriate expectations are established right from the beginning of the relationship, students respond better to faculty and administrators and evidence greater levels of respect. Faculty members should always consult administration if there is any confusion regarding a specific type of interaction with a student.

Therefore, when interacting with CLA students, faculty members should be wise, prudent, and above reproach, abiding by the principles of transparency and accountability. Teachers are to:

1. Meet with students in open spaces that are visible to others.

2. Not drive individual students to and from athletic events or other school sponsored activities.

3. Receive parental permission for all meetings with students that take place outside of the school setting or after school hours.

4. Always room with multiple students and not individual students when on a school-sponsored overnight trip.

5. Avoid proactive invitations to meet outside school activities with individual students or subsets of classes, which could cause others to infer the presence of favoritism.

6. Avoid interacting with individual students by phone, texting, etc. We want to be above reproach, and avoid even the appearance of evil.

As professional Christian educators who exist in loco-parentis, it is important to remember that whatever relationships that do exist with students or communication that does take place with them be seen as a support to the family and never in a manner that would give the appearance of intentionally or unintentionally undermining the parents. Teachers are responsible to inform parents and/or administration about potentially sensitive issues that arise regarding a student.

The same student interaction guidelines also apply to all non-faculty employees.

9.15 Child Abuse Policy

Christ’s Legacy Academy is obligated by Tennessee law to report the reasonable suspicion of abuse. Any suspicion of child abuse must be reported to and discussed with the respective Head of School or the acting School Administrator. Each employee must view the child abuse program during fall Faculty/Staff Inservice. You will be required to acknowledge this viewing in writing.

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9.16 Violent Threat

Date: 7/2014

Objectives:

To describe what is considered a violent threat by a student and provide guidelines for addressing this situation.

Scope:

Any student at Christ’s Legacy Academy.

Definition:

Violence: Includes, but not limited to intimidation, threats, physical attack, dating violence, stalking, or property damage.

Verbal behavior: Any method of communication spoken, email, comment(s) posted on websites, or other paper or electronic media.

Guidelines:

1. Any act of violence against administration, faculty, staff, students, board members, parents or other relatives, customers, vendors, or other school contracted personnel.

2. Prohibited conduct includes (but is not limited to):

a. Injuring another person physically;b. Engaging in verbal or physical behavior that creates a reasonable fear of injury to

an identifiable person;c. Engaging in verbal or physical behavior that subjects an identifiable person to

extreme emotional distress;d. Defacing or damaging property;e. Threatening to injure an individual or to damage property;f. Committing injurious or threatening acts related to sexual assault, stalking, dating,

or sexual harassment;g. Brandishing a weapon or firearm;h. Retaliating against any individual who, in good faith, reports a violation of this

policy.1. Individuals in violation of this policy are subject to the discipline policy (11.4)

and will be immediately taken to the Head of School.

9.17 Prohibition Against Discrimination And Harassment

Christ’s Legacy Academy is an equal opportunity employer. It does not discriminate in hiring or promotion on the basis of age, race, sex, color, creed, national origin, handicap or disability. It also does not tolerate remarks or statements that indicate discrimination on any of those bases.

Harassment or discrimination in violation of federal law in any form, either by conduct or statement, is improper or will not be tolerated. Any such improper conduct or statement is a violation of law and

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undermines the integrity of the workplace. No employee - either male or female - is to be subjected to any type of harassment or discrimination in violation of federal law.

Sexual harassment is behavior or comments that are not welcomed by an employee, is personally offensive to an employee, that destroys morale and that by its nature interferes with a safe and harmonious workplace. Improper conduct or comments of this nature may result in termination of the employee engaging in the conduct or making the statements.

Unwelcome comments or physical advances, requests for favors of a sexual nature and other verbal or physical conduct of a sexual nature constitute sexual harassment when:

1. Submission to the conduct is either an explicit or implicit term of employment; or,

2. Submission to or rejection of the conduct is used as a basis of making employment decisions; or,

3. The comments or conduct has the purpose or effect of substantially interfering with an individual’s work performance; or,

4. The comments or conduct creates an intimidating, hostile or offensive work environment.

Christ’s Legacy Academy will not tolerate sexual harassment of any kind. CLA, however, cannot remedy the situation or discipline an employee who is engaging in conduct or making statements that amount to sexual harassment if it is not reported. You are encouraged to report any incidents of sexual harassment to which you are subjected or which you witness.

If you believe that you have been subjected to harassment or discrimination in violation of federal law or have witnessed such harassment or discrimination, you should:

1. Report the comments or conduct to the school administrator.

2. Immediately contact any member of the School Board if you are uncomfortable or unwilling to discuss the problem with administration.

9.18 Background Check

Date 3.13.19

Objective:

To specify the need for regular background checks in order to work with students.

Scope:

This policy relates to all teachers, staff, administration, board, regular volunteers, coaches, and anyone that is regularly interacting with students at CLA.

Definition:

“Regular” means contact greater than once per month on average.

Guidelines.

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1. We require a background check be performed before being hired at CLA or volunteering at CLA.2. We require that a background check be performed again every 2 years thereafter. The

administration may allow for background checks to be performed for everyone on a pre-determined 3 year cycle. Therefore, it may require that some individuals (ie, a new hire) have a background check before the 3 year interval is due.

General Information

New employees must consent to a fingerprint and criminal history background check as a condition of employment. According to TCA 37-1-414, an educational agency is authorized to require this information. The Tennessee Bureau of Investigation provides this service through a third party. The cost of this service will be the responsibility of the employee. Each applicant must complete an information form on-line that provides the required data for the TBI to complete the background check.

Drug Free Statement

To maintain the highest quality work force and to fulfill our responsibility as a Christian school, Christ’s Legacy Academy supports a drug and alcohol free work environment. Christ’s Legacy Academy reserves the right to test any employee randomly for the presence of illegal drugs, controlled substances, or alcohol.

9.19 Policy on Confidential Information

General Information

It is imperative that faculty/staff members respect and maintain confidentiality concerning employees, students and school business. Information available to the faculty concerning student records, psychological evaluations, disciplinary reports, etc., must not be shared with anyone except faculty members, and then, only in a professional conference on a need-to-know basis. Faculty/ Staff should never, under any circumstances discuss a student’s progress, performance, enrollment status, etc., with anyone except school administration or the child’s legal guardian. To disregard this policy will be sufficient basis for termination.

Proprietary Information of the Academy

All employees share responsibility regarding the use and protection of proprietary information. Proprietary information is any data or information that is verbal, written or electronic which is considered confidential, important or competitively sensitive, including, but not limited to, student information, financial information, information systems and computer technology, and agreements with students or their families. In consideration of your continued employment, you must keep proprietary information secret and confidential during your tenure with Christ’s Legacy Academy and for two years after your employment ends, whether it ends voluntarily or involuntarily.

E-Mail

Christ’s Legacy Academy reserves the right to view any and all e-mail sent to or by you. Any e-mail, which was sent or received by you, that Christ’s Legacy Academy believes, in its sole and absolute discretion, to be inappropriate will be deleted and the appropriate employee disciplined. E-mail is to be sent and received using only the e-mail accounts approved by Christ’s Legacy Academy.

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Email system is provided for professional use. The system is not designed to broadcast emails that are not job related.

E-Mail / Mailboxes / Bulletin Boards / Voice Mail

Mailboxes are located in the resource room and are used for communication between the administration, faculty and staff. Telephone messages may also be placed in mailboxes. It is the responsibility of faculty/staff members to check the mailboxes/e-mail before school and after school daily. It is suggested that, when possible, teachers check their mailboxes/e-mail during the school day as well. All messages from parents must be responded to within 24 hours, preferably the same school day.

Faculty and Staff Use of Social Media Networks and Blogs

Parameters and Context

Social media networking (Facebook, Twitter, Youtube etc.) and blogging bridges both the work life and personal life of employees and thus, some cross-over and conflict of responsibilities may occur. The school’s interest is in defining the educational and work-related contexts of such social networking and blogging, for the protection of our employees, students, and the school community as a whole.

Key Principles

Interacting on-line with each other, with students, with alumni, and with others outside of the school community is, in its essence, no different than interacting with these groups face-to-face – i.e., employees are required to maintain the principles of respect, dignity, prudence, professionalism, concern for and protection of children, and safety in all interactions. With specific regard to social media networking, all employees must:

Understand that they are accountable for their postings and other electronic communications. This includes responsibility for any on-line activities conducted with a school e-mail address, or while using school property, networks, or resources, or other similar means of transmission which can be traced back to the school.

Exercise appropriate discretion when using social networks for personal communications (such as with friends, colleagues, parents, former students, etc.) that can in any way impact their role at the school -- with the knowledge that adult behavior on social networks may be used as a model by our students. Employees who choose to list or reference their work affiliation (where permitted by this policy) on a social network, blog, or similar venue should treat all such communications with the same care and discretion as they would on their professional network.

▪ Err on the side of caution when interacting on-line, remaining cognizant that social networking activities may be visible to past, current, or prospective students, parents, colleagues, and community members – and thus reflect (positively or negatively) directly or indirectly on the school, affecting current students and community members.

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Keep in mind that the uneven power dynamics of the school, in which adults have implied authority over former students, continues to shape those relationships after the end of the school day and year, and even after graduation. Employees must act in a manner that always respects and never exploits the power inherent in these relationships.

Balance their right of individual free expression with the valid interests of the school in promoting and presenting its mission, culture, and values to the community at large as reflected by the public actions and statements of its employees.

Please be aware that the school considers discretion and prudent judgment in online social networking activities to be a serious matter with regard to protecting the school, its students, and employees. As such, violation of this policy may lead to corrective action, up to and including termination of employment.

Guidelines

“Friending” Students, Alumni, and Parents

Do not initiate or accept social network friend requests from current students (of any age) or former students under the age of 18. Use professional discretion when “friending” alumni 18 and over. When doing so, recognize that many former students have online connections with current students (including younger siblings and underclassmen friends), and that information shared between school-related adults and recent alumni is likely to be seen by current students as well. Employees are discouraged from “friending” parents of current or prospective students, due to the inherent conflicts of interest that this may raise.

Use of Social Networks for School-Sanctioned Clubs and Organizations

With the approval of the Head of Upper School, the sponsors of clubs and organizations for School of Rhetoric students may set up a social network group page for the purpose of disseminating information to club members and parents.

Use of Social Networks for Development/Alumni Relations Purposes

The school may determine that it is in its best interests to establish or maintain a social networking presence (e.g., such as a Facebook page) for development, alumni relations, internal marketing, or other school-related purposes. All official contacts or postings to this site or sites will be initiated under the sole direction of the Administration.

School-Related Friends (Co-workers, supervisors, and subordinates)

Employees are asked to use good judgment when making and/or accepting “friend” (or “link” or “connection”) requests to or from school colleagues. Employees in supervisor/subordinate relationships are particularly encouraged to use caution, due to the potential for both parties to feel awkward or pressured to accept the request for business purposes and thus potentially impacting the work and

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social relationship (as well as possibly raising conflict of interest, unequal treatment, discrimination, or similar concerns). Always respect the privacy of others in the school community.

Non-School Related Friends

Remind all other members of your network of your position as an educator whose profile may be accessed by current or former students (as well as other members of the school community). Please ask them to monitor their posts to your network accordingly. Conversely, be judicious in your postings to all friend sites and act immediately to remove any material from your site that may be inappropriate and/or in violation of this policy. This includes (but is not limited to) being “tagged” in photos on the sites of friends or others, especially where the photos may indicate or imply activities not appropriate for viewing by students and other members of the school community.

Groups in Your Social Network

All employees are asked to use good judgment in visibly and publicly associating only with social networking groups consistent with the mission and reputation of the school. At the same time, this provision is not intended to limit valid intellectual discourse on a wide variety of subjects or viewpoints. (See “10. Online Identity and Posting to Blogs” provision, below, for further details).

Privacy Settings and Content

Exercise care with privacy settings and personal profile content, to ensure that posted content does not reflect poorly on the school in any way or otherwise create a conflict of interest. Content should be placed thoughtfully and periodically reviewed. On most sites, privacy settings can be changed at any time to limit access to profiles and searchability, and changes should be made when necessary.

Online Identity and Posting to Blogs

As a vibrant academic community, we encourage all employees to maintain active interest and engagement in a wide range of activities, intellectual pursuits, causes, missions, and the like – including social, political, religious, and civic-oriented groups, organizations, blogs, publications, etc. At the same time, this must be balanced with the school’s right to manage public communications issued directly or indirectly in its name or on its behalf.

With specific reference to posting messages to blogs (i.e., meant to broadly include a variety of discussion-type forums viewable on the internet), employees may not post messages indicating or implying a connection to the school in any way without the prior written consent of the Head of School. Example: If an employee chooses to post a personal message on a blog, they must not sign the post, “John or Jane Smith, Faculty Member, Regents” but rather only “John or Jane Smith.”

Similarly, when making personal, non-work related posts to blogs, employees should not use their school e-mail address in the message or for reply purposes, as this may inadvertently and inappropriately imply approval of the message’s content by the school.

Employees are asked to append the following to all blog posts: “The views expressed are mine alone and do not represent the views of my employer or any other person or organization.”

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Time on Social Sites

Employees should refrain from using social networking or blogging sites for personal use during work hours except for incidental usage (e.g., spending a moment or two checking a site in between other work activities). Employees are primarily expected to limit this activity to off hours – except for explicitly class-related use of these sites. In no case may use of social networking resources interfere or impede the employee’s completion of his/her job duties and responsibilities to the school, our students, and other members of the school community.

Protecting Confidential Information

All employees are reminded that the school requires all confidential information to be protected at all times and to be disclosed only pursuant to school policy or as otherwise required by law. Accordingly, no electronic communications, social network posting, or blog posting may communicate any confidential information.

If an employee believes that he or she may have inadvertently revealed confidential information in a post, blog, etc., the employee is required to communicate this immediately to the Head of School.

Use of Logos, Trademarks, and Intellectual Property

Employees are not permitted to use the school’s logo, trademarks, official photographs, and all other intellectual property or proprietary materials of the school in any postings without the written consent of the Head of School.

Transparency

Employees should never misrepresent themselves or the school in any social networking or blogging posts. The school will never ask an employee to misrepresent themselves or their position in the school on behalf of the school.

Use of Social Network Sites in Background Checking

Employees directly involved in the interviewing or hiring of new employees should not themselves research candidates via the internet and/or social networking sites for hiring/screening purposes because they may notice information about the candidate which is in a category protected under Equal Employment Opportunity laws. Due diligence in hiring, however, requires that someone check online sources for readily obtainable information about the candidates past and present activities. This non-protected information can then be given to the appropriate hiring manager.

Illegal Activities

Employees are prohibited from engaging in illegal activities or accessing websites with illegal or otherwise prohibited content when using school networks or school equipment on or off of school property, during or after working time, or while directly or indirectly representing the school in any way.

9.20 Child Labor Provisions

Regulations governing youth employment differ somewhat from those pertaining to adults. Permissible jobs and hours of work by age are as follows:

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1. Youths 18 years or older may perform any job, whether hazardous or not, for unlimited hours.

2. Youths 16 and 17years old may perform any non-hazardous job, for unlimited hours.

3. Youths 14 and 15 years old may work outside school hours in various jobs under the following conditions: no more than three hours on a school day, 18 hours in a school week, eight hours on a non-school day, or 40 hours in a non-school week. Also, work may not begin before 7 a.m., nor end after 7 p.m., except from June 1 through Labor Day when evening hours are extended to 9 p.m.

Christ’s Legacy Academy will not employ any child under the age of 15 years. Any supervisor must contact Bookkeeping before discussing employment with anyone under the age of 18 years.

9.21 Employment Expectations

Ethics

All employees share to some degree in the responsibility for observing Biblical principles in their conduct. In general, the following applies to all employees:

1. You must hold in strict confidence all information concerning students or school business and must not discuss it with persons not concerned with such information and certainly never with people outside the school who do not need the information.

2. Your professional life is expected to be conducted to the highest Biblical standards.

Conduct

As an employee, you are expected to observe basic rules for good conduct. Most of these are common sense rules of fair play. As a member of the school team, it is important that you understand these rules and that termination can be the consequence of non-compliance to them. Ignorance of these rules and school policy is no excuse.

The following list of unacceptable actions is not all-inclusive; there may be other circumstances for which an employee may be disciplined, up to and including immediate termination. Some reasons for disciplinary action include, but are not limited to:

Failure to comply with Christ’s Legacy Academy policies.

Excessive absences or tardiness.

Poor job performance.

Violation of safety rules.

Wasting time or leaving your work area without permission for non-job related reasons.

Use of abusive or profane language.

Sleeping or inattention while on duty.

Damaging, defacing, misusing or mishandling equipment or property.

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Soliciting for tips, gifts, funds or sale of unauthorized merchandise or services.

Consistent failure to follow instructions.

Divulging confidential information.

Conduct not in conformance with biblical principles.

Permitting another employee to record your time (hourly employees).

Convicted of criminal charges.

Exhibit behaviors inappropriate as models and examples for the students enrolled at Christ’s Legacy Academy.

Hourly employees continuing to work at job related duties after clocked out. Employees cannot under any circumstances volunteer their time to Christ’s Legacy Academy on functions that they are under contract to Christ’s Legacy Academy to perform.

Immediate termination of an employee is always an option that the Administrator [or Board] has when

discipline is needed. The procedure for dismissal is:

1. A warning in conference with the immediate supervisor will be given.

2. Adequate time will be given to correct the problem.

3. A follow-up evaluation conference will be performed.

4. If inadequate improvement is apparent, immediate dismissal is in order.

The procedure for appealing a dismissal is:

1. The written request of the dismissed employee will be submitted to the Board Chairman through the Administrator.

2. The Chairman will schedule a meeting for the employee to discuss the dismissal with the Board.

3. The Board will then make a final decision on the matter.

Attendance

Your regular attendance is very important. If for any reason you are unable to report to work or are going to be late for duty, it is your responsibility to notify the Head of School. If you are absent for three consecutive days with no notification, CLA will assume you have voluntarily resigned your job and you will be dropped from the payroll. Repeated tardiness or absence jeopardizes your work record and job.

A good attendance record is an indication of your interest in the work and affects the record favorably when promotion and salary increases are considered. Attendance irregularities will not be tolerated and

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may result in counseling and, if not corrected, discharge. Failure to properly report an absence prior to the start of the shift or to show up for work as scheduled may be grounds for disciplinary action.

Unless otherwise noted in the employee job description or contract, employees are to be in the building by 7:15 and are free to leave at 3:15, Monday - Friday.

Attendance is required at the following:

• Faculty meetings

• Parent Orientation

• Association meeting

• Special meetings as needed

• Designated school events

• In-service/staff development meetings

• Parent/Teacher Conference Days

Teachers should make it a priority to occasionally attend fine arts and sporting events. This is extremely valuable in developing the appropriate and professional rapport with students.

Communication

Good communication is vital for efficient and effective relations. You are expected to accept the responsibility for knowing all information relating to your work, for all memos sent, and for all other communications affecting your relationship with Christ’s Legacy Academy. If you have a restriction on your ability to perform your assigned job duties, you must inform CLA immediately. If the inability is caused by a “disability” covered by the Americans with Disabilities Act and you are able to do the essential functions of your job with a reasonable accommodation, Christ’s Legacy Academy will provide you with that reasonable accommodation.

Teamwork

Employees of Christ’s Legacy Academy are team members dedicated to all aspects of the goals, expectations, mission, philosophy and purpose of the school. Our major focus is the education of young people’s minds in a godly manner. To maintain this focus, a true team spirit must prevail between Administration, Faculty and Staff. For a team to work effectively, each member must lend support and encouragement to the other members. Conflicts should be handled according to the Matthew 18 Principle. All employees are encouraged to maintain an awareness of the ministerial aspect of Christ’s Legacy Academy and to conduct themselves accordingly.

Employee Designated Parking

Employees need to park in designated teacher/staff parking areas (the back side of the children’s wing beside of cemetery), leaving all spaces in the top parking area directly in front of the school for visitors and parents. The goal of this policy is to provide parking at congested times during the school day for our parents and visitors and to assist in the safety of our students while negotiating the parking areas.

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Equipment

You are responsible for any and all equipment assigned to you or checked out by you. If you lend a piece of checked-out equipment to a co-worker, or another person, you are still responsible for that equipment. If that equipment is lost, you are responsible for the equipment and may be required to reimburse Christ’s Legacy Academy for the equipment. If the equipment is damaged, you are responsible for the equipment and may be required to pay for either the replacement cost of the equipment damaged or the cost of repairing the equipment.

Financial Responsibility

Your financial affairs are your personal business. However, when financial obligations are not fulfilled, creditors will submit collection letters and/or attachments to Christ’s Legacy Academy for action. If the attachments have been processed through the appropriate legal channels, by law CLA must accept and act on them. When CLA receives such letters/attachments, an effort will be made to persuade the employee to settle the account.

Secondary Jobs

Christ’s Legacy Academy has no objection to your holding other jobs as long as you can effectively meet the performance standards for your job at CLA. In considering other employment, you should think seriously about the effects extra work may have on the limits of your endurance and your overall personal health.

9.22 General Employment Policies

Staff Development

Instructional and non-instructional Staff Development expectations and evaluation process is a supplement to this manual. These processes are reviewed and discussed with affected employees. Principals and supervisors are responsible to provide clarification and direction through any instructional requirements, such as ACSI certifications. Our individual and corporate growth and development are critical to our continued success.

Bookkeeping

Check Request Form

In the event a Christ’s Legacy Academy check is needed for any type of payment (field trips, book orders, etc.), a Check Request Form (available in school office) must be completed, approved by the HoS, and brought to the School Office. No checks will be issued without this signed form. The School Office must receive the Check Request Form at least two school days in advance of when it is needed. The check will be placed in your mailbox.

A completed Check Request Form is also needed for reimbursing an employee. Please submit the form with the appropriate receipt attached and the appropriate approval for the expenditure. Money cannot be reimbursed without the receipt and budget line item indicated. Sales tax paid by an individual will not be reimbursed.

Money on Deposit

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When you turn in money to the School Office to be held until a future time for a specific purpose, please submit the money with Money on Deposit Form (attachment #2). Someone in the Bookkeeping Office or Reception will sign the form and a copy can be kept for your records. When a check is requested against these funds, shortages will not be made up by Christ’s Legacy Academy.

Charges on School Accounts

CLA will maintain teacher accounts with several local vendors. The teacher authorized to purchase list is updated yearly. You may purchase from these stores and charge CLA directly.

The school also maintains store credit cards for local vendors that may be checked out in the School Office. There are vendors where CLA has bill on account relationships. Please check with the School Office before placing orders so that account relationships can be verified.

Conflict Of Interest

The following guidelines are designed to assure the highest ethical standards for Christ’s Legacy Academy. You are prohibited from:

Using your position or acting individually or jointly to obtain directly or indirectly a personal advantage or opportunity.

Accepting gifts, favors or hospitality that might tend to influence your participation in the decision-making process. Any cash awards are to be turned over to the school. Rewards up to $250 will be paid back to the faculty member as salary bonus. Any non-cash gift or incentive should be reported to Bookkeeping.

Any association with another agency and/or competitor that might result in any conflict with the purposes, aims or goals of Christ’s Legacy Academy.

Identification Badges

Identification badges are issued to all employees to enhance security and communication. Badges must be worn while at work. An employee who misplaces or damages the badge, or changes name, title, or departments, should obtain a replacement one. Badges are Christ’s Legacy Academy property and must be returned to Christ’s Legacy Academy. Replacement badges may be issued at a cost of $5.00. Requests for replacements must be made to your immediate or appropriate supervisor.

Inclement Weather

When classes must be canceled due to inclement weather, student notification will be provided through the local radio and TV stations and our CLA website (www.christslegacyacademy.org) as early as possible. Every effort will be made to alert the media of school closings by 6:15 a.m. When possible, the announcement will be made in time for the 11:00 p.m. news the evening before. All employees should tune into WIXY or J103 for information on school schedule status. Teachers and staff will be notified through the use of the phone chain when the decision to alter schedule is made past 6:15a.m. Whenever the school is placed on a snow schedule, Faculty and staff may elect to wear casual attire (i.e. jeans).

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http://www.christslegacyacademy.org/

Internet Access

If you have access to the Internet while at work, you are to use only the software provided to you for such access. Typically, you should also limit access to the Internet to the sites necessary to complete the tasks or related tasks assigned to you. Personal use of the Internet during the school day is a stewardship issue. Discretion is advised.

Maintenance Of Work Area

You must keep your classroom, work area and office clean and orderly; closet doors should be shut at all times. Students should be held accountable for keeping their classroom(s) neat and orderly. This includes picking up all debris left on the classroom floor (i.e., pens, pencils, paper wads, etc.) before he/she departs the classroom. At the end of the day, classroom chairs are either to be put up on top of desks or stacked out of the way. Should repairs be needed, a request must be written and placed in the secretary’s mailbox. Verbal requests will not be accepted. Requests will be handled as they are received. Your supervisor should be contacted if requests for services are not handled promptly. Urgency of requests is considered for priority of service.

CLA-Owned Equipment

Christ’s Legacy-owned tools, equipment, vehicles or other property shall not be taken from the premises for personal use without permission from the School Administrator. It is not ethical to use consumable items for personal use without paying for them. Faculty and staff children should not use computers for personal entertainment.

Service Requests

All minor service requests such as burned out lights, small broken items, HVAC issues, can be emailed directly to the Facility Manager. All requests for facility changes or major repairs must be made in writing and submitted to the custodian for approval and then to the School Office, if school funds are necessary to complete the request.

Solicitations

No solicitations of any kind may be made on Christ’s Legacy Academy premises or on school time, unless permitted in writing by the school Administrator. Typically, business affairs, other than school business, should not be conducted during school time.

It is the policy of Christ’s Legacy Academy that the school shall not participate in business programs, either directly or indirectly, other than its primary business of education. Christ’s Legacy Academy is a non-profit, tax-exempt 501 (C) 3 operating entity, and this policy is intended to avoid situations that might adversely affect this status. Furthermore, CLA is a ministry of Jesus Christ, and this policy is intended to preclude the possibility of entering into any business proposition that could negatively affect its outreach and witness for Him.

This policy does not prevent individual members of Christ’s Legacy Academy or its Board of Directors from participating in any business of their choice, but it does prohibit them from representing Christ’s Legacy Academy in any business venture.

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Supplies

General teaching supplies are available to teachers through the teacher supply area in the teacher resource room. It is requested that any faculty or staff member notify the assistant in writing, when a general use item needs to be replenished (i.e., copy paper, lamination, toner for copy machines, etc.).

Telephones

The school is serviced by a telephone system with access to several outside lines and intercommunication connections between all phones.

Phones in the teacher workrooms are for all employees. Calls should be limited in length. No long-distance calls should be made from school unless they pertain to a field trip, school activity, or a serious family issue.

There is a charge for all information calls (411). Please do not use this service from a phone in the school. Options to gain information include anywho.com, theultimates.com, and yellowpages.com.

Students are not allowed to use the telephones in any area except office reception at any time. Each teacher and staff member is assigned a voice mail extension. Teachers are expected to give parents their extensions (or email address) and to check for messages daily. Calls received should be promptly returned and, if no contact is made, a message left.

Cell phone usage by employees should be limited to before/after school hours or designated breaks. All cell phones should be turned off during classroom instruction and supervision.

9.23 Staff Positions Classification Policy

The following definitions have been established to standardize terminology and provide common understanding in our references to employees.

Employee

A person who receives wages or salary from Christ’s Legacy Academy and whose work CLA controls and directs.

Full-time Employees

Those employees who regularly work 35 hours or more weekly and who maintain continuous regular employment status. Regular full-time employees are eligible for benefits offered by Christ’s Legacy Academy.

Part-time Employee

Those employees who regularly work less than 35 hours weekly and who maintain continuous regular part-time employee status. Part-time employees regularly working less than 35 hours per week may be eligible for certain benefits offered by Christ’s Legacy Academy.

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Temporary Employees

Temporary employees are those whose services are intended to be for a short periods of time or of limited duration, or for any indefinite period when there is no intent by Christ’s Legacy Academy to provide regular status. Christ’s Legacy Academy may either hire temporary employees directly or may use an agency to supply temporary employees. Temporary employees are not eligible for benefits. If a temporary employee is subsequently hired as a regular full-time or part-time employee, date of hire will be determined by the date on which the employee becomes a regular employee.

Regular Employee

Those employees whose services are intended to be for an indefinite period and work regularly scheduled hours on an ongoing basis in either a full-time or part-time capacity.

Exempt Employees

Executive, administrative, and professional employees (includes teachers) who are exempt as defined by the Fair Labor Standards Act. Exempt employees are not eligible for and do not receive overtime payment.

Non-exempt Employees

Employees (aides, custodial, grounds, reception, office clerical and administrative assistants….) who are not exempt from the provisions of the Fair Labor Standards Act

9.24 Payroll and Salary Information

Faculty personnel are compensated according to a schedule that is reviewed each year by administration and the school board. This schedule is available by contacting the board of directors. Our compensation is based on years teaching experience, experience at Christ’s Legacy Academy and education level. Changes to base pay are by administration/board actions.

Staff personnel are compensated based on negotiated rates at the beginning of employment. Administration views compensation of these positions when openings are required. Flat percentage increases are made once employment begins based on administration/board actions.

Pay Periods

You will receive, on each payday, an electronic pay stub delivered to your CLA e-mail account reflecting the pay earned during the previous two weeks if you are a non-exempt employee. Salary employees are paid on the last business day of each month. Payroll directly deposits employee’s paychecks into their designated personal accounts. Direct deposit is required for all full/part time employees. Substitute teachers are paid based on the non-exempt employee schedule and are usually paid on the day they work.

Overtime Non-Exempt Employees (hourly)

Occasionally an excessive volume of work accumulates or an emergency arises which requires a non-exempt employee to work overtime. Overtime will be required only when necessary, but employees are expected to work overtime when asked to do so. Non-exempt employees are not to work overtime without prior permission of their immediate supervisor.

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Time Recording Procedures for all employees

Please arrive to work on time. Punctuality is one element of your performance.

Employees must provide the School Office with a time sheet record of hours worked. The time sheet is maintained in the School Office.

Payroll Deductions

Christ’s Legacy Academy is required by law to make regular deductions for taxes imposed by government units. These deductions must be made from all paychecks, and the amounts deducted are turned over directly to the applicable governmental units. Additionally, CLA will make certain deductions from your paychecks as you request.

Under the Social Security Act, your yearly taxable earnings are reported to the Social Security Board, and your benefits are computed upon them. Christ’s Legacy Academy is required to deduct the tax on your salary. The amount deducted is sent to the federal government for credit to your account. The act provides a monthly income for workers and their families when the worker is retired or disabled and for certain payments to survivors in case of death.

Christ’s Legacy Academy will provide, by January 31 of each year, a W-2 statement showing the total amount of your taxable earnings in addition to all deductions taken from your pay during the previous year. Christ’s Legacy Academy will also require new W-4 information for each employee to be filed with bookkeeping by January 31 of each year.

School Tuition Discounts

Tuition discounts are available to teachers and staff. A 50% discount per student is allowed for all employees who work 35 or more hours per week this first of employment. Subsequent to that discounts are given at the discretion of the finance team. A 25% discount per student is allowed for all employees who work at least 20 hours, but less than 35 hours per week.

Updating Personal Information

To properly communicate employment information and administer employee benefits, Christ’s Legacy Academy must maintain current and accurate records on all employees. Consequently, it’s important that you notify the school office whenever changes occur to any of the following personal information:

• Name

• Address

• Telephone number

• Marital status

• Change in dependent status (W4)

• Person to notify in case of accident or illness

• Physician or hospital preference

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• Insurance beneficiary

• Military status

• Death of a family member

• Jury duty assignments

• Planned resignation

• Planned retirement

• Personal injury or illness sustained while on the job

• Accommodations for temporary or permanent disability

• Leaves of absence including planned or actual absence for a medical condition that may last more than three consecutive days or involve medical treatment).

9.25 Classroom Observations.

Date: 7/14/2014

Objectives:

CLA believes that teachers will constantly improve within a healthy culture of feedback. Teachers need to be evaluated on a regular basis.

Scope: All teachers.

Definitions:

Observation— direct observation of a class managed by the teacher to be evaluated by a principal, the assistant head, or the head of school.

Evaluation— the observer will evaluate the teacher using the teacher observation form utilizing the teacher evaluation rubric (on file with the Head of School).

Feedback— the observer discusses the findings with the observed teacher for the purpose of quality improvement.

Guidelines:

1. Teachers will be observed by a principal, the assistant head, Academic Dean, or the Head of School at least once per semester. At least one of the observations per year must be completed by the Head of School

2. Observers will utilize the CLA teacher observation form while implementing the teacher evaluation rubrics.

3. Feedback will be given to the teacher in a timely manner; preferably the same day, but at minimum within 7 days.

4. The observation form will be reviewed by the Head of School and placed in the teacher’ s file.

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5. To assure a formal audit and feedback mechanism for each observation, a TEACHER EVALUATION FORM will be utilized. A copy of each completed observation form will be maintained in the teacher’s personnel file.

9.26 Teacher Evaluation Rubrics.

Date: 7/14/2014

Rationale and suggestions for implementation

1. These rubrics are organized around six domains covering all aspects of a teacher’s job performance:

A. Planning and Preparation for Learning B. ClassroomC. ManagementD. Delivery of Instruction E. Monitoring, Assessment, and Follow-UpF. Family and Community OutreachG. Professional Responsibilities

The rubrics use a four-level rating scale with the following labels:

4 – Expert3 – Proficient2 – Developing1 – Does Not Meet Standards

2. The rubrics are designed to give teachers an end-of-the-year assessment of where they stand in all performance areas – and detailed guidance on how to improve. They are not checklists for classroom visits. To knowledgeably fill out the rubrics, principals need to have been in classrooms frequently throughout the year; it is irresponsible to fill out the rubrics based on one classroom observation. Regular, unannounced mini-observations followed by face-to-face conversations are the best way for principals to have an accurate sense of teachers’ performance, give formative praise and suggestions, and listen to push-back.

3. The Proficient level describes solid, expected professional performance; no teacher should be ashamed of scores at this level. The Expert level is reserved for truly outstanding teaching as described by very demanding criteria; there will be relatively few scores at this level. Developing indicates that performance has real deficiencies – nobody should be content with scores at this level – and performance at the Does Not Meet Standards level is clearly unacceptable and needs to be changed immediately.

A. Planning and Preparation for Learning

The teacher: Expert

Is expert in the subject area and has a cutting-edge grasp of child development and how students learn.

Naturally incorporates Christian worldview into all lessons

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Has a well-honed game plan for the year that is tightly aligned with objectives and assessments.

Plans all units backwards, aligned with high standards, assessments, and all Bloom’s levels. Plans diagnostic, formative, and summative assessments to closely monitor student learning. Anticipates misconceptions that students are likely to have and plans how to overcome them. Designs lessons with clear, measurable goals closely aligned with objectives and unit outcomes. Designs highly relevant lessons that will motivate all students and engage them in active

learning. Artfully uses room arrangement, materials, and displays to maximize student learning of all

material.

Proficient

Knows the subject matter well and has a good grasp of child development and how students learn.

Solid planning for Christian worldview in lessons Plans most curriculum units backwards with objectives, tests, and some Bloom’s

levels in mind. Plans formative and summative assessments to measure student learning. Anticipates misconceptions and confusions that students might have. Designs lessons focused on measurable outcomes aligned with unit goals and

objectives. Designs lessons that are relevant, motivating, and likely to engage students in

active learning. Designs lessons that break down complex tasks and target diverse learning

needs, styles, and interests. Organizes classroom furniture, materials, and displays to support unit and lesson goals.

Developing

Is somewhat familiar with the subject and has a few ideas of ways students develop and learn. Plans lesson with some Christian worldview acknowledgment Plans lessons with some thought to larger goals and objectives and higher-order

thinking skills. Drafts unit tests as instruction proceeds. Has a hunch about one or two ways that students might become confused with

the content. Plans lessons with unit goals in mind. Plans lessons that will catch some students’ interest and perhaps get a

discussion going. Plans lessons that involve a mixture of good and mediocre learning materials. Plans lessons with some thought as to how to accommodate different learning

styles in students. Organizes furniture and materials to support the lesson, with only a few

decorative displays.

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Does Not Meet Standards

Has little familiarity with the subject matter and few ideas on how to teach it and how students learn.

Plans lesson by lesson and has little familiarity with Christian worldview integration. Teaches on an ad hoc basis with little or no consideration for long-range curriculum goals. Writes final tests shortly before they are given. Proceeds without considering misconceptions that students might have about the

material. Plans lessons aimed primarily at entertaining students or covering textbook

chapters. Plans lessons with very little likelihood of motivating or involving students. Plans lessons aimed at the “middle” of the class. Has a conventional furniture arrangement, hard-to-access materials, and few wall

displays.

B. Classroom Management

The teacher: Expert

Is direct, specific, consistent, and tenacious in communicating and enforcing very high expectations.

Shows warmth, caring, respect, and fairness for all students and builds strong relationships and models a walk with Christ.

Wins all students’ respect and creates a climate in which disruption of learning is unthinkable. Implements a program that successfully develops positive interactions and social-emotional

skills. Successfully inculcates class routines so that students maintain them throughout the year. Successfully develops students’ self-discipline, self-confidence, and a sense of responsibility. Has a highly effective discipline repertoire and can capture and hold students’ attention any

time. Uses coherence, lesson momentum, and silky-smooth transitions to get the most out of every

minute. Is alert, poised, dynamic, and self-assured and nips virtually all discipline problems in the bud. Gets students to buy into a highly effective system of incentives linked to intrinsic rewards.

Proficient

Clearly communicates and consistently enforces high standards for student behavior. Is fair and respectful toward students and builds positive relationships referencing Biblical

standards of conduct. Commands respect and refuses to tolerate disruption. Fosters positive interactions among students and teaches useful social skills. Teaches routines and has students maintain them all year. Develops students’ self-discipline and teaches them to take responsibility for their

own actions. 85

Has a repertoire of discipline “moves” and can capture and maintain students’ attention.

Maximizes academic learning time through coherence, lesson momentum, and smooth transitions.

Is a confident, dynamic “presence” and nips most discipline problems in the bud. Uses incentives wisely to encourage and reinforce student cooperation

Developing

Announces and posts classroom rules and punishments. Is fair and respectful toward most students and builds positive relationships with

some; little Biblical integration into the arena of conduct. Wins the respect of some students but there are regular disruptions in the

classroom. Often lectures students the need for good behavior, and makes an example of “bad” students. Tries to train students in class routines but many of the routines are not maintained. Tries to get students to be responsible for their actions, but many lack self- discipline. Has a limited disciplinary repertoire and students are frequently not paying attention. Sometimes loses teaching time due to lack of clarity, interruptions, and inefficient transitions. Tries to prevent discipline problems but sometimes little things escalate into big problems. Uses extrinsic rewards in an attempt to get students to cooperate and comply.


Comes up with ad hoc rules and punishments as events unfold during the year. Is sometimes unfair and disrespectful to the class; plays favorites. Is not respected by students and the classroom is frequently chaotic and

sometimes dangerous. Publicly berates “bad” students, blaming them for their poor behavior. Does not teach routines and is constantly nagging, threatening, and punishing

students. Is unsuccessful in fostering self-discipline in students; they depend on the

teacher to behave. Has few discipline “moves” and constantly struggles to get students’ attention. Loses a great deal of instructional time because of confusion, interruptions, and

ragged transitions. Is unsuccessful at spotting and preventing discipline problems, and they

frequently escalate. Gives away “goodies” (e.g., free time) without using it as a lever to improve

behavior.

C. Delivery of Instruction

The teacher: Expert

Exudes high expectations and tenacity and convinces all students that they will master the material.

Exhibits mastery understanding and execution of classical methodology

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Teaches students to be risk-takers and believe that through effective effort, they will succeed. Shows students exactly what’s expected by posting essential questions, rubrics, goals, and

exemplars. Grabs students’ interest and makes connections to prior knowledge, experience, and reading. Presents material clearly and explicitly, makes connections, and uses vivid and appropriate

language. Orchestrates highly effective strategies, materials, and groupings to involve and motivate

students Engages all students in focused work in which they are active learners and problem-solvers. Meets the learning needs and styles of all students by differentiating and scaffolding. Deftly adapts lessons and units to exploit teachable moments and correct misunderstandings. Has students summarize and internalize what they learn and apply it to real-life situations.

Proficient

Conveys to students: This is important, you can do it, and I’m not going to give up on you.

Regularly used classical methods for instruction and activities Tells students it’s okay to take risks and make mistakes; effective effort, not

innate ability, is the key. Gives students a clear sense of purpose by posting the unit’s essential questions and the

lesson’s goals. Activates students’ prior knowledge and hooks their interest in each unit and lesson. Uses clear explanations, appropriate language, and good examples to present material. Orchestrates effective strategies, materials, and classroom groupings to foster student

learning. Has students actively think about, discuss, and use the ideas and skills being taught. Differentiates and scaffolds instruction to accommodate students’ learning needs. Is flexible about modifying lessons to take advantage of teachable moments. Has students sum up what they have learned and apply it in a different context.

Developing

Tells students that the subject matter is important and they need to work hard. Intermittently incorporates classical methodology Tells students that making mistakes doesn’t mean they’re stupid, they can learn

from errors. Tells students the main learning objectives of each lesson. Tries to make the subject interesting and relate it to things students already

know. Sometimes uses language and explanations that are fuzzy, confusing, or

inappropriate. Uses a limited range of classroom strategies, materials, and groupings with

mixed success. Attempts to get students actively involved but some students are disengaged. Is overly focused on implementing lesson plans and sometimes misses

teachable moments.

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Asks students to think about real-life applications for what they are studying.


Doesn’t prevent students from feeling embarrassed when they make mistakes in school Lacks understanding and execution of classical methods Begins lessons without giving students a sense of where instruction is headed. Does not hook most students’ interest or make connections to their lives. Often presents material in a confusing way, using language that is inappropriate. Uses only one or two teaching strategies and types of materials and doesn’t

reach most students. Is rigid and inflexible with lesson plans and fails to take advantage of teachable

moments. Moves on at the end of each lesson and unit without having students summarize.

D. Monitoring, Assessment & Follow-Up

The teacher: Expert

Posts the criteria for proficient work, including rubrics and exemplars, and students internalize them.

Uses a variety of first-rate assessments to pre-diagnose and continuously monitor students’ learning.

Continuously checks for understanding, unscrambles confusion, and gives specific, helpful feedback.

Has students set ambitious goals, self-assess and -monitor, and take responsibility for their progress.

Frequently posts students’ work with rubrics and commentary and uses it to motivate and direct effort.

Immediately uses interim assessment data to fine-tune teaching, re-teach, and help struggling students.

Relentlessly follows up with struggling students with time and support to reach proficiency. Charts and analyzes assessment data, draws action conclusions, and shares them with others. Constantly reflects on the effectiveness of teaching and works every day to improve.

Proficient

Posts clear criteria for proficiency, including rubrics and exemplars of student work. Diagnoses students’ knowledge and skills up front and uses a variety of assessments during each

unit. Frequently checks for understanding and gives students helpful feedback if they seem confused. Has students set goals, self-assess, and know where they stand academically at all times. Regularly posts students’ work to make visible and celebrate their progress with respect to

standards. Uses data from interim assessments to adjust teaching, re-teach, and follow up with failing

students. Takes responsibility for students who are not succeeding and tenaciously gives them extra help.

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Analyzes data from summative assessments, draws conclusions, and shares them appropriately. Reflects on the effectiveness of lessons and units and continuously works to improve them.

Developing

Tells students some of the qualities that their finished work should exhibit. Uses pencil-and-paper quizzes and tests with some open-ended questions to assess student learning. Asks questions to see if students understand. Urges students to look over their tests, see where they had trouble, and aim to

improve those areas. Posts some ‘A’ student work as an example others. Looks over students’ tests to see if there is anything that needs to be re-taught. Offers students who fail tests some additional time to study and do re-takes Records students’ grades and notices some general patterns for future reference. At the end of a teaching unit or semester, thinks about what might have been done better.


Expects students to know (or figure out) what it takes to get good grades. Uses only multiple-choice and short-answer pencil-and-paper tests to assess

student learning. Rarely takes time to check for understanding. Urges students to work harder and be more careful on future tests. Posts only a few samples of ‘A’ work. Looks over unit and final tests to see if there are any lessons for the future. Tells students that if they fail a test, that’s it; the class has to move on to cover

the curriculum. Records students’ grades and moves on with the curriculum. When a teaching unit or lesson doesn’t go well, chalks it up to experience.

E. Communication and Family Outreach

The teacher: Expert

Shows great sensitivity and respect for family Shows parents an in-depth knowledge of their child and a strong belief he/she

will reach standards. Gives parents clear, user-friendly learning/behavior expectations and exemplars of proficient

work. Makes sure parents hear positive news about their children first, and immediately flags any

problems. Frequently involves parents in supporting and enriching the curriculum as it

unfolds. Assigns highly-engaging homework, gets close to a 100% return, and provides

rich feedback.

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Deals immediately and successfully with parent concerns and makes parents feel welcome any time.

In conferences, report cards, and informal talks, gives parents detailed feedback on children’s progress.

Is successful in contacting and working with all parents, including those who are hard to reach. Successfully enlists classroom volunteers and extra resources from the home.

Proficient

Communicates respectfully with parents. Shows parents a genuine interest and belief in each child’s ability to reach

standards. Gives parents clear, succinct expectations for student learning and behavior for

the year. Promptly informs parents of behavior and learning problems, and also updates parents on good

news. Updates parents on the unfolding curriculum and suggests ways to support learning at home. Assigns appropriate homework, holds students accountable for turning it in, and gives feedback. Responds promptly and effectively to parent concerns and makes parents feel welcome in the

school. Uses conferences and report cards to give parents feedback on their children’s progress. Tries to contact all parents and is tenacious in contacting hard-to-reach parents. Reaches out to families to bring in volunteers and additional resources.

Developing

Tries to be sensitive to families but sometimes has a tin ear. Tells parents that he or she cares about their children and wants the best for

them. Sends home a list of classroom rules and the syllabus for the year. Lets parents know about problems their children are having but rarely mentions

positive news. Sends home occasional suggestions on how parents can help their children with

schoolwork. Assigns homework and urges parents to get their children to complete it. Is slow to respond to some parent concerns and gives off an unwelcoming vibe. Uses report card conferences to tell parents the areas in which their children can improve. Tries to contact all parents, but ends up talking mainly to the parents of high-

achieving students. Asks parents to volunteer in the classroom and contribute extra resources.


Is often insensitive to families. Does not communicate to parents’ knowledge of individual children or concern

about their future. Does not share learning and behavior expectations with parents.

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Seldom informs parents of concerns or positive news about their children. Rarely if ever communicates with parents on ways to help their children at home. Assigns homework but is resigned to the fact that many students won’t turn it in. Does not respond to parent concerns and makes parents feel unwelcome in the classroom. Gives out report cards and expects parents to follow up on areas that need improvement. Makes little or no effort to contact parents. Does not reach out for extra support from parents.

F. Professional Responsibilities

The teacher: Expert

Has perfect or near-perfect attendance. Supports and attends faculty prayer time and devotions on a consistent basis. Carries out assignments conscientiously and punctually, keeps meticulous

records, and is never late. Where applicable, takes full accountability and ownership of duties related to

dept head or event coordinator responsibilities such as: scheduling, managing and storage of materials, communications, budgeting, etc.

Presents as a consummate professional and always observes appropriate boundaries.

Is invariably ethical, honest, and above-board, uses impeccable judgment, and respects confidentiality.

Is an important member of teacher teams and committees and frequently attends after-school activities.

Frequently contributes valuable ideas and expertise that further the school’s mission. Informs the administration of any concerns and reaches out for help and suggestions when

needed. Actively seeks out feedback and suggestions and uses them to improve performance. Meets regularly with colleagues to plan units, share ideas, and analyze assessments. Devours effective practices from fellow professionals, workshops, reading, study groups, the

Web, etc.

Proficient

Has excellent attendance. Supports and attends faculty prayer time and devotions regularly. Is punctual and reliable with paperwork, duties, and assignments; keeps accurate records. Where applicable, adequately handles duties related to dept head or event coordinator

responsibilities such as: scheduling, managing and storage of materials, communications, budgeting, etc.

Demonstrates professional demeanor and maintains appropriate boundaries. Is ethical and above-board, uses good judgment, and maintains confidentiality

with student records. Shares responsibility for grade-level and schoolwide activities and volunteers to serve on

committees.

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Is a positive team player and contributes ideas, expertise, and time to the overall mission of the school.

Keeps the administration informed about concerns and asks for help when it’s needed.

Listens thoughtfully to other viewpoints and responds constructively to suggestions and criticism.

Collaborates with colleagues to plan units, share teaching ideas, and look at student work.

Seeks out effective teaching ideas from supervisors, colleagues, workshops, reading, the Internet, etc.

Developing

Has mediocre attendance. Sporadically attends faculty prayer time and devotions. Occasionally skips assignments, is late, makes errors in records, and misses

paperwork deadlines. Gives little time and attention to duties related to dept head or event coordinator

responsibilities such as: scheduling, managing and storage of materials, communications, budgeting, etc.

Occasionally acts and/or dresses in an unprofessional manner and violates boundaries.

Sometimes uses bad judgment, is less than completely honest, and discloses student information.

Will serve on a committee and attend an after-school activities when asked to do so. Occasionally suggests an idea aimed at improving the school. Is reluctant to share concerns with the administration or ask for help. Is somewhat defensive but does listen to feedback and suggestions. Meets occasionally with colleagues to share ideas about teaching and students. Keeps an eye out for new ideas for improving teaching and learning.


Has poor attendance. Does not attend faculty prayer times and devotions. Frequently skips assignments, is late, makes errors in records, and misses

paperwork deadlines. Mismanages duties related to dept head or event coordinator responsibilities such as:

scheduling, managing and storage of materials, communications, budgeting, etc. Frequently acts and/or dresses in an unprofessional manner and violates boundaries. Acts in an ethically questionable manner, uses poor judgment, and/or discloses student

information. Declines invitations to serve on committees and attend after-school activities. Rarely if ever contributes ideas that might help improve the school. Bottles up concerns or constantly complains, and is not open to help. Is very defensive about criticism and resistant to changing classroom practice. Meets infrequently with colleagues, and conversations lack educational substance.

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Is not open to ideas for improving teaching and learning.

9.27 Curriculum Review Cycle

Date: 7/14/2014

To ensure a curriculum which provides a solid foundation in support of the school fulfilling its mission, the school will employ a variety of methods to assure curriculum efficacy. These methods will include but not be limited to: benchmarking other cC schools, “reverse analysis” curriculum development, attendance at state and national professional development conferences, annual review/analysis of end of school year standardized testing results. Though some of these methods will be on a continual or “as needed” basis, most methods will have an annual cycle.

9.28 Textbook Evaluation Form

Date: 7/14/2014

To ensure that each textbook used in the curriculum is providing a solid foundation in support of the school fulfilling its mission, the school will utilize a textbook evaluation form. This form is on file with the Head of School, and will be utilized in choosing any new textbooks for the curriculum. This will be reviewed by the curriculum committee, and presented to the board for approval.

9.29 Leadership Spouse Employment Policy

Date: 2.9.19

Scope: This policy applies to CLA leadership including administrative staff (including Head of School), board members, volunteers, and spouses of each.

Definitions:

Administrative staff is defined as staff members that are currently employed by CLA in the capacity of the administrative team. Examples of administrative staff

include the Head of School, school secretary, administrative assistant, academic dean, dean of students, principals, business office staff, etc.

Board member is defined as someone actively serving on the CLA board of directors.

Volunteers are individuals that donate time and effort on behalf of CLA without payment.

Guidelines:

1.Those working at CLA as administrative staff should not be the spouse of a CLA board member, or other administrative staff member.

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2. Those CLA volunteers that are board members, spouses of board members, or spouses of administrative staff should not have a regular presence in the school office.

3. The spouse of a board member should not be employed at CLA.

4.The spouse of administrative staff may be employed at CLA in special circumstances, but not in the school administration office. The administrative staff should not directly oversee the spouse, but the oversight should be passed on to another member of the administrative staff. The CLA board may take on that overseeing

role, if necessary, for the head of school.

10. FINANCIAL MANAGEMENT

10.1 Compensation and Benefits

Dates: 2/17/2014

Objectives:

To define the compensation and benefit program provided to the staff members of Christ’s Legacy Academy.

Scope:

This policy contains the salary administration program and benefit program for the staff. All direct employee benefits should be addressed herein.

Definitions:

Full or part-time staff: Teachers and aides who teach at the school.

Administrative staff: Head of School and other staff whose main responsibilities is administration.

Support Staff: Secretaries, bookkeeper, janitor, building maintenance, etc…

Guidelines:

1. Full or part-time staff

Teachers will be paid on a salaried basis based on the number of hours spent in teaching. Pay-days are monthly

2. Administrative staff

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The benefits and salary of the administrative staff will be set by the board and reviewed annually.

Pay-days are monthly.

3. Support staff – the board will set the hourly wages for the other employees.

10.2 Fund-raising

Dates: 2/25/2014

Objectives:

To establish guidelines for the fund-raising activities of Christ’s Legacy Academy.

Scope:

This policy is limited to fund-raising activities of Christ’s Legacy Academy. It does not apply to the generation of assets through the provision of educational or ancillary services to patrons. It does not apply to the generations of assets through a capital campaign.

Definitions: Fund-raising activities

Direct sales: Activities generating assets by the provision of goods or services to the donor.

Gifts: Assets received without regard for the provision of goods or services to the donor.

Guidelines:

1. Funds are not to be raised for purposes prohibited by Scripture.

2. In its development and fund-raising activities, Christ’s Legacy Academy will seek to cultivate cheerful giving so that time and other resources are given in a godly manner out of godly motives.

3. Gifts solicited for a specific purpose will be considered designated for that purpose. Designated funds will not be accepted except in cases where a specific need has previously been identified by the Headmaster and/or the board.

4. Donations may be made to each class for general expenditures.

5. Gifts solicited for a specific purpose will be considered designated for that purpose. Designated funds will not be accepted except in cases where a specific need has previously been identified by the Headmaster and/or the board.

6. The use of any donor’s gift will be explained to the donor at his request.

7. Where appropriate, the fund-raising policy will also apply to direct sales.

8. Any gift will be accepted if the condition(s) of such a gift would not require Christ’s Legacy Academy to compromise spiritually.

9. Opportunities for subject oriented endowments should be encouraged and fully developed.

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10. The Headmaster or his designee should be apprised of all fund-raising activities at or by the school.

11. All gifts should be acknowledged with seven business days and receipted annually as required by law.

12. Emphasis should be on a small number of effective fund-raisers rather than a large number of small fund-raisers.

13. As a general rule, direct solicitation of funds from parents or teachers for an in-class purpose is forbidden. Requests by room mothers for small contributions for teacher gifts or class parties are permissible. Parent, student, or teacher directed fund-raisers may be allowed subject to prior permission from the Headmaster.

14. Requests by teachers for contributions for major projects may approved by the Headmaster on a case-by-case basis. Such requests should be for an exceptional non-budgeted need and should occur rarely.

15. Fund received from pledges et. al. giving will go into the general fund unless otherwise specified.

10.3 Overdue Bills

Dates: 2/17/2014

Objectives:

To establish a set procedure for the payment of overdue bills. To establish a set procedure by which the School Board will assume it7s appropriate leadership role in a financial crisis.

Scope:

This policy applies when any money is owed to outside creditors, the government, or staff, and is past due.

Definitions:

Overdue bill: Any bill that had not been paid by the date upon which we have agreed to pay it. If we have no explicit agreement to pay by certain date, then the date due shall be determined by the creditor.

Financial Crisis: When Christ’s Legacy Academy is, to any degree in violation of Romans 13:8, which says to owe no one anything except to love one another.

Guidelines:

1. The oldest bills will be paid first.

2. When a bill goes overdue, the creditor receives less than payment-in-full, or when the creditor receives less payment than was arranged previously, the Head of School will notify such creditor immediately.

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3. All undesignated money received by Christ’s Legacy Academy, whether tuition or gifts, will be applied to the oldest bills first. Money received will not be accumulated in order to meet current obligations (i.e., payroll, etc…) if there are any older, unpaid obligations.

4. If, as a result of implementing this policy, it becomes clear to the Head of School that the school will be unable to make payroll, then he will notify the Chairman of the board in the event that pay-day will not be made in full, for whatever reason.

5. If payroll is not completely met, then the board, or its representative, will promptly meet with the staff to work with them concerning our failure to meet our obligations to them.

10.4 Tuition and Fees

Tuition Payment and Collection

Tuition and fees are intended to cover the basic operating expenses of the school. While maintaining a high quality program of Christian education may well entail sacrifice, God has promised to “supply all our needs according to His riches in glory by Christ Jesus.” Families, school personnel, and the school itself all rely on this firm assurance.

To ensure that tuition payments are collected in a timely manner and unpaid fees are collected as quickly as possible, the following process will be followed unless specific arrangements have been made with the school administration. Good faith will be presumed unless subsequent circumstances indicate otherwise.

Definition of late payment: Full payment not received by the tenth day of the month.

1. In the event that payment is not received by the fifth of the month and no written arrangements have been made with the school, a $25.00 late fee may be assessed to the account. This late fee will be collected first from the next payment received.

2. If tuition payments are past due more than twice in any school year, authorization for automatic bank withdrawal may be requested by the school. If the automatic draft fails due to insufficient funds, you will be contacted by letter notifying you of a re-draft date. If the automatic draft fails a second time, you may be notified of an administrative withdrawal date for the students affected.

Application and Resource Fees

An Application Fee is due with the submitted application. Subsequent to the first year of enrollment, parents will be asked to pay a Re-enrollment Fee to be applied to the following year’s tuition. These fees are used primarily to purchase curriculum for the new or re-enrolling student. These fees are part of the overall annual tuition and considered non-refundable after the curriculum has been purchased for the upcoming year. There may also be an additional LATE Re-Enrollment Fee, if the re-enrollment fee is not paid by a specified date; this late fee will NOT be applied toward tuition. The fees may be refunded at the discretion of the Head of School, if the upcoming year’s curriculum has not yet been purchased. If a family that has left the school decides to re-enroll after previously paying the non-refunded fees, then they will not be charged again for the same fees for the involved student(s). This will prevent families from being charged twice for the same curriculum.

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Student Property

If books, which are the property of the school, are lost or damaged, it is the responsibility of the student to pay the replacement cost.

Scholarships and FAST (Financial Aid for School Tuition)

Financial Aid

Christ’s Legacy Academy provides financial aid through a scholarship fund to families that cannot afford tuition. CLA uses the services of the FAST powered by ISM system to assess need for tuition aid. FAST is an independent system that examines a prospective family's financial application. FAST will then provide a recommendation to Christ’s Legacy Academy for a specific percentage tuition reduction based on need. The family's financial information is maintained by the FAST system. Access to FAST is provided as a link on the CLA website.

The Christ’s Legacy Academy Scholarship Committee and Board will examine the recommendations from FAST each year and determine the final discount given per family. Typically, CLA uses the discount recommended by FAST; however, this is subject to annual review and may vary from year to year. Scholarships are awarded on a first- come, first- serve basis until the funds for the year are exhausted. Money will not be applied until after March 15 for new incoming students (also first-come, first serve basis). If a student matriculates mid-year, the percentage reduction is made from the pro-rata tuition amount.

The FAST assessment for new enrollees is generally done after the family interview process and prior to accepting the student. FAST assessment for re-enrolling students is done as soon as all required documentation is submitted to FAST. For re-enrolling students applying for FAST moneys, all documents must be submitted to FAST before re-enrollment can be considered.

Annual Fund

The heart of the school is for funds to be available to help parents that would like to provide a Christ-centered and classical education for their children, but are not able to because of financial needs. Because the Board desires to make the education at CLA as affordable as possible, CLA does not include a component of scholarship in tuition. Therefore, to achieve these two goals, the Board will place a priority on fund raising for need-based scholarships. We are grateful to the families and friends that support this, and we are excited to build His Kingdom—"One child at a time!"

10.5 Pastoral Tuition Discount Policy.

Date: 2.21.17

Policy:

CLA will grant a 50% tuition discount to families whose primary income is derived from full time pastoral ministry for the first year of enrollment. Subsequent to this, aid will be given at the discretion of the finance team.

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Scope: Tuition, but not including other fees.

Definitions:

1. Full time means greater than or equal to 40 hours per week.

2. Pastoral ministry is defined as church staff providing ministerial supervision (i.e., pastor or elder).

3. Primary income means that >50% of the household income is made from this source.

10.6 Capital Expenditure

Dates: 2/17/2014

Objectives:

To set procedures for capital expenditures.

Scope:

This policy concerns itself with the expenditure of monies that are not allocated as part of the annual operations budget of Christ’s Legacy Academy. Such monies may come as designated gifts, funds from fund-raising activities, grants, gifts, etc…

Definitions:

Capital expenditures: Monies spent generally on improvements or extensive repairs and which are not allocated in the annual operation budget.

Projected costs: The total cost of labor and materials associated with the project from start to finish.

Guidelines:

1. Project ideas will come from the most current list of capital expenditures unless a project is specified by the donor or fund-raiser and approved by the board.

2. Urgency should NOT take priority over quality.

3. Supporters of Christ’s Legacy Academy should be given priority as vendor assuming price and quality are competitive.

4. All attempts will be made to get industrial or commercial quality at wholesale prices.

5. Recommendations for capital expenditures will come to the board for final approval via the Head of School.

6. The board may appoint ad-hoc committees as needed in order to assist the Head of School in making his proposals.

7. If the project cost will exceed $5000, the Head of School must obtain at least three written bids, if possible, to submit for board consideration.

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8. Designated funds will be spent only for those designated projects.

10.7 Capital Campaign Gift Policies and Procedures

Dates: 2/25/2014

Objectives:

To establish guidelines for Gift Policies as they relate to the capital campaign.

Scope:

This policy is limited to capital campaign gifts. It is not intended to supersede or conflict with existing policies.

Definitions: NA

Guidelines: Policies

1. All capital gifts (without prior pledges) and pledges of cash or convertible property made during and to the campaign will be counted toward the campaign goal, provided they are unrestricted or restricted for a specific campaign purpose and are not fulfilling a previous capital campaign pledge.

2. For recognition purposes, individuals whose gifts are matched by their employers will receive additional campaign credit for the amount matched.

3. Campaign pledges may be paid on a schedule established by the donor, preferably within a three-year period. However, the hope is that all pledges can be paid within five years at a maximum.

4. Campaign pledges will be considered to be “in arrears” after the pledge is 90 days delinquent. At such time, the Campaign / Development Office will contact the donor to determine if there is intent to complete the pledge. If, after 180 days delinquent, there has been no response the pledge will be written off.

5. Charitable remainder trusts and gift annuities should generally be credited at fair market value, i.e., the full amount of the assets given. Charitable lead trusts will record only the income received during the period of operation of the trust in the campaign.

6. Insurance gifts must name Christ’s Legacy Academy as both beneficiary and irrevocable owner of the policy. When a new or existing policy is given, Christ’s Legacy Academy should report the cash value of the policy rather than its face value, as the amount of the gift. If the donor is paying further premiums on the policy, Christ’s Legacy Academy would add this amount to the donor’s gift totals.

7. To emphasize the importance of bequests to the future strength of Christ’s Legacy Academy, the following policies hereby apply:

a. Credit will be given for all outright (no contingent or restricted) bequests, using a percentage formula equal to the donor’s age. For example, a 55-year-old donor receives

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credit for 55% of his bequest provision. However, all donors over the age of 70 will receive full credit.

b. Credit will be granted for both new and previously existing bequests to the extent they have not been counted in previous fund-raising efforts.

c. In order to be included in the campaign total, the dollar amount of the bequest should be stated, even though it may have to be conservatively estimated. For credit to be given for bequest intentions, Christ’s Legacy Academy must be provided with written documentation of the intent.

d. Only irrevocable bequest intentions can receive campaign credit.

e. Bequests realized during the campaign will be given campaign credit, provided they are unrestricted or restricted for campaign purposes and have not been counted in previous fund-raising efforts.

8. Twenty-five percent (25%) of deferred and planned gifts will be counted toward the campaign goal. However, if the campaign total exceeds $ (TBD), all deferred and planned gifts may be counted toward the goal, provided they fulfill the other requirements outlined in these policies.

9. Non-cash gifts with a value of less than $5,000 will be counted in the campaign totals at the appraised value provided by the donor. If the gift is valued at $5,000 or more, a qualified appraisal will be required. Acceptance of non-cash gifts valued at $5,000 or more will be contingent upon the approval of the Board of Directors.

a. Acknowledgments for non-cash contributions valued at $250 or more will describe the donation. The amount of specific detail increases with the value of the gift.

b. If the school disposes of gifted property valued at $500 or more within two years of donation, the Business Office must file IRS form 8282 and give the donor a copy of the form.

Procedures: The following template guidelines are recommended as Christ’s Legacy Academy’s Gift Procedures as they relate to the capital campaign, and are not intended to supersede or conflict with existing gift procedures. Christ’s Legacy Academy Campaign Staff will carry out the procedures listed below:

1. Cash gifts and payments received in the campaign will be cataloged as follows:

a. The gift / payment is received in the Campaign / Development office.

b. The gift / payment information will be entered into the computer database under the donor’s name.

c. Campaign office makes two copies of the check.

d. Campaign office completes deposit form.

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e. Campaign office gives deposit form and one copy of check to business office.

f. Business office deposits money into the appropriate account.

g. Campaign office retains a copy of deposit slip and check for office files.

h. Deposit should be made within 24 hours.

i. Campaign office should generate campaign acknowledgment letter to donor within 72 hours maximum. Acknowledgement letters should include the following language: “Christ’s Legacy Academy has not provided any goods or services in consideration for this contribution.”

j. Note: No money will be left in the campaign office overnight.

2. When a pledge is made by an individual donor and a pledge payment is received from a company or business, the following procedures will be used to catalog the pledge payments:

a. The payment amount will be credited under the donor’s name in the database and deducted from the remaining pledge balance.

b. The company or business will be soft credited in the database for the amount of the pledge payment.

c. An acknowledgement letter will be generated receipting the company or business for the payment received and mailed within 72 hours maximum.

d. A copy of the acknowledgement letter will be sent to the individual donor to acknowledge the payment was received.

3. When a gift or pledge includes a company matching gift, the following procedure will be used to catalog the donor and company’s gift:

a. The donor’s gift / pledge and pledge payments will be credited under the constituent’s giving record in the database.

b. The matching gift / pledge and pledge payments will be credited under the company’s record in the database and soft credited to the individual donor’s record.

4. In-kind gifts received by the campaign office will be cataloged as follows:

a. The gift-in-kind is received in the Campaign/Development office.

b. The donor must assess the value of the gift-in-kind.

c. The gift information will be entered into the computer database under the donor’s name.

d. Generate a campaign acknowledgement letter within 72 hours receipting the donor’s assessed value of the gift-in-kind.

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5 Gifts of stock will be accepted in the form of a gift or pledge payment.

a. The donor or donor’s stockbroker should contact the campaign office for the Christ’s Legacy Academy’s broker and account number:

1. NAME

2. ADDRESS

3. PHONE

4. EMAIL

5. ACCT#

b. The campaign office will receipt the donor that date for the number of shares received.

c. The amount of the cash received will be entered into the computer, attributed to the donor.

d. Stock should be sold within two business days of receipt at the maximum.

6. Donor acknowledgement letters will be prepared by the campaign office for the following individuals at the given level of gift:

e. Head of School: All gifts / pledge commitments to campaignf. Campaign Chair: All gifts / pledge commitments over $1,000+g. Campaign Coordinator : All pledge payments h. Board Chair: All pledge payoffs

1. Written acknowledgements for all gifts will include:

Name of institution or person Date of receipt of gifts The amount of each gift (if cash or description of stock or gift-in-kind) and value of any

goods or services received in exchange for the gift, if the gift received is more than $75.00. If no goods or services were received, the acknowledgement should state that none was

received or that the entire amount of the gift is deductible.

2. Pledge Write-off Process: The Campaign staff should NOT write off pledges. Follow-up with prospects should always occur. The process described below will ensure action is taken. The Campaign Coordinator should not answer for the donor… ASK and let the donor respond!!

Run a query in the database on a quarterly basis to determine pledges with no activity within the prior quarter.

Contact constituent to determine what activity may occur. If constituent indicates payment will occur:

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Determine when payments will come in; and

Confirm commitment and payment schedule with constituent.

If constituent indicates payment will not occur or pledge will not be honored: Forward name to the Head of School for further follow-up; The Head of School will verify with constituent their intentions regarding the

outstanding pledge; and The Head of School will submit status to the Campaign Office.

The Head of School will submit a quarterly list of constituents (prepared by the Campaign Office) who are not going to honor their pledges with an explanation of follow-up to the Board’s Executive Committee for final approval of writing-off of the pledges.

Once final approval has been received for write-offs, a report will be given to the full Board indicating the total dollar amount written-off for the quarter. The report will also indicate the total of any pledges that have been renewed with constituents.

10.8 Capital Fundraising and Name Recognition

Dates: 2/25/2014

Objectives:

To establish a set of guidelines for donations to capital campaigns by individuals or other entities who desire to give monies in honor or memory of individuals or other entities.

Scope: The policy applies to any capital campaigns undertaken on behalf of Christ’s Legacy Academy.

Definitions: NA

Guidelines:

4. Christ’s Legacy Academy will accept donations given in honor of or in memory of individuals or other entities.

5. The board will designate projects or phases of construction to which these donations may be given.

6. Prospective donors who identify projects or phases of construction, not the previously designated by the board, may request a formal review by the board. The ruling of the board will be final in the matter.

7. The board reserves the right of refusal for any donation given to a capital campaign in honor of or in memory of any individual or entity.

10.9 Competitive Bid Policy

Dates: 2/17/2014104

Objectives:

To define guidelines for competitive bidding and general procurement. All Christ’s Legacy Academy materials and services shall be purchased at a price no higher than others could obtain for like products or services of similar quality and in similar quantities.

Scope: All Christ’s Legacy Academy faculty, staff, administration, and Board of Directors.

Definitions: NA

Guidelines:

1. Any personnel involved in a procurement process shall (a) purchase materials and services at the “best value” or lowest total cost, which takes into account not only purchase price, but also compliance with technical or functional specifications, product availability, ordering and invoicing processes, service standards, accounting compliance and regulatory requirements; (b) be responsible for the review, evaluation, and documentation of the cost; and (c) be able to justify the economic, research, and/or educational need for the procurement decision. Generally, the procurement process will fall under the jurisdiction of the Head of School, however, the Board of Directors may audit purchases at their discretion.

2. At any time a board member, the Head of School, or chairman of a committee may request from the Financial Manager bid documentation, which shall include the following: invitations to bid including technical/functional specifications, vendor proposals, price quotations or cost estimates, (b) basis for vendor selection, and (c) basis for award cost or price. In addition:

o For any project in excess of $5,000, approval to bid must be solicited from the Finance Committee as well as any other committee that may be impacted by the bid;

o Purchases involving a multi-year commitment or any purchase so deemed by the Finance Committee shall be awarded to a vendor only after a competitive bid process has taken place including (a) an assessment of the market and the supply base, (b) written “scope of work” and “award criteria”, (c) a Request for Proposal (RFP) drafted and distributed to vendors, (d) an analysis of vendors’ responses to the RFP, and (e) execution of a written contract or purchase agreement prior to award;

o A minimum of three bids must be solicited and obtained. The bids must be sealed. If less than three bids for any particular project are obtained after a reasonable amount to time has elapsed, the person or committee may request approval to move forward from the Finance Committee with the number of bids it has obtained;

o The Finance Committee will retain bid data supporting purchases to the minimum extent and duration necessary for the Board of Directors to review the intended procurement, and at least till the end of the fiscal year.

3. All procurement transactions shall be conducted in a manner that ensures free and open competition to the maximum extent practicable. Christ’s Legacy Academy faculty, staff, administration or board members or members of their families should not directly or indirectly own a “significant” financial interest in any business entity doing business with Christ’s Legacy Academy unless: (a) employees have fully disclosed these interests, in writing; (b) the person’s duties or responsibilities at Christ’s Legacy Academy will not require them to make decisions that could be influenced by these interests; and (c) the referenced business relationship has

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been reviewed and approved by the Finance Committee and is subject to the oversight of the Board of Directors.

10.10 Conflict of Interest

Date: 9.22.2014

Objective:

To address the interest issues of Christ's Legacy Academy when considering entering into an arrangement that may benefit the private financial interest, directly or indirectly, of a Board member.

Scope: All Board Members.

Definition:

Financial interest: A person has financial interest if the person has, directly or indirectly, through business, investment, or family one of the following:

o An ownership or investment interest in any entity with which the Organization has a transaction or arrangement;

o A compensation arrangement with the organization or with any entity or individual with which the organization has a transaction or arrangement;

o potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the organization is negotiating a transaction or arrangement.

Compensation: Direct and/or indirect remuneration as well as gifts or favors that are not insubstantial.

Guidelines:

1. Duty to Disclose: In connection with any actual or possible conflict of interest, an board member must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the board or any designated committee (as defined by the Christ's Legacy Academy By-laws) regarding the proposed transaction or arrangement.

2. Determining Whether a Conflict of Interest Exists: After disclosure of the financial interest and all material facts and discussion with the board member, he / she shall leave the board or committee meeting while a determination of a conflict of interest is discussed and voted upon. The remaining board or committee shall decide if a conflict of interest exists. A financial interest in not necessarily a conflict of interest; the following procedures shall be followed in making this determination:

a. The board member in question may make a presentation to the board or designated committee but shall leave immediately so the remaining members may review, discuss, and vote on whether a conflict of interest exists.

b. The chairman of the board or designated committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement.

c. After exercising due diligence, the board or designated committee shall determine whether Christ's Legacy Academy can obtain with reasonable efforts a more advantageous

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transaction or arrangement from a person or entity that would not give rise to a conflict of interest.

d. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the board or designated committee shall determine by a majority vote of the disinterested members whether the transaction or arrangement is in Christ's Legacy Academy’s best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to whether to enter into the transaction or arrangement.

3. Violations of the Conflicts of Interest Policy:

a. If the board or designated committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose.

b. If, after hearing the member’s response and making further investigation as warranted by the circumstances, the board or designated committee determines the member has failed to disclose an actual or possible conflict of interest, they shall take appropriate disciplinary and corrective action.

4. Records of Proceedings: The minutes of the board or designated committee shall contain:

a. The names of the persons disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine the presence of a conflict of interest, and the board or designated committee’s decision on the presence or absence of a conflict of interest.

b. The names of the board or designated committee present for discussion and votes, the content of the discussion, and a record of any votes taken.

5. Compensation:

a. A voting member of the board or designated committee whose jurisdiction includes compensation, who receives compensation, directly or indirectly, from Christ's Legacy Academy for services is precluded from voting on matters of compensation.

b. No voting member for the board or designated committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from Christ's Legacy Academy is prohibited from providing information to the board or committee regarding compensation.

6. Annual Statements: Each member of the board or its designated committee shall annually sign a statement which affirms they have:

a. Received a copy of the conflict of interest policy,b. Read and understood the policy,c. Agreed to comply with the policy,d. Understood that Christ's Legacy Academy is a charitable and in order to maintain

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its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes.

7. Periodic reviews: To ensure Christ's Legacy Academy operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax-exempt status, periodic reviews shall be conducted. The periodic reviews must include, but not limited to, the following:

a. Whether compensation arrangements and benefits are reasonable, based on competent survey information and the result of arm’s length bargaining.

b. Whether partnerships, joint ventures, and arrangements with management organizations conform to Christ's Legacy Academy’s written policies, are properly recorded, reflect reasonable investment or payments for goods and services, further charitable purposes and do not result in inurement, impermissible private benefit or in an excess of benefit transaction.

8. Outside Experts: When conducting periodic reviews as above, Christ's Legacy Academy may use outside advisors; however, their use does not relieve the board or its designated committee of the responsibility for ensuring periodic reviews are conducted.

10.11 Dissolution

Date: August 14, 2006

Objective:

To provide for distribution of funds if Christ’s Legacy Academy, Inc. dissolves.

Scope:

All monies associated with Christ’s Legacy Academy

Definition: NA

Guidelines:

1. All financial obligations will be met in accordance with the stated by-laws and the policies and procedures.2. Any monies that remain, if any, will be distributed to the

Association of Classical Christian Schools.3. Nothing in this policy shall allow any person associated with

Christ’s Legacy Academy to financially benefit from the dissolution of Christ’s Legacy Academy. This includes, but is not limited to, Operational Board members, Advisory Board members, Head of School, administrative staff, faculty, maintenance staff, patron, parents, and students.

11.0 EDUCATIONAL PROGRAMS

11.1 Enrollment

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Grade Placement

Christ’s Legacy Academy reserves the right to place students in the appropriate level as determined by test data and developmental maturity. Children must be five years of age by October 1 to be eligible for enrollment into Kindergarten and six years of age by October 1 to be eligible for enrollment into First Grade (exceptions will be entertained on a case by case basis).

Mid-Year Enrollment

With respect to Christ’s Legacy Academy’s mission of academic excellence and high academic standards, it is difficult for students to enroll in classes during the middle of the school year. CLA is committed to the success of all students and carefully considers circumstances that could impede that success such as mid-year enrollment.

Student admission into grades K-8 after the first nine-week grading period is at the discretion of administration. Solid academic mastery must be reflected on the Christ’s Legacy Academy assessment and a strong faculty/administrative recommendation for entry given per evaluation of the assessment results in order for consideration of enrollment. For students in lower elementary grades K-1, a faculty/administrative evaluation of the student’s ability to transition easily in to a new school setting is an additional factor of consideration.

Student Withdrawal and Records Release

Once a student is enrolled in Christ’s Legacy Academy, written notice by the parent or the guardian is required to withdraw the student. Withdrawal forms from the school office must be completed, noting the effective date of withdrawal and the reasons for the withdrawal, and all school accounts must be paid in full in order for student records to be released. Additionally, all materials belonging to the school must be returned.

Tuition that has been paid in advance for days which the student will not be attending Christ’s Legacy Academy will not be refunded. The student registration fee is also not refundable.

11.2 Extracurricular Activities

Dates: 2/17/2014

Objectives:

To provide direction and an implementation framework for all extracurricular activities in line with the established philosophy, purpose, and standards of Christ’s Legacy Academy.

Scope:

This policy concerns the establishment and operation of extracurricular activities at the junior high level and above as well as methods and standards of student participation therein.

Definitions:

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Extracurricular Activity: An organized, school sanctioned activity intended for student participation and enrichment beyond the normal academic (curricular) academic activities. As such, participation in such activities (which generally occurs outside or regularly scheduled class time) is considered voluntary. Examples of student organizations and clubs, athletics, drama, debate, special music groups, etc…

Guidelines: General

1. Extracurricular activities will not take priority over the academic program at Christ’s Legacy Academy.

2. Each student must have parental permission in writing to participate in such activities.3. A Christ’s Legacy Academy staff member (or CLA parent) must serve as the director,

coordinator, or coach of each extracurricular activity.4. The purpose of all such activities must conform to establish Christ’s Legacy Academy philosophy

and standards.5. All Christ’s Legacy Academy students participating in extracurricular activities must maintain a

GPA of 2.0 or above.6. Operating expenses for such activities will be paid by participant fees or by participant-initiated

fund-raising, unless funds are specifically included in the Christ’s Legacy Academy annual budget.

7. All behavior, whether on or off-campus, will reflect the Christ’s Legacy Academy Code of Conduct. In addition, the discipline policy will be enforced (see sec. 11.3 and 11.4)

Specific

1. Christ’s Legacy Academy will field a team in a particular sport as soon as funding, coaching, participant interest, and opponent scheduling are adequate for competition.

2. A team sport will be established only when there are reasonable grounds for believing that a team can be fielded consistently over a number of seasons.

3. See Section 12 for Athletic Policies

11.3 Honor Code

One of the most important qualities expected and demanded of each student enrolled at Christ’s Legacy Academy is honor. The differences among the student body are many, but a common thread that should mark us individually and collectively is that we are people who prize individual honor. This is a quality that no one can strip from us. Likewise, the writer to the Hebrews states, “We are sure that we have a clear conscience and desire to live honorably in every way” (Hebrews 13:18b). To have an environment of academic, athletic, artistic and social vibrancy, we must make it a priority to “desire to live honorably in every way.”

An important quality of your growth in the years to come will be the development of character. Character development involves a commitment to high moral standards, a sense of integrity and honor before God and others, and a personal striving to understand what becoming a man or woman means. The Honor Code provides a Christian foundation for character and virtue that encompasses all aspects of

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student life. To provide a context that is conducive to robust student growth, this Code is binding upon all students.

Article I. The honor of a student’s word is true at all times.

a. All responses given to questions asked regarding behavior or an academic product will be complete and completely truthful.

b. It is a violation of this Code to distort the truth in any way.

Article II. The honor of a student’s treatment of another student forbids any kind of abuse.

a. Abuse is defined as occurrences of verbal and/or physical harassment or intimidation of another student.

b. It is a violation of this Code for a student to verbally abuse another student to his/her face or to others.

c. Any threats of, or occurrence of, physical abuse is a violation of this Code.

Article III. In keeping with the eighth commandment, a student must not steal the property of another individual or institution.

a. The damaging, defacing, or taking of any property without the expressed permission of the owner is a violation of this Code.

b. The use of an author’s words in any written project without permission or without giving recognition to the author is plagiarism. Plagiarism is a violation of this Code.

c. All work a student submits (including homework) must have originated with the student, singularly reflects the effort of the student, and be solely produced by that student.

Article IV: Students shall be accountable to each other and to the administration for the reporting of violations of this Code.

a. In accordance with the teachings of Jesus in Matthew 18, a student who witnesses a violation or has a clear knowledge of another student’s violation of this Code should first ask that student to report himself to the administration.

b. If the student refuses to report himself, the confronting student should, with complete confidentiality, report the violation to the teacher or Head of School.

11.4 Discipline

Discipline Policy

“For the moment all discipline seems painful rather than pleasant, but later it yields the peaceful fruit of righteousness to those who have been trained by it.”

Hebrews 12:11

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Appropriate Christ-like behavior is required from all students for the school to provide a good, quality education. Disruptive behavior by a few students may impede the progress of other students. Therefore, we have instituted behavior guidelines and penalties for disruptive students. The vast majority of discipline problems are dealt with at the classroom level. The kind and amount of discipline will be determined by the teachers and, if necessary, the administration. These types may include sending the student to the hall, calling parents, assigning extra written work, taking away privileges, requiring detention, or sending the student to the office.

Office Visits: Six basic behaviors automatically necessitate discipline from administration (versus the teacher):

Disrespect shown to any staff member. The staff member will be the judge of whether or not disrespect has been shown.

Dishonesty in any situation while at school including; lying, cheating, and stealing. Rebellion, i.e., outright disobedience in response to instructions. Fighting, i.e., striking or kicking in anger or with the intention to harm. Obscene, vulgar, or profane language, as well as taking the name of the Lord in vain. Bullying, i.e., seeking to abuse, harm or intimidate.

The Dean of Students, will determine the nature of the discipline. The following accounting will be observed within the school year.

The first two office visits will result in the parents being contacted and details of the visit given. Their assistance and support in averting further problems will be sought.

The third office visit will be followed by a meeting with the parents and the Dean of Students.

Should the student require a fourth office visit, he/she will be suspended for three days. On the fifth office visit, the student will be expelled from the school.

Serious Misconduct: If the dean of students deems it necessary, the office-visit process may be by-passed and suspension imposed immediately. If the dean of students desires to pursue expulsion, he will meet with the head of school who will make the final decision.

Examples of such conduct include but are not limited to:

➢Being a significant negative influence on other students.

➢ Bullying, i.e., seeking to abuse, harm, or intimidate another student.

➢ Fighting, i.e., striking in anger with the intention to harm the other student(s).

➢ Acts endangering the lives of other students or staff members or the threat thereof.

➢ Gross violence/vandalism to the school facilities or property.

➢ Student romances, i.e., Any public display of romantic affection.

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➢ Any violation of U.S., Tennessee or local laws (this includes weapons of any kind).

➢ Any act in clear contradiction of scriptural commands.

➢ Attendance infractions or leaving campus without permission.

➢ Use, possession of alcohol or drugs (on or off campus).

➢ Any form of sexual gesture, comment, picture, note, action or physical harassment.

➢ Frequent or repeated violations in previous categories.

➢ An Honor Code violation. 38

➢ A consistently negative attitude toward the school, its personnel and policies.

➢ Any breach of conduct on campus that has an adverse effect on the image of social/spiritual environment of the school.

➢ Any breach of conduct off campus that has an adverse effect on the testimony of the school in the community.

Suspension

If the student is suspended from the school, the duration of the suspension will be determined by the dean of students and will be consistent with the offense. The dean of students has the right to by-pass the office-visit process and suspend a student. Suspended students are not allowed to participate in school-sponsored events during the suspension. The suspended student’s grades will be affected as earlier stated in the handbook under absences.

Expulsion

The Board and administration of the school realize that expelling a student from school is a very serious matter and should always be carefully dealt with on a case-by-case basis. Forgiveness and restitution are fundamental to our total discipline policy. However, should a student and his parents not be able to eliminate behavioral problems, expulsion may be deemed appropriate by the head of school.

*It should be noted that the serious misconduct does not have to take place at Christ’s Legacy Academy or during school hours or school events for Christ’s Legacy Academy to take disciplinary action.

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Re-admittance

Should the expelled student desire to be readmitted to Christ’s Legacy Academy at a later date, the Board or its delegated committee will make a decision based on the student’s attitude and circumstances at the time of re-application.

11.5 Student Promotion

To be promoted to the next successive grade, a student must:

• Pass core subjects with a minimum of a 70% yearly average at their current grade level.

• Show academic maturity in all areas by not having frequent failing grades in multiple subjects.

• Final determination regarding student promotion will be at the discretion of the Head of School, with the chief goal to do what is ultimately in the best interest of the student, the parents, and the teachers.

11.6 Tardy

Excused Tardiness (ET)

Arriving at School – Unforeseen problems may occur prohibiting students from arriving at school on time (e.g., inclement weather or an acceptable validated medical problem). Any student who cannot be in the teacher-designated location when school begins at the designated time is considered tardy. Each such student should obtain a Tardy Pass from the Attendance Office. Those students who are tardy for such emergency-related reasons will be assigned an excused tardy if an acceptable verbal or written explanation for such tardiness is provided by the parent or guardian. In the case of high school students driving to school, they will need proper clearance from the administration.

Classroom Tardiness – A student who arrives at any class after the teacher-designated time is considered tardy. If a Tardy Pass is presented from an authorized faculty or staff member, and such faculty or staff member declares that the reason for tardiness is acceptable, the tardiness will be declared as Excused Tardiness (ET).

Unexcused Tardiness (UT)

Excessive Tardiness - Arriving at School: Sometimes, students begin the day in an unacceptable fashion. They are tardy to class for reasons other than unusual weather, traffic problems, or other emergencies. When such lateness occurs, they will be given an Unexcused Tardy (UT). Each student is allowed 5 (five) unexcused tardies per semester. With the sixth tardy, disciplinary action will be taken.

Excessive Tardiness - Classroom Tardiness: A student who is tardy to individual classes/subjects and cannot/does not secure the proper Tardy Pass will be issued an Unexcused Tardy (UT). Please Note: Unexcused tardiness for an unusually long period of time may be considered a case of truancy. If so, all policies applicable to truancy will come into play. Each student is allowed 3 (three) unexcused tardy passes per semester. With the fourth tardy, disciplinary action will be taken. Any tardy to class equal to or greater than 1/2 (one half) the class period will be recorded as an absence.

11.7 Attendance Policies

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Absenteeism

A priority at CLA is to use instructional time productively. Regular and punctual attendance is critical if the results of the teaching and learning tasks are to be maximized. It is essential that each student recognizes the sequential nature of instruction and that any unnecessary and/or excessive absence severely impedes the educational process.

When a student is absent, the parent must call the CLA office by 9:00 a.m. on the day of the absence. This procedure must be followed each and every day a student is absent.

A student must be present for 4 periods during the school day in order to participate in after-school activities unless otherwise approved by CLA administration.

PLEASE NOTE: Since CLA is vitally interested in all of our students and parents, we would consider it a privilege to uplift our families in prayer in times of need. Therefore, we encourage you to communicate with us even in times of family emergencies. In all such emergency cases, a written explanation describing the nature of the absenteeism is required in the attendance office the day the student returns to school.

Excused Absences (EA)

There are, of course, legitimate reasons for being absent from school. The following list, although not totally inclusive, details valid reasons for student absences. A parental note should be sent to the first period teacher upon the student's return to school, in order for the absence to be excused.

1. Personal Illness Of Student – Student absenteeism for personal illness is considered excused. The illness, of course, must be valid. The administration reserves the right to make a final determination in any questionable cases.

2. Professional Appointments — Professional appointments (i.e., appointments with doctors, dentists, etc.) provide reasons for legitimate student absenteeism. Student absences for purposes of doctor visits require documentation from the doctor’s office verifying the visit prior to readmission to school. Whenever possible, professional appointments should be made after school hours.

3. Death Within Family – A death within a student’s immediate or extended family will be considered an excused absence. The length of such absence may vary from case to case. Therefore, the administration reserves the right to make individual judgments regarding total days excused.

4. Family Emergencies – This category refers to cases of family illness, hardships, and unexpected circumstances. Because of the nature of these cases, the administration reserves the right to make individual judgments concerning the validity of the requests and the actual number of days excused.

5. Family Vacations - Requires PRIOR NOTICE approval , with 4 school day written advance notice. (If your 4 school day deadline falls on a school holiday, an administrative decision will be made.)

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i. Since the school calendar allows ample time for vacations in and around holiday seasons, parents should make every effort to arrange their vacations to coincide with school vacations. However, whenever parents believe additional family vacation days are needed, such days (not to exceed five (5) total days per year) may be taken without penalty.

ii. Family Vacation Days are not to be taken during examination weeks (i.e., the five day period prior to the end of first semester and the last five days of the school year). School administration highly discourages taking additional days just prior to and immediately following a school holiday or after April 15.

6. In-School Suspension– Any day(s) spent in the in-school (in-house) suspension will be considered excused, however, grading policies for unexcused absences will apply.

7. Approved School Activities – Students missing classes for field trips, athletic contests, music programs, etc. will be considered excused if such activity is sanctioned by the administration as “school business.” These absences will not be recorded on the student’s attendance record.

8. Homebound Instruction – Certain situations may occur (e.g., surgery) that require a student to miss school for an extended length of time. The administration requires appropriate written verification of such absenteeism. Please carefully note the “Excessive Absences” section for pertinent information.

9. Miscellaneous – It is possible that occasions may arise other than those listed in this section, necessitating that a student miss school. The administration shall make the sole determination if such an absence is excused or unexcused.

Grading/ Make-Up Work – Excused Absences (EA)

When prior notice is required – Any student absent for family vacations, most professional appointments, certain school activities, and some miscellaneous reasons is required to turn-in all missed work the day the student returns to school. On the day of the student’s return, the student should also be prepared to take all pre-announced missed tests and quizzes, as well as those scheduled for the day he/she actually returns. Also, if a student attends any part of the day after a pre-announced absence, all work due on that day must be turned-in.

When prior notice is not required – The student will have one (1) calendar day for every school day missed (to a maximum of ten (10) days) to complete make-up work, provided the student has turned in a parental note. For example, if a student is absent Friday and Monday, all work is due Thursday (two days after returning).

Unexcused Absences (UA)

All student absences not declared as Excused Absences (EA) will be recorded as Unexcused Absences (UA). Examples of Unexcused Absences include, but are not limited to, the following:

1. Not following proper absence declaration procedures. (i.e. parent call to CLA office by 9:00am)

2. Missing class without proper authorization.116

3. Leaving the CLA campus without signing out with proper school personnel.

4. Not providing proper prior notice of absence when prior notice is required.

5. Out of School Suspension

6. Absenteeism (whole day or partial) not deemed acceptable by the administration.

NOTE: Being absent for some of the reasons just listed may result in a student being declared truant. Truancy is defined as being absent from school without the parent’s permission and the school’s permission.

Please remember – declaring a student to be unexcused absent or truant is an administrative right of appropriate school personnel, not a student/parent prerogative. Therefore, just because a parent calls CLA or sends a note to report a student’s absence, that does not make the absence excused. For example, the following reasons do not qualify as excused absences:

“He didn’t want to go to school.” “She stayed up late last night working on her research paper.” “I missed my ride.” “Our family went to the ball game.”

Grading/ Make-Up Work – Unexcused Absences (UA)

Classwork and regular assignments due on the day or days of unexcused absences will receive a one-letter grade reduction for each day of class missed. Each missed test or quiz will result in an automatic “0.” Special assignments (e.g., term paper) due during the unexcused absence must be turned-in the day the student returns to school. There will be a one-letter grade reduction for each day of unexcused absence for special assignments due during the unexcused absence. Furthermore, if the special assignment is not turned-in on the day the student returns, there will be an additional one-letter grade reduction for each additional day the assignment is late.

In the case of truancy, the student will receive a zero (0) for each missed test, quiz or assignment. Furthermore, all assignments, regular or special, must be made-up without credit.

Excessive Absences

Any student missing more than fifteen (15) days of school per semester will receive an “F” (i.e., 64%) for the semester’s course work. For purposes of this provision of the attendance policy, any student placed on homebound instruction for more than five (5) consecutive days will have all remaining days of that extended absence waived. For example, if a student misses school six (6) successive weeks due to back surgery, only five (5) days will be counted as absences. Please remember — exceeding the fifteen (15) day absence limit per semester will affect the accumulation of academic credits in high school. Students exceeding the fifteen (15) day absence limit will receive an “F” for each and every class where the limit has been exceeded.

11.8 School-sponsored Events

Dates: 3/10/2014

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Objectives:

This policy seeks to ensure that school sponsored programs meet the same standards for quality and content established in the educational programs at Christ’s Legacy Academy. It also seeks to ensure that the same standards for student conduct established at the school are maintained at all school sponsored events sponsored by Christ’s Legacy Academy. Finally, this policy is designed to limit the liability assumed by Christ’s Legacy Academy for school sponsored events.

Scope:

This policy applies to all students enrolled at Christ’s Legacy Academy and the activities of all students that are school sponsored.

Definitions: School-sponsored events are:

1. Events which are organized by a Christ’s Legacy Academy staff member acting in their official capacity as a teacher, Head of School, etc… or

2. Events which are published on Christ’s Legacy Academy yearly calendar or events which receive financial support from Christ’s Legacy Academy (including fund-raising opportunities provided through Christ’s Legacy Academy).

Guidelines:

1.School sponsored events should be consistent with the goals of Christ’s Legacy Academy;2.School sponsored events require the attendance of a staff member from Christ’s Legacy Academy;3.Class time is not to be used for planning school sponsored activities;4.Attendance at school sponsored activities is generally limited to students who are currently

enrolled in Christ’s Legacy Academy. Exceptions may be granted by the Head of School.5.Timely information about school sponsored activities must be provided to the parents. All written

communication must be submitted to the Head of School prior to be sent to the parents.6.Parents must sign a written waiver releasing Christ’s Legacy Academy form any liability for all

events taking place off campus. This statement should also authorize medical treatment to be given to the student in case of injury.

7.Only school sponsored events will be placed on the monthly school calendar.8.The Head of School must approve all proposed activities, the number of chaperons required, and

the date for the event.9.Only school sponsored activities will receive support from Christ’s Legacy Academy e.g. no charge

for copier and telephone use, bulletin announcements to publicize the event, use of supplies, etc…

11.9 HOMEWORK GUIDELINES

Philosophy

Christ’s Legacy Academy may assign some amount of homework to students at any given time. Students often need some amount of extra practice in specific subjects, new concepts, skills, or facts.

Reasonable in-class time will be given to complete these assignments at school; however, depending on the work-study skills of the student and various other factors, these assignments may not be fully completed at school and time at home may have to be given to complete these assignments. Homework

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at Christ’s Legacy Academy during the grammar school years will be limited so as to encourage after school playtime, church involvement, sports, outside interests, family time, etc.

Christ’s Legacy Academy recognizes that the responsibility of education of the students is the responsibility of the parents and that parental involvement is critical in the education of the students; therefore, the school believes that it is the responsibility of the parents to ensure that their child’s homework is completed and turned in on time.

Below are the primary reasons or causes for homework being assigned:

• Students often need some amount of extra practice in specific subjects, new concepts, skills, or facts. In certain subjects (i.e.,math or languages), there is not enough time in a school day to do as much practice as may be necessary for mastery. Therefore, after reasonable in-class time is spent on the material, the teacher may assign homework to allow for the necessary practice.

• Since Christ’s Legacy Academy recognizes that parental involvement is critical to a child’s education, homework can be used as an opportunity for parents to actively assist their child in his studies.

• Homework may also be assigned to students who, having been given adequate time to complete an assignment in class, do not use the time wisely. The homework in this situation serves a punitive as well as practical purpose.

Homework Estimated Time Guidelines

The necessity for doing homework will vary from grade to grade and from student to student. Normally, regular homework (reading/writing/research/problem solving/projects) assignments are not made on Wednesdays, or over holidays and school vacation periods. If Friday regular homework is assigned, it will be doable by the student in two days or less as defined by our homework time guidelines. Homework assignments that are to be graded and are not completed will receive a grade of zero (F).

The following schedule is an estimation of the amount of time required per night for students to complete assignments:

Grade approximate time guidelines per weeknight (suggested)

Kindergarten: 15 minutes (as needed)

Grades 1 – 2: 30 minutes

Grade 3: 30 - 45 minutes

Grades 4 – 5: 45 - 60 minutes

Grade 6: 60 – 70 minutes

Grades 7 – 8: up to 90 minutes

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Grades 9-12: up to 120 minutes

*In the grammar stage, normally homework will be held to a minimum on Wednesdays, over the weekend, and over holidays and vacation periods. Students will have homework on Wednesday nights, but not so much that they should not be able to attend Wednesday evening church services.

In secondary, homework depends upon the grade level and courses being taken. As with elementary, students will have homework on Wednesday nights, but not so much that they should not be able to attend Wednesday evening church services.

Late Assignment Policy

If a student is present the day an assignment is given, the student is required to have the work completed upon return to school or on the due date. When a student has an excused absence, work assigned before the absence is due the day that he or she returns. For work assigned during the absence, the student is allowed one day per day absent to make up the work. For unexcused absences, students are still required to complete work missed during their unexcused absence by the assigned due dates. Assignments not turned in on the due date will be counted late and graded according to grade, department, and/or course policy.

If the student misses class work because of an absence, he or she will have two days from the first day missed to turn in any make-up work. In addition, the student will have one make-up day for each additional day of school missed. It is the student’s responsibility to get the missed assignments and turn them in during the allotted make-up time.

Unless specified otherwise in a course syllabus, homework assignments which are not completed may receive a grade of zero (0) for the first day. If the assignments are turned in the next day, a maximum grade of 75 will be assigned. After the second day a zero (0) may remain in the grade book.

Textbooks

Students should make a conscious effort to keep up with and take care of textbooks assigned to them. Each student should place their name in pencil on the top right section of the first page of each book.

11.10 Dress Code

Christ’s Legacy Academy requires all students to demonstrate neat and modest dress as well as good hygiene and grooming habits during all school functions, including after-school functions such as athletic events, service projects, etc., as we endeavor to glorify God in all our lives. The administration has the authority to address such dress and/or grooming issues that are in conflict with the school dress code policy and, if necessary, implement corrective measures such as parent conferences, sending a student home, or suspension. Recognizing the subjectivity of what constitutes “modesty,” infractions will be handled on a one-on-one basis in keeping with Matthew 18 principles as well as discussions with parents. The Administration and staff will periodically discuss with all students the appropriateness and expectations of modesty with regard to dress and grooming. The intent is to encourage and teach godliness in all facets of life, including dress and hygiene.

Please talk with your child about their attitude toward the dress code. Over concern with clothing or dressing to impress others is not scriptural (I John 2:15-17). With the Christ’s Legacy Academy dress

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code we recognize that materialism is rampant in the United States, and we as Christians must inquire of the Lord and search the Scriptures as to our responsibility to teach our children by example.

Pressures felt by children to compete in areas of dress are destructive to the unity of the body of Christ. This presents a great challenge to families to train their children to love one another and to seek meaning for their own identity in our Lord Jesus, not in the external appearances to this life. (1 Timothy 2:9-10.)

We offer the following encouragement to Christ’s Legacy Academy parents and students, which we trust will be helpful to many:

Scriptural Guidelines for Dress

• Examining the Scriptures with your children. What are God’s standards and how do they conflict with accepted cultural expectations? 1 Peter 2:11; Ephesians 1:1-7; Galatians 6:7-8; Romans 8:5,6; I John 2:15-17.

• Exercise wisdom concerning the amount of viewing time and quality of TV and movies children watch. Remember, “Garbage in, garbage out.” Proverbs 23:7.

• Discussion with other Christian parents for ideas and practical solutions they may have found helpful in training their children.

• Resist the temptation to be addicted to possessions. Walk circumspectly and be quick to repent of idolatry in this area. 1 John 2:15-17.

• Not everyone is blessed in the same way. Encourage children to see that those who are poor in things of the world may be very rich, having laid up treasures in heaven.

• Urge children to a deeper love of God by loving others without regard to dress or financial status.

• Encourage those who are rich in this present world not to be conceited or to fix their hope on the uncertainty of riches, but on God, who richly supplies us with all things to enjoy.

• Show the love of Jesus by willingly giving up our own desires to serve the needs of others.

• See the world’s expectations as inferior to God’s standards and see that “whoever wishes to be a friend of the world makes himself an enemy of God” James 4:1-4.

• Understand that God looks on the heart, to the extent that if we assign undue value on external appearances, we are in danger of raising a standard, which creates idolatry.

• Realize that there is a great temptation and spiritual warfare directed against Christians to treasure the things of this world more than the things of the Lord.

• All clothing should be gender appropriate.

Unacceptable Dress Attire (All Grades)

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• Clothing with inappropriate slogans, pictures, advertising (i.e. alcoholic beverages, tobacco/smoking products, etc.), and pants with wording across the seat should not be worn.

• Clothing with pop-culture icons displayed on it is highly discouraged. Any such icon (movie star, sports figure, musician, etc.) that openly lives a life contrary to the Godly example that the school promotes will be considered unacceptable.

• Clothing that is ragged (i.e. jeans, long or short, with ragged fringe) is inappropriate.

• Clothing that is not sized appropriately should not be worn. This includes tight fitting pants (ie leggings).

• Tight fitting body suits, tank or tube tops, tops with straps less than 1” wide, halters, and otherwise low-cut shirts and dresses are not to be worn.

• Cropped tops exposing midriff are not to be worn nor are any see-through shirts.

• Boys are not permitted to wear earrings.

• Other than pierced earrings for girls, no jewelry for other pierced parts of the body are allowed for either girls or boys.

• Hats are not to be worn in the school building except on approved special occasions.

• Tattoos are not permitted.

• Dyed hair colors that are not natural are not permitted.

• Shorts and skirts should not be shorter than the fingertips when arms are at the sides.

Clothing Guidelines (All Grades)

Gentlemen

Shirts

All shirts must be ordered from “Land’s End” or “Threads” and display the CLA logo. Short sleeve polo and long sleeve polo and rugby polo shirts may be worn in interlock or mesh fabric. Colors permitted for school are red, navy, black, and maize. Short sleeve and long sleeve oxfords may be worn in colors blue or white. Sweaters and sweater vests can be worn in colors red, navy, black, or maize and must display the CLA logo. Shirts must be tucked in for boys at all times.

Outerwear

Coats and jackets that do not display the CLA logo are allowed only for outside activities. They may be worn entering and exiting the school and all outside play and gym class. Outerwear allowed in the classroom include fleece pullovers, fleece jackets, fleece vests, goose down vests, and zip-front sweatshirts ordered through Land’s End and must display the CLA logo. Permitted colors are red and navy. Also permitted from “Threads” is a half-zip sports pullover with a Lions head logo in colors black and red.

Pants and Shorts

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Pants and shorts may be purchased at any store in styles plain front or pleated chino. Gentlemen must always wear a belt beginning in the third grade. At this time, khaki and navy are the only colors permitted. No cords or cargo styles in pants (or shorts) are permitted. No manufactured holes or frays are permitted. No capri or cropped pants are permitted for boys.

Physical Education Uniforms and Spirit Wear.

Students that prefer to remain in their school uniforms during PE may do so. Otherwise, students may wear a CLA T-shirt, and shorts/pants that are in accordance with the spiritual guidelines for dress and the unacceptable dress code policy above. Jeans (without frays or holes) are also permitted.

Shoes

All shoes must have a closed heel. Sandals with a strap on the back are permitted. No house shoes, flip-flops or “Croc” type shoes are permitted.

Haircuts

Boy’s hair must be kept neat. Hair must be neat, worn above the collar, and gender appropriate.

Additional

Red shirts must be worn to all chapel services, public services, or field trips.

Exceptions to dress code policy due to backorder of product must be discussed with the administration, but can be accommodated. The administration has discretion regarding appropriate attire or exceptions at all times.

Ladies

Shirts

All shirts must be order from “Land’s End” or “Threads” and display the CLA logo. Short sleeve polo and long sleeve polo and rugby polo shirts may be worn in interlock or mesh fabric. Colors permitted for school are red, navy, black, and maize. Long sleeve, short sleeve, and three-quarter inch sleeve oxfords are permitted in blue and white. Short sleeve and long sleeve knit tops with peter-pan and ruffle collars are permitted in colors blue, white, and maize. Sweaters and sweater vests are permitted in colors red, navy, black, and maize and must display the CLA logo.

Outerwear

Coats and jackets that do not display the CLA logo are allowed only for outside activities. They may be worn entering and exiting the school and all outside play and gym class. Outerwear allowed in the classroom include fleece pullovers, fleece jackets, fleece vests, goose down vests, and zip-front sweatshirts ordered through Land’s End and must display the CLA logo. Permitted colors are red and navy. Also permitted from “Threads” is a half-zip sports pullover with a Lions head logo in colors black and red.

Pants and Shorts

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Pants or shorts can be purchased at any store in styles plain front and pleated chino. Cropped pants are permitted for girls in plain front chino style. At this time, khaki and navy are the only colors permitted. No cords or cargo styles in pants or shorts. No manufactured holes or frays are permitted.

Skirts and Jumpers

Skirts and jumpers must be ordered from Land’s End and are permitted in khaki, navy, or hunter/classic navy plaid. All skirt styles from Land’s End are permitted except cargo. The Land’s End Mesh polo dress in short or long sleeves is permitted with the CLA logo displayed. Permitted colors are red, navy and maize. As climate conditions dictate, tights or knee-socks may be worn with skirts, jumpers, and dresses.

Gym Class/ Physical Education Uniforms.

Students that prefer to remain in their school uniforms during PE may do so. Otherwise, students may wear a CLA T-shirt, and shorts/pants that are in accordance with the spiritual guidelines for dress and the unacceptable dress code policy above. Jeans (without frays or holes) are also permitted.

Shoes

All shoes must have a closed or strap heel. Sandals with a strap on the back are permitted. No house shoes, flip-flops or “Croc” type shoes are permitted.

Hair

Girl’s hair is expected to be kept neat and gender appropriate.

Additional

Red shirts must be worn to all chapel services, public events, and field trips. Exceptions to dress code policy due to back order of product must be discussed with the administration, but can be accommodated. The administration has discretion regarding appropriate attire or exceptions at all times.

Final Word

• The CLA dress code applies to all CLA sponsored events, including ballgames. The overall goal of the dress code is to help instruct young gentlemen and young ladies how to be modest and respectful with their choices of clothing, either at CLA, the mall, the grocery store, the ballgame, or wherever they find themselves.

• If you or your children have any questions about the suitability of certain clothes please ask the Head of School for assistance.

“So whether you eat or drink or whatever you do, do it all for the glory of God.” I Cor. 10:31

Enforcement

If a student has a dress code violation that can be remedied at school, the student will be asked to correct the violation. If a student is wearing inappropriate attire and is unable to remedy the situation at CLA, the parents will be contacted and asked to bring a change of clothing. In the event that a student

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has two dress code violations in a nine-week period, the student will be warned by administration and the parents will be notified. After the third time the parents have to be called during a nine-week period, the student will be asked to serve detention for one hour (refer to “Detention Policy”). The student will be addressed regarding the possibility of a rebellious spirit, which may be the source of multiple dress code violations. After the fourth time the parents have to be called during a nine-week period, a conference will be set up with the student, parents and administration. A fifth occurrence in a nine-week period will result in a one-day suspension, at which time the student will be docked two points from his final nine-week average for each class that he or she misses. Any occurrences beyond this will be punished at the discretion of administration, but may include a 3 day suspension or even expulsion.

Dress code For Parents & Volunteers

Persons who are volunteering in elementary classrooms are also expected to examine and apply the “Scriptural guidelines for dress.”

11.11 Students with Special Needs

Christ’s Legacy Academy has been established for several reasons, one of which is to provide an environment which promotes excellence in education. Because of these high academic standards, the Board, administration, and faculty are charged with seeing that these standards are consistently upheld and not compromised. This in no way suggests that all of our students will make all A’s, but rather that each student, regardless of their situation, should do their best academically so as to bring glory unto God. Students who have learning disabilities (Dyslexia, ADD, ADHD, etc.) may find it harder to meet these academic standards.

The learning disabilities policy is intended to address what provisions, if any, can be made at Christ’s Legacy Academy within the classroom for those students who are learning disabled. Regardless of what adjustments are or are not allowed, the Christ’s Legacy Academy faculty and administration are committed to challenging each and every student toward academic excellence and loving God with their minds. By God’s grace we seek to accomplish this goal with every student. We pray for God’s wisdom and guidance as we employ methods and techniques that enable each student to persevere and reach their potential. The two categories of learning disabilities are listed and defined below:

Severe Learning Disability: Any condition in a potential incoming student which would require a separate classroom, program, and staff to provide the educational services desired by the parents. Examples include Down’s syndrome, deaf / mute, blind, etc. Christ’s Legacy Academy does not have a separate LD classroom, program, or staff.

Learning Disability: Any condition in a current or potential incoming student which does not require a separate classroom, program, and staff to provide the educational services desired by the parents. Examples include hyperactivity, attention deficit disorder, AD/HD, dyslexia, etc.

Evaluation & Diagnosis

If a parent or teacher is concerned that a student might have a learning disability that either is affecting or could affect their performance in the classroom and seeks a professional evaluation, there are two ways that this can be accomplished:

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1. A parent may, at their own expense, seek an evaluation for their child through an independent child/educational psychologist.

2. A parent may go to the school system that they are geographically zoned to attend and ask for an evaluation. County funds are set aside for any student in the county seeking an educational evaluation.

If the student is already enrolled at Christ’s Legacy Academy, it is recommended that the parents involve the teacher(s) in the evaluation process either by keeping them informed or asking them to sit in on the final consultation with the child psychologist. Should the final evaluation indicate a positive LD diagnosis, the school’s official Learning Disability Policy will come into play.

Learning Disability Policy

Christ’s Legacy Academy has adopted the following guidelines for addressing students with diagnosed learning disabilities:

1. Students who have been diagnosed with a learning disability will be required to meet the same academic standards as all the other students in their grade level. For example, a) if the rest of the students are given a written exam, learning disabled student must also take the same written exam and b) if a 90 is an A-for the rest of the students 90 will be an A-for the learning disabled student as well.

2. There are certain provisions that can be allowed which will not compromise the academic standards. For example, (a) seating a student in the front of the classroom, (b) giving necessary individual attention, (c) calling on a student frequently to keep their attention, etc. The teachers are charged with teaching and encouraging each student in their classroom with the love of Christ. They are willing to make necessary adjustments that will aid the student in reaching their academic potential. However, school administration will make the final determination as to what adjustments can and cannot be allowed.

“THRIVE” Policy

It is our desire at Christ’s Legacy Academy to partner with families and provide educational support for students who may have various learning differences. We believe that all children are fearfully and wonderfully made, and it is our goal to establish a learning environment that not only provides academic excellence, but also collaborates with Christ-loving families who have children that need additional support within the classroom setting. Our school has established a program, THRIVE, which allows students with mild to moderate learning differences the ability to learn and grow both in the regular classroom setting, as well as in a separate private tutoring classroom within our school building. Students enrolled in THRIVE receive services within the mainstream classroom and also within the THRIVE classroom. In the THRIVE classroom, students are provided one on one or small group tutoring.

Because all of our THRIVE students are mainstreamed into the regular classroom setting, the selection process for THRIVE is thorough and specific based on student needs.

New Students applying for THRIVE:

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must have a formal diagnosis by a child/school psychologist must be able to pass our academic screening test during the admission process-this will indicate

that the student would be successful in the mainstream classroom learning environment. must provide current formal evaluation documentation (within the past three years) to the

THRIVE Director and Dean of Curriculum must receive a re-evaluation within grammar, logic, and rhetoric levels at CLA must have an updated re-evaluation from child psychologist by the end of 7th/8th grade

in order to receive ACT accommodations (application for ACT accommodations-ACT reserves the right to provide or deny any student accommodations)

Once a student has completed the admission process of THRIVE and is determined to be a match for our program, our THRIVE Director and Dean of Curriculum will discuss the student’s needs and individualized plan of classroom support, and tuition will be set. Our THRIVE program is designed to help guide and support students to not only be successful in school, but to thrive in all aspects of life (home, school, community, and spiritual walk).

Our THRIVE program seeks to promote positive social skills, life skills, organizational skills, and academic support both in and out of the classroom setting.

11.12 Grading System

Please Note: CLA defines core subject areas as Reading, Grammar, English, Math, Science, History and Bible.

Elementary Grading Guidelines

Grade level assessment is made in the areas of academics and conduct for all elementary students each grading period. Grades are based on various types of assignments such as tests, quizzes, homework, classwork, book reports, compositions, presentations, research, projects, class participation, etc. Grades for projects may count as test grades. No single assignment should be worth more than 25% of the students’ total grade for any one grading period.

Midterm Reports:

To ensure complete understanding and communication, all grades are available to families on a continual bases via Ren Web.

Report Cards

Report cards are issued at the end of each grading period for all elementary students grades K - 6. These cards are issued electronically and are available on a continual basis to families via Ren Web.

Elementary Grading Guidelines

Academics

A+ 100 - 98

A 97 - 93

A- 92 - 90

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B+ 89 - 87

B 86 – 83

B- 82 – 80

C+ 79 – 77

C 76 – 73

C- 72 – 70

D 69 - 65

F 64 or below

S+ Excellent

S Satisfactory

S- Needs Improvement

U Unsatisfactory

A checklist of objective mastery is used for assessment at the Kindergarten level only.

Conduct

Grades K and 1: S+, S, S-, U

Grades 2 – 6: A, A-, B, B-, C, F

Academic Probation Grades 3 - 5

The academic probation policy is intended to motivate students toward doing their best academically. It also gives notice to the parents and student that a serious academic problem exists. This early notice will enable both school and home to work together toward improving the student’s academic progress.

Academic probation will be implemented as follows:

1. If a student falls below a 2.0 GPA or receives an “F” in any core subject during a grading period, he/she will be placed on academic probation.

2. The student’s parents will receive a written notice of academic probation status.

3. A conference (phone or face to face) will be held with the parents to give an explanation of the probation and to develop a “plan of action” for improvement.

4. The Head of School and teacher(s) will monitor the academic progress of the student during the subsequent grading period.

5. A student who improves to above a 2.0 GPA in the subsequent grading period will be removed from academic probation.

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6. A student who remains below a 2.0 GPA and/or receives “F’s” in the subsequent grading period may be subject to expulsion, at the discretion of the school administration.

7. Following removal or withdrawal for academic reasons, a student may re-apply for enrollment at the beginning of the next school year.

In-house Assessment for Incoming Students

All incoming students are required to take an in-house assessment exam. The result of this exam, combined with the new student’s report card and any previous standardized testing scores, will be used to determine the best grade level placement for that student to enter.

Transfer Students, Grades 2 – 5

Students transferring into elementary grades 2 – 5 may be exempt from grading in the following specific subjects for a minimum of three weeks to ensure adequate integration by the student into these subject areas:

• Grammar: Grades 2 – 5

• Latin: Grades 4 – 5

• Cursive Penmanship: Grades 2 - 3

The minimum exemption period of three weeks may be extended if deemed necessary by the teacher in order for adequate transition of the student to take place. During the three-week transitional period, grades may be taken and incorporated into a final grading period average if deemed beneficial to the student by the teacher.

Student Promotion to be Promoted to the next successive grade, a student must:

Pass core subjects with a minimum of a 64% yearly average at their current grade level. Show academic maturity in all areas by not having frequent failing grade in multiple subjects. Final determination regarding student promotion will be at the discretion of the Head of School,

with the chief goal to do what is ultimately in the best interest of the student, parents, and the teacher.

Secondary Grading Guidelines

Secondary grades are based on various types of assignments such as tests, quizzes, homework, classwork, book reports, compositions, presentations, research, projects, class participation, etc. Grades for projects may count as test grades. In most instances, no single assignment should be worth more than 20% of the students’ total grade for any one grading period (exceptions to this will be outlined in the course syllabus). Parents receive evaluation of their child’s academic accomplishment through mid-term reports, report cards each nine weeks, and a system of grading that is reviewed below.

Midterm

To ensure complete understanding and communication, all grades are available to families on a continual basis via Ren Web.

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Report Cards

For grades 6-12, numeric grades are used to indicate level of performance in each course. Report cards are issued at the end of each nine weeks grading period. To ensure complete understanding and communication, all grades are available to families on a continual basis via Ren Web.

Course grades for grade cards are calculated on a 100-point system as follows:

A 93 -100, B- 85-92, C 75-84, D 70-75, F 69 or below

If a course is repeated at another institution, the two grades received for the course are averaged together for one course grade.

GPAs & class Rank

Grades on report cards do not reflect a student’s cumulative grade point average (GPA). The GPA on the report card is calculated for that nine weeks period only. At the end of the school year all completed courses and the final grade for each course is used to calculate the student’s GPA. The courses and the final grade for each course are then recorded on the student’s high school transcript at the completion of each academic year. Class ranking is determined at the end of the first semester of the student’s senior year based on weighted GPAs. (Class ranking and transcript GPAs are determined on a grading scale that takes into account plusses and minuses.)

Academic Probation Policy

Grades 6-12: “Do your best to present yourself to God as one approved, a workman who does not need to be ashamed and who correctly handles the word of truth.” 2 Timothy 2:15

The academic probation policy is intended to motivate our students toward doing their best academically. It also gives notice to the parents and student that a serious academic problem exists. This early notice will enable both school and home to work together toward improving the student’s academic progress.

Academic probation will be implemented as follows:

1. If a student falls below a 2.0 GPA or receives more than one “F” in any grading period, he/she will be placed on academic probation.

2. The student’s parents will receive a written notice of academic probation status.

3. A conference (phone or face to face) will be held with the parents to give an explanation of the probation and to develop a “plan of action” for improvement.

4. The Head of School and teacher(s) will monitor the academic progress of the student during the subsequent grading period.

5. A student who improves to above a 2.0 GPA in the subsequent grading period will be removed from academic probation.

6. A student who remains below a 2.0 GPA and/or receives “F’s” in the subsequent grading period may be subject to expulsion, at the discretion of the school administration.

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7. Following removal or withdrawal for academic reasons, a student may re-apply for enrollment at the beginning of the next school year.

If the Head of School determines that, because of various circumstances, academic probation would be counterproductive to the objective of improving the student’s grades, an exception will be allowed. In this case, a written record explaining this decision will be signed by the Head of School and placed in the student’s file.

Mid-Term Enrollment of New Students

If a student enrolls at a late date in school year, the following criteria will be considered before acceptance will be allowed:

• All incoming students will be required to take an in-house assessment exam. The result of this exam will be combined with a new student’s report card and any previous standardized testing scores to determine the best grade level for that student to enter.

Student Promotion To be promoted to the next successive grade, current students must:

• Pass core subjects with a minimum of a 70% yearly average at their current grade level. • Show academic maturity in all areas by not having frequent failing grades in multiple subjects. • Final determination regarding student promotion will be at the discretion of the Head of

School, with the chief goal to do what is ultimately in the best interest of the student, the parents, and the teachers.

11.13 Class Size

Date: 7/14/2014

In the current facilities, it will be the policy of CLA to limit class sizes to 20 students as space allows. If the need to exceed a limit becomes a possibility, it will be the responsibility of the Head of School to engage the appropriate teacher(s) in the decision process. In the event it becomes apparent that exceeding the limit is not an option, the affected student(s)/family will be notified regarding our “waiting list” procedures.

11.14 Holidays

Christ’s Legacy Academy seeks to celebrate holidays throughout the year in a way that complements the teachings of the family and provides recognition of that particular day.

CLA defines holidays as any day that celebrates the commemoration of a particular event.

• The school will emphasize the scriptural and spiritual elements of holidays such as Easter (the cross and resurrection) and Christmas (the incarnation of Christ), rather than the secular elements (Santa and the Easter Bunny).

• The school is not “against” secular images and symbols. These are matters of personal conscience and Christian freedom for each family. Christ’s Legacy Academy chooses to de-emphasize secular elements in its recognition of holidays.

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• Halloween will not be celebrated at Christ’s Legacy Academy. Other holidays (President¹s Day, Martin Luther King Day, Valentine¹s Day, Saint Patrick¹s Day, Memorial Day, Columbus Day, Thanksgiving, etc.) shall be observed consistent with the spiritual and academic philosophy of Christ’s Legacy Academy.

• Interpretation and application of these holiday observance guidelines shall be the responsibility of the HoS

11.15 Student Records

Confidentiality

Student records are confidential. Such records include all information relating to student academic performance, financial status of a student, or the student’s parent or guardian, and medical or psychological treatment or testing. Access and disclosure to student information shall be done solely for an educational purpose. Such records shall not be made available to unauthorized personnel of CLA, or to the public, or any outside agency without the consent of the student or the parent or guardian of a minor student except as otherwise provided by law.

Right of Access to Records

The Buckley Amendment of the Family Educational Rights and Privacy Act of 1974 grants the right of access to educational records accumulated subsequent to December 21, 1974. Access must be granted within forty-five days of a parent’s written request. The request must be submitted to the Head of School. Available records include grades, evaluations, and standardized test results. Parents and legal guardians may request that their student’s records be released to persons or institutions outside CLA.

The Buckley Amendment affords the right for challenging the accuracy of recording information. The content may be challenged by a parent by making a written statement of his position. That statement shall be inserted into the records. A copying fee may be charged for copying student records.

Rights of Non-custodial Parents

Non-custodial parents of a student enrolled at CLA may request to receive a copy of their student’s report card, notice of school attendance, names of teachers, class schedules, standardized test scores, and any other records customarily available to parents. This request must be in writing and must include the non-custodial parent’s mailing address (see TCA 49-6-902).

11.16 Graduation Requirements

Date: 7/10/2017

24 CREDITS ARE REQUIRED FOR GRADUATION FROM CLA HIGH SCHOOL

Bible 4 Health/Wellness .5

English 4 P/E 1

Math 4 Fine Art 1

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Science 3 Elective .5

Social Science 3 Finance 1

Foreign Language 2

Total 24

11.17 Time Allocation for Instruction

Allocation of time allotted for academic instruction at CLA will match or exceed the minimum requirement for Tennessee public school students as specified in the RULES OF THE STATE BOARD OF EDUCATION Chapter 0520-1-3-.02 (ORGANIZATION OF SCHOOLS, REQUIREMENT A).

11.18 High School Failing Grade Policy

Date: 2/9/2019

Scope:

Any high school student with a failing grade or any grade in any class with which they are not satisfied that desires to take the class again through another school.

Definitions:

1. High school student is any student that is enrolled at CLA in 9th, 10th, 11th, or 12th grade.

2. Grade pertains to the final grade score for the class for the year.

3. Class refers to any subject that is taken at CLA that is used to calculate the GPA.

Guidelines:

1. If a high school student fails a class, or is not satisfied with the final grade score in a class at CLA, the student may retake the class at CLA (if logistically possible within the schedule limitations).

2. If the student does not desire to retake the class at CLA (or cannot), the student may take the class an another school (ie, summer school). In order to do this, the student must dis-enroll from CLA and enroll at the other school for this class. The final grade at CLA will be the average from the final grade at CLA and the final grade of the same class at the other school. This averaged score must be passing in order to graduate from CLA.

3. In order to return to CLA, the student must then re-enroll at CLA. A previously paid re- enrollment fee will still be applied, as if it were paid on time. There will be no

additional fee for re-enrolling after a deadline, in this situation.

12. ATHLETICS

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Christ’s Legacy Academy aims to teach fundamental physical development to our students to benefit them for the rest of their lives. We teach each student to take proper care of his body, the temple of the Holy Spirit; to exhort one another in times of trial; to complete tasks which are begun; and to cooperate with team members.

We at Christ’s Legacy Academy must never allow the athletics program to become The Program. Athletics is offered so that the student can learn to face tough circumstances with determination and to continue on even if victory seems impossible. We desire for our athletes to learn to persevere, lose with grace, and win with humility.

Finally, the athletics program at Christ’s Legacy Academy teaches self-sacrifice, self-discipline, and personal commitment to attain the goal of excellence. Its primary goal is to develop characteristics in students that will enable them to overcome challenges they will meet throughout their lives.

12.1 Athletic Job Responsibilities

Dates: May 12, 2014.

Objectives:

To provide job descriptions and responsibilities consistent with the philosophy of athletics at Christ’s Legacy Academy.

Scope:

Head of School, Athletic Director, coaches, and assistant coaches (faculty or volunteer) involved with athletics at Christ’s Legacy Academy.

Definitions: NA

Guidelines:

1.The Head of School has the authority to employ and terminate coaches with the approval of the school board, and the advice of the athletic director.

2.The athletic director oversees the final scheduling of athletic events in the school year. In appropriate situations, the athletic director will assist in executing policy within the manual and from the Head of School. It should be the goal of the athletic director to oversee each sport and prevent or resolve any problems that may occur during any athletic season. The athletic director should also produce a workable athletic schedule which complies with Christ’s Legacy Academy Board policy and supports the normal daily operations of the school.

3.The coach is responsible for the development of his or her team. The coach will take any dictated policy from the Head of School or athletic director and execute it without dispute. It should be the goal of the coach to successfully develop his or her team, spiritually and physically, within the framework of a sound philosophy of the sport and to unite all players on the team. The coach should build up a student athlete using constructive criticism and encouragement, while avoiding berating and needless criticism. Furthermore, it should be the goal to develop the team from top to bottom as best as possible, leaving a relative consistency of team success from year to year. However, the playing time of each athlete will be determined strictly by the coach. The coach will delegate authority to assistant coaches, who are approved only by the Head of School and athletic director. In addition, the coach will be ultimately responsible for the conduct of the assistant

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coaches. A coach should also be open to the suggestion of an assistant coach, Head of School, and athletic director. The coach will be ready and willing to discuss any matter in private with anyone. However, a coach should be careful of being influenced by favoritism from parents or players, an action which may disturb or destroy team unity. A coach will not publicly criticize athletic policy; rather, the disagreement may be addressed in a private meeting.

4.The assistant coach is directly responsible to the head coach for any actions taken involving the team. The Head of School and the athletic director will approve the appointing of assistant coaches by the head coach. The assistant may be called upon to act as head coach should the head coach not be able to lead the team (sickness, leave of absence, suspension, termination). Each assistant coach should aim to support the head coach in all phases of team leadership. Disagreements between the assistant coach and the head coach should not be made public, which could destroy team unity. Any major disagreement should be addressed in private.

12.2 Standards of Conduct for Volunteer Coaches and Assistants.

Dates: May 12,2014

Objectives: To provide standards of conduct for volunteer coaches and assistants.

Scope: All volunteer coaches and assistants involved in athletics at Christ’s Legacy Academy.

Definitions: NA

Guidelines:

1. Luke 2:52 – “And Jesus kept increasing in wisdom and stature, and in favor with God and men.” The athletic program at Christ’s Legacy Academy is intended to help students increase in wisdom and stature so they will be able to overcome challenges throughout their lives. The following Standards of Conduct are given to Assistant Coaches as an aid to them in assisting Christ’s Legacy Academy in being faithful to the athletic philosophy.

2. In matters relating to athletic philosophy and policy, always submit to the Head Coach and/or Director. If you are ever unable to do so in good conscience, you are to do so until you have appealed the issue to the Head of School.

3. Never push athletics as “The Program” most critical at Christ’s Legacy Academy. Show interest in other school programs by attending some non-athletic activities or events.

4. Be an example of those traits we wish to build in our students when interacting with others: grace, self-discipline, commitment to excellence, perseverance, and a willingness to return good for evil.

5. Allow the Head Coach to respond and handle disputes with game officials.6. When problems arise with parents of students on the team, immediately involve the Head

Coach and/or Athletic Director.7.When coaching your son or daughter, beware of showing special treatment toward them or

unfair high expectations of their performance.

As a Volunteer Coach or assistant at Christ’s Legacy Academy, you represent the school at every athletic event that your team participates in. Failure to conduct yourself in a manner consistent with the standards stated above will lead to your removal as a Volunteer Coach or assistant.

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12.3 Standards of Behavior at Athletic Events

Dates: May 12, 2014

Objectives:

To describe standards of behavior for students, faculty, staff, parents, and spectators at Christ’s Legacy Academy athletic events.

Scope:

All students, faculty, staff, parents, and spectators.

Definitions: NA

Guidelines:

Christ’s Legacy Academy students are all aware of the standards set forth by the school but are oftentimes unaware of what we expect from them as spectators. Therefore, we have listed a few things to keep in mind when you attend a Christ’s Legacy Academy athletic event:

1. Do not criticize. Fans sometimes feel that they are able to do it better, but this is not their job. Support the players and coaches; build them up – don’t tear them down!

2. As difficult as it may be, comments to officials and opposing teams should be positive. Do not make derogatory comments to athletes on the opposing team or officials. Officials may not always be right, but they are never wrong.

3. Realize that the word Christian means “Christ-like.” We as Christians are always testimonies, whether good or bad. CLA wants to portray a good testimony always, but especially to the public and private schools we compete against!

4. Long after the score is forgotten, our behavior and reputation are remembered.

12.4 Special Requirements and Fees

Dates: May 12,2014.

Objectives:

Describe the requirements for participation in athletics at Christ’s Legacy Academy and the fees associated with participation.

Scope:

All students who desire to participate in athletics at Christ’s Legacy Academy.

Definitions: NA

Guidelines:

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1. Each athlete must have a physical before each new school year. The CLA physical exam form can be found in the main office. The athlete cannot compete in tryouts, practice, or games without a physical. One physical per school year takes care of all sports for that school year.

2. Anyone interested in trying out for a team must be at the first practice of the season. The coach must be notified ahead of time if a student is going to miss the first practice for an excusable reason (illness, death in family, etc.).

3. All students who participate in athletics will be charged an athletic participation fee. The purpose for this fee is to reduce the amount of money used from the general tuition to cover athletic expenses. The fee for varsity and junior varsity sports is assigned annually per sport and the fee for middle school sports is assigned annually per sport.

4. All families with children participating in athletics are required to support the athletic program by working the gate and the concession stand. This provides financial assistance to the athletic department in order to continually improve facilities and athletic equipment and to keep athletic fees to a minimum.

5. Athletic fees are due by the date stated on the invoice. Failure to do so may result in a loss of participation privileges. In the event of a financial difficulty, contact the bookkeeper to discuss other arrangements. Fees from one sports season must be paid before a student will be allowed to play the next sport.

12.5 Game and Practice Attendance Requirements

Dates: May 12, 2014.

Objectives:

To describe both game and attendance requirements for athletic involvement at Christ’s Legacy Academy.

Scope:

All students who desire to participate in athletics at Christ’s Legacy Academy.

Definitions: NA

Guidelines:

1. Once you have joined a team, you have committed yourself to that team until the last game is completed.

2. Participation on the school team will take priority over playing for club/park and recreation teams. Personal choice by the athlete or family to give club/park and recreation teams higher priority may reduce the athlete’s game time with the school team.

3. Athletes must be at every practice or game unless excused for one of the following reasons:

a. Personal sickness;

b. Death in the family;

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c. Previously scheduled commitment approved by the coach or athletic director.

4. Any athlete who misses a practice or game may have to make up practice activities and face the team’s policy for reduction in playing time. This is not meant as punishment for an excusable absence, but as a reward and incentive to those team members who were present. A team member who must miss a practice or game may return to their former status as soon as they have fulfilled the team’s policy for absences.

a.Each coach will announce his/her discipline procedure for missed practices or games. b.Multiple unexcused absences may result in dismissal from the team.

5.All athletes must be on time to practices and games. Coaches will announce their discipline procedures for tardiness.

12.6 Athlete’s Code of Conduct

Dates: May 12, 2014

Objectives:

To define the athletic code of conduct for students at Christ’s Legacy Academy.

Scope:

All students at involved in athletics at Christ’s Legacy Academy.

Definitions: NA

Guidelines:

1. As a representative of Christ’s Legacy Academy each student is expected to adhere to the Code of Conduct (See Section 11.3).

2. Every athlete is expected to maintain a good Christian testimony. At any time, an athlete is not maintaining a Christian testimony on or off the field or in the classroom, he/she may be suspended or dismissed from the team.

3. An athlete who receives a detention that forces him/her to miss practice must serve that detention. Coaches will discipline players who are late or miss practice for detentions.

4. Athletes are expected to be examples of good conduct to other students. In that regard, when an athlete receives a suspension from school, the student will be suspended from his/her team during that period. Further action will be at the discretion of the Head of School.

5. A suspended athlete may participate in tryouts for a team but may not actively participate in practice or games until he has served a probationary period.

6. The use of profanity will not be tolerated. The use of profanity on or off the field may result in suspension from the team or loss of game time.

7. Athletes are to be good representatives of Christ and Christ’s Legacy Academy on road trips. Failure to do so may result in suspension or dismissal from the team.

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8. Christ’s Legacy Academy does not condone and will not tolerate “hazing” or “initiations” of athletes by other athletes. Any such actions will result in suspension and/or dismissal from the athletic team.

9. Any athlete or coach that is ejected from a game will be suspended for the next game. If the athlete or coach receives a second ejection, he will be suspended for two games. A third ejection will result in dismissal from the team and forfeiture of athletic privileges for the remainder of the school year.

12.7 Rules for Eligibility for Participation in Practices and Games

Christ’s Legacy Academy recognizes the importance that participation in competitive sports can have on a child’s spiritual and physical growth. Playing sports teaches young men and women the value of teamwork and the importance of modeling Christ like behavior in all areas of their lives.

CLA endeavors to make sure every child that wants to play has the opportunity to do so, given they are making satisfactory academic progress in their classes. We believe that success in the classroom must come first, and that better students really do make better athletes.

As such, CLA has established the following policies in regard to athletic participation in any sport or sporting activity:

1. First and foremost, athletic participation is a privilege, not a right.

2. Students in all grades must have at least an overall C average for the grading period and no “Fs” in any class, in order to play sports. If a student does not meet this requirement, the student will be ineligible to play sports until the end of the following grading period, at which time the student’s grades will be re-evaluated to determine if they meet the policy.

3. This athletic participation policy is a “minimum” standard set for all students. Individual coaches could require a higher standard for participation in their sport if requested by the coach.

4. If the parents or administration feel that the sports participation is detracting from the spiritual and academic growth of the student, then it will be recommended that strong consideration be made to removing the student from the team.

5. CLA is fully aware that sport has become an idol in the society, but we want to provide opportunity for students to glorify God in this aspect of their lives.

6. If school time is to be missed for a sports activity, the administration needs to be made aware ahead of time (in accordance with the Attendance Policy).

12.8 Selection of Teams

Dates: May 12, 2014

Objectives:

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To provide guidelines for athletic team selection at Christ’s Legacy Academy.

Scope:

Head of School, Athletic Director, coaches, and athletes at Christ’s Legacy Academy.

Definitions: NA

Guidelines:

1. Each coach has the responsibility to select his/her team.

2. Each coach will have try-outs to select team members.

3. Final approval will come from the athletic director and the Head of School.

4. To provide proper training and appropriate playing time for each team member, there will be a limit to the number of athletes allowed on each team.

12.9 Athlete’s Dress Requirements

Dates: May 12, 2014

Objectives:

To describe the dress code for athletes at Christ’s Legacy Academy.

Scope:

All student athletes at Christ’s Legacy Academy

Definitions: NA

Guidelines:

1. All athletes must be the school dress code for modest dress at practice and games.2. These guidelines apply to all players, managers, statisticians, and scorekeepers associated with

each team.

12.10 Quitting

Dates: May 12, 2014

Objectives:

To describe Christ’s Legacy Academy’s position on quitting any athletic team.

Scope:

All student athletes at Christ’s Legacy Academy.

Definitions: NA

Guidelines:

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1. Character is not built by quitting. Trying times are not times to quit trying.

2. A student may drop off the team anytime before the third practice without penalty. After that period of time no student may quit the team without penalty. Any athlete who quits a team will not be allowed to join the team the following year. There should be a strong sense of belonging to the team even when personal injuries would restrict the individual’s participation in practices and games.

3. An athlete who quits will be removed from the team roster and forfeit any post-season rewards such as team pictures, letters, awards, etc.

4. Exceptions to this rule would be for family hardships, severe injury, or serious academic problems. The athletic director and the Head of School will decide any exceptions.

12.11 Uniforms and Equipment

Dates: May 12, 2014

Objectives:

To provide guidelines for the care of athletic uniforms.

Scope:

All student athletes at Christ’s Legacy Academy.

Definitions: NA

Guidelines:

1. Any uniforms or equipment issued to an athlete are the athlete’s responsibility to return in good shape.

2. Lost or damaged equipment will be charged to the athlete.

3. School uniforms are to be worn only for games, not for practices or other functions.

4. All uniforms and equipment must be returned to the coach or athletic director within one week after the last game of the season!

5. Any athlete who does not return uniforms and/or equipment will have his report card held and costs for replacement charged to his school bill. An athlete will not be allowed to participate in another sport until overdue uniforms, equipment, and fees have been turned in.

12.12 Home School Athletic Participation

Dates: April 12, 2016.

Objectives:

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To provide guidelines for home school families desiring to partner with CLA in athletics.

Scope:

All CLA athletic teams.

Definitions:

Home School Children: children that are legally educated at home under the supervision of parents (or guardians).

Guidelines:

1. For each CLA sport offered, the coach will determine how many participants are needed to fill the team roster.

2. The try outs will be first conducted with CLA students. Any remaining slots on the team roster may be filled by home school students in the appropriate age grouping if they make the team after trying out.

3. These students must comply with all of our other athletic and conduct policies.

4. The parents/ guardians of these home school students agree to make sure that there is full compliance with all the state and CLA regulations. Of note, we require that parents/ guardians of home school athletes agree with and sign our statement of faith and position statements.

13.0 FACILITY

13.1 Facility Usage Policy

Date: 7/17/18

Objectives:

To define clear criteria for use of CLA facilities/ grounds by external entities.

Scope:

This would include use of any CLA facility/grounds by anyone for any event not sponsored by CLA.

Definitions:

CLA sponsored event- an event that is organized by CLA families or faculty for CLA purposes.

Guidelines:

1. The event should be approved by the Head of School and majority vote of the board.2. Those overseeing the event should be in agreement with our Statement of Faith, Core Values,

and Position Statements.3. The event should not detract from the mission of CLA.4. The event should honor Christ.

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5. The requester should fill out the facility and grounds usage request form on file with the school office.

6. If approved, the event should be placed on the master calendar.7. Use of the facility may require a fee or deposit. This is at the discretion of the HoS depending on

the event.8. Use of the facility may require proof of insurance. This is at the discretion of the HoS depending

on the event.9. Those using the facilities are expected to clean up after the event(s) in order to leave the facility

as clean as prior to the event (or better).

13.2 Facilities Committee Charter

Date: 9/10/18

Objectives:

To give a course of action and direction to the facilities committee.

Scope:

This committee will serve to advise the board on matters related to the school facility and grounds.

Definition:

The facilities committee will be composed of at least one board member, and 4-10 members that have expertise helpful to the purpose. These members will be asked to serve by the board.

Guidelines:

1. The committee may recommend urgent action. If the HoS feels that the action must take place, and spending is within the HoS limit, then the action may not need full board approval.

2. The committee may recommend action that requires spending beyond the HoS limit. This request must have board approval before proceeding.

3. The committee should have a plan for regular review of facility conditions, and maintenance.4. The committee should have a plan for regular maintenance of the grounds (mowing, etc).

Revisions:

4/23/17- Removed policy on field trips forbidding siblings.

4/23/17- Revised dress code policy (11.10) to allow navy pants/ shorts and adding new shirt colors from brand “threads.” Also PE uniforms changed to shorts and CLA t-shirt.

7/15/17- added #6 position statement under 2.6 to match bylaws.

7/15/17- Removed “brown leather type” requirement for belts for boys and girls under Dress Code 11.10.

7/15/17- clarified CLA high school graduation requirements under 11.16.

7/16/18- Section 8.9- Removed sentence not allowing students to have cellphones on campus.

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Section 10.4- changed scholarship fund to annual fund.

Section 11.9- removed paragraph stating all math assignments must be on time or “0”.

Section 11.13- changed class size to 20.

9/10/18- Section 13. Added 13.1 facility usage policy. Added 13.2 Facilities Committee Charter.

9/20/18- Section 8.10. Revised Critical Incident Communication Policy.

3.12.19- Section 9.9- clarified comprehensive grievance policy. Section 9.29. Added Spouse Leadership employment policy. Section 11.18- Added high school failing grade policy.

3.16.19- Section 9.30. Added policy on background checks.

6.6.19- Section 8.6- changed HoS to administration.

Section 8.10.3- changed development director to dean of students.

Section 8.14.4- added yearly signed parental partnership agreement.

Section 11.10- dress code clarified.

7.11.19 Section 9.1.#3. clarified board representation to interview recommended teacher hires.

Section 9.4. Parents to teachers- clarified appropriate Dean.

Combined 9.18 and 9.30 background checks.

Section 9.25.1- added academic dean to do teacher observations.

Section 10.7. Procedure 1. J. - removed “no interaction with JF Smith corporation.”

Section 11.4 Corporal Punishment- removed.

Section 11.10 Enforcement- clarified.

Added 8.14.5.

8.18.19 Section 11.11. Added THRIVE policy

7/9/20- We revised the inclement weather policy to more accurately reflect what we do.

7/9/20- We revised tuition discounts for pastors and teachers to reflect the decisions we made during our financial aid retreat. We have moved to an everyone pay the increase model.

7/9/20- We changed the policy concerning tuition due if a family withdraws. They are now liable for the full amount of the tuition.

7/9/20- Per Lynne Little: The TN Code Annotated requires a 7- pt. scale for high school grading for state graduating requirements.

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