€¦ · web viewaccompanied 1st vdg on his travels around the district – taking the opportunity...

SECTION 1 – YOUTH

NAME: Christine Moss OFFICE: Youth Committee ChairmanDATE: November 2013

DECISIONS REQUIRED: None

ACTIONS TAKEN SINCE LAST MEETING:The committee produced its first newsletter in September.

I Held a meeting on the 10th September with the Leo and Youth Exchange committee members to discuss their portfolio’s as they have been unable to make the previous committee meetings and I was concerned that they were feeling unsupported by me. I was grateful that Richard and Jackie were happy to hold the meeting at my house so that I didn’t have to travel.

I attended a Zone D meeting and was able to see my life skills officer deliver an excellent presentation on Life Skills as well as talking about other youth projects. Terry had produced an excellent flow chart and covering paper to inform those present on all youth activities.

I also attended a Zone G meeting primarily to talk about my charity Me & Dee but also took the opportunity to discuss youth projects.

I attended Autumn Forum and was pleased to see the wonderful display put on by members of my committee.

The committee met on 28th October to catch up with each other, most of the meeting was devoted to Young Ambassador to ensure that Cath was happy with preparations and to offer any help. Both Janet and Terry will be helping Cath on the morning of cabinet.

ACTIONS PLANNED BEFORE NEXT MEETING:Take forward ideas on attending Education Shows as put forward by Terry Smith (Life Skills)Attend Youth Committee Meeting 3rd February 2014Produce 2nd Newsletter

NAME: Janet Long OFFICE: Young Leaders in ServiceDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING: Region and zone chairmen contacted to let them know that youth committee members will

share zone visits and have information on all youth projects and offered to visit the zones/clubs in the region that I am covering (Region 1).

29 GOLD awards completed – Kettering and District Lions (26), Kidderminster (2), Worcester (1).

28 SILVER awards completed – Kettering District Lions (21), Corby & District (1), Droitwich (3), Kidderminster (1), Worcester (2)

Certificates and letters requested from Oakbrook and badges ordered for all awards completed.

Newsletter article submitted. Input into redesign of new log books – will now be on A4 sized sheet to record hours in a tri-

fold book. Arranged with MD Officer to amend poster on MD website so that clubs could add their own

details.

1

Attended Autumn Forum and had a stand for Young Leaders in Service. Sent out log books to group in Barnt Green and passed details to Bromsgrove Lions to

monitor. Attended Youth Committee meeting.

ACTIONS PLANNED BEFORE NEXT MEETING: Contact clubs that have started the scheme to see how they are getting on and offer support

and request updates. Order awards on behalf of clubs for young people that have completed award. Attend presentations, if invited, for young people that have achieved the award. Attend Youth Committee meetings. Produce guidance notes for future YLiS Officer(s). Send out information on the scheme to the district to try and get more clubs involved.

NAME: Cath Kendall OFFICE: Young AmbassadorDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:Further reminders have been sent to all clubs, not just those who have expressed an interest in this competition.

A variety of newly appointed Youth Chairs have contacted me expressing an interest in the competition, but think it may now be too late for this year’s competition, however are on the look-out for next year.

Attended a Youth Committee meeting on 25th July and 28th October 2013, where the scheme was discussed at length, and help offered for the District Final on 24th November 2013.

Attended the MD Young Ambassadors District Officer’s meeting on 14 th September 2013 at MDHQ, documents were discussed and updated where needed, plus the need for online application on MD web site also discussed, to be taken back by Graham Venables to be investigated further.

Attended Autumn Forum, put up a display and made myself available for any questions from the Lion’s attending.

The three judges from last year have all said they are willing and looking forward to taking part in the District Final this year. At present three clubs will be sponsoring candidates in this year’s District Final, although the final applications are not due in until 10 th November 2013. Final information will follow.

ACTIONS PLANNED BEFORE NEXT MEETING:District Final 24th November 2013, organise, attend, run.

Meet with winning candidate and their family to offer support, and complete the application and information about the £1000 bursary early in January 2014.

All paper work needed for the MD Final (weekend of 21st February to 23rd February 2014), has to be done by 22nd January 2014. DG’s will be invited to this, but all Lions are welcome, it’s a great weekend.

Attend MD Final weekend to support our Young Ambassador.

Begin promoting Scheme for 2014 competition.

2

NAME: Jackie Williams OFFICE: Youth ExchangeDATE: November 2013


ACTIONS SINCE LAST REPORTThere is no winter hosting this year as no young people have applied.The MD Youth exchange officer has resigned his replacement will be PDG Paul Withers. He has already made contact,The Youth centre next year will be at Guildford and so the it has been proposed to the Cof G that Gatwick becomes the main airport.It was reported that new airport team at Birmingham worked well, however more bodies would have been helpful.

2014 Hosting will be 30th July to 8th August. The Camp date will be 8 th to 18th August and the camp will be held at Guildfield UniversityA new YE application form has been approved by Europa and is available on the MD website for all outgoing applicants. I also have a copy of it and any club with a youth interested should contact me and I will supply one.Shirley Lions may have an applicant.

OBJECTIVES:To make all clubs aware of Youth Exchange both inwards and outwards A PowerPoint presentation is available for use.To give all lions that want one a family host guideTo make Lions understand that Youth Exchange is not a holiday but a cultural exchange.

NAME: Terry Smith OFFICE: Lifeskills OfficerDATE: August 2013

DECISIONS REQUIRED: N/A

ACTIONS TAKEN SINCE LAST MEETING:Taking up the Lifeskills reigns has all ready produced some interesting adventures long may that continue:

A letter has been sent to Mr Eric Knibb at Unity Collaborative to present Lifeskills resources to them to use in their schools and explain the benefits of schools working closely with Lions Clubs

I was able to deliver my first presentation to Zone D which I believe was well received and I produced a simple flow chart to help explain to Lions clubs how they can promote Lifeskills and the opportunities that could be available through their promotion.

I was asked to deliver a presentation about Lions and Lifeskills to 6th form students at New College Worcester a residential school for students with differing levels of visual capabilities. This was well received and since I have reported my visit to District Sight Officer and introduced the college to Worcester Lions Youth Officer to see if they can develop a symbiotic relationship.

I have contacted Ninestiles Academy in Birmingham who are interested in having the four primary schools they work with have bereavement training by Erica enabling them to use Life Changes in their establishments. Mandy has consulted with Erica and I can firm up arrangements after half term. I will attend the training myself with a view to becoming a trainer to help spread the load and the word. I may need to contact local Lions Clubs to help with the costs.

I am following up a lead from District Secretary (Marston Green Lions) and am awaiting a response from the PSHE teacher at Kingshurst Academy when Pauline and I will go and show them our Lifeskills resources and discuss other opportunities.

3

At Autumn Forum Lifeskills display and I was available for Lions to tap into. Attended Youth Committee meeting Monday 28th Oct. Attended Lifeskills meeting Sat 23th Nov at MDHQ.

ACTIONS PLANNED BEFORE NEXT MEETING: Retrieve Lifeskills banner and lodge again with Mandy at MDHQ Chase up the possible Shakespeare Lions case study Follow up both links with both Academies and Unity Collaborative. Make Lifeskills/Youth presentations to Zones A, B and C Respond to outcomes from both Youth and DLO meetings

OBJECTIVES: To increase the take up of Lions Lifeskills materials in schools and other organisations working with youth, building upon current good practice and increasing the variety of methods of engagement, raising the profile of Lions as a educational service provider and increasing the relationships clubs have with youth organisations.

TARGET:To be the district with the highest sales and to have linked 10 organisations with 10 Lions clubs.

NAME: Richard Williams OFFICE: LeosDATE: November 2013


ACTIONS SINCE LAST REPORTI have made contact with MD Leo Officer, He informs me there is a Leo Meeting on 1 st Dec at MD HQ, I feel this is a bit late in Lionistic year but he has had trouble getting a meeting date set. He informs that nationally several Leo Clubs are being formed, latest two are in District E. He also informed me that Leo’s in the MD would have many roles at 2014 Europa Forum.

I have made contact with President Lion Rani from Coventry Godiva club, with a view to going to have a chat with the Club, about how their Leo Club is going. Lion Rani says I am more than welcome at meeting end of November, Lion Rani did tell me there are three Leo’s to badge up. Good News,

I have started work on the booklet I would like all Young Leaders in service to have at the same time they are given their certificate. My aim is that this booklet will give them details of what Leo’s are, & what to do if would like to become a Leo. Remember a Leo Club can be chartered with 10 Members.

ACTIONS PLANNED BEFORE NEXT MEETING: Give a report from Coventry Godiva Leo ClubAttended Leo meeting at MD HQHave Leo booklet ready for Youth Team to agree to its use

SECTION 2 – COMMUNICATIONS

NAME: Mike Cooke OFFICE: Communications Portfolio ChairmanDATE: November 2013

DECISIONS REQUIRED: NoneACTIONS TAKEN SINCE LAST MEETING:

1. Meetings held by members to prepare the presentation for Autumn Forum.2. Members working on the information to be included in the next newsletter.

4

3. A further committee meeting has been held prior to this Cabinet Meeting.4. Congratulations must be given to Lion Terrie Knibb for her recognition with a Solihull Civic

Honours Award for her work with “Making a Difference for Young Children” through the Castle Bromwich Community Partnership which she formed in 2008. Well done Lion Terrie!!

ACTIONS PLANNED BEFORE NEXT MEETING:1. To encourage and support the Committee members in fulfilling their objectives.2. To stress the importance of “promotion” of the Club, District and International in any Club

undertakings.3. To assist in the preparation and issue of the second committee Newsletter of the year in

August.4. To assist in the preparation of a presentation for a future Cabinet Meeting.

NAME: Joy Haffner OFFICE: WebmasterDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:Attended Autumn Forum and took part in the Communications Team Presentation. Published Midland News and DG’s Newsletter, Maintaining the district mailing list as well as circulating emails round the district as and when asked. Even though I have asked by email, verbally and via messages I am still waiting for a few to send me their personal resume with along with their job description and a photo of themselves so that the information can be put on the website. You know who you are – can you please send even if it’s by post and I have to type it out!!! Accompanied 1st

VDG on his travels around the District – taking the opportunity to remind clubs to send in news articles to [email protected], aka Ken and reminding that [email protected] aka Mavis who likes to acknowledge good or not so good news relating to our members via a card.

ACTIONS PLANNED BEFORE NEXT MEETING: To HOPEFULLY complete the update of the website profiles……To circulate information around the District. Update the website as required. To publish news of forthcoming and past events to increase the publicity for the district and Lions in general. Attend the Communications Committee Meetings.

NAME: Terrie Knibb OFFICE: PR OfficerDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING: Contributed to Communications Newsletter. Contributed to Communications Team Presentation at Autumn Forum. Gave advice on social media as requested. Distributed information from Multiple District.

ACTIONS PLANNED BEFORE NEXT MEETING: Contribute to next communication team newsletter. Respond to queries and give advice as requested. Social Media surgery for Castle Bromwich & District Lions Club members.

NAME: Ken Barker OFFICE: Midlands News Editor & “The Lion” Liaison DATE: November 2013


5

mailto:[email protected]


ACTIONS TAKEN SINCE LAST MEETING: I have continued to receive articles and photos from Clubs which I have edited and passed

on to our webmaster without delay ensuring timely publication. Communication made to all Clubs requesting they continue to contribute to Midlands News

by submitting articles and photos of events past and future. For the Lions year 1.7.2012 to 30.6.2013 a total of 173 articles were submitted and

published. I am pleased to report that so far this Lions year i.e. 1st July to Nov 1st 68 articles have already been submitted and published.

Each month I have selected a couple of articles for submission to the Lion magazine and am pleased to report that each edition has featured these articles.

OBJECTIVES: To support the Communications team. To continue to encourage Lions to submit articles to Midlands News to keep their fellow

Lions informed.

NAME: Mike Cooke OFFICE: Service / Project OfficerDATE: November 2013

DECISIONS REQUIRED: All Cabinet Officers to check if their Club has sent the information requested in my letter and subsequent e-mail to the immediate past Club President.

JUSTIFICATION FOR DECISIONS: I had a limited response, approx. 25% of Clubs, but I need more to make the exercise worthwhile

ACTIONS TAKEN SINCE LAST MEETING:1. Attended Communications Committee meetings.2. Preparing information for second Communications Committee Newsletter of the year.

ACTIONS PLANNED BEFORE NEXT MEETING:1) Interact with Clubs and Zone Chairmen to develop a database of “good ideas” for service

and fund raising activities.2) Development and maintenance of best practice for service and fund raising events.3) To assist clubs to gain access to resources and advice needed for their service and fund

raising events.4) Interact with the three main Portfolio Committees to champion initiatives and activities

throughout the District and to coordinate events to maximise impact and PR opportunities.5) To encourage maximum supports for Lion Christine’s District Appeal Me & Dee which she

outlined at District Changeover.6) To respond to any special appeals which may occur during the year.

NAME: Dave Smith OFFICE: CompetitionsDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:Continued to publicize district competitions.Looking into setting up a district trivia quiz leagueContinue to collate travelling Lions forms Peace poster entries to be brought to cabinet for judging

ACTIONS PLANNED BEFORE NEXT MEETING: Continue with pushing out competition information to clubs

6

Set up a judging panel for website competition.

NAME: Mavis Cooke OFFICE: District AlmonerDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:1. I have continued to send appropriate cards as and when notified for the need. 2. I am reliant on you, my fellow Lions, on being informed as and when a card needs to be

sent. So, please may I ask all new Cabinet Officers, and in particular Zone Chairmen, to let me know of any need.

3. As I have stated before I know from feedback received how much these cards have been appreciated.

4. Cards sent to date this lions year ;a. Congratulations 2b. Hospital stays 5c. Accident 1d. Deaths, Lions and family members 5

Please keep the good and not so good news coming to me I am dependant on you all.

ACTIONS PLANNED BEFORE NEXT MEETING:To show our fellow Lions that we care as much for them as we do for others by sending appropriate cards.

SECTION 3 – HEALTH & ENVIRONMENT

NAME: Martin Hill OFFICE: Health Committee Chairman DATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING: Attended first Cabinet meeting, held Committee Training, attended Autumn Forum. Circulated information from 5 Year Plan process on current club take up of the various Health topics to the portfolio holders.

ACTIONS PLANNED BEFORE NEXT MEETING: To become more familiar with each of the topic areas; to support committee members with their individual subject areas; review current take-up of Health projects and barriers (if any) to take up. To consider budget requirements, if any, particularly for future years. Work more closely to support new portfolio holders for Speech & Hearing and Physical & Learning Disabilities and Special Olympics.

NAME: Linda Cross OFFICE: Sight & LEHPDATE: November 2013

DECISIONS REQUIRED: N/AACTIONS TAKEN SINCE LAST MEETING: I encouraged the clubs in the District to take part in World Sight Day and to feed back to me what they did. Either they did not do anything or I have not been told.We were disappointed by the Diabetes/Tesco collection debacle as we had planned to combine the two events together, the collection & encouraging the public to have an eye test.

7

I have now started a survey throughout the District by personally emailing each president with questions about World Sight Day, LEHP in general and used spectacle collections.

ACTIONS PLANNED BEFORE NEXT MEETING:I will finish off contacting all clubs and will then collate whatever results I achieve. They can then be passed to 1st VDG Ian, who seems to be keeping a record & to our MD Sight Officer.

SPEECH & HEARING – No report submitted

NAME: Barbara Dutton OFFICE: DiabetesDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:Have given presentations to Bedworth Club and a meeting of Zone E. Also visited Hereford club as they are proactive for Diabetes. Am liaising regularly with Dudley Vascular care team & receiving regular daily emails from International Diabetes Federation and JDRF and 'Real Diabetes Truth' in order to give me ideas and keep up to date. I continue to send out regular emails for general circulation within this district to encourage clubs to hold awareness events but with disappointingly, very poor response, but as I won't go away, I may manage to wear some of them down eventually. I did email a list of suggested events that clubs could hold, offering to help them. The main activity with diabetes has been the Tesco 'Big' collection for Diabetes UK on Oct 4th, 5th and 6th. which initially was to be supported by 35 clubs in this district but this dwindled down to 26 clubs covering 24 stores. There were some hiccups due to the inexperience of the Diabetes UK project manager and I have written to the MD Diabetes officer Martin Mason, Andy Pemberton and Simon Moss detailing my comments .

ACTIONS PLANNED BEFORE NEXT MEETING:To attend and help man stand in Bromsgrove High Street for World Diabetes Day on Nov 14 th. To attend a meeting in Milton Keynes with Keith Hedges and Diabetes UK for inquest on the Tesco collection. To collate number of hours spent by the clubs collecting, to keep contacting D.UK for the amount collected by clubs in this district where the money was banked by D.UK volunteers.

NAME: Lorraine Shipley OFFICE: Physical & Learning Disabilities & DATE: November 2013 Special Olympics


ACTIONS TAKEN SINCE LAST MEETING:The Special Olympics held this summer in Bath & Bristol were a tremendous success. LCI sponsored the Families Programme to support the 3600 family members & supporters who attended to cheer on the 1700 athletes. Lions also provided help at the registration desks and along with the family support have received lots of positive feedback as well as being able to raise our profile.

ACTIONS PLANNED BEFORE NEXT MEETING:To investigate MD plans for involvement with Project Unify as mentioned in the 5 year plan 2011-2016 and possible liaison with the Youth Committee to progress this through Young Leaders in Service.

NAME: Chris Haynes OFFICE: MIAB/Medic AlertDATE: November 2013


8

ACTIONS TAKEN SINCE LAST MEETING:

MIABAttended the MD MIAB officers meeting at MDHQ in September .It was reported that the placing of Medic Alert leaflets in the bottles has stopped. We had a number of questions as how long have Lions been selling jewellery!!

We are looking into trying to get an article about MIAB into the Ambulance Authorities newsletter, and. trying to get sponsorship for a stand at the NEC health show next year.

We still do not have a firm date as to when we will receive supplies under the new scheme, we hope before the end of the year.

Will Zone chairman please pass onto your clubs that I do not hold any stocks of bottles, any requests should be sent to MDHQ

MEDIC ALERTAttended the MD medic alert meeting at MDHQ in October.

Early Start ProgrammeSince the launch earlier this year Medic Alert have only raised 5.9% of the overall target that was set out at Torquay.Only enough funds to support 43 children have been received.Any donations made to MEDIC Alert for the Early Start programme will be ring fenced.

If clubs donate the £275.00 as requested, there is no guarantee .that this would support a child in their region.

Medic Alert are also looking into different types of service levels to enable them to cater for different customers’ requirements. This is still in the development stage,and will not be launched until mid 2014.

If you need to contact Medic Alert contact them via [email protected] or call 0800581420 your contact is Victoria Pratt (Marketing Manager)

ACTIONS PLANNED BEFORE NEXT MEETINGTo continue to offer support to the clubs in the district as and when required.To promote MIAB to those clubs in the district not yet using them.

NAME: Bob Dutton OFFICE: EnvironmentDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:More emails have been sent out to all clubs concerning different aspects of the environment such as energy saving and the Neil Chisholm Award for the best environmental project by a club during the year. Apart from this little activity has taken place, clubs appear to have other things on their minds.

OBJECTIVES:To continue to encourage clubs to become involved in environmental schemes such as litter clearance, garden maintenance and similar projects and to inspire the general public to do the same.

9


SECTION 4 – INTERNATIONAL

NAME: Femi Onabolu OFFICE: Chairman International CommitteeDATE: November 2013. Europa Forum Officer


ACTIONS TAKEN SINCE LAST MEETING: Held 2 Committee meetings within this quarter. Together with International officers and with dedicated assistance from District Secretary

Pauline Hoogerwerf (to whom we are very grateful), prepared a Power-point presentation for use of all officers at Clubs and Zone meetings.

Attended Chairpersons meeting with the Governors Attended and gave a talk on International Committee programme at Warwick Lions Club

International Night meeting. Worked in cooperation with Youth and Health chairpersons to prepare a joint presentation

for Autumn Forum. Developed and furthered arrangements for the take-off of “Adopt an International Lions

Club Local Project” with good result. We now have 2 projects being offered to Clubs for their adoption and have 4 others that are being thoroughly screened; (a) Fendall Village Primary School Buildings project outside Monrovia, Liberia; in

cooperation with the Greater Monrovia Lions Club. Sponsoring Clubs are required to take up the school building at the cost of £5,500.00 (we wish to encourage 2, 3 or 4 Clubs or a Zone to work together in funding this project) and secondly, a Club is required to take up the Sanitation Latrines building and equipping project at the cost of £1,400.00.

(b) Individual Club’s participation in adopting a Water Pump project in Nepal at the cost of £1,000.00 each. Each Club to be twinned with a neighbouring Club to the project venue.

The Committee put up a Stand at the Autumn Forum. Assisted officers where required.

Europa Forum: Publicity is currently being given to the 2014 Europa Forum which will be hosted in our

District at the Birmingham International Airport Hilton. More information will be made available on our e-mail postings.

OBJECTIVES:Provide support for International officers.Promote awareness of International activities among the Clubs in our DistrictEncourage Clubs involvement in International programmesKeep lions Informed.

NAME: Anita Bedi OFFICE: International RelationDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING: In the first committee meeting collected all the information regarding the international projects ie. Malawi Gift Aid, UNICEF School in the box, Korle Bu eye hospital.

10

ACTIONS PLANNED BEFORE NEXT MEETING: Prepare bullet point presentation for each projects, contact all the Zone Chair and arrange to attend the zone meetings.

NAME: John Bush OFFICE: North Sea Lions OfficerDATE: November 2013

DECISIONS REQUIRED: Request a donation from Clubs for NSL of £100 per Club

JUSTIFICATION FOR DECISIONS:At the NSL Board Meeting in Denmark it was decided to sponsor two projects in 2014/15 instead of the usual one. This was because a previous project was cancelled and the funds refunded to Districts. The refund will cover one of the projects and the requested donation in 2013/14 will provide the necessary funds for the second project. The funds are required to be collected in 2013/14 because they will need to be remitted in the first quarter of 2014/15. The sum requested is higher than the €80 required because not all Clubs will donate.

Further details of the projects are covered below.

ACTIONS TAKEN SINCE LAST MEETING:Attended the NSL Board Meeting in Denmark – the following summarises the main decisions.

There are now eleven (11) Districts in the alliance as this year a District in Germany split into two and both are now members. Currently these are one District from Denmark, two from the UK (E and M), three from Germany and five from the Netherlands.

The 2012/13 project was managed by 105M and was to build a Canteen and associated buildings at The Amala Children’s Home in Tamil Nadu India. This project has now been completed successfully.

The project for 2013/14 is to build a Children’s Home and School in Ban Tong, Thailand for children who inherited HIV from their parents at birth. The funds for this project are already in hand.

Because the project for 2011/12 was cancelled, it was decided at the recent Board Meeting to have two projects in 2014/15, the first to replace the cancelled project for which funds already exist, and the second being the annual project for which we now need to collect funds in the current year.

The first project is for Classrooms in Mtwapa, Kenya sponsored by 105E. The second is for the Building of an Elementary School in Kikukiro area of Rwanda. More details of both of these projects will come with a request for £100 per Club.

ACTIONS PLANNED BEFORE NEXT MEETING: Continue to promote NSL to Clubs, Zones and Regions. Support the International Committee. Keep in touch with NSL Board Members to monitor the progress on projects.

NAME: Lion Bill Ranautta OFFICE: LCIF Co-ordinatorDATE: November 2013

DECISIONS REQUIRED: NoneACTIONS TAKEN SINCE LAST MEETING: Since the last Meeting, I have attended three International Committee Meetings and the Autumn Forum. Due to unpredicted pressure of work, I have not been able to do what I had intended to do during the first half of this year and that was to visit as many Clubs as possible. However, I have

11

planned and decided to spare more time during the second half of this year for the fulfilment of my commitment to my Lions year of Office.

While in India, I have attended our Club's Eye and Dental Camp and a Breast Cancer Awareness and Screening Camp organised by our Club President.

Attending the above Camps, I took the opportunity for an interview on two local News Channels to promote the activities of Lions Clubs International and the LCIF. This News was broadcasted on some Indian channels around the world.

ACTIONS PLANNED BEFORE NEXT MEETING:I intend to attend two Zone Meetings and visit as many Clubs as possible,

NAME: Carole Moseley OFFICE: Water Project OfficerDATE: October 2013

DECISIONS REQUIRED:1. Approval is sought for commitment to an initial 5 water pumps at a cost of about £1000 each

for 5 villages in the Terai area of Nepal. Each pump will serve 10-12 dwellings with an estimated population of 100+ residents in each village.

2. That the District Treasurer makes available a loan of £2,500 in the first instance, pending collections of £100 contributions per Club, to allow for immediate commencement of the Projects.

JUSTIFICATION FOR DECISIONS:1. Initial approval was given by Cabinet in the last meeting for the Water Pump Installation

Project in principle, we are now seeking approval for specific quantity and costs.2. Pending receipt of contributions from Clubs, it is important to provide part of the funds up

front to cover purchases of materials and start the installation of the five pumps. It is estimated that before the completion of the installations we shall be in a position to collect majority if not all the amount required.

ACTIONS TAKEN SINCE LAST MEETING:1) Attended 2 International Committee meetings. 2) A presentation was made at Zone C meeting on 23 September 2013.

Communicated with DG Lion Biju Baracharya who is our contact person for the project by e-mail and received full and analytic project costs.

3) The Chairman, Lion Femi spoke to DG BIju on phone to confirm agreement and arrangements for executing the projects. It was agreed that each completed Water Pump will have an in-situ Plague reflecting co-operation of our District 105M.

4) Awaiting Cabinet decision to move forward with the Water pumps installation project

ACTIONS PLANNED BEFORE NEXT MEETING:1. Zone I to be visited 28 November and Zone F in February 2014. Other visits to be arranged

NAME: Angie Wytcherley OFFICE: Street ChildrenDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING: Presentation completed. Of all Zone Chairmen contacted, six have replied. From these, I was given the opportunity

of talking at a Zone Meeting at the beginning of September but unfortunately had other

12

commitments. I have requested another date and await their reply. Two others expressed interest and said they would get back to me with a date. I have firm bookings with Zone F, Zone I and Zone C for which I am very grateful, and look forward to visiting you soon. I hope to receive further bookings shortly.

I gave a presentation to my own Club, Worcester, which I believe was well received. Some questions were asked which I could not answer so went away and found out the answers and reported back to the Club at the next Business Meeting.

I am in regular contact with The Railway Children Organisation, receiving updates from them.

I attended Autumn Forum with a display as part of the International Committee table top display. Unfortunately some meetings over-ran and the time allocated for attendees to view the displays was lost. Some people who viewed before the start of the morning and afternoon sessions came and talked to me about the work of the organisation and I was able to raise £18 in donations and pen purchases. Thank you very much to all those who contributed.

ACTIONS PLANNED BEFORE NEXT MEETING: Incorporate International powerpoint into my presentation. Give presentations at 3 Zone Meetings. Find out more information relevant to the location where I am giving a presentation. Continually strive to improve presentation. Make contact with the remaining Zone Chairmen. Continue to keep in contact with the Railway Children Organisation

SECTION 5 – REGIONS AND ZONES

NAME: Paul Murphy OFFICE: Region Chair 1DATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:Attended and enjoyed Autumn Forum.Attended Zone B Meeting hosted by Handsworth LionsAccompanied ZC Praful on his visit to Kingswinford and Stourbridge Lions ClubWith members of Sandwell Lions, delivered 2000 leaflets in the hope of forming a new club in Quinton/Harborne Birmingham.

ACTIONS PLANNED BEFORE NEXT MEETING:Drinks and Nibbles planned for the 12th November.Planning to attend Wolverhampton Lions to induct a new member later on in November

NAME: Praful Modi OFFICE: Zone A ChairmanDATE: November 2013

I would like to report the following :Zone A clubs: Aldridge & dist.Bilston & WillenhallDudleyKingswinford & StourbridgeWalsallWolverhampton

Visited Dudley lions club on 24/10/13

13

Members - 9 . Looking for new members. At club’s request - I met up with a prospective -young member - talked and briefed him re; Lionism. He seemed hopeful to join Dudley Lions.Very active club. Undertaken several service and fundraising activities. Xmas activities planned.Dudley lions have kindly agreed to host second zone a meeting on 9th Feb. 2014.

Visited Kingswinford & Stourbridge Lions Club on 25/10/13.Members - 23 . Two new ones - possible.Very active club . Amazing no. of activities held and planned - inc. Xmas ones.Club has very good relations with local press. They also have a very successful " friends of the club " section - which help out at their events !At the meeting on 25th nov. 13 - they had invited a lady guest speaker from " whizz kids ". She gave an excellent presentation re; her charitable organisation.

I will be visiting ;Walsall lions - on 28/11/13Aldridge & dist. - on 5/12/13Wolverhampton - on 12/12/13

Pres. Stuart of Bilston & Willenhall has kindly arranged - z / a – skittles competition on - Sat. 23 Nov. 2013.

Zone A meetings :Having difficulty in getting one of my zone clubs to host the first zone meeting - because of their present commitments to their own programmes. However, i am hoping to arrange one on wed. 4th Dec. 2013

2nd Zone A meeting - Host - Dudley Lions on - Sun. 9th Feb. 2014

3rd Zone A meeting - Host - Bilston & Willenhall Lions - date to be finalised

Present Membership :Aldridge & dist. - 8Bilston & Willenhall - 10 ( 2 new ones to join soon )Dudley - 9 ( 1 new possible )Kingswinford & Stourbridge - 23 ( 2 new possible )Walsall - 10Wolverhampton -

NAME: Kanu Patel OFFICE: Zone Chairman, Zone BDATE: November 2013


ACTIONS PLANNED BEFORE NEXT MEETING:New Years eve party combined Zone A&B , Venue BookedAny other zones wishes to join would be welcomed, choose the charities laterHeld the 2nd zone meeting at china town on nov 13th, present were china town, Handsworth, Edgbaston - Visit to china town 25th Nov, Moseley &kings 11th Dec

Zone Chairmen - Additional Information

14

ClubName

MembersJuly

MembersCurrent

MembersPotential

Membership Actions Done and to do

China town 20 20Edgbaston 7 7Handsworth 24 24Mosley & Kingsheath

17 17

sandwell 21 21

Club Name China townCommunity ServicesFundraising Activities quiz night raised £900, chines new year 8th decFellowship Activities Social eveningOther Comments diabetes collection – Tesco did not know they were collecting,

Club Name HandsworthCommunity Services

Fundraising Activities Janak Dhulari 9th Nov raised £3000, Support in New years Party, race night 23rd nov, dinner/dance sept 23rd raised £3600 for floods in india

Fellowship Activities 12th DecOther Comments

Club Name sandwellCommunity ServicesFundraising Activities Sleigh run 3 days December, poppy collection at asda, also collected

for diabetes Fellowship ActivitiesOther Comments

Club Name Mosley & KingsheathCommunity ServicesFundraising Activities Christmas craft fair, sleigh runs in decFellowship ActivitiesOther Comments

Club Name EdgbastonCommunity ServicesFundraising Activities None planned but will help in new years partyFellowship ActivitiesOther Comments

NAME: Chris Burrows OFFICE: Chairman, Zone CDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING: Visited Shirley Lions Club (7th August) – Business Meeting, and issued report

15

Held 1st Convention Working Party (WP) meeting (3rd September) and issued minutes Visited Birmingham Acocks Green Lions Club (7th October) – Business Meeting, and

issued report Visited Solihull Lions Club (15th October) – Business Meeting and issued report Issued Zone Report (17th October) Updated and issued Action Plan Attended Autumn Forum (20th October) Attended F & A meeting on the 24th October Held 2nd Convention WP meeting (5th November)

ACTIONS PLANNED BEFORE NEXT MEETING: Circulate minutes from 2nd Convention WP meeting Attend Birmingham Sheldon Business Meeting (13th November) Attend Solihull Charter (23rd November) Attend Knowle & Dorridge Business Meeting (16th December) Hold Zone meeting (6th January 2014) Hold 3rd Convention WP meeting (7th January 2014) Attend F&A meeting (14th January 2014)


ClubName

MembersJuly

MembersCurrent

MembersPotential


Birmingham Acocks Green

20 20 2

Looking at recruiting new members following advertising campaign in well used places e.g. Wilkinson’s; Acocks Green Forum: Sainsbury’s and libraries.

Birmingham Sheldon 15 15 2

One potential new member has attended one meeting. Club members will be discussing various activities to try and recruit more members.

Knowle & Dorridge 35 30 3

6 members have left since the last report although one new member has joined. A recent membership meeting identified three good applications from prospective members.

Shirley 24 23 13 members resigned in the last year although two new members have been inducted since.

Solihull 23 25 1 Two new members have been inducted since the last report.

Club Name Birmingham Acocks Green

16

Community Services

Autumn Tea Party held on the 19th October for local pensioners at Ninestyles School.

Trip arranged for young people from Acocks Green Junior School to see the Panto at Sutton Town Hall

Fundraising Activities Edwardian themed street collection in Acocks Green (31st August). Sponsored walk around Earlswood Lakes (29th September).

Fellowship Activities Two Lions attended Zone Social and Zone meeting One member attended a Lions meeting in America

Other Comments

Christmas street collections Dinner at Hall Green College Theatre visit Charter weekend

Club Name Birmingham Sheldon

Community Services

Coach trip to Stratford for 100 elderly followed by afternoon tea at the Lakes (6th July)

Fun Day at King George V pub Gardens followed by a pig roast (event was a PR and recruiting opportunity)

Fundraising Activities

Entered Wellesbourne Raft Race Quiz Night at the Ivy Leaf (4th July) Sheldon Country Fair (28th July) Elvis event at Diddington Hall (10th August) Comedy Night (24th October

Fellowship Activities Attended Knowle & Dorridge Charter Attended Castle Bromwich Charter

Other Comments Christmas fundraising

Club Name Knowle & Dorridge

Community Services Senior citizens trip to Weston Super Mare


Knowle Fun Run Charter Dinner Summer Walk and Bike Ride at Baddesley Clinton Dorridge Day Last Night at the Proms

Fellowship Activities

Pub lunch Presidents Dinner Petanque evening Warwick Lions beer festival

17

Other Comments

Knowle Christmas lights Christmas Hamper raffle Christmas cards and pudding delivery for the elderly Club Christmas dinner Festive Walk at Baddesley Clinton

Club Name Shirley

Community Services Supported two pupils from Light Hall School to visit Uganda Continue to support Solihull Special Olympics


Race Night Donkey Derby Shirley Carnival Last Night at the Proms Blythe Valley Fun Run Supported Lion Mark Stokes marathon cycle ride from Solihull to

Istanbul Casino Night

Fellowship Activities

End of year meal Petanque evening Walk around Earlswood Lakes 6 members attended Wellingborough’s Ruby Charter

Other Comments Santa sleigh runs Christmas drinks with the President

Club Name Solihull

Community Services Setting up sensory room for Solihull Life Opportunities (SOLO) OAP visit to the theatre Message in a bottle supplies to the Church Centre Lode Lane

Fundraising Activities Last Night at the Proms Christmas raffle Tin collection Mell Square

Fellowship Activities Burbage Golf Day and supper Club Charter

Other Comments Continue to support the Solihull 7

NAME: Terry White OFFICE: Region 2 ChairmanDATE: August 2013 Cabinet


ACTIONS TAKEN SINCE LAST MEETING:Attended GMT meetingAttended Long Range Planning Committee meetingDiscussed with ZCs the situation with each club in the region.

18

Attended Zone F meeting

Missed Zone D and E meetings due to holiday.

Attended Worcester Club boat tripAttended Bromsgrove Line dancing evening

Provided information and assistance / offered support in response to an enquiry from Stour Valley re membership presentations.

Having been away for some 6 weeks since the last cabinet my activities have been somewhat constrained. ACTIONS PLANNED BEFORE NEXT MEETING:General: Provide support to ZC’s at appropriate level and encourage more engagement between clubs and district and clubs and their neighbours.

Specific: (As previous) Tie down ZC schedules to organise calendar; (more or less done!) clarify what district officers’ activities are going on in Region 2 clubs-No progress at all.

ZONE D – Nil Report

NAME: Mike Strophair OFFICE: Zone Chairman, Zone EDATE November 2013

DECISIONS REQUIRED:

Target for MonthVisit Clubs, hold Zone meeting, carry out meetings with members of the community to discuss projects. Carry out Zone event. Attend Autumn forum.

Inform all clubs of relevant issues;

ACTIONS TAKEN SINCE LAST MEETING: Attended Autumn Forum, pleased that four clubs from Zone attended, Blogging event run at Stratford hospital two clubs attended. Zone painting event hit by weather. However, one hut painted.Visited the following clubs:- Alcester, Kenilworth, Southam Held zone meeting good turn out clubs attended:- Shakespeare, Evesham. Southam, Wellesbourne, Kenilworth and WarwickGuest speaker attended. Talk on Diabetes.

OBJECTIVES: Meet new Presidents and Secretaries; confirm other planned zone meetings. Encouraged members to look at getting involved with life skills. And attending autumn forum.Discuss district support and actions Agreed to revisit Zone event in 2014.

Zone Chairmen - Additional InformationClubName

MembersOctober

MembersCurrent

November

MemberPotential


Alcester 5 5 0 Club has been very active running a quiz evening on antiques. Raised £220.00 49 attended. Zone chair presented members with plaque depicting all previous presidents to mount on a wall within the community.Christmas St Nicholas festival 6th December

19

planned for a stall at event. Treasurer needs a printer.

Evesham 8 8 0 Club has been working with Alcester and have carried out a social evening and held meeting with P Fanti plus others November 29th collections at Morrison’s Evesham Social night planned 1st November.

Kenilworth 30 30 0 Kenilworth attended Zone and Autumn forum. Planning carols at the castle and duck race at Christmas. Furniture store working well and busy. Club meeting well attended. Guest speakers included.Also running social skittles evening in November.

Shakespeare 25 25 +5 Alcester

0 Food Bank Collection & Distribution Rotas firmly established. Children’s party carried out, overseas golf Competition completed. Glasses & hearing aid collections on target. (769 pairs) Charter night at Falcon Hotel successful. Planning for Christmas social going ahead. Linking with the Shakespeare hospice re young ambassadors,Remembrance day service Lion president and zone chair to attend on behalf of club.Jo Loss event in planning stage 2014.Welfare £300 donated to purchase wheel chairs for CVS. Funding for Side by Side concert approved.Lion Pres Tim was delighted to inform the meeting that Lion Peter has agreed to take the role of First Vice President for the current ‘Lion Year’, and Lion Trevor has agreed to fulfil the role of Second Vice President. Their appointments were warmly welcomed by all the members present and we look forward to giving them both our full support.

Southam 32 32 1 Help with Round Table’s Southam TriathlonFuture Events Hog roast at Mop fairTeams to be entered in to a Swimathon;Poetry competition; Awards Evening and Senior Citizens’ party Charity Donations in August: Warwickshire Girl Guides Project/Travel Donation: £200.00 Stratford RDA sponsorship for two riders: £400.00 Family to Holiday Caravan:£220.00

Stour Valley 10 10 1 The club continues with the Shipston Talking Forum for the benefit of the Blind and partially sighted in the area. The club continues with the Gyratory Garden project as a great welcome to visitors to the town the club alsoThe book shop has a new volunteer who may become a member.Membership the club are in a transition situation at the moment due to the reintroduction of subs.However we attended Autumn forum and held a major annual event with a visiting choir.

WarwickData from web site

25 28 0 Despite the bad weather the bonfire night event took place although numbers were down on last year.Due to lack of support the Charter night event was cancelled. Attended Zone meeting and talk on diabetes. Attended autumn forum

20

Wellesbourne Data from web site

29 29 2 Members attended Zone meeting Carried Halloween event, raft race presentation evening with Shakespeare lions £1500 raised for “dogs for the disabled”. OAP concert planned attending Remembrance service

Club Name Alcester Report c/o Shakespeare lionsCommunity Services Agreed to sponsoring schools to attend Life skills training in new

year organised by Zone chair.Fundraising Activities As aboveFellowship Activities Further meetings held about working with Evesham Other Comments Do not attend zone meetings but concentrating on working with

Evesham and fund raising

Club Name EveshamCommunity Services .Held an open night social event Fundraising Activities Fund raising at Morrison’sFellowship Activities Meeting with Alcester LionsOther Comments Did attend Zone and Autumn forum

Club Name Kenilworth Community Services Furniture project busy donation to local community centre

Fundraising Activities Duck race and Carol concert at the castleFellowship Activities Attended Zone Meeting and Autumn forumOther Comments Interested in starting Life skills project

Club Name ShakespeareCommunity Services Food Bank drivers and collectors , Christmas party for Children

with disabilities and their families; Supporting Life skills training in new year in partnership with Zone Chair. Attended blogging training

Fundraising Activities Preparing for River Festival 2014Fellowship Activities Linking with Shakespeare Hospice attended AGM Raft Race

presentation night with wellesbourne lions, Jo Loss event in SpringOther Comments Funding Life skills project for 2014

Club Name SouthamCommunity Services Running furniture store and Cinema

Charities supported:- Local mother in need Fundraising Activities John Turner Festival 2013, Triathlon in partnership with rotary

Fellowship Activities Attended zone meetingOther Comments . Charity Donations in August: Warwickshire Girl Guides

Project/Travel Donation: £200.00 Stratford RDA sponsorship for two riders: £400.00 Family to Holiday Caravan:£220.00

Club Name Stour ValleyCommunity Services A Diabetes Screening event was sponsored with the help of the local

Medical Centre and The Ellen Badger Hospital 56Fundraising Activities Book storeFellowship Activities Attended Zone meeting. at Comet houseOther Comments New president in post

Club Name Warwick No Report web site out of dateCommunity Services Not known

21

Fundraising Activities Bonfire night eventFellowship Activities Attended Zone meeting, Blogging training and Autumn forumOther Comments

Club Name Wellesbourne No Report made up from web siteCommunity Services loan wheelchairs and mobility scooters as well as providing the Club mini

bus to community organisations and individualsFundraising Activities Raft race Halloween event

Fellowship Activities Attended Zone Meeting

Other Comments Planning presentation night for next charity to participate in Raft race in partnership with Shakespeare Lions.

NAME: JOHN KELLY OFFICE: Zone Chairman, Zone FDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETINGI held an informal social meeting for Zone Presidents at my home. It was a successful evening although not all were able to attend. Plans were made inter alia for club visits and zone meetings and some discussion of zone project. The first zone meeting of the lion year was held in the week after cabinet meeting. All Clubs were represented and contributed. Agreed a zone project. Joint talk given by District Officers Linda Cross and Barbara Dutton Four clubs participated in a zone skittles contest which was won by Malvern. I have completed the first round of Club visits which I found very rewarding. I have been in touch with RC Terry White. Attended Malvern It’s a KO. Always well worth doing.. . Well organized and successful as usual. My own Club usually supports the event and one of the participants with which the club has links is from Droitwich

ACTIONS PLANNED BEFORE NEXT MEETING:Next zone meeting in the week after Cabinet meeting to be held at Worcester. To receive a report on progress of zone project. I intend to discuss the issue of membership. The response to club efforts is variable and some clubs’ need is greater than others. The round of charter dinners is starting in the zone. I intend to attend as many as possible.Christmas activities will start shortly. I am likely to be heavily committed with my club but will support others if possibleClub relations in the zone are good and I hope this can be maintained.

Zone Chairman Additional Information.

ClubName

Members

July

MembersCurrent

MembersPotential


Bromsgrove 13 13 2 Recent unsuccessful membership meeting although followed by an expression of interest from non attender

Droitwich 19 19 Plans still under review. Some interest in Club expressed at stand on World Sight Day

Kidderminster 16 16 2 No planned activityMalvern Hills 27 25 2 lost members have left area.It is hoped

they will join other clubsRedditch 19 19 Use new leaflets

22

Worcester 21 +1 assoc.

unchanged 5 Promising signs of some prospectives joining Active programme

Club Name BromsgroveCommunity Services School mentoring scheme and hospital gardening Donations to

Support dogs and Blue CrossFundraising Activities Tea and cake stall, line dancing, quiz Advert and editorial in local

newspaperFellowship Activities Plate and bottle evening, Autumn forum and club visit.Other Comments Plans made for Christmas activities

Club Name DroitwichCommunity Services Entertained 41 older citizens to tea at garden centre. 180 tickets for

panto in Droitwich purchased at favourable rate. Some to be distributed locally to suitable cases. Others offered to zone clubs for similar use at purchase price. Sponsorship of service sheets and their distribution to public at annual remembrance service at war memorial. Stand for World Sight Day. Support for other local activities

Fundraising Activities Successful monthly booksales, Stall at local “Saltfest” Plans for sleigh and grotto in December

Fellowship Activities Saturday walk, cheese and wine evening, visit to Morgan CarsOther Comments President feels fun is being drained from activities and being in Lions

is like working for a large company

Club Name KidderminsterCommunity Services Club helped two community events by manning barrier and parking

carsFundraising Activities Fundraising at two shows. Macmillan coffee morningFellowship Activities Wide and successful social programmeOther Comments Activities planned under all headings including the Christmas period.

To lay a poppy wreath A number of donations made including sponsorship of Council Disabled Athlete of Year. Contributions to shoeboxes and planting bulbs

Club Name MalvernCommunity Services Bingo sessions and assisting event mobility at 3 Counties Autumn

ShowFundraising Activities 3 casino evenings and assisting collections for Diabetes UK Various

donations including DG list, Disabled football and £2000 from annual sponsored hill walk

Fellowship ActivitiesOther Comments

Club Name RedditchCommunity Services Club has a pallet load of MIAB to keep zone suppliedFundraising Activities Participation in several fairs, fetes and fun days for fund

raising.Macmillan coffee morning raised £500 Donations of almost £2000 to various charities and causes

Fellowship Activities Active social programmeOther Comments Arrangements in hand for Children in Need and Christmas collections

Club Name WorcesterCommunity Services Monthly bingo, shoebox donations and packing, stewarding Race for

23

Life, hosting elderly tea partyFundraising Activities 4 events raising £680Fellowship Activities Riverboat cruise, zone skittles and quiz nightOther Comments £1000 donated to 4 charities and causes

NAME: John Gray. OFFICE: Region 3 ChairpersonDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING: Made contact with my Zone Chairs and attended their meetings in all three Zones Attended Zone I Incoming Presidents’ meeting Attended GMT/GLT meetings Attended Charter celebrations at Wellingborough, Northampton 80, Harborough Twenty 12

Lions Clubs and Kettering Rotary Club Attended Rushden Clay Pigeon Shoot and Northampton 80 Charity Golf day Visited Moseley and Kings Heath Lions Club Family Cycle Day to explore this as a possible

Region/Zone project that may interest others

ACTIONS PLANNED BEFORE NEXT MEETING: To attend Coventry Mercia Charter event and to play an active role as required To broaden my knowledge and understanding of more Clubs in my region, particularly

those who do not attend Zone meetings To arrange dates to attend further meetings/activities in all three Zones To encourage Zone G to have a team to represent it in the Region Skittles Final To help low membership Clubs to utilise available resources, including successful models

for recruitment from other clubs, so that they can expand To focus more on the values of working in partnership with others

NAME: John O’Rourke OFFICE: Zone Chairman, Zone GDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING: I have held my first Zone meeting, where for clubs were represented. District Governors wife Lion Christine attended to talk about her chosen charity.I have also started to visit clubs within the zone.

ACTIONS PLANNED BEFORE NEXT MEETING: Next zone meeting to be on December 3rd in Hinckley with Lion Anita Bedi representing the International committee to address the meeting. To continue visiting Zone clubs


ClubName

MembersJuly

MembersCurrent

MembersPotential


Barwell & ES 16 16 3 Card drop being plannedBedworth 15 14 1Coventry GoCoventry LeoCoventry Pho

24

Coventry MerHinckley/Bur 9 11 1NuneatonRugby Rokeb 21 22 0 None Planned

Club Name Barwell & Earl ShiltonCommunity ServicesFundraising Activities Can shake @ local Garden centre, Santa’s Grotto, Christmas BallFellowship ActivitiesOther Comments Christmas Ball 13/12/13

Club Name BedworthCommunity Services Salvation Army collection, Marie Curie £1500, Bramcote Open DayFundraising Activities Marie Curie collection, Fellowship Activities Handover on Shakespeare Express steam train, visit to people in

Action HQOther Comments Donations made to Mayers appeal and Neuro Foundation

Club Name Coventry GodivaCommunity ServicesFundraising ActivitiesFellowship ActivitiesOther Comments

Club Name Coventry LeofricCommunity ServicesFundraising ActivitiesFellowship ActivitiesOther Comments

Club Name Coventry PhoenixCommunity ServicesFundraising ActivitiesFellowship ActivitiesOther Comments

Club Name Coventry MerciaCommunity ServicesFundraising ActivitiesFellowship ActivitiesOther Comments

Club Name Hinckley & BurbageCommunity Services Burbage Carnival, Marshalling Burbage FireworksFundraising Activities Ladies fashion Show, Sponsored walk raised £1500Fellowship Activities Cornish Tea, Christmas Meal with RotaryOther Comments Young Leaders in Service

Club Name NuneatonCommunity ServicesFundraising ActivitiesFellowship Activities

25

Other Comments

Club Name Rugby RokebyCommunity Services Talking Newspaper, Rugby Legacy CentreFundraising Activities Car boot sale, coconut shy, Bridge day, Christmas FloatFellowship Activities Paella Evening, Operation Christmas Child, Darts & SkittlesOther Comments

NAME: Cath Kendall/Paul Anstice OFFICE: Zone Committee, Zone HDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETINGCath attended the meeting of Zone Special Schools Sports Committee on 28th October, when the actual date of the Sports Day was decided Tuesday 17th June 2014 and jobs sorted out. Paul has visited Northampton 80 and Rushden Clubs, and will be visiting Wellingborough early November. Paul attended Wellingborough 40th Charter Dinner and Cath attended Northampton 80 Charter Dinner.Paul attended Rushden’s charity clay pigeon shoot.Both of us attended the Zone skittles evening on 31st October –won by Rushden Club

ACTIONS PLANNED BEFORE NEXT MEETING:Further meeting of Zone Special Sports Day to be arranged for January 2014.Further visits to rest of Zone clubs to be arranged with clubs, as is possible.


ClubName

MembersJuly

MembersCurrent

MembersPotential


Northampton 9 9 +1 Further membership push in the December 2013

Northampton 80 21 20 0 NoneWellingborough 13 13 +1 Jayne Handcock to be inducted at

November meetingTowcester 20 20 0 NoneRushden 6 6 0 None

Club Name NorthamptonCommunity Services Supporting local Primary School reading. Helping at Rock Solid Races

to raise funds for Cancer Research.Fundraising Activities Bucket Collections. Fellowship Activities Attended the Employability Fair at Northampton University for local

volunteers.Other Comments Now identified another student to sponsor next year for community

projects in Vietnam and Laos.

Club Name Northampton 80Community Services World Sight Day publicity with the Mayor.Fundraising Activities Annual Charity Golf held in September and £1500 donated to Fairfield

School

26

Fellowship Activities Attended the Employability Fair at Northampton University. Charter Dinner held.

Other Comments

Club Name WellingboroughCommunity Services 400 pairs of used spectacles sent to Chichester Lions, making 2,850

so far.Fundraising Activities Back to school tombola held. Quiz/logo competition launched.

Assisted Diabetes campaign at Tesco’s raised £469.34. Raffle at Charter dinner £165 raised.

Fellowship ActivitiesOther Comments

Club Name TowcesterCommunity Services Glasses collection.Fundraising Activities Farmers market. Proceeds from Mid Summer Music Festival £1000

cheque presented to Talbot Butler Ward.Fellowship ActivitiesOther Comments Display to promote Dyslexia Association in Waitrose.

Club Name RushdenCommunity Services Helped Scouts firework display. Fundraising Activities Bric a Brac sale. Fellowship Activities Attended the funeral of the local man who was a hoarder that they had

tried to help in a TV programme, after he died from a heart attack, surrounded by more clutter that he had collected.

Other Comments New member couldn’t make the meeting dates so this fell through.

NAME: Sarah Hill OFFICE: Zone Chairman, Zone IDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING: Held first zone meeting, completed club visits.

ACTIONS PLANNED BEFORE NEXT MEETING: Hold next zone meeting, begin second round club visits.


ClubName

MembersJuly

MembersCurrent

MembersPotential


Thurnby 23 23 2 Continue to look for new membersMarket Harborough

12 11 No recruitment plans

Harborough Twenty 12

20 20 2 About to induct two members Radio add to start in next few weeks

Kettering 35 30 1Rowell 10 10 Full page colour advert going to every

house in 13 villages at the end of November

Corby 15 15 1 Claim not actively recruiting, but with

27

prospectiveBushby 12 14 Nil report, data from my LCILutterworth 11 11 Nil report, data from my LCI

Club Name ThurnbyCommunity Services Deciding who to donate to for overseas sight projects.Fundraising Activities Dinner dance planned on 23rd November in aid of local charities. Fellowship Activities NoneOther Comments

Club Name Market HarboroughCommunity Services NoneFundraising Activities Book sale held recentlyFellowship Activities They do stuff, but not reported! Other Comments Club going through a low patch.

Club Name Harborough Twenty 12Community Services MIAB given out over two days, plus World Sight day activities in

Waitrose locally.Fundraising Activities Getting ready for Xmas post, which should be good fundraiser.Fellowship Activities Pig Racing – raised £278 for charity. Charter on 3rd November.Other Comments Club President been in hospital, ZC did this!

Club Name KetteringCommunity Services Continue to support MIAB scheme and spectacle collection. Planning

for annual Christmas voucher scheme for the needy, and Christmas parties for special needs children & adults

Fundraising Activities October sale of raffle tickets in aid of WNAA & Children’s Air Ambulance + funds for local needy people at Christmas. Xmas sleigh planned. Supporting local Xmas lights switch on.

Fellowship Activities Attended Wellingborough Lions Club & Northampton 80 Lions Club Charter Dinners, Zone G Meeting with Region 3 Chair and Autumn Forum with 3 Club members. Visited Kettering ATC and Southfield School to commend progress with YLiS Award Scheme and encourage new recruits

Other Comments Continue to develop our membership strategy both for recruitment & retention. Considering twinning with other clubs both in UK and abroad and more working in partnership – early days yet!

Club Name RowellCommunity Services Meals on Wheels 2 Sundays each month, plus extra when required

Maintaining & supplying Mobility Scooters, Electric Wheelchairs, ordinary Wheelchairs, etc

Fundraising Activities Wide range of activities, some are Community Service, in run up to Xmas.

Fellowship Activities 2 visits this year to our ongoing Project in Uganda (Outspan School) so far. One of our members is going again shortly to oversee the next phase and is coming back after Christmas

Other Comments Actively planning to grow club and it’s profile locally.Club Name CorbyCommunity Services Presentation of a YLIS Silver Award to a Girl Guide. Arranging and

catering for a Senior Citizen afternoon tea with entertainment.Fundraising Activities Collection over 3 days at Tesco raising approx £380 for Diabetes UK.

28

Also, selling light toys at Corby Bonfire Night. Four days of tin collections planned at supermarkets in Dec. Club members and guests Treasure Hunt in aid of Air Ambulance. Probably support Marie Curie Cancer Appeal in March 2014

Fellowship Activities Club wish to way forward in terms of shortening meetings, following a coherent plan of fellowship activities and future fundraising activities.

Other Comments Formal press launch of MIAW planned.

Club NameCommunity ServicesFundraising ActivitiesFellowship ActivitiesOther Comments

Club NameCommunity ServicesFundraising ActivitiesFellowship ActivitiesOther Comments

SECTION 6 – GLOBAL MEMBERSHIP TEAM

NAME: Heather Lee OFFICE: GMT CORDINATORDATE: 2 November 2013

ACTIONS TAKEN SINCE LAST MEETING:To confirm we have extra membership resources, a banner with “Keep Calm Join Lions” in the corporate colours. We also have a feather flag, again specific for membership and eventually we will be getting a 6ft banner with a clear pocket for clubs to advertise their events etc. This banner has been backwards and forwards to Rosehill for corrections but hopefully I will be getting it back soon. Feather flag was on display at the last cabinet meeting, unfortunately that too had to go back as it had a tear in the fabric, we now have a replacement, and the Keep Calm was displayed at Cabinet and Forum. If I get the 6ft banner back in time I will bring to the November Cabinet.

Martin Hill has taken the event tent and will create a video showing how to put it up. Thanks Martin

Event tent has been used successfully across the District over the summer and it has certainly proved useful in weather where other gazebos have been chased across a field, the event tent stood firm. Zone Chairmen, Region Chairmen, the resources are for any club to use, can you advertise and book dates through me please.

Attended DG Team meeting

ACTIONS PLANNED BEFORE NEXT MEETING:Meeting called for 20 November to round off the year and set plans in action for the next 6 months. To continue to support vulnerable and at risk clubs via the Region Chairmen and district funds if required.

To continue to support new and existing clubs

Committee members to supply their reports individually.

NAME: Douglas Cross OFFICE: GMT Liaison Officer – Extension

29

DATE: November 2013

NEW CLUBS

Coventry Mercia22 Members. Charter now fixedMeeting with DG Simon and club officers held to agree detailsBalsall Common Lions acting as mother club

Birmingham QuinbourneClub name will require LCI approvalMeetings detailed till November with Yellow Card drop.Region Chairman Paul Murphy will reportSandwell Lions acting as mother club

Wolverhampton AsianStill being researched by committee.

Royal Leamington Spa Awaiting formation of team.Atherstone Wait for probably 12 months / Coventry connections Birmingham Hall Green In abeyance at present

EXISTING CLUB BRANCHES

Alcester Uncertain situation in connection with Evesham Vale Club.

REBUILDING

The membership committee’s main aim is to lift clubs struggling for members and we are working from the lowest number upwards firstly to 10 number, these clubs are shown at the end of this report.

Why are so many Cabinet members reluctant to help with membership.

Coventry Phoenix Lions Club Problems have occurred again with serious illness affecting the club.A type of Yellow Card drop is planned for that part of Coventry covered by Balsall Common Christmas sleigh. One new member

Sutton Coldfield & Erdington Lions ClubNow up to 12 and new member meeting from District connection

Exhibition Lions ClubNow fixed at 8 members meeting in Sheldon at present, 3rd Tuesday in the monthBrian Murray acting as Club Chairman, Mike Ryan acting secretary

Have you seen the press release of the WI forming a club (100’s) by advertising via a Facebook type advert. We could try it in an area easy to monitor—worth a go. Skill with face book would be required

Future New Clubs

I will keep updating this list for every report; we require names of Lions or contacts who live in these areas.

30

Alcester Already a Club BranchAtherstone Delayed Royal Leamington Spa Delayed team requiredBirmingham Hall Green DelayedBrackleyBrownhillsChipping Camden (105W)CodsallColeshillDaventryHalesowenHenley in ArdenRoyal Leamington SpaWest BromwichWomborne

The membership committee are also committed to help all clubs short of members but in particular those of 10 or under.

Alcester Club Branch 5 Rushden & District 6Edgbaston 8 Wolverhampton 8Evesham Vale 7 Bilston & Willenhall 10Dudley 9 Handsworth Ladies 9Northampton 9 Aldridge 9Lutterworth 10 Rowell 10

NAME: Lion Ann Pemberton OFFICE: GMT RegistrarDATE: November 2013

DECISIONS REQUIRED:Will all Zone chairman on their Club visits ask Secretaries if they have accessed My LCI since 1 st

July, especially have they entered an Activities in formation

JUSTIFICATION FOR DECISIONS:The MYLCI site is operational an all Club Secretaries should have established an access to update monthly Club Records.

As of end October no Club Secretaries have indicated that they are having access issues. I am available to deal with any problems


Attached is a list of members by Club as at 30th October

This report is now prepared monthly and issued to GMT team

OBJECTIVES:Get 100% of the Clubs reporting monthly a no change return is so simple.

Pursue the goal of all Clubs submitting activity reports

31

SECTION 7 – GLOBAL LEADERSHIP TEAM

NAME: PAULINE FANTI OFFICE: DISTRICT GLT COORDINATOR DATE: NOVEMBER 2013

DECISIONS REQUIRED: NONE

ACTIONS TAKEN SINCE LAST MEETING:A decision was made to recruit another member to the Training Team, and I am pleased to announce Lion Martin Hill is now our newest member.I attended a joint GMT/GLT meeting held at the Arden Hotel this was the first of our joint meetings. During this meeting Phil and I were asked if we would visit Wolverhampton Club. On 7th September I also attended the District GLT Meeting at MDHQ.A Planning meeting was arranged for us to prepare for Autumn Forum and our presentation,which was well received on the day.

Attended a meeting with the DG’s Team to discuss GMT and GLT on 29th October.

As Guiding Lions June Lloyd-Adams and I continue to visit Evesham Club we attended their Quiz night in October and 2nd Vice DG was the Quiz Mistress an excellent evening for the club. On 14 th

October we joined them again at their meeting and a joint meeting with Alcester Club is planned for 19th November to discuss the clubs future!

The Visit to Wolverhampton club was quite interesting they have a young man who is eager to join them he is very enthusiastic and we hope would be a great asset to them.

I also attended the Zone meeting in Stratford where Lion Barbara Dutton gave an excellent presentation on Diabetes. ACTIONS PLANNED BEFORE NEXT MEETING:The GLT team will meet on 18th November so there may be an update to present at Cabinet.Visit Evesham Club 9th NovemberAttend Zone E meeting in Southam 21st NovemberPlanning for the Spring workshops will take place in January/February.

NAME: Phil White OFFICE: Training OfficerDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:The projector and screen have been loaned out and I have provided information and support to several Lions upon request.

Participated in the assessment of Martin Hill on his delivery of a presentation. As a result he was invited to join the training team. Attended a meeting of the new Coventry Mercia proposed club on 14 August and talked to the members.

Delivered one to one ZC training to Praful, who was unable to join the group training.

Attended a joint GLT/GMT meeting on 29 August.

33

On 7 October, the training team had a meeting to plan our presentation for the Autumn Forum workshop, A Member is for Life, not just for Christmas. This was then delivered by the team at Autumn Forum and appeared to be well received.

Arranged and chaired ZC Review Meeting immediately prior to Autumn Forum. Attended Wolverhampton Lions Club business meeting, with Pauline Fanti on 24 October. They have a young prospective member, Jordan, with a great deal of potential and lots of business contacts.

A New Members Information Evening took place on 29 October at MDHQ. Thank you to Martin Hill, who co-presented with me.

ACTIONS PLANNED BEFORE NEXT MEETING:I will be attending the GLT meeting on 18 November and the final ZC Review Meeting of the Lions year is arranged for Tuesday 7 January, 7.45 at MDHQ

SECTION 8 – FINANCE AND ADMINISTRATION

NAME: Ian Haffner OFFICE: Finance & Admin ChairDATE: November 2013

DECISIONS REQUIRED: Approval of the budget for 2014-15

34

Lions District 105M 2014-15 Budget Actual Budget Proposed2012-13 2013-14 2014-15 Working Notes;

Receipts10478 Membership Dues 10500 assume 1050 members at £10

244 Cabinet fines and coffee 200 4 cabinet meetings153 MBNA Royalties 100 £150 this year

10875 10400 Total 10800

PaymentsOffi cers Expenses assumes average £25 per offi cer (number) Health 175 7 Youth 150 6 International 150 6 Communication 175 7 GMT 250 10 GLT 250 10 F&A 300 12 Zone and Region chairs 900 12 1st VDG 100 1 2nd VDG 250 1

1609 2650 Total Offi cers Expenses 2700 reduced, some offi cers share travel many don't claim

2783 2500 Convention 2015 3000 note 40th Convention500 750 DG Allowance 750450 600 NSL Allowance 600

-7 100 Incoming offi cers/ handover 100214 350 Forum 2014 300471 500 Room Hire/ Coffee 600

0 250 Printing & stationery 200 less postage expected0 750 Equipment replacement 750

115 120 Internet 120598 150 Regalia 150293 1700 Membersip 1700

1682 Training Equipment435 Other 100 technical support for new accounting package

48 800 Leadership 550 room hire0 -820 Reserves -820

9191 10400 Total 10800

1684 Surplus for the year

JUSTIFICATION FOR DECISIONS:For the year 2012-13 the district have a surplus of income over expenditure of £1,684 due mainly to an under-spend for membership and district officers not claiming expenses. Indications are that we will have a small under-spend against the budget this year.

A prudent budget cannot rely on membership grants being received or on the continued under-spend on officers expenses. The proposed budget is based on the membership subscriptions remaining the same with a provision for equipment replacement and an increase in the convention spend of £500 to £3,000 based on the expected spend for the 2013-14 convention.

Officers expenses are again split by committee based on the number of officers in each committee.

ACTIONS TAKEN SINCE LAST MEETING:Second F&A meeting of the year held. Committee members’ reports have all been submitted and can be read elsewhere

Long term financial plan for the district being progressed.

ACTIONS PLANNED BEFORE NEXT MEETING: Hold the next F&A meeting, progress the District long term Financial Plan.

NAME: Pauline Hoogerwerf OFFICE: District SecretaryDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING: Hung my head in despair at the number of Officers who won’t use the correct reporting

template, but at least they are sending in reports!!! Produced and circulated minutes of August meeting. Produced DG Newsletters. Attended F & A meeting. Attended LRP meeting. Collated, prepared and circulated Cabinet reports. Circulated Delegate and Alternate form for MD Convention in Manchester to Club

Presidents, Secretaries and copied to Region and Zone Chairmen. Met with District Governor to discuss District Convention 2014. By the time of Cabinet meeting will have met with Trustees to approve the 2012-2013

District Charity Account (subject to the independent examination being completed in time).

ACTIONS PLANNED BEFORE NEXT MEETING:To continue with planning of District Convention business session.To give support to District Officers and Clubs as required.

NAME: Neil Chisholm. OFFICE: District TreasurerDATE: November 2013

DECISION REQUIRED:The District does not have an Investment Policy. It is proposed that we do have a policy of placing an Investment on both the Administration and Charity Accounts. These Investments would be agreed by the Finance and Administration Committee in respect of the Administration Account and the Trustee in respect of the Charity Account. They would either be Deposit accounts with our current Bankers Lloyds or with CAF.

JUSTIFICATION FOR DECISION:

35

In the past the Current Accounts were attracting a small amount of interest. This has now ceased and the Bank was trying to impose Bank Charges. It is proposed that Deposit Accounts are open for both the Administration and Charity Accounts which would attract a small amount of interest. The initial Investment would be around £10,000 each, but the amounts would be agreed by the appropriate Committee.

ACTIONS TAKEN SINCE LAST MEETING:I am waiting for the Accounts from last year to be signed off because until this is completed I cannot reconcile the Bank Balances with the balances brought forward as there is a need to see the details.The enclosed Accounts as at 30th September 2013 are shown in APPENDIX A, Administration Account and APPENDIX C, Charity Account. APPENDIX A Administration Account:At the time that the accounts were prepared 5 clubs had not paid their first half year subscriptions hence the amount collected does not match half of the budget. All clubs should have now paid. All amounts due to both MD and International have been paid with the exception of the Insurance and MD Youth. The request for a gift for the PDG was not included in the original spreadsheet sent to clubs and therefore it will be shown in the second half years subscription and therefore only a few clubs have paid to date. At this time of year it is difficult to draw any conclusions from the amount spent to date. Officers’ expenses vary each month and are unpredictable. Handover however broke even.

The surplus of Income over expenditure of £5,734.77 includes the amounts of £2,293.35 MD Insurance and £413 for MD Youth Projects.

Looking at the Membership Account which is part of the balance sheet we have not received a grant in this year from International. At the current rate of expenditure there may not be any money left by the end of the year unless we obtain some further funding.

The Accumulated Administration Fund currently stands at £24,478.06 including the Membership fund, but this is likely to be around £17,500 by the year end. This is all held in a Current Account.

APPENDIX C Charity Account: Although the Bank had imposed Bank Charges they have now been repaid. It is hoped that it will not happen again.

A payment of £10,401.37, which includes a further donation of £250 received in October for Jackie Anstice Teenage Cancer Trust, has now been sent.

There are small amounts due to rounding that will be transferred to the General Fund. It was agreed by the Trustees that the balance on the 105M Youth Camp of £3,011.88 would also be transferred to the General Fund. The surplus on the Niger Water Wells of £1,278.13 is to be returned to the General Fund as the project was started with a loan of £2,500 from that fund. Currently 4 clubs have paid into funds shown on the District Shopping List but this was in October.A transfer of £4,074.58 to North Sea Lions for the 2013-14 Project was made, but the Bank made an error on the transfer and only transferred £40.74. This has now been corrected.

The balances on the Other Appeals will be transferred to the appropriate District Officer. Currently the balance of the funds is held in a Current Account.

I am still waiting confirmation from the bank that the cheque signatures have been changed.

There will be a quick update at the Cabinet meeting.

36

NAME: Ron Cross OFFICE: Sergeant – at - ArmsDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING: Survived Autumn Forum and hopefully by time of Cabinet will have survived Charter Presentation of Coventry Mercia LC.

I am undecided as to whether my services are needed at Cabinet or at Young Ambassadors Final. Problem being that somebody booked them on the same day.

I have attended a further F & A meeting and two Convention Committee meetings.

ACTIONS PLANNED BEFORE NEXT MEETING:To give my assistance to a white bearded gentleman who will be touring our patch soon.

NAME: Wim Hoogerwerf OFFICE: CNRODATE: November 2013

DECISIONS REQUIRED:

1. To consider the resolutions from Cabinet to Convention 2014

RESOLUTION NO. 1 Proposed by District Cabinet

“This Convention resolves that, in order to ensure the approved administrative expenses of District 105M for the fiscal year 2014/15, the Annual Subscription remain at £10.00 p.a. per Lion Member.

The Subscription to be payable in two (2) instalments of £5.00 on 1st August 2014, based upon membership at 30th June 2014, and £5.00 on 1st February 2015, based upon membership at 31st

December 2014.”

40

2012-13 2014-15 2014-15

41

Actual Budget Proposed

Receipts10478 Dues (assume 1050 members) 10500 244 Cabinet Fines & coffee 200 153 MBNA Royalties 100

10875 TOTAL INCOME 10800

Payments1609 Officers’ Expenses 27002783 Convention 2015 3000 500 DG’s Allowance 750 450 NSL Allowance 600 -7 Incoming Officers/Handover 100 214 Forum 2014 300 471 Room Hire/coffee 600 0 Printing/Stationery 200 0 Equipment replacement 750115 Internet 120598 Regalia 150

293 Membership 17001682 Training Equipment 0

435 Other 10048 Leadership 550

0 Reserves -820

9191 TOTAL EXPENDITURE 10800

It should be noted that if the resolution fails the dues will remain the same at £10 p.a.

RESOLUTION NUMBER 2 Proposed by District Cabinet

Surplus on District Charity Appeals

This Convention agrees that where an appeal for charitable funds from Clubs and others has met its target; and there is a surplus in excess of the amount needed to fulfil the appeal; then such surplus shall be applied to the Lion Clubs International 105M Charity General Fund.

Explanatory Note

There have been occasions such as the St Asaph’s Appeal where more funds were received from Clubs than could be used in the circumstances. To avoid having to get the Charity Commission to decide what to do with the funds; the Charity Commission itself recommends that; appeals in this case should put surpluses into general charity funds. This does not apply in cases where there is insufficient funds to carry out the purpose of the appeal.

This resolution requires a simple majority.

RESOLUTION NUMBER 3 Proposed by District Cabinet

42

Lions Clubs International 105M District Constitution, Article 8 Elections Section 4

This Convention agrees that in SECTION 4 after

“lots will be drawn to decide the successful candidate.”

Add new sentences.

“For the election of the Second Vice District Governor only; if there is more than one candidate for the office then delegates shall have the option to vote for none of the above. If the “none of the above” option has a simple majority, then no candidate will be declared elected by the District Governor.”

Explanatory Note

Several Clubs over the years have expressed the desire to vote for no candidate but spoiled ballots are not counted. This gives delegates the opportunity to make their point. There will only be one candidate for District Governor and First Vice District Governor and they require a simple majority to be elected.

This resolution requires a two thirds majority.


The Convention Call for 2014 went out to Clubs at the end of August and the closing date for nominations for DG, 1st VDG and Second VDG as well as resolutions will be 30th November.

I have received no resolutions to date from Clubs and unfortunately no nomination for 2 nd Vice District Governor. There is still some time for both issues to be addressed.

ACTIONS PLANNED BEFORE NEXT MEETING.

1. To send out to clubs resolutions for consideration by members and to seek any amendments.

2. To send out to clubs nominations for office of DG, 1st VDG and 2nd VDG (if any) and their CV documents.

3. To ensure that the Audited Accounts for the Year 2012 -2013 are sent to clubs with the resolutions for consideration at Convention.

4. To ask clubs for nominations for Zone Chairmen for 2014/155. To meet with the Convention registration officer on matters to do with delegates and voting.6. To request club delegate information.7. To assist the DG, Cabinet and Clubs on matters within my competence.

NAME: Chris Burrows OFFICE: Convention ChairDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING: International guest (Kenneth Persson) invited and accepted Mayor of Solihull MBC invited and accepted Banquet and ball entertainment booked Convention Treasurer appointed (John Barnes) Convention Secretary appointed (Terry Smith)

43

Costs finalised and booking form produced Flyer and booking information produced Autumn forum presentation finalised and submitted Flag bearers identified (Shirley Sea Cadets) 1st Working Party meeting held (September) and minutes issued 2nd Working Party meeting held (November) with minutes yet to be issued Project plan and risk register updated 12 bookings (23 people) so far

ACTIONS PLANNED BEFORE NEXT MEETING: Issue minutes from November WP Follow up on entertainment and stalls for Host Night Confirm availability of Swedish Flag Follow up with DG on his preferences regarding the B&B Follow up with District Officers on outline programme for the Business Session Follow up with District Officers on printing and delegate packs Confirm arrangements of “in memoriam” section Issue reminder with booking form in January 2014

NAME: Ray Stephens OFFICE: Health & SafetyDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING: 1. District “Statement of Intent” submitted to Cabinet. This was accepted and signed by both

the District Governor and myself.2. Circulated the Club “Statement of Intent” to ALL clubs. To date I have had 5 signed copies

returned to keep on record as a backup to the document on their files..3. At the request of Cabinet I obtained the Food Hygiene directive for reusing glass jars for the

sale of homemade jam/marmalade/pickles/chutney. Their reply is that there is no reason why glass jars cannot be used if properly sterilised. The reuse of the metal lids is not recommended due to difficulty in sterilisation and the different coatings used on the inside of the lids.

4. Requested the webmistress to include a H&S Resources section to the District website. This is to include “Road to Safety Rev 3” plus addendum and both District & Club “Statements of Intent”.

ACTIONS PLANNED BEFORE NEXT MEETING:1. I shall endeavour to help clubs when requested to put together meaningful “Risk

Assessments”.2. I shall be requesting those clubs who have not sent me a signed copy of their “Statement of

Intent” to do so. This I feel is good back up to the copy they retain on their files.3. I shall liaise with the District Insurance Officer when it is required to submit “Risk

Assessments” to the Insurers. There does seem to be some confusion when this should be done other than events where there will be more than 1000 members of the general public attending. My advice is “if in doubt send one anyway”. It is better to be safe than sorry!

NAME: Suresh Gohil OFFICE: Insurance OfficerDATE: November 2013



44

Renewal Terms discussed with Miles Smith. Current premiums accepted. Our Self –Assurance Scheme has gained profit.

Insurance Certificate for Liability is available on our Insurance site under F & A Reports. Received regular enquiries from Clubs, which have been responded satisfactorily.

OBJECTIVES:To continue to provide advice regarding insurance to Cabinet Officers and Lion Members.

NAME: Eric Hughes OFFICE: Vulnerable Persons OfficerDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:Since the last cabinet meeting I have attended two multiple district VPO meetings on 27 th July and 5th October 2013. The procedure for DBS applications has been agreed and is posted on the District and MD web sites. The automatic update system is now available for all new DBS applications. It is important that new applicants register on line for the update system to become effective and stop the need for future applications.

Disclosures will be portable between organisations where the holder has registered for the update system, provided that the Disclosure includes checks on both the child and adult barring register for Lions purposes.

The MD VPO will be able to check on an annual basis that disclosures remain as “clear”.

Failure to register for the update system will mean that the applicants’ disclosure will only be valid for 3 years for Lions purposes.

Relevant forms connected with DBS disclosure applications can now be found on the District web site under F & A officers. Also posted on the web site are details of how to register for the update system.

Since the last meeting, I have completed DBS applications in respect of Wolverhampton, Rushden and Marston Green Club members. Arrangements are in hand to complete applications in respect of Bromsgrove and Northampton clubs during the month of November.

I attended District Forum on 20th October ACTIONS PLANNED BEFORE NEXT MEETING:I have a number of Clubs intimating that they wish to apply for DBS disclosures. These will be arranged and applications completed.

SECTION 9 – LONG RANGE PLANNING

NAME: Heather Jeavons OFFICE: Chairman, Long Range Planning CommitteeDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:1. Chaired meeting on 10th September 20132. Discussed financial planning matters and asset location and values3. Considered future strategic issues for district organisation

45

ACTIONS PLANNED BEFORE NEXT MEETING:1. LRP meeting arranged for 12th November 2. Circulate agenda to the LRP committee.3. Report back to the District Governor on the matters discussed at that meeting.

SECTION 10 – IPDG, 1ST VDG, 2ND VDG, PDG LIAISON, DG

NAME: Paul Anstice OFFICE: Immediate Past District GovernorDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:I have found that I drifted into the Past District Governor role with consummate ease and I am making the most of the ‘easier’ life. It also means this report is short as I have let others get on with the work.

By the cabinet meeting, I have or will have: Attended Wellingborough Lions Club 40th Charter celebration Attended the presentation of the club Charter to Coventry Mercia Lions Club Held a Trustees meeting to approve the 2012-2013 District Charity Account (subject to the

accounts being successfully examined).

Unfortunately I missed the October F&A meeting due to illness and clashes with other events meant I missed the November LRP meeting and Autumn Forum.

ACTIONS PLANNED BEFORE NEXT MEETING: Be there if needed Attend the District PDG Christmas lunch Attend the MD PDG meeting at the end of January 2014 Attend January F&A meeting

NAME: Ian Haffner OFFICE: 1st VDGDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:Attended Autumn Forum.As 1st VDG I will be visiting 15 clubs during the year and have so far visited:Market HarboroughThurnbyKenilworthBirmingham ChinatownBirmingham SheldonNorthamptonWarwickDudley

I have also attended GMT, GLT, Long Range Planning meetings and chaired an F&A meeting. I also hosted a DG Team meeting. All the VDGs in the MD have now received assignments to be completed by the middle of December as part of our training.Still to come are club visits to:Bilston & Willenhall

46

BedworthBromsgroveNuneatonBalsall CommonSolihullBirmingham Edgbaston

I have also attended on behalf of the District Governor Club Charters for:Wellingborough and District 40th Wolverhampton 40th

ACTIONS PLANNED BEFORE NEXT MEETING: Continue to attend GMT, GLT, LRP, F&A and Governors Team Meetings and continue club visits. In addition complete DG Training assignments, attend MD DG Training the beginning of January followed by attendance at Council of Governors Meeting at the end of January.

NAME: Heather Jeavons OFFICE: 2nd Vice District GovernorDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:1. Attended Bromsgrove Dancing Evening. 2. Attended Sandwell and Handsworth Fund Raising Gala Evening3. Attended Evesham Fund raising quiz evening4. Attended district Membership Committee meeting5. Attended DG’s team meetings6. Attended F& A meetings7. Chaired LRP meeting 20 September, identified action plan re financial planning.

Commenced asset tracing project and valuation of assets located.8. Attended Zone F meeting.

ACTIONS PLANNED BEFORE NEXT MEETING:1. Attend further Zone Meetings2. Attend Solihull Charter3. Attend further LRP meeting

NAME: Douglas Cross OFFICE: PDG’s Liaison DATE: November 2013

After discussions with DG Simon and the District team we have agreed to delay the informal seminar on “DO YOU WANT TO BE THE DISTRICT GOVERNOR” to say January / February. If you are interested please let me know (or the DG or Phil White)

If you have carried a Yellow Card drop recently or intend to do one this spring, please let me know. If you would like help with funding make sure you check with PDG Heather Lee before committing to any costs. In 105M we have a lot of clubs with less than 15 members who we are helping to rebuild and costs are mounting.

105M is still one of the few Districts in the MD who have an organised Past District Governors Association; it assists greatly in keeping experienced Lions active in the District when their year as Governor is over.

47

This year’s 105M Golf Competition will be set up as a Joint event with PDG’s. Please contact PDG Brian Burgess and he will let you have booking details, tee times etc. This year’s competitions will be played at Bromsgrove Golf Club on 14th August 2014

We are very anxious for more Club Lions to play in the 105M Golf Competition from all over 105M District. Both the Men’s and Ladies cups will be played for on the same day.

2013 Winners were …..

The PDG’s summer lunch was held on for 24th June 2013 at Kings Hill Nursery, Coventry, organised by PDG Henry Woodgate. It will be arranged next year at a different location but generally in the same area of 105M

The annual Christmas Lunch is planned for December 1st 2013 at Grounds Farm, Middleton, Sutton Coldfield organised by PDG Linda Cross.

I am very sorry to have report the death of PDG Norman Allen’s wife Betty. I am sure all of our thoughts are with him at this sad time.

NAME: Simon Moss OFFICE: District GovernorDATE: November 2013


ACTIONS TAKEN SINCE LAST MEETING:Since the last cabinet meeting it has been non-stop. By the date of the cabinet I will have visited a further 19 club meetings, attended 7 charters including the charter presentation of new club, Coventry Mercia, as well as my second council of governors meeting. I have also managed to visit three club events at clubs which I am not scheduled to visit officially.

On 20 October I was very pleased to be able to host what was reportedly a very good Autumn Forum. I would like to express my sincere thanks to John Barnes for managing to hang on to the venue and to the training team, the three service committee chairmen and the communications committee for excellent presentations on the day. Although attendance was good it still only represented 10% of the district and I am sure Ian would welcome suggestions on how we might increase that number for next year.

Since August I have also completed two of my planned nine runs in support of Christine’s charity of the year, Me & Dee. I am still looking for runs to compete in for zones B, G and H.

A more in depth account of my activities can be found at lionsimonmoss.com

ACTIONS PLANNED BEFORE NEXT MEETING:With the year already half over I still have just under half of my club visits to complete and a lot of charters booked. Before the next meeting I will have attended the third council meeting along with Ian who gets his first taste along with the other 1st VDGs. Before that I have a few club visits and a 5Km run dressed as Santa in Lutterworth on 1st December.

I would like to wish you all an excellent Christmas and a bright and prosperous new year.

48

€¦ · web viewaccompanied 1st vdg on his travels around the district – taking the opportunity...

Documents