Requirements List for “Opportunities for Professorial Advancement” Database (AGEP PROMISE Academy Alliance)

Draft August 4, 2020 by M. Scott, SU

One finding of the University System of Maryland’s AGEP Promise Academy Alliance (APAA) project was the need to connect under-represented minority (URM) post-docs with professional development and networking opportunities within the System, as well as having a list of interested post-docs for direct outreach from search committees across the System. Thinking more broadly than just post-docs, supporting URM doctoral students and pre-tenure faculty with such a digital resource could advance the goals of developing, recruiting, and retaining URM faculty overall.

Demo versions of a database to connect post-docs with development, networking, and employment opportunities was reviewed favorably by stakeholders within the USM as well as the external advisory board of the APAA project

1) Need a clever/explanatory name for the databasea) Opportunities for Professorial Advancement Database (OPAD?)b) Diverse Early Career Faculty Connections?c) USM Academic Alliance Directory (this is the name of the Big 10 database)

2) Functionality Requirementsa) Front-end disclaimer that provides a FERPA release for info within databaseb) User Registration/Info

i) Email as login? Password management toolsii) First name, last name, email address, phone numberiii) Title, institution, department/unitiv) Purpose for registering?v) How did you hear about the database?vi) Would you like to be added to a mailing list to be notified appropriately?vii) (open beyond USM?)

c) Doctoral candidates, post-docs, pre-tenure facultyi) Status, status start date, expected status end date, titleii) Citizenship status, race/ethnicity, genderiii) ORCID iD, LinkedIn, Other social media?iv) Doctoral Degree institution v) Doctoral Field of study, specialization

vi) Research interests, teaching interestsvii) Dissertation titleviii) Dissertation advisor 1 name, advisor 1 email, advisor 1 institutionix) Dissertation advisor 2 name, advisor 2 email, advisor 2 institutionx) Post doc field of study, specialization, post doc advisor, post doc advisor emailxi) File upload of curriculum vitae

d) Opportunitiesi) Opportunity type (job, guest lecture, colloquium series, grant collaboration)ii) Opportunity field of study, specializationiii) Start date, end date of opportunityiv) Opportunity contact person, email, phonev) Opportunity Website? Other social media?vi) Opportunity details (free text)vii) If a job opportunity, can we import using standard formats?

e) Search capabilityi) Query or Filter?ii) Sortiii) Download/printiv) Person

(1) Filter by field of study, specialization, institution, status, race?(2) Filter by time remaining on status (Ie last year of post-doc)?

v) Opportunity(1) Type, field of study, specialization, institution(2) Start date, end date (before, after, or bracketed)

f) Reporting capabilityi) Download entire contents for archive purposesii) Reports on use metricsiii) Registrants by institution, by specialization, by race/ethnicity, by status, by end dateiv) Opportunities by institution, by specialization, by type, by year

3) Hosting/branding requirementsa) Hosted on a Linux virtual machine to facilitate multi-institution maintenanceb) Branded as a USM initiative

i) Colorsii) Logosiii) Statement from Chancelloriv) Important to include NSF funding #

c) Back-end MySQL? Front end – dynamic web design

4) Maintenance requirementsa) Annual email to registrants to update data if needed

i) Flag emails as undeliverableb) Automatically archiving opportunities after the close datec) Report of registrants beyond status end date for personal follow-up

d) Who will be responsible?

Screen shots of Big Ten’s Academic Alliance Directory

Registration for those who wish to search the directory

Search and results page

Post-doc details page

Credits/FERPA release page

Post-doc initial entry page