WAYS AND MEANS AGENDA

April 10, 2017

1. Approval of Minutes - March 27, 2017

2. Approval of Audit

3. Brenda Rigby Riehle, Clerk of the Board

- Acceptance of Insurance Check

4. Replacement of Legislator Pullen

5. Referrals from other Committees

6. Old Business

7. New Business

8. Good of the Order

9. Adjournment

MEMORANDUM OF EXPLANATION

Intro. No. _______ (Clerk’s Use Only)

COMMITTEE: Ways and Means DATE: April 10, 2017 RE: Appropriation of Insurance Recovery Clerk of the Board Brenda Rigby Riehle requests a resolution accepting a check in the amount of $2,426.85 from Sedgwick Claims Management Services representing the cost to repair our 2009 Dodge Caravan (#5718) assigned to the Office for the Aging that was damaged when a private citizen backed into our parked vehicle at approximately 1:06 p.m. on March 13, 2017. The funds should be appropriated to CS1931.429 (Risk Retention – Uninsured Property Loss) with a like sum placed in revenue account CS1930.2680.00 (Insurance Recovery). OFA – 2009 Dodge Caravan VIN: #2D8HN44E79R645718 FISCAL IMPACT: None For further information regarding this matter, contact: Brenda Rigby Riehle, Clerk of the Board 268-9220

Ways & Means Committee April 10, 2017 Referrals from Other Committees

Human Services Committee

1. Social Services Commissioner Vicki Grant is requesting permission to fill one

temporary full-time Senior Typist for Child Support Enforcement Unit (CSEU) (Non-union, Grade 7, Step: Base – Step 4). This position is to cover a medical leave and will wait on customers at the window, take payments, and perform clerical support for all aspects of Child Support Collection. The annual cost for this position is between $27,955 and $30,572 with benefits estimated at 48 percent. This position is funded 34 percent with County dollars which is offset by TANF collections, and 66 percent Federal funds.

2. Social Services Commissioner Vicki Grant is requesting permission to fill one temporary full-time Senior Typist (Non-union, Grade 7, Step: Base). This position is to cover a medical leave and will answer all calls coming into the switchboard, pull CPS reports, and perform required clerical duties for all programs. The annual cost for this position is $27,955 with benefits estimated at 48 percent. This position is funded 38 percent with County dollars, 10 percent State funds, and 52 percent Federal funds.

Public Safety Committee

1. The Sheriff’s Office is requesting permission to re-appropriate unspent funds in the amount of $3,832 from the 2016 New York State Division of Criminal Justice Service Narcotics Grant. The Allegany County Narcotics Unit initially received $37,500. The funds should be re-appropriated as follows:

Appropriation: Amount: A3111.208 Sheriff – Drug Program (Equipment) $2,026 A3111.408 Sheriff – Drug Program (Contractual Expenses) $1,806 Total: $3,832 Revenue: Amount: A3111.3324.DCJS Sheriff – Drug Program – Narcotics Grant $3,832

2. The Sheriff’s Office is requesting permission to accept and appropriate funds in the amount of $7,207 for the New York State SFY 2016-2017 Police Protective Equipment Program (PPEP). The application for this grant was approved by Resolution #255-16, and the money will be used to purchase firearms and protective equipment as listed on the attached budged sheet. The funds should be appropriated as follows:

Appropriation: Amount: A3110.208 Sheriff –Equipment $7,207

Ways & Means Referrals April 10, 2017

Page 2 of 2 Revenue: Amount: A3110.3316.3110 Sheriff – Protective Gear $7,207 Public Works Committee

1. Public Works Superintendent Guy James is requesting permission to fill one full-time Senior Engineering Technician (PEF, Grade 5) due to a retirement, and all subsequent positions including form the outside. This position is supervisory and also includes technical work involving the application of standard engineering practices in the lay-out and drafting of a variety of highway and related construction projects. This position will supervise and perform general survey work, easements, inspections on construction projects, and will submit permits and project applications to state agencies. This annual cost of this position is between $36,963.29 and $51,178.58 with benefits estimated between $16,522.59 and $22,876.83. This position is funded 100 percent with County dollars.

2. Public Works Superintendent Guy James is requesting a resolution to approve Supplemental Agreement #2 with the NYS Department of Transportation for the construction and construction inspection phase for Bridge Replacement, CR43 over Angelica Creek. This project has 80 percent federal funding, and 15 percent Marchiselli funding. Funding for this project has previously been budged in capital project account H5935.200 (Angelica County Road 43, Bridge #07-03).

Date: 4/5/17

Request to Fill Position Form

Committee of Jurisdiction: Human Services

Request to Fill: Title of Position: Senior Typist for CSEU ( to cover a medical leave) Dept.: Social Services

Will any positions be eliminated? --=-N..:....:Oc...-----------lf yes, which position(s): ________ _

This position is an: Existing position? _.._.x __ Newly Created Position? ___ Created by Resolution #: __ _

This position will be: Full Time? _ ____;,;.x __ Part Time? ___ Permanent? ___ Temporary? _x ____ _

This position will be: Non Union? _x__ Union? __ _ covered by the ___ bargaining unit.

Grade: _7 _ Step: Base -Step 4 Hourly pay rate: $15.3008 - $16. 7983 Annual salary of position: $27,955 - $30,572 (prior to adjustment for new AFSCME contract) Cost of benefits for position: 48%

Does position support a mandated program/grant? .J,.;;ye=s- Name of program: TANF

Source of funding for position: offset by TANF collections % County _Qo/o State 66 % Federal

Source of funding for benefits: offset by TANF collections% County Qo/o State 66% Federal

Amount in 2017 year's budget for this position: $29,180

Rationale justifying the need to fill this position at this time. Please include in your rational where applicable:

1. The specific duties that cannot be accomplished by another employee. Waiting on customers at the window,taking payments, and doing clerical support work for all aspects of Child Support Collection.

2. The goals your organization will not be able to accomplish as a result of not filling this position. Ability to meetstate and federal requirements.

3. The funding available to fill the position from external sources. 66% federal funding

4. enerated by this specific position. Ability to meet state and federal requirements.

Department Name: �

County Administrator Authorization: 2,;v�"'"'/r l

Approved by the Ways and Means Committee on--------

Date: 3

/.;>q fr 7

Date: �1/:z4/2orz

Pursuant to Resolution No. 146-03

Form Amended September 27, 2016

Date: 4/5/17

Request to Fill Position Form

Committee of Jurisdiction: Human Services

Request to Fill: Title of Position: Senior Typist ( to cover a medical leave) Dept.: Social Services

Will any positions be eliminated? ---.:.N..:....:O�----------

lf yes, which position(s): ________ _ This position is an:

Existing position? _ ...... x __ Newly Created Position? ___ Created by Resolution#: __ _ This position will be:

Full Time? _--.:;x.,_

_ Part Time? ___ Permanent? ___ Temporary? _x ____ _ This position will be:

Non Union? _x__ Union? __ _ covered by the ___ bargaining unit.

Grade: _7_ Step: _Base Hourly pay rate: $15.3008 Annual salary of position: $27,955 (prior to adjustment for new AFSCME contract) Cost of benefits for position: 48%

Does position support a mandated program/grant? "-"ve=s- Name of program: TANF, MA, SNAP, Programs

Source of funding for position: 38 % County 1Q_% State §1._% Federal __ % Other

Source of funding for benefits: 38% County 1Q_ % State §1._ % Federal __ % Other

Amount in 2017 year's budget for this position: $29,180

Rationale justifying the need to fill this position at this time. Please include in your rational where applicable:

1. The specific duties that cannot be accomplished by another employee. Answering all calls coming into theswitchboard, pulling CPS reports, and required clerical support duties for all programs.

2. The goals your organization will not be able to accomplish as a result of not filling this position. Ability to meetstate and federal requirements.

3. The funding available to fill the position from external sources. 10% state funding, 52% federal funding

4. The benefit to the County ge erated by this specific position. Ability to meet state and federal requirements.

Department Name: �

County Administrator Authorization:��#

Approved by the Ways and Means Committee on --------

Date: 3 I.;) 9fr7

Date: d.1' I J..1/i 7

Pursuant to Resolution No. 146-03

Form Amended September 27, 2016

M E M O R A N D U M O F E X P L A N A T I O N For acceptance and budgeting of GRANTS

INTRODUCTION NO: ___________________ (Clerk’s use only) Committee of Jurisdiction: Public Safety Date: April 5, 2017 Explanation of Grant: (please attach award letter and/or renewal letter with original resolution # and list any future requirements of the grant after expiration)

The Sheriff’s Office is requesting the acceptance and appropriation of $7,207.00 from the NYS SFY 2016-17 Police Protective Equipment Program (PPEP). The application for this grant was approved by Resolution # 255-16 and the money will be used to purchase firearms and protective equipment as listed on the attached budget sheet. FISCAL IMPACT: Total Grant: $7,207.00 Local county share: $0.00

State Grant? X Revenue # A.3110.3316.3110 Protective Gear Grant $ 7,207.00

Federal Grant Revenue # $

if Federal, please list Federal Catalog of Federal Domestic Assistance (CFDA) number _____-________

Appropriation breakdown? # A 3110.208 Police Equip $ 7,207.00

# ____________ $________ # ____________ $________ This grant is a renewal of an existing grant funded program. X This is a new grant fund program. Please contact County Treasurer for new account numbers for any new grants. For further information regarding this matter please contact: Sheriff Rick Whitney (585) 268-9204

___________________________ Department Head Signature

DCJS Police Protective Equipment GrantAllegany County Sheriff's Office

Part # Description Vendor Quanity Unit Cost TotalPLT201SCSL Level IV Stand Alone Plate Sewing Technology Uniform Co. Inc. 16 157.00$ 2,512.00$

55891 Black Plate Carrier Sewing Technology Uniform Co. Inc. 8 69.99$ 559.92$ HLMH104000 Level IIIA Helmet Sewing Technology Uniform Co. Inc. 8 239.00$ 1,912.00$ Colt LE6940 AR-15 Rifle AmChar Wholesale, Inc. 2 1,111.50$ 2,223.00$

TOTAL 7,206.92$

This budget has been approved by DCJS