water resources management sector · pdf filereport (qpr9) of the project management...

W A T E R R E S O U R C E S M A N A G E M E N T S E C T O R D E V E L O P M E N T P R O G R A M / P R O J E C T ( W R M S D P ) , C A M B O D IA (ADB LOAN/GRANT 2672-8253/0220-CAM [SF])

N I N T H Q U A R T E R L Y P R O G R E S S R E P O R T

A U G U S T 2 0 1 4

CN 2014-0632

5 August 2014 H.E. Veng Sakhon Secretary of State and Program Director Ministry of Water Resources and Meteorology (MOWRAM) 47 Preah Norodom Boulevard Phnom Penh, Cambodia

Subject: Water Resources Management Sector Development Program/Project (ADB Loan/Grant No. 2672-8253/0220 CAM [SF]) – NINTH QUARTERLY PROGRESS REPORT (QPR9) OF THE PROJECT MANAGEMENT CONSULTANT (PMC)

Your Excellency:

We are pleased to submit herewith five copies of our Ninth Quarterly Progress Report (QPR9) for the abovecaptioned ADB loan project of the Royal Government of Cambodia, as required in our consulting services contract with MOWRAM.

The report provides a summary of accomplishments during the three-month period, April-June 2014, identifies issues and concerns and recommends the action required, and lists activities to be carried out in the next quarter.

We trust that you will find our report in order. We will be pleased to respond to any questions you may have on its contents.

Thank you very much and best wishes.

Sincerely yours,

ELVIRA C. ABLAZA President and CEO, PRIMEX

cc: Mr. Piseth Long, ADB CARM

WATER RESOURCES MANAGEMENT SECTOR DEVELOPMENT PROGRAM/PROJECT (WRMSDP), CAMBODIA (Loan/Grant 2672-8253/0220-CAM [SF])

NINTH QUARTERLY PROGRESS REPORT August 2014

PACIFIC RIM INNOVATION AND

MANAGEMENT EXPONENTS, INC.,

PHILIPPINES CAMBODIANS’ ACTION FOR

DEVELOPMENT CONSULTANT CO. LTD.,

CAMBODIA

IN ASSOCIATION WITH

AND

PHILIPPINES

TABLE OF CONTENTS Page i

WATER RESOURCES MANAGEMENT SECTOR DEVELOPMENT PROGRAM (WRMSDP), CAMBODIA

(ADB LOAN/GRANT 2672-8253/0220 CAM [SF])

TABLE OF CONTENTS

Page

Table of Contents ........................................................................................................................ i List of Tables ............................................................................................................................. ii List of Appendixes ...................................................................................................................... ii List of Abbreviations ................................................................................................................... iii I. EXECUTIVE SUMMARY OF IMPLEMENTATION PROGRESS ..................................... 1

II. UTILIZATION OF FUNDS ............................................................................................... 2

III. PROJECT PURPOSE ..................................................................................................... 3

IV. IMPLEMENTATION PROGRESS ................................................................................... 4

A. Strengthening of PDWRAMs ............................................................................... 4 B. Rehabilitation and Improvement of Irrigation Systems ......................................... 6 C. FWUC Formation and Strengthening ................................................................. 13 D. Project Management ......................................................................................... 15

V. COMPLIANCE WITH COVENANTS ............................................................................. 17

VI. KEY ISSUES AND PROPOSED ACTIONS .................................................................. 17

A. Resettlement and Compensation Plans in the Subprojects ................................ 17 B. Resolution of Construction Issues in O Mean and O Touk ................................. 18 C. FWUCs in NWISP and SCIRIP .......................................................................... 18 D. FWUC Formation and Strengthening in WRMSDP ............................................ 18 E. Consulting Services ........................................................................................... 18

VII. KEY ACTIVITIES IN THE NEXT QUARTER ................................................................. 19

TABLE OF CONTENTS Page ii



LIST OF TABLES

Table Title Page

1 Summary of Pre- and Post-training Evaluation of Trainees .................................. 4 2 Summary of Assessment of Trainees of Completed Courses and Performance of Trainers ............................................................................... 5 3 Features and Construction Progress of the Core Subprojects ............................. 7 4 List of NCSPs for Construction .......................................................................... 12 5 Summary Status of RCP Preparation in NCSPs ................................................ 12 6 Status of FWUC Formation and Development in Core Subprojects ................... 14

LIST OF APPENDIXES

Number Title 1 Project Layout Map 2 List of Contracts Awarded 3 Summary of Actual Disbursements 4 Project Results Profile 5 Summary Implementation Schedule of the Project 6 Monitoring Report of Completed Training Courses 7 Tracking Record of Milestones on Procurement 8 Civil Works Contract Administration Monitor for O Mean 9 Civil Works Contract Administration Monitor for O Touk 10 Status of Ongoing Support to Existing FWUCs in NWISP and SCIRIP 11 Status of FWUC Formation and Development in Core Subprojects 12 Summary of Consultant’s Mobilization 13 Consultants’ Field Schedule 14 Monitor on Compliance with Loan and Grant Covenants 15 Gender Action Plan Progress Report 16 Follow-up Actions for Latest Project Review Mission

LIST OF ABBREVIATIONS Page iii



LIST OF ABBREVIATIONS

ADB Asian Development Bank AWP annual work plan CDTA capacity development technical assistance CSP core subproject DD detailed design EA Executing Agency EIRR economic internal rate of return FS feasibility study FS/DD feasibility study/detailed design FWUC farmer water users’ community GAP gender action plan ha hectare IA implementating agency ICB International competitive bidding IEE initial environmental examination IOB initial Operation Budget IRC Inter-Ministerial Resettlement Committee ISF Irrigation Service Fee m meter MAFF Ministry of Agriculture, Forestry, and Fisheries MLMUPC Ministry of Land Management, Urban Planning, and Construction MOU memorandum of understanding MOWRAM Ministry of Water Resources and Meteorology NCSP non-core subproject NOL no objection letter NWISP Northwest Irrigation Sector Project O&M operation and maintenance OTS on-demand technical support PAM project administration manual PBME project benefit monitoring and evaluation PC/IE Provincial Coordinator/Irrigation Engineer PDWRAM Provincial Department of Water Resources and Meteorology PIU project implementation unit p-m person-month PMC project management consultant PMO program management office PPMS project performance monitoring system PRIMEX Pacific Rim Innovation and Management Exponents, Inc. PSU project support unit QPR quarterly progress report RCP resettlement and compensation plan RCS replacement cost study RGC Royal Government of Cambodia SCIRIP Stung Chinit Irrigation and Rural Infrastructure Project SS-TA Spean Sreng – Trapaing Ambel TOR terms of reference URCP updated resettlement and compensation Plan WRMSDP Water Resources Management Sector Development Program

MAIN TEXT

NINTH QUARTERLY PROGRESS REPORT Page 1



I. EXECUTIVE SUMMARY OF IMPLEMENTATION PROGRESS

1. The Royal Government of Cambodia (RGC), through the Ministry of Water Resources and Meteorology (MOWRAM), obtained loans and a grant from the Asian Development Bank (ADB) to finance the implementation of the Water Resources Management Sector Development Project (WRMSDP) (Loan/Grant No. 2672/8253/0220-CAM [SF]). The project aims to rehabilitate existing small- and medium-scale irrigation systems, form and strengthen farmer water-users communities (FWUCs) for sustainable operation and maintenance (O&M) of completed systems, and strengthen the administrative capacity of provincial and district level staff. MOWRAM is the executing agency (EA), and the Department of Engineering of MOWRAM and the Provincial Departments of Water Resources and Meteorology (PDWRAMs) of the provinces of Kampong Thom, Siem Reap, and Banteay Meanchey are the implementing agencies (IAs). The Department of Engineering is designated as the Project Support Unit (PSU), and the PDWRAM as the Project Implementation Unit (PIU). Appendix 1 presents the project map showing the relative locations of the irrigation subprojects.

2. The loan was approved on 23 September 2010 and signed on 22 October 2010. It became effective on 3 June 2011 and will close on 30 June 2018. To provide the required project management consultant (PMC) services to MOWRAM and PDWRAMs, MOWRAM engaged the services of Pacific Rim Innovation and Management Exponents, Inc. (PRIMEX), Philippines in association with DCCD Engineering Corporation (DCCD), Philippines and Cambodians’ Action for Development Consultant Co. Ltd. (CADTIS) through a contract signed on 5 March 2012. The team of consultants mobilized on 15 March 2012.

3. The last ADB review mission1 was held from 28 April to 12 May 2014, with field visits to various subprojects from 28 April to 2 May 2014. The objectives of the Mission were to: (i) review project progress including finance, procurement, and social safeguards; and (ii) address implementation issues and agree on measures for improvement. The kick-off and wrap-up meetings, chaired by HE Veng Sakhon, National Program Director, were held on 28 April and 12 May 2014, respectively. The Mission was satisfied with the progress of the Project, but requested to closely monitor the following: (i) Inter-Ministerial Resettlement Committee (IRC) compensation payment to project-affected families; and (ii) approval of bid evaluation reports (BERs) and other project documents that could significantly slow down project implementation if not completed soon.

4. The total disbursements of the project under the ADB loan category have reached about $2.56 million as of 30 June 2014, with $217,578 made within the quarter under review. Disbursements from the ADB grant during this quarter was about $34,936 and about $332,614 from the OFID loan. The overall disbursement of the project, including the government counterpart, amounted to $3.48 million, and the total awarded contracts, as of end of June 2014, amounted to $17.9 million.

5. The overall implementation progress of the project, as of 30 June 2014, was 45.4% against an elapsed time of 43.5% since loan effectiveness. By the end of the second quarter of 2014, the status of the various components was as follows: 70% for Strengthening of PDWRAMs; 40% for Rehabilitation and Improvement of Irrigation Systems; 30% for Farmer Water User Community (FWUC) Formation and Strengthening; and 74% for Project Management. Civil works construction in the O Mean and O Touk core subprojects (CSPs) commenced in December 2013 and January 2014, respectively, as reported in previous progress reports. The civil works contract for the third core subproject, Spean Sreng-Trapaing Ambel (SSTA), was signed on 17 May 2014. Also, in June 2014, all civil works contracts for the seven non-core subprojects (NCSPs) were signed and the notices to commence work have been issued to five of these NCSPs, namely: Prasart Pram, O Andaeng, O Neak Takair, Krahamkor, and O Chik.

1 The Mission was composed of Mr. Piseth Long, Senior Project Officer/Mission Leader; Mr Sokunthea Sok, Senior

Procurement Officer; Ms Sokha Ouk, Senior Safeguards Officer; and Mr Sophana San, Project Analyst.




6. The progress of FWUC formation and development in the three CSPs advanced faster during the second quarter of 2014, registering a progress of 42% compared to 30% in the first quarter. FWUC formation in the NCSPs started only in Prasart Pram. The lack of manpower resources to support these activities is the main reason for the start-up delay in the other NCSPs. PMO and the Ministry of Economy and Finance (MEF) are pursuing the recruitment of additional FWUC specialists as individual consultants to handle the FWUC activities in the NCSPs. Contract negotiations are expected to be completed in July 2014.

7. ADB approved the revised draft Memorandum of Understanding (MOU) on land titling of farms in the project irrigation schemes between the Ministry of Land Management, Urban Planning, and Construction (MLMUPC) and MOWRAM through a no-objection letter (NOL) dated 13 June 2014. The final version of the MOU is now for signature of MLMUPC and MOWRAM.

8. The ADB-approved MOU between MOWRAM and MAFF is in the implementation phase. MAFF completed the field work for the participatory planning phase on 6 January 2014 upon the presentation of findings and consultation meeting with MOWRAM. MAFF is in the process of finalizing the multi-year plan for the provision of agricultural extension services to farmers in the subprojects. The plan prepared using the results of the planning phase as basis relates to each specific subproject of the WRMSDP in the provinces of Kampong Thom, Siem Reap, and Banteay Meanchey. This has been discussed several times with the PMC, but some issues have yet to be resolved with the EA, ADB, and MEF.

9. In June 2014, the Environment Specialists submitted to ADB the revised versions of the initial environmental examination (IEE) and environmental monitoring plan (EMP) for all 10 subprojects for construction. The reports, sent through emails to the ADB Senior Safeguards Officer, are all in pdf format as requested.

10. The IRC established all the provincial resettlement sub-committees in the three project provinces: in March for Kampong Thom and in May for Banteay Meanchey and Siem Reap. The detailed measurement survey (DMS) in O Mean commenced on 31 March 2014, in O Touk on 13 April 2014, and in Prasart Pram, a NCSP, on 20 June 2014. IRC finished the DMS and replacement cost surveys in O Mean and O Touk in May 2014. The final results of the DMS and replacement cost survey (RCS) are expected to be completed in July in the three subprojects where DMS and RCS have started. The completion of DMS/RCS in the remaining subprojects is targeted for end-August 2014

II. UTILIZATION OF FUNDS

11. Appendix 2 shows that, as of 30 June 2014, the cumulative contract awards financed by the ADB loan totaled US$5,287,674 including the releases on Initial Operation Budget (IOB) to the FWUCs of the North Western Irrigation Sector Project (NWISP). Disbursements toward these contracts amounted to $2,289,761 or about 43% of total. The contracts awarded for financing under the ADB grant totaled US$278,173,2 with disbursements of $178,019 or 64% of total. The contracts awarded under the OFID loan, as of 30 June 2014, totaled $10,943,545 with $332,614 disbursement or 3%. From the RGC counterpart funds, $1,426,799 had been contracted out, with a disbursement of $43,366 or 3% of total.

12. Appendix 3 shows the summary of expenditures against respective allocations from loans, grant, and the RGC counterpart. As of 30 June 2014, expenditures under the ADB loan amounted to US$2,560,237 (25.4%) and about $208,740 (7.5%) from the ADB grant. Disbursement from the OFID loan was $332,614 (2.8%) for the civil works contracts of O Mean and O Touk subprojects. From the government counterpart, US$381,592 (6.7% of allocation) has been disbursed, mostly

2 Of the PMC consultancy contract, 90% is charged to the ADB loan and 10% to the ADB grant. The percentage

allocations from the loan and the grant may have to be revised to reflect the actual requirements of FWUCs and the Agriculture Support portion of the consultancy services.




for office operations of PMO, PSU, PIUs, and counterpart for civil works. As of 30 June 2014, the total project disbursement from all funding sources was US$3,483,183.

13. Fund utilization is starting to pick up and is expected to accelerate further as civil works implementation continues and expands to the other subprojects. All civil works contracts for the three CSPs and seven NCSPs have already been signed, and notices to commence work have been issued to all but two NCSPs: Kampong Thkov and Kbal Kmauch.

14. The estimated cost to complete the project remains the same, but about $646,500 had been reallocated from Category 04A (Institutional Development and Strengthening PDWRAM Staff Training) and 04B (Institutional Development and Strengthening FWUC Capacity Building) to Category 05 (Land Titling, Survey, Investigation, Design, and Mapping) to replenish the amount used for feasibility study and detailed design (FS/DD) of subprojects. ADB approved this reallocation on 11 February 2014.

III. PROJECT PURPOSE

15. The project scope remains unchanged. Implementation arrangements follow the recommendations in the Project Administration Manual (PAM). PSU and PIU prepared and completed the FS and DD of the subprojects with assistance from PMC in July 2013. MOWRAM and MAFF signed the MOU for the provision of agricultural extension services to farmer-beneficiaries. ADB sent the NOL on the MOU on 11 November 2013. MAFF had completed the conduct of participatory planning in 10 communes with 836 participants in the three project provinces in December 2013 and presented the findings at a consultative meeting with MOWRAM on 6 January 2014. MAFF is in the final stages of preparing subproject-specific plans on agricultural development and provision of extension services. The multi-year plans are likely to be completed within the third quarter of 2014.

16. ADB approved the MOWRAM-MLMUPC MOU relating to land titling of farms in the project area on 13 June 2014. It is now with MLMUPC for final review and signature. Within the year, MOWRAM and MLMUPC will finalize the agreements specific to each subproject, the cost involved, financial management arrangements, and schedule of implementing activities in each subproject in the provinces covered in the MOU.

17. Appendix 4 shows the Project Results Profile. The relevant features during this reporting period are those related to the outputs. Civil works construction started in two core subprojects, O Mean and O Touk in Kampong Thom. Civil works contracts for all other subprojects have been signed, and notices to commence construction have been issued for all but two NCSPs. The baseline data for project impact and outcome have been set using the averages of the updated agro-socio-economic data of the CSPs (see Appendix 4). Monitoring of information related to seasonal crop production, farming practices, production cost, and farm income is yet to start.

18. The immediate project development objectives, such as rehabilitation of existing small- and medium-scale irrigation schemes, formation and strengthening of FWUCs for sustainable operation and maintenance (O&M) of completed systems, and strengthening of administrative capacity of provincial and district level staff in the three provinces appear likely to be achieved, but the increase in the unit development cost of rehabilitation and improvement of irrigation schemes will result in a slight reduction in the area coverage. The TA FWUC Specialists and PIU staff need to expedite the conduct of activities in the formation and strengthening of FWUCs. Recruitment of additional individual FWUC specialists to handle the activities in the NCSPs is ongoing and is expected to finish within the third quarter.




IV. IMPLEMENTATION PROGRESS

19. Appendix 5 shows the summary implementation schedule of WRMSDP, which also presents an estimate of physical progress. The estimate of the weight contributed by each activity as a percentage of the total project is the basis for the computation of physical progress. Hence, physical completion of the project as of end-June 2014 is estimated at 45.4%. Time elapsed since loan effectiveness is 43.5%, but the actual start-up of the project in March 2012 was almost one year behind the projected schedule. Progress under each of the project components is described in the following sections.

A. Strengthening of PDWRAM

20. PMC implemented and completed two more courses on the ADB-approved training plan for the administrative strengthening of provincial and district level staff of PDWRAM in the second quarter of 2014. There were two completed courses: O&M of Irrigation Systems and Participatory Impact Evaluation (PIE) in Irrigation Systems, which were attended by 23 and 20 trainees, respectively, and cost $6,270 (against a proposed budget of $6,508) and $5,856 (against a proposed budget of $6,094), respectively.

21. As of 30 June 2014, PMC completed 15 training modules and two annual review and planning meetings. The monitoring report of completed training courses is given in Appendix 6, which includes scanned copies of attendance sheets of training conducted in the quarter under review. The attendance sheets of the first 13 training modules were included in the sixth, seventh, and eighth quarterly progress reports (QPRs6, 7, and 8). Appendix 6 also includes a summary of pre- and post-training evaluation of trainees in each course as well as the results of the assessment of trainees per module and trainers’ performance. On the average, the trainees' knowledge gain was about 33%, the difference between the post- and pre-training average scores (Table 1), and about 39% of trainees said they were very satisfied, and some 51% said they were more satisfied with the training courses and performance of the trainers (Table 2).

Table 1: Summary of Pre- and Post-training Evaluation of Trainees

Training

Provider Pre-test Post-test Gain

1. TOT on PIMD, IMT Policy FWUC Dept No data

2. Feasibility study of irrigation systems ITC No data

3. Gender Awareness AF/RUA 24 71 47

4. Small business plan & marketing concept LWD 37 85 48

5. Report writing skills LWD 30 69 38

6. Community Management LWD 46 70 24

7. Quick book system for accounting VBNK 28 56 28

8. Materials testing for civil works PPIT 3 37 34

9. Construction supervision and management PPIT 23 37 15

10. Management of civil works contracts PPIT 43 56 13

11. Irrigation system management FAE 46 80 34

12. Conflict resolution in irrigation systems SCG 42 77 35

13. Environmental training TA-ES No data

14.Operation & Maintenance of Irrigation

Systems FAE 36 77 41

15.Participatory Impact Evaluation in

Irrigation SystemsFAE 42 80 38

Average 33 66 33

AF/RUA = Agriculture Faculty / Royal University of Agriculture

ITC = Institute of Technology in Cambodia LWD = Life With Dignity

FAE = Faculty of Agricultural Engineering PPIT = Phnom Penh Institute of Technology

TA-ES = Technical Assistance-Environmental Specialist SCG = Sasda Consultant Group

Average score in %

No. Training courseEvaluation of Trainees




Training

Provider VS MS S NS



3. Gender Awareness AF/RUA 39 37 24 1

4. Small business plan & marketing concept LWD 86 0 13 1

5. Report writing skills LWD 13 67 20 0

6. Community Management LWD 41 49 10 0

7. Quick book system for accounting VBNK 41 51 9 0

8. Materials testing for civil works PPIT 65 30 5 0

9. Construction supervision and management PPIT 47 42 10 2

10. Management of civil works contracts PPIT 40 49 9 2

11. Irrigation system management FAE 24 70 6 0

12. Conflict resolution in irrigation systems SCG 24 71 5 0

13. Environmental training TA-ES


Systems FAE 20 72 8 0


Irrigation SystemsFAE 26 68 6 0

Average 38.8 50.5 10.4 0.5

VS = Very Satisfied S = Satisfied

MS = More Satisfied NS = Not Satisfied


ITC = Institute of Technology in Cambodia LWD = Life With Dignity SCG = Sasda Consultant Group


TA-ES = Technical Assistance-Environmental Specialist

% of trainees reporting

No. Training courseTrainees evaluation of course/trainers

Table 2: Summary of Assessment of Trainees on the Completed Courses and Performance of Trainers

22. The three PMC provincial teams, each consisting of a Provincial Coordinator/Irrigation Engineer (PC/IE) and a FWUC Specialist, continued to assist PIU staff in the three project provinces. In Kampong Thom and Siem Reap, an Agronomist is included in the PMC provincial team. The PC/IE and his team assisted the PIU in undertaking all activities related to project implementation. Activities related to FS/DD preparation and financial management were completed in 2013. At present, these teams are focused on providing assistance to PIU staff in the following: (i) preparation of work plan and budget; (ii) coordination with other agencies; (iii) formation of FWUCs in the CSPs; (iv) demarcation and pegging of corridor of impacts (COI) of subprojects; and (v) monitoring of construction. During this reporting quarter, the provincial teams worked in their respective provinces and focused on (i) refining all DD reports, (ii) assisting the PIU in community presentation of DD, (iii) assisting in preparations for the DMS, and (iv) participatory planning of MAFF for the delivery of agriculture extension services to the subprojects.

23. The lone PMC accountant worked directly with PMO, but continued to assist PIU accountants on a periodic basis. The accountant assisted PMO in the preparation of financial reports, budget allocation, classification and recording of expenditures, asset registry maintenance, and preparation of documents for replenishment of the imprest account. The accountant also trained PIU staff on these aspects.

24. The FWUC specialists and agronomists assisted in mobilizing farmers, forming FWUCs, and assessing subproject resources and agro-socio-economic situation in the subprojects in the province. During the quarter under review, these consultants assisted in the mobilization of farmers for the FWUCs in O Mean, O Touk, and SSTA CSPs. In addition, they assisted in orienting the communities on participatory irrigation management and development (PIMD), irrigation management transfer (IMT) and FWUC Policy of Government, as well as in the organization of statute and construction subcommittees in these subprojects. The lone FWUC




Specialist in one province could not extend activities in the NCSPs, except in Banteay Meanchey where the CSP was handled solely through the FWUC Specialist from Siem Reap.

25. The existing FWUCs in NWISP and the Stung Chinit Irrigation and Rural Infrastructure Project (SCIRIP) continued to require periodic visitation and assistance of the PMC accountant and FWUC specialists. For on-demand technical support (OTS), the FWUCs needed direct guidance in the preparation of prerequisite documents for the procurement of service providers to develop the capacity of the FWUCs on priority technical assistance needs. ADB approved the revised procurement guidelines and procedures for the procurement of service providers for OTS implementation on 23 December 2013 and approved the contract forms on 31 March 2014. The translation of the guidelines to Khmer, organization of FWUC Procurement Committees, and training of these committees on procurement and contract management were completed in the second quarter of 2014. The next steps in OTS implementation are the provision of assistance in the procurement of service providers and monitoring of performance of service providers by the FWUCs. Mobilization of the OTS fund will start within the year through the FWUCs in Krouch Saeurch, Anlong Svay, and Kuch Nup.

26. Thus, for the quarter just ended, the activities and outputs on this component include the following:

(i) Conduct of two training modules on the Training Program for PDWRAMs; (ii) Preparation and updating of monitoring report for completed training modules; (iii) Translation of the procurement guidelines and procedures for OTS implementation

following ADB concurrence; (iv) Organization of FWUC Procurement Committees in NWISP subprojects and

training of the committees on procurement procedures and recruitment of service providers for OTS implementation;

(v) Assistance in replenishment of imprest accounts for the loan, grant, and government counterpart;

(vi) Assistance in preparation of fixed-asset reports and updating of asset registers; (vii) Assistance in recording financial transactions and preparation of financial reports of

PIUs for submission to PMO; and (viii) Continuing assistance to the PIUs on project implementation, financial

management, formation and development of FWUCs, demarcation and pegging of subproject COIs, and orientation of communities on the project components, implementation arrangements, and FWUC policy.

B. Rehabilitation and Improvement of Irrigation Systems

27. This involves the rehabilitation and improvement of some 15,000 ha of small- and medium-scale irrigation schemes in the three provinces of Kampong Thom, Siem Reap, and Banteay Meanchey. Upon completion of FS/DD of three CSPs and 10 NCSPs by PSU and PIU Kampong Thom in July 2013 and following agreement with the ADB Review Mission in September 2013, ten subprojects (3 core and 7 non-core) were included for construction. Civil works contracts for all 10 subprojects had been signed as of 30 June 2014, and two CSPs (O Mean and O Touk) commenced construction on 15 December 2013 and 3 February 2014, respectively. Notices to commence construction have all been issued to the remaining subprojects, except in Kampong Thkov in Siem Reap and Kbal Kmauch in Kampong Thom. Appendix 7 shows the record of procurement milestones of civil works, equipment, vehicles, and individual consultants. Details of the rehabilitation status of the subprojects are presented below.

28. CSPs. The project has three CSPs (O Mean and O Touk in Kampong Thom and SSTA in Siem Reap and Banteay Meanchey) covering a total command area of 6,622 ha and a target yearly irrigation area of 7,643 ha. The estimated construction cost of all CSPs is about US$9.6 million, for an average unit cost of about US$1,445 per hectare (ha) of command area. The




features and construction status of the CSPs is summarized in Table 3. As of 30 June 2014, PMO concluded the three civil works contracts for the CSPs amounting to $9,151,112 (about 95% of estimates). The overall construction progress is about 35% in O Mean, 32% in O Touk, and nil in SSTA where the mobilization of the contractor is expected on 9 July 2014. Construction commenced on 15 December 2013 in O Mean and on 3 February 2014 in O Touk.

Table 3: Features and Construction Progress of the CSPs

29. The O Mean subproject in Meanchey commune of Kampong Thom Province has a command area of 764 ha and a target yearly irrigation area of 1,292 ha, for a cropping intensity of 169%. The civil works contract for the rehabilitation and improvement of the irrigation scheme, amounting to $1,799,888 (about 91% of estimates), was awarded to Kuy Leang Ky Construction Trading Group Co. Ltd (KLKC). Construction commenced on 15 December 2013 and is expected to be completed on 15 July 2014, for a period of seven months. The major work items for the improvement of the irrigation facilities include the (i) construction of a new spillway with intake flume and reservoir embankment and (ii) rehabilitation of the existing main canals, canal structures, and intake structures. The list of work items and their corresponding construction progress summarized from the monitoring forms of PIU Engineer is in Appendix 8. By the end of June 2014, the overall construction implementation progress of O Mean was 35.2% against an elapsed time of about 93%, i.e., 6.5 months against a projected contract duration of seven months. As early as March 2014, PMO notified the contractor about the observed slow progress of work in O Mean and recommended to expedite the work.

30. PMC, PMO, PIU, and Contractor’s engineers found and investigated some in situ problems in the spillway and along the stretch of the main canal. On the spillway, the tested boreholes revealed that the materials underneath the proposed spillway site consisted of light gray-yellow silty sand. PMC engineers checked the safety of the spillway design against piping on such material and found that the original design is prone to failure. The engineers recommended inclusion of two rows of 8-m steel sheet piles with filter drains across the upstream throat and mid-section of the chute in order to improve the safety of the structure against piping at acceptable level. The contractor also reported several sections of the main canal with shallow water table and unsuitable materials. This may need the introduction of additional structures, such as drainage inlet, canal lining, and/or gabion protection on the inside inclined face of the embankments. Further

As of : 30 June 2014

Unit O Mean O Touk SS-TA All CSP

1. Province KTH KTH SRP & BMC

2. No. of benefited communes 1 1 5 7

3. No. of benefited villages 10 11 15 36

4. Command area (CA) ha 764 1,050 4,808 6,622

5. Yearly irrigation area ha 1,292 1,328 5,023 7,643

6. Annual cropping intensity % 169 126 104 115

7. Engineers' cost estimate US$ 1,969,573 1,786,978 5,814,577 9,571,128

8. Bid opening date dd/mm/yy 21-Jun-13 23-Aug-13 20-Dec-13

9. Contract amount US$ 1,799,888 1,588,168 5,763,056 9,151,112

10. Unit cost per command area 1/ $/ha 2,578 1,702 1,209 1,445

11. Unit cost per irrigation area 1/ $/ha 1,524 1,346 1,158 1,252

12. Economic IRR % 26 20 26

13. BER to PMO dd/mm/yy 10-Sep-13 18-Oct-13 20-Mar-14

14. Contract signed dd/mm/yy 15-Dec-13 3-Feb-14 16-May-14

15. Target construction completion dd/mm/yy 15-Jul-14 3-Sep-14 9-Apr-15

16. Weight Factor based on CA % 11.54 15.86 72.61 100

17. Construction status to date % 35.23 31.67 0.00 9.09

SS-TA = Spean Sreng - Traping Ambel SRP = Siem Reap

KTH = Kampong Thom BMC = Banteay Meanchey

1/ Based on construction cost estimate of engineers but slightly changed in bid documents.

Particular




data and analyses are necessary to identify and recommend appropriate remedial measures for specific sections.

31. In addition, the joint mission of PMO, PIU, and PMC engineers on 25 June 2014 found significant issues regarding the construction of the spillway at O Mean. These include poor workmanship quality and non-conformity with technical specifications and drawings. These issues include: (i) poor quality finish of concrete surface of the upstream face of spillway crest; (ii) insufficient thickness of the right-hand side of stilling basin of the spillway; (iii) failure to install the water stop joint along the upstream section of the stilling basin; and (iv) use of small stones for the riprap downstream of the spillway. These construction issued were addressed by PMO as follows:

(i) Spillway design. PMO recommended adopting Option 2 of the PMC proposed measures, that is, the addition of one row of 6-m steel sheet pile with filter drains. On this basis, the PMC Irrigation Engineers finalized the technical specifications and drawings for this remedial measure and submitted these to PMO on 6 May 2014. It was also requested that the contractor be informed and asked to submit the specifications for selected sheet piles and detailed cost estimates for negotiation and finalization of a contract variation. By end of June 2014, the contract variation for this is still pending because (i) the specifications of contractor-selected material were found to be below the required yield strength; and (ii) the cost of the material was higher than PMO estimates.

(ii) Unsuitable materials along the alignment of dam, MC1 and MC2. The PIU Supervision Engineer, PMC national Irrigation Engineer (NIE), PC/IE, and the Contractor’s Engineer conducted a joint survey on 13 March 2014, during which all locations of the unsuitable materials were visited and their detailed dimensions measured. Based on this information, the Contractor has to prepare the detailed quantity and cost estimates for PMO review and approval. However, as of end of June 2014, the contractor has not yet submitted any estimate to PMO nor to PMC.

(iii) Poor-quality finish of concrete surface of upstream face of spillway crest. A secondary concrete wall was installd along the upstream face of the spillway crest to make it smooth and uniformly curved throughout its circumferential length of 75 m. The secondary wall was mounted on a 15 cm x 30 cm concrete heel. So that the proposed wall and the existing upstream wall will function as one, dowel bars with 10mm diameter x 10 cm length spaced at 100 cm both ways will be embedded through the existing wall with approved epoxy-based concrete resin to anchor the new reinforcing bars prior to pouring of concrete mix. This cost will be charged to the contractor.

(iv) Insufficient thickness of the right-hand side of stilling basin of spillway. A secondary reinforced concrete wall will be installed along the right-hand side of the stilling basin (15 m long) to reinforce the deficient section of the 57 cm base width of the wall installed by the contractor, instead of a 70 cm base called for in the drawing. To ensure that the secondary reinforced concrete and the existing wall function as one, dowel bars with 12 mm diameter x 10 cm length spaced at 100 cm both ways will be embedded through the wall with approved epoxy-based concrete resin to anchor the new reinforcing bars prior to pouring of the concrete mix. This cost will also be charged to the contractor.

(v) Failure to install a water stop joint along the upstream section of the stilling basin. The contractor will chip out the edge of the constructed reinforced concrete along the sidewall and base slab of the spillway stilling basin at appropriate depths (about 20-30 cm) to provide enough room and space to accommodate half of the width of the water stop joint. Approved epoxy-based concrete resin will be applied




thoroughly all over the chipped off surface before filling in the secondary concrete. This cost will be charged to the contractor.

(vi) Small stones used for riprap downstream of spillway. The contractor must remove all the small stones used as riprap and replace them with hand-placed big stones with a diameter of 60-80 cm laid over filter sand with gravel of 20 cm thickness as specified in the drawings. This cost is chargeable to the contractor.

32. PMO also recommended the following additional works on the riprap downstream of the spillway:

(i) Additional depth of hand-placed riprap right after the stilling basin (upstream riprap heel). The section will extend analogous to the riprap floor up to 10 m, from elevation 40.00 to 41.00, as specified in the drawings; and

(ii) Additional depth of riprap at the end (riprap toe) up to the side slopes braced by a 50 cm x 287 cm Class “D” concreted curtain wall at the downstream also extended up to the side slopes as shown in the drawings.

33. The costs of these additional works are chargeable to the project as it is additional work recommended to improve the integrity of the structure against scouring and undermining.

34. The issues in items (i) and (ii) in para. 31 have to be addressed quickly to avoid further delays in the completion of the subproject. The issues in items (iii)–(vi) in para. 31 and (i) and (ii) in para. 32 were discussed with the contractor during the joint mission of 25 June 2014, and the contractor was formally informed through PMC letter dated 4 July 2014. It is obvious, based on registered accomplishment and remaining period, that the original contracted works could not be completed on schedule. The spillway steel sheet piles and the additional structures for unsuitable materials would further prolong the construction period. In view of the above, the immediate resolution of the contract variation is necessary to set a realistic completion target for O Mean Subproject.

35. The O Touk subproject in Ngon commune of Kampong Thom Province has a command area of 1,050 ha and a target yearly irrigation area of 1,328 ha, for a cropping intensity of 126%. The civil works contract for the rehabilitation and improvement of the irrigation scheme, amounting to $1,588,168 (about 88.9% of the engineers’ estimate), was awarded to KLKC as well. Construction commenced on 3 February 2014, and the expected completion is on 3 September 2014, for a period of seven months. The major work items for the improvement of the irrigation facilities include: (i) construction of a new spillway and additional canal structures; (ii) rehabilitation of the reservoir embankments; and rehabilitation of the main, secondary, and drainage canals and structures. Appendix 9 shows the list of these items and corresponding construction progress as summarized from monitoring forms of the PIU Engineer. By end of June 2014, the overall construction implementation progress of O Touk was 32% against an elapsed time of about 70%, i.e., 4.9 months against a contract duration of seven months. PMO notified the contractor about the observed slow progress of work in O Touk and recommended to expedite the work as early as March 2014.

36. Based on the contract administration monitors submitted by the PIU supervision engineer and PMC Provincial Coordinator, the major construction issues in O Touk subproject, which require design revisions and compliance of the contractor with recommended construction practices and specifications, are the following:

(i) Shortening of MC 2 by 387 m. The total length of 4,067 m is no longer necessary as the tail section of about 387 m goes towards a depression, hence, PMC and PIU




engineers recommended to shorten MC 2 from 4,067 m to 3,700 m. PMO and the contractor were informed through a letter approved by the Program Director on 4 June 2014.

(ii) Lengthening of SC1-5. The allocation for the section taken out from MC 2 will be used to extend the length of SC1-5 by 387 m. PMO and the contractor were informed through a letter approved by the Program Director on 4 June 2014.

(iii) Additional drainage inlet structures along MC 1 and MC 2. PMC engineers recommended the inclusion of four units of drainage inlet structures at chainage 0+160 of MC 1 and 2 units at chainage 0+413 of MC 2. The structures will accommodate incoming drainage water from the field drains. The PMC and PIU engineers informed the contractor and provided the construction drawings for this additional structures. The contractor is yet to submit a contract variation request to charge this item against contingencies.

(iv) Disposal of excavated bushes and earth along canals. Excavated bushes and earth have not yet been disposed properly, causing inconvenience to farmers in land preparation for growing crops. The Project Engineers have been reminding the Contractor’s engineer to take appropriate action, and will closely monitor the contractor’s compliance on this issue.

(v) No station pegs along dam and canal alignments. Station pegs have not been installed along the dam and canal alignments as reference for leveling embankment crest and canal bottom. The Project Engineers should emphasize to the Contractor the importance of these pegs in determining whether design grades are attained or not.

(vi) Lack of appropriate early warning signs for pedestrians and motorists. There are no early warning signs for pedestrians and motorists at the construction sites along public roads and detours. The PIU and TA monitors should always remind the Contractor about compliance on this issue and all other lapses regarding safeguards, such as workers’ safety and health, sanitation in construction camps, air and noise pollution, dust, and other environmental mitigation measures.

37. Similar to O Mean, the O Touk subproject is far behind schedule. It is quite obvious at this stage that the contractor could not complete the contracted works on schedule unless substantive increases in deployed construction resources are made, and sincere efforts to remedy the lapses in compliance with specifications are taken. The PIU and TA monitors should be more vigilant, and quick response by the contractor to the Project Engineers’ recommendations is necessary to improve performance.

38. The SSTA subproject covers areas within Chanleas Dai, Sensok, Kampong Thkov, and Ta An communes in Siem Reap and in the Spean Sreng and Phnom Dey communes in Banteay Meanchey. The subproject command area is 4,808 ha with a target yearly irrigation area of 5,023 ha, for a cropping intensity of 105%. The command area of the subproject consists of 2,644 ha within the reservoir and 2,164 ha downstream of the reservoir served by the irrigation canals. The estimated cost for the rehabilitation and improvement of the subproject is about $5.81 million. The civil works contract for the rehabilitation and improvement of the irrigation scheme, amounting to $5,763,056 (about 99% of the engineers’ estimate), was awarded to a joint venture of SBPH Engineering and Construction Co., Ltd and Civil Engineering Construction Corporation No. 1 (CIENCO 01).

39. The major work items for the improvement of the irrigation facilities in this subproject include the (i) construction of new major structures such as main barrage and tail channel, harvesting




regulator, flood protection dike, and closure dike; and (ii) rehabilitation and improvement of existing facilities, such as reservoir embankment and structures along the embankment, main canal and structures along the canal including the main outlet structure, eight secondary canals, and canal structures, and the main drainage system including drainage structures. Construction in SSTA is set to start in July 2014.

40. Environmental safeguards. The IEEs and EMPs for all three CSPs were prepared and submitted to ADB on 18 October 2013, and were approved by ADB on 6 March 2014, subject to addressing and including all comments of the Safeguards Specialist in the final version. The Environmental Specialists3 (ESs) finalized and submitted all the IEEs and EMPs of the CSPs in pdf format, as requested by ADB, on 22 May 2014. In addition, the ESs also designed and prepared a draft IEE booklet for O Mean in Khmer following the comments of ADB. Towards the end of June 2014, the ESs also prepared draft environmental monitoring reports for O Mean and O Touk. These reports, when finalized, will be used as template for other subprojects to assist the preparation of such reports by civil works contractors. These documents are included in Appendix 8 and Appendix 9.

41. Social safeguards. The Safeguards Specialist (SS) has prepared the preliminary updated resettlement and compensation plan (RCP) for all three CSPs. The final RCP, however, needs the DMS and RCS done by the IRC. PMO submitted the information for DMS on O Mean and O Touk to IRC in September 2013 and in March 2014 for SSTA. IRC established the Provincial Resettlement Subcommittee in Kampong Thom in March 2014 and the subcommittees in Banteay Meanchey and Siem Reap in May 2014. While IRC admitted that there was a delay in the conduct of DMS and RCS in all the CSPs, IRC commenced the conduct of the DMS in O Mean and O Touk subprojects only on 29 March 2014 and 13 April 2014, respectively. The DMS was completed on 12 May 2014 in O Mean and on 15 June 2014 in O Touk. IRC also completed the RCS for O Mean and O Touk in May 2014, while the conduct of compensation rate declaration to affected households (AHs) was made on 5 July 2014. Resettlement activities in SSTA, particularly DMS and RCS, may be completed by the end of the flood season. So far, pegging and demarcation of COI in SSTA could not be completed due to flooding in some areas. Based on current assessments, the RCP for O Mean and O Touk subprojects would be consolidated in one short resettlement plan (SRP), the draft of which could be finished in mid-August 2014.

42. NCSPs. PMC initially selected 13 NCSPs from the 24 candidate subprojects for FS/DD. PSU completed the FS of five NCSPs and DD of four subprojects. PIU Kampong Thom worked on six NCSPs and completed both FS and DD for all six. Thus, by the end of July 2013, 10 NCSPs were available for civil works procurement. PMO prioritized seven out of these 10 subprojects for procurement. Civil works contracts for all seven subprojects have been completed and signed. Notices to commence works have also been issued to five subprojects, as shown in Appendix 7, Tracking Record of Milestones for Procurement.

43. Table 4 gives the details of the seven NCSPs, highlighting the status of civil works procurement and construction schedule. Two of the NCSPs, Prasart Pram and Kampong Thkov, were procured through international competitive bidding (ICB), and the rest through national competitive bidding (NCB). The aggregate command area of the seven NCSPs is 4,458 ha, with a target yearly irrigation area of 4,739 ha for a 106% annual cropping intensity. The cost estimate for rehabilitation and improvement of these NCSPs amounts to about $5.31 million, giving a total cost estimate for civil works of $14.9 million for both CSPs and priority NCSPs. The total contract amount of the seven NCSPs is $5,116,873 or about 96% of the engineers’ cost estimates.

3 PMO mobilized the additional Environment Specialist as individual consultant on 22 April to assist the EA in

preparing the required environment safeguards documents (IEE/EMP) and monitoring of implementation of subprojects. The additional ES will render a total of 3 person-months until December 2014 on an intermittent basis




As of 30 June 2014

Prasart Kampong O O Neak Kraham- Kbal All

Pram Thkov Andaeng Takair kor Kmauch NCSPs

1. Impact categorization 2-Sep-13 9-Dec-13 2-Jul-13 2-Jul-13 2-Jul-13 2-Jul-13 2-Jul-13

2. Preliminary RCP for FS 23-Sep-13 9-Dec-13 10-Jul-13 18-Jul-13 3-Jul-13 12-Jul-13 10-Jul-13

3. COI from engineers 6-Jan-14 Feb-14 Apr-14 Apr-14 Apr-14 Apr-14 Apr-14

4.

Submission of information for

DMS to IRC 26-Mar-14 26-Mar-14

5.

Budget for pegging and

demarcation 25-Nov-13 26-Dec-13 4-Nov-13 Nov-13 21-Mar-14 21-Mar-14 21-Mar-14

6. Pegging and demarcation Mid Apr-14 Mid Apr-14 Early May-14

7.

Public consultation meeting by

IRC on DMS/RCS 18-19 Jun-14 End of Apr-14 Mid May-14

8. DMS data analysis 3rd wk Jul-14

9. RP Preparation Early Aug-14

10. RP submission to IRC & ADB

11. Implement compensation plan

12. Command area, ha 1,311 1,307 490 390 430 280 250 4,458

13. Percent weight 29.41 29.32 10.99 8.75 9.65 6.28 5.61 100

14. % status to date each NCSP 45 30 30 30 30 30 30

15. Status all NCSPs 13.23 8.80 3.30 2.62 2.89 1.88 1.68 34.4

O ChikParticular

2nd week of May 2014

As of : 30 June 2014

Prasart Kampong O O Neak Kraham- Kbal All

Pram Thkov Andaeng Takair kor Kmauch NCSP

1. Province BMC SRP KTH KTH KTH KTH KTH

2. No. of benefited communes 1 2 1 1 1 1 1 8

3. No. of benefited villages 7 10 6 6 7 4 4 44

4. Command area ha 1,311 1,307 490 390 430 280 250 4,458

5. Yearly irrigation area ha 1,311 1,328 550 400 450 350 350 4,739

6. Annual cropping intensity % 100 102 112 103 105 125 140 106

7. Construction cost estimate US$ 1,661,305 1,329,352 680,556 480,252 542,080 334,127 279,311 5,306,983

8. Bid opening date dd/mm/yy 3-Dec-13 4-Mar-14 9-Jan-14 9-Jan-14 29-Jan-14 29-Jan-14 7-Mar-14

9. Contract amount to date US$ 1,841,389 1,143,883 648,244 465,929 479,399 298,627 239,402 5,116,873

10. Unit cost per command area 1/ $/ha 1,267 1,017 1,389 1,231 1,261 1,193 1,117 1,190

11. Unit cost per irrigation area 1/ $/ha 1,267 1,001 1,237 1,201 1,205 955 798 1,120

12. Economic IRR % 21 20 24 23 26 29 22

13. BER to PMO dd/mm/yy 21-Jan-14 21-May-14 19-Feb-14 25-Mar-14 22-Apr-14 23-Apr-14 9-May-14

14. Contract signed dd/mm/yy 30-Apr-14 28-Jun-14 7-May-14 7-May-14 27-May-14 27-May-14 6-Jun-14

15. Target start of construction dd/mm/yy 9-Jul-14 9-Jul-14 9-Jul-14 9-Jul-14 9-Jul-14

16. Target construction completion dd/mm/yy 9-Feb-15 9-Jan-15 9-Jan-15 9-Jan-15 9-Jan-15

17. Weight Factor based on CA % 29.41 29.32 10.99 8.75 9.65 6.28 5.61 100

18. Construction status to date % 0.00 0.00

KTH = Kampong Thom SRP = Siem Reap BMC = Banteay Meanchey

1/ Based on construction cost estimate of engineers but slightly changed in bid documents.

Particular Unit O Chik

Table 4: List of NCSPs for Construction

44. Environmental safeguards. The ES reported that all these NCSPs have Category B environmental impact. The ES also prepared and submitted the IEEs and EMPs of these NCSPs to ADB on 18 October 2013, which were approved by ADB on 6 March 2014 with the request to submit the final version incorporating all comments from ADB. The ES submitted the revised versions of the IEE and EMP on PDF format to ADB on 22 May 2014 for O Andaeng and Kampong Thkov, and the rest of the seven NCSPs on 24 June 2014.

45. Social safeguards. The Safeguards Specialist categorized the resettlement impact of the NCSPs as Category B. The preliminary RCPs of the subprojects were also prepared and will be used as references for the preparation of the final RCP for each NSCP. The activities concerning the preparation of RCPs for the NCSPs, based on the reports of the Safeguards Specialist, are in Table 5. By end of June 2014, Prasart Pram was about 45% complete, and the rest registered only a percentage status of about 30%, resulting an overall status of 34%.

Table 5: Summary Status of RCP Preparation in NCSPs




46. In the second quarter of 2014, assistance was provided to PMO in the following activities: (i) evaluation of bidders capacity in terms of experience, work program, equipment pool; (ii) re-evaluation of design of structures based on actual field conditions and findings of subsurface investigations; (iii) evaluation of contractor’s claims for payments; (iv) presentation of DD of subprojects to the local communities; (v) updating of RCPs, particularly pegging of COI and conduct of DMS and RCS; (vi) assessment of in situ problems uncovered during construction and identification of remedial measures for identified problems; and (vii) civil works procurement of subprojects. In addition, assistance was extended to PMO and the PIU on (i) outstanding contract commitments; (ii) formulating forms for contract administration monitoring; and (iii) evaluating submission of contractors on construction materials, concrete tests, borrow pits, and foundation materials. Assistance was likewise given to PMO and PIU Kampong Thom on construction monitoring activities in O Mean and O Touk subprojects, particularly in filling up forms and identifying key indicators.

C. FWUC Formation and Strengthening

47. Ongoing Support to FWUCs of NWISP and SCIRIP. There are 124 FWUCs in NWISP and SCIRIP within the five provinces of Kampong Thom, Siem Reap, Banteay Meanchey, Battambang, and Pursat. Continuing assistance for the strengthening of these FWUCs include IOB5 amounting to $3,000 per FWUC per year for about three years and OTS, a $20,000 credit line per year for six years for each FWUC. The IOB will support the initial operation of the irrigation system by the FWUCs prior to the start of collection of irrigation service fee (ISF). Ten of the 12 FWUCs are qualified for IOB during Year 1 (2013) as two FWUCs, Punley and Stung Chinit, received this assistance in the past. The OTS will support the priority capacity-building needs of the FWUCs through hands-on training in areas identified by the FWUCs themselves. These areas include irrigation water management, O&M of irrigation assets, ISF collection processes, production technology of rice and other crops, livestock production, post-harvest technology, and other livelihood opportunities. Contracted service providers will provide the training and support services. The recent ADB Review Mission (28 April–12 May 2014) recommended including in the OTS to be procured by FWUCs the proposed repairs of flood-caused damages in the irrigation systems under NWISP. The Mission also suggested consulting the ADB Procurement Officer on the procurement method to be used, and highlighted that the Consultants and Project engineers should assist the FWUCs in DD. Appendix 10 shows the basic information on the operation of FWUCs in NWISP and SCIRIP, the status of IOB implementation in Year 1, and progress of preparation for OTS in the five provinces.

48. All 10 IOB-eligible FWUCs received releases of $3,000 each from MOWRAM for Year 1. By end of June 2014, the reported expenditures of FWUCs on IOB amounted to US$26,579, which is equivalent to about 89% of the released fund. The FWUCs submitted documents for liquidation amounting to $20,402, or about 68% of the released fund. Most expenses fall under the category of office supplies and meetings of community members and advisory groups. The IOB for Year 2 (2014) includes Punley and Stung Chinit, and the approved budget is $36,000 for the 12 FWUCs. However, there were no releases for Year 2 IOB as of 30 June 2014.

49. On the implementation of OTS, ADB approved the procurement and contract management guidelines on 23 December 2013, the EOI and TOR for the procurement of service provider for OTS of Kroch Saeurch in Pursat on 20 January 2014, and the contract forms on 31 March 2014. Appendix 10 also gives the details of the status of OTS implementation. All the documents on OTS were translated to Khmer and used in the training of procurement committees of the 12 FWUCs conducted from April–June 2014. The PMC FWUC Specialist and Procurement Specialist

4 The FWUCs are: Punley, Po Pi Deum, and Don Aov in Banteay Meanchey; Canal N1 and Chork in Battambang;

Anlong Svay, Krouch Saeurch, Kuch Nup, and Tram Mneas in Pursat; Kork Thnong and Ta Soam in Siem Reap; and Stung Chinit in Kampong Thom.

5 During the ADB Review Mission of 27 August–7 September 2013, the EA and ADB agreed to extend IOB to about

three successive years.




are now assisting the FWUCs in Kroch Saeurch, Anlong Svay, and Kuch Nup in Pursat Province in the procurement of service providers.

50. FWUCs in WRMSDP. PIU, with assistance from PMC, will organize, train, and develop four FWUCs in the three CSPs for the eventual transfer of management of the rehabilitated irrigation systems. These consist of one FWUC each for O Mean and O Touk subprojects and one for SSTA. The SSTA subproject will need two FWUCs because of its size and different situation: Spean Sreng is within the reservoir area, and Trapaing Ambel is in the irrigation area downstream of the reservoir. To avoid conflicts in water conservation and releases, a committee representing the two FWUCs will take charge of the operation of the harvesting regulator to coordinate reservoir operation and cropping calendar in both areas.

51. The TA FWUC Specialist in each province, together with the PIU and district staff, spearheaded the formation of FWUCs, particularly the mobilization of communities and farmers for dialogue and information dissemination. Table 6 gives the summary status of FWUC formation and development in the CSPs, and Appendix 11 provides additional information on this activity. The overall status of FWUC formation in the CSPs is about 42%. Current activities involve orientation and mobilization of farmers and election of FWUC committees, including the establishment of a master list of farmers in each CSP and the formation of statute and construction subcommittees. As of 30 June 2014, the activities related to the mobilization of farmers had an overall weighted accomplishment of 25%, with 28% in O Mean, 16% in O Touk, 27% in Spean Sreng, and 28% in Trapaing Ambel. The listing of farmers was 90% complete, based on area coverage, but 100% based on the number of villages surveyed. Activities related to the election of FWUC committees registered an accomplishment of 23% in O Mean, 20% in O Touk, 10% in Spean Sreng, and 20% in Trapaing Ambel.

Table 6: Status of FWUC Formation and Development in Core Subprojects

52. Activities in FWUC formation and strengthening in the NCSPs could only start in Prasart Pram in Banteay Meanchey, with an accomplishment of only about 24% for orientation and mobilization of farmers. The FWUC specialists assigned to Siem Reap took full responsibility for the FWUC activities in SSTA, hence, the FWUC Specialist assigned to Banteay Meanchey handles the activities in Prasart Pram. The activities involved orientation of community on PIMD, IMT, FWUC policy and gender mainstreaming. As the TA FWUC Specialist has very limited capacity to embark on FWUC formation and strengthening activities in the NCSPs, ADB approved the hiring of additional FWUC specialists on 28 April 2014. On 26 June 2014, PMO submitted a request to ADB for no objection to the EOI Evaluation Report for the selection of FWUC Specialist. The hiring is yet to be completed, with contract negotiation with the first-ranked candidate, contract signing, and mobilization to assigned NCSP.

53. The activities and accomplishments under this component in the quarter under review are the following:

Monitoring of the utilization of the IOB funds released to FWUCs;

Assistance in facilitating the liquidation of IOB fund by beneficiary FWUCs;

Training of FWUC leaders on financial management and accounting;

Command Weight

Area, ha Factor % Each Weighted

1. O Mean 764 11.10 50.32 5.58

2. O Touk 1,050 15.25 36.22 5.52

3. Spean Sreng 2,600 37.77 36.88 13.93

4. Trapaeng Ambel 2,470 35.88 47.54 17.06

All core subprojects 6,884 100.00 42.10

No. Subproject FWUCAccomplishment, %




Assistance in the preparation of requirements for the implementation of OTS, including translation of relevant documents to Khmer, organization of FWUC Procurement Committees, and training of committees;

Assistance to PSU and PIUs in the mobilization of farmers in the CSPs and NCSPs for consultation and orientation on the DD of subproject facilities;

Orientation and mobilization of farmers for the formation of FWUCs in three CSPs;

Orientation and training of farmers in the formulation of FWUC statutes and conduct of coordination meetings;

Listing of farmers in CSPs in preparation for the formation of FWUCs consisting of blocks and groups; and

Formation of statute and construction subcommittees in O Mean, O Touk, and SSTA subprojects.

D. Project Management

54. Project expenditures. The PMC accountants continued to assist the PIUs and PMO in recording and monitoring of all financial transactions of the project. In the quarter just ended, most disbursements were under the following ADB loan categories: 03B, consultant services; 04A, PDWRAM staff training and capacity building; 04B, ongoing support to existing projects; and 06, O&M cost of vehicles and equipment. Loan disbursements under Category 01, Civil Works, started with initial payments to O Mean and O Touk subprojects. Some disbursements have been made from the ADB grant on consultancy services. Civil works contracts for three CSPs and seven NCSPs have been signed, amounting to about $14.3 million. Disbursements under Category 01, Civil Works, are expected to pick up in 2014.

55. PMO submitted the 2014 annual work plan (AWP) and budget to ADB on 21 April 2014. The Project annual review and planning meeting on 14 March 2014, chaired by the Program Director, discussed and approved this AWP and budget prior to finalization and submission to ADB.

56. Procurement of goods. PMO procured a total of US$377,255 worth of vehicles and office equipment in 2012. Another batch of additional equipment for PMC and PIUs worth US$107,200 was procured in 2013. All procured vehicles and equipment are under operation, and full disbursement for the last procurement was included this quarter.

57. Consulting services. PRIMEX in association with DCCD and CADTIS provides the main consulting services to the project. Following the mobilization of the Team on 15 March 2012, the Consultant has so far mobilized 25 international and national consultants. Appendix 12 gives the summary of consultants’ mobilization, and Appendix 13 shows their fielding schedule. As of 30 June 2014, the consultants have rendered 430.2 person-months of services (45.9 person-months for this quarter) against the total contract provision of 557.56 person-months (77.2%). Appendix 13 is the revised consultants’ field schedule pursuant to the agreement with the ADB Review Mission in September 2013, Addendum No. 2, realignment of input allocation of one Agronomist to FWUC and Procurement specialists, and adjustment on the schedule of the Team Leader to enable his presence during the midterm review scheduled in November 2014.

58. The procurement of individual consultants is not yet complete. This involves six person-months of a national resettlement specialist, three person-months of a national environment specialist, 12 person-months of a national MIS (website) specialist, and seven individuals as FWUC specialists, each for 12 person-months. The contract of the environment specialist was signed on 10 March 2014, and that of the MIS specialist on 1 April 2014. The contract status of

6 Including additional 12.5 person-months as per Addendum No.1 of 19 June 2013 and 47 person-months

as per Addendum No. 2 of 23 December 2013.




the resettlement specialist is for signature, while contract negotiations with the additional FWUC specialists are yet to be concluded.

59. Implementation arrangements with MAFF and MLMUPC. PMC completed and submitted the MOUs and draft implementing guidelines for both MAFF and MLMUPC, as indicated in the previous reports. MOWRAM and MAFF already signed the MOU on the provision of agriculture extension services to farmers. PMO submitted the signed MOU to ADB on 21 October 2013, and ADB sent its concurrence or NOL on 11 November 2013. MAFF completed its field rapid rural assessment (RRA) workshops in December 2013. MAFF conducted the RRA in 10 communes within the three project provinces. The results of the RRA will provide the basis for MAFF to develop the specific extension service program for the subprojects in each province. MAFF presented its RRA findings at a consultation meeting with MOWRAM held on 6 January 2014, and submitted the multi-year program and budget for each of the subprojects considered for construction initially in May. Several meetings have been held, and revisions done since then, but the program and budget are yet to be presented to a joint meeting of the EA, ADB, MEF, MAFF, and PMC to resolve several important issues. These issues are the following: (i) retroactive payment of management and operation costs from March 2014; (ii) disagreements on some of the components and unit costs; (iii) timing of agricultural extension start-up for each subproject; (iv) mechanics of financial flow from national to provincial level; and (v) total program cost. The joint meeting will be arranged in the third quarter upon inclusion of PMC’s comments by MAFF.

60. On 13 June 2014, ADB approved the revised version of the draft MOU MOLMUPC on land titling of farms in the irrigation schemes of the project. The MOU is now with MLMUPC for final review and signature. PMO and MLMUPC will work out the titling requirement of specific subproject upon approval of the MOU.

61. Project performance monitoring system (PPMS). Specific forms and procedures for data collection to track the progress and status of the project components have been evolving for each of the project components. Appendixes 2–13 all relate to the progress of achieving the project inputs and outputs. The forms and reporting formats for monitoring the progress of civil works contracts for the core and non-core subprojects and environmental monitoring reports are the new additions to the monitoring system. Updating of baseline data of all subprojects has been completed, and monitoring of yearly progress in agriculture production practices is the next activity. This will be aligned with the MAFF program on provision of agriculture extension services to farmers in completed systems.

62. The highlights of activities and events during the quarter are the following:

Preparation of BERs of bidded subprojects;

Assistance in the preparation of evaluation reports for individual consultants;

Review of MAFF proposal on provision of agriculture extension services to farmers in the project area;

Meetings between MOWRAM and MAFF to finalize the MOU on provision of agriculture extension services and prepare the work plan;

Assistance in the preparation and finalization of IEEs and RCPs of core and non-core subprojects;

Assistance in the formulation and preparation of monitoring forms and formats for contract administration and construction progress;

Assistance in the evaluation of ICB and NCB bidders’ capability;

Assistance in the demarcation and pegging of COI in three CSPs and seven NCSPs;

Assistance to PMO and PIU in evaluating submission of contractors on construction materials, concrete tests, borrow pits, and foundation materials;

Assistance to PMO in the re-evaluation of design of structures based on actual field conditions and findings of subsurface investigations;




Assistance to PMO in assessing in situ construction problems and identification of remedial measures for resolution of the same;

Provision of assistance to the ADB Review Mission in arrangements for meetings and field inspections/visitation; and

Preparation and submission of quarterly progress reports and other project documents.

V. COMPLIANCE WITH COVENANTS

63. Appendix 14 shows the major loan and grant covenants and corresponding progress of compliance and Appendix 15 presents the monitor on Gender Action Plan (GAP) and participation of women in project activities. PMO is well aware of the importance of monitoring compliance with the loan and grant covenants, and PMC continues to provide assistance as necessary. The recently concluded ADB Review Mission noted that the EA has complied with all covenants or there is ongoing effort to ensure compliance, except for the establishment of website and grievance redress mechanism. ADB requested the EA to expedite the implementation of this Covenant and suggested the hiring of an individual consultant to maintain the project website specific to Output C. PMO mobilized the MIS Specialist to assist establish the project website and maintain the same. The IRC in O Mean and O Touk has organized the Provincial Working Group for the conduct of DMS and RCS and the grievance redress mechanism at various levels from the villages to the province in Kampong Thom. A similar organization was also established in Banteay Meanchey and in Siem Reap in May 2014.

64. The website domain name of www.wrmsdp.org was established on 7 May 2014. The uploaded information, as of end of June 2014, include all contract awards information with the Contractor’s name, nationality, and price. All procurement announcements were also uploaded, including the latest Call for Expression of Interest (EOI) for the recruitment of individual FWUC specialists. The MIS Specialist, in consultation with PMC of Output C and the Team Leader of Outputs A and B, will continue updating the information and improving the website, particularly on procurement and ongoing activities on construction of irrigation systems.

65. The ADB Review Mission of 28 April–12 May 2014 agreed on a set of follow-up actions consisting of eight items. Seven out of the eight items have been complied with by the end of June. Appendix 16 gives the details of the follow-up actions and the status to date.

VI. KEY ISSUES AND PROPOSED ACTIONS

A. Resettlement and Compensation Plans in the Subprojects

66. The preparation of updated RCP in any subproject needs the results of the DMS and the RCS by the IRC. RCP is a prerequisite to the start of civil works construction. The EA and the contractor already concluded and signed the civil works contracts for O Mean, O Touk, and, lately, SSTA core subprojects. Also, all civil works contracts of all seven NCSPs were signed in June 2014. Five out of seven NCSPs were issued with notices to commence work. While the IRC has completed the DMS and RCS on O Mean and O Touk in May 2014, the lone work team of IRC in all three provinces can only conduct DMS/RCS one subproject at a time. This arrangement would delay the completion of DMS and RCS by the IRC and the preparation of RCP and the settlement of payments to affected families would not happen, as necessary, to pursue construction schedules. 67. In view of the above, PMO needs to closely follow-up the activities of IRC on DMS and RCS and make representations for the organization of additional teams to conduct the activities in the remaining subprojects. Also, as requested by ADB, the payment of compensation to affected families must be settled as soon as possible to avoid further delays in construction. In subprojects where activities of the IRC are yet to start, construction could be started in areas that are unaffected by resettlement issues. By doing so, the contractor would be able to do some work

http://www.wrmsdp.org/




without causing concerns on involuntary displacement of people. To ensure that the project could proceed on construction in full compliance with all loan and grant covenants, it is necessary to delineate the construction sites within each subproject, which have no resettlement issues. PMO shall then instruct the contractor to concentrate on these specific sites until the required RCP and settlement of payments have been resolved in the remaining parts of the subproject.

B. Resolution of Construction Issues in O Mean and O Touk

68. As discussed in paras. 31, 32, and 36, there are construction issues that have to be resolved and corresponding contract variations need to be prepared by the contractor in O Mean and O Touk subprojects. PMO should remind the contractor to initiate these arrangements and prepare appropriate requests for contract variation to avoid further delays in the completion of the two CSPs.

C. FWUCs in NWISP and SCIRIP

69. Activities to mobilize the OTS fund for the capacity development of FWUCs in NWISP and SCIRIP are well underway. FWUC procurement committees have been organized and trained on ADB-approved procurement and contract management guidelines translated to the Khmer language. PMC and PIU staff are now assisting three FWUCs in Pursat Province on the recruitment of a service provider for OTS start-up. While the FWUC committees are cooperating earnestly on the procurement of service providers, they are also very keen on the repair of the flood damages that threaten their irrigation systems. While these repairs could be included in the OTS to be procured by the FWUCs, as recommended by the recently concluded ADB Mission, there is still a need to establish the appropriate procurement method with the ADB Procurement Officer. The immediate agreement of ADB and EA on the procurement method is necessary for the required repairs, as soon as possible, to prevent escalation of damages to the facilities.

70. The FWUCs have spent almost all of their Year 1 IOB releases. To maintain this momentum, PMO should start releasing the second year allocation. The initial release could be directed to all FWUCs that have zero balance and those that did not get the assistance for Year 1.

D. FWUC Formation and Strengthening in WRMSDP

71. As discussed in para. 50, the formation and development of FWUCs in NCSPs could only be initiated in Prasart Pram because of the sheer limitation of resources. ADB approved the hiring of additional FWUC specialists for deployment in the non-core subprojects. The recruitment is yet to be completed, however. The MEF imposition of lower remuneration for individual consultants could hamper the recruitment process. While ADB agreed on the proposed addition of allowances for the specialists’ stay in the villages of the corresponding subprojects, MEF apparently disagrees with such allocation. The candidates are reluctant to accept the offer of MEF, which could derail contract negotiation. This will definitely delay the proposed activities of FWUC formation and development in the NCSPs and result in a doubtful outcome of IMT in completed systems. The EA should make representations with MEF and discuss the urgency of the recruitment and the justification for the proposed remuneration package approved by ADB.

E. Consulting Services

72. The remaining inputs of the FWUC specialists, by the end of this quarter, range from 3.0– 3.4 person-months, which means that the Specialists will be gone by the end of the third quarter. By that time, FWUC formation and development in the CSPs will be very crucial as it will involve the training and capacity building of FWUCs on the O&M of irrigation systems. These activities will definitely extend beyond this period and would require additional inputs of the TA FWUC specialists assigned in the three project provinces.




73. In order to continue the services of the FWUC specialists, which is crucial to the achievement of the project’s IMT objectives, PMC proposes to extend their services through a variation of their contracts because there is no more remaining contingency allocation to support such extension. PMC previously tried to avoid this route by using the contingency and reallocating the input allocation of the Agronomist who has not yet been mobilized. In addition, the input schedule of the Team Leader was adjusted to enable him to be present during the ADB midterm review in November 2014. The adjustment advanced his input, requiring additional allocation towards the last year of the Project in 2017 for the preparation of the Project Completion Report. The other consultants that may need additional inputs are the Procurement Specialist, Safeguards Specialist, and Irrigation Engineers. These adjustments to the consultancy contract could be discussed more thoroughly during the midterm review, when the actual requirement for other specialists’ inputs is expected to become more apparent.

VII. KEY ACTIVITIES IN THE NEXT QUARTER (Q3, 2014)

74. Strengthening of PDWRAM. The activities planned for implementation in the next quarter are the following:

(i) Continue the provision of technical assistance through the team of consultants headed by the PC/IE;

(ii) Prepare assessment procedures and appropriate questionnaire to evaluate how the trainees apply the knowledge gained from training courses in the performance of their duties and responsibilities;

(iii) Continue coordination with CDTA Outputs A and B in the preparation of a Training Master Plan for WRMSDP;

(iv) Coordinate with PIUs on the schedules of training courses and identification of specific trainees for each course;

(v) Prepare training modules and materials for the remaining training courses on the ADB-approved training plan;

(vi) Assist in preparing training modules and syllabus for courses handled by the MOWRAM departments; and

(vii) Conduct training courses according to schedule and availability of expected trainers and participants.

75. Rehabilitation and improvement of irrigation systems. Following are the activities for implementation in the coming quarter:

(i) Assist PMO/PIU in (a) review and evaluation of submitted construction methods and program by contractors and (b) preparing monitoring plans for determining contractors’ compliance with specifications and construction drawings;

(ii) Assist PSU/PIU in (a) preparing and reviewing construction drawings for civil works contracts and (b) planning and implementing construction supervision and contract administration;

(iii) Assist PMO/PIU in (a) demarcation and pegging of COIs of subprojects for reference of IRC in DMS; (b) realigning subproject reservoir embankments, conveyance channels, and other facilities to avoid resettlement and right-of-way (ROW) issues; (c) re-evaluating and/or redesigning of structures based on actual field conditions and results of subsurface investigations and foundation excavation; and (d) materials testing of steel bars and concrete mix and interpreting results;

(iv) Assist PSU and PIU in reviewing and finalizing contractors’ billing claims with appropriate site inspection and measurements;

(v) Assist PSU in delineating subproject boundaries and estimating number of landholdings for land titling;

(vi) Assist PIU in monitoring compliance of contractors on environmental mitigation measures and preparation of environmental monitoring reports; and




(vii) Conduct periodic construction site visitations and monitoring of contract implementation progress.

76. FWUC formation and strengthening. The activities for the next quarter are the following:

(i) Continue providing support and assistance to FWUCs in NWISP and SCIRIP, particularly in facilitating the liquidation of funds released for IOB;

(ii) Provide training to FWUC staff in PIUs on the implementation of IOB and OTS, particularly fund monitoring and liquidation of expenditures;

(iii) Coordinate with the MOWRAM FWUC Department in organizing support staff for implementation of activities related to formation, development, and strengthening of FWUCs in WRMSDP subprojects and monitoring of IOB and OTS in NWISP and SCIRIP;

(iv) Assist in finalizing plans and support documents for OTS to FWUCs of NWISP and SCIRIP;

(v) Assist in training of FWUCs on procurement and contract management guidelines for procurement of service providers in the implementation of OTS;

(vi) Assist FWUC specialists and PIU staff on FWUC formation and strengthening in CSPs;

(vii) Assist PMO and PIUs in organizing meetings in the community and villages related to resettlement and compensation of affected families;

(viii) Assist in preparing master list of land ownership and delineation of blocks and groups for the eventual formation and election of FWUCs;

(ix) Assist PIUs in the (a) preparation of work plan and budget for FWUC formation and development activities and (b) conduct of FWUC formation and strengthening activities, particularly in the orientation and training of farmers.

77. Agriculture support and extension. The activities planned for implementation in the next quarter include the following:

(i) In coordination with FWUC specialists and agronomists in the PIUs, assist in plan preparation for the provision of extension services by the Provincial Department of Agriculture (PDA) to farmers in the provinces covered in WRMSDP;

(ii) Continue assistance in assessment of agricultural development status of subprojects and updating of agro-socioeconomic baseline data of subprojects;

(iii) Assist in implementing the MOU of MOWRAM and MAFF for the provision of agricultural extension services to farmers in rehabilitated irrigation systems, particularly those relating to specific contract for each subproject or province; and

(iv) Assist in the maintenance and updating of the website for Output C of WRMSDP.

78. Project management. In the next quarter, the following activities are planned for implementation:

(i) Assist MOWRAM in finalizing the (a) program of MAFF for the provision of agricultural extension services to farmers in the subprojects and (b) implementation arrangements with MLMUPC and finalizing the draft MOU and implementation guidelines;

(ii) Assist PMO in civil works contracts administration and monitoring; (iii) Prepare updated procurement plan for the year and assist in procurement of

additional office equipment and individual consultants, as necessary; (iv) Prepare plans for the conduct of project management workshops concerning

project progress review and planning; (v) Assist in coordinating the updating of agro-socio-economic baseline data, IEE, and

RCP of subprojects;




(vi) Continue implementation of PPMS and refinement of monitoring forms based on work plans in various project components;

(vii) Continue the preparation of the Project Benefit Monitoring and Evaluation System (PBMES), including sampling scheme, questionnaire forms, schedule of field surveys, and reporting format; and

(viii) Assist PMO in the preparation of required reports and project management information system and other project documents.

79. Deployment of Consultants. PMC has just maintained the consultants already rendering services during the first quarter of 2014 through this quarter under review. The TL demobilized for a three-month input break on 15 April 2014 and re-mobilized on 16 July 2014. The Deputy TL acted as TL in the 2nd quarter of 2014 and the first half of July 2014. As scheduled, two national irrigation engineers and one international irrigation engineer were on board during this quarter. All three PC/IEs also had input breaks from 0.5–1.0 month each, as scheduled, and the two agronomists had an input break of 1.0 month each. With this schedule, 45.9 person-months were utilized within the quarter under review, with 3.5 person-months for international consultants and 42.4 person-months for national consultants. By the end of the 2nd quarter of 2014, the consultants have rendered a total 430.2 person-months against a total contract of 557.5 person-months or 77%.

80. No contract addenda on consultancy services were implemented during the quarter under review. The two contract addenda undertaken in 2013 resulted in an input extension of 11 national consultants by 78.9 person-months and an input reduction of two national consultants by 19.4 person-months, for a net increase of 59.5 person-months. Both addenda effectively increased the input allocation of national consultants from 444 to 503.5 person-months and utilized almost all of the contract contingency allocation. There were no changes in the input allocation of the international consultants at 54 person-months: 34 person-months for the Team Leader and 20 person-months for the Irrigation Engineer. 81. For the next quarter of 2014, the International Irrigation Engineer will complete his input by 6 August 2014. One of the national irrigation engineers in Phnom Penh will also finish her input by mid-September 2014, and the PIU PC/IEs will all be providing intermittent inputs as per schedule. All the FWUC specialists at the PIU will finish their inputs by mid-October 2014, and only one Agronomist will remain in the PIU after the third quarter of 2014. The Procurement Specialist and Safeguards Specialist will also be done after August 2014. The mobilization of the O&M Specialist will not be pursued in August, as scheduled, as the construction of the subprojects is delayed. His mobilization will be rescheduled after the third quarter of 2014, when O Mean and O Touk subprojects are expected to be completed. Thus, during the period July-September 2014, the consultants’ presence will start to taper down following the input completion of the above-named specialists.

APPENDIXES

APPENDIX 1 Project Layout Map

APPENDIX 1: PROJECT LAYOUT MAP Page 1

WATER RESOURCES MANAGEMENT SECTOR DEVELOPMENT PROGRAM (WRMSDP), CAMBODIA (ADB LOAN 2672-CAM [SF])

PROJECT LAYOUT MAP

APPENDIX 2 List of Contracts Awarded

APPENDIX 2: LIST OF CONTRACTS AWARDED AS OF 30 JUNE 2014 Page 1


(ADB LOAN 2672-CAM [SF])

As of 30 June 2014

Cat. Category Name / Status /

No. Detailed Description Remarks Date Amount Disbursed Balance01 Civil Works 3/

1. O Mean CSP - Kuy Leang Ky Construction Trading Group Co., Ltd On-going 15-Nov-13 1,799,888 274,839 1,525,049

2. O Touk CSP - Kuy Leang Ky Construction Trading Group Co., Ltd On-going 17-Jan-14 1,588,168 158,817 1,429,351

3. Prasart Pram NCSP - Tan Kim Eng Construction Co., Ltd 30-Apr-14 1,841,389 1,841,389

4. Tomnub O Andaeng NCSP - Punloeu Banteay Srey Construction Co., Ltd 7-May-14 648,244 648,244

5. Tomnub O Neak Takair NCSP - Punloeu Banteay Srey Construction Co., Ltd 7-May-14 465,929 465,929

6. Spean Sreng-Trapaing Ambel CSP - SBPH Engineering & Construction Co., Ltd and Civil

Engineering Construction Corp. No. 1 (CIENCO 01) - (Joint Venture)16-May-14 5,763,056 5,763,056

7. Tomnub Krahamkor NCSP - Diamond Construction & Import Export Co., Ltd 27-May-14 479,399 479,399

8. Tomnub O Chik NCSP - Diamond Construction & Import Export Co., Ltd 27-May-14 298,627 298,627

9. Tomnub Khbal Khmauch NCSP - Chhun Leng Investment & Construction Co., Ltd 6-Jun-14 239,402 239,402

10. Tomnub Kampong Thkov NCSP - CNO Construction & Investment Co., Ltd and Chhun

Leng Investment & Construction Co., Ltd - (Joint Venture)28-Jun-14 1,143,883 1,143,883

Subtotal for Cat. No. 01 14,267,985 433,656 13,834,330

02 Equipment

1. Narita Distribution Cambodia Co., Ltd (Supply of office equipment) Delivered 23-Dec-11 54,926 54,926 0

2. Dangvanh Limited (supply of air-con, fridge & furniture) Delivered 23-Dec-11 45,639 45,639 0

3. Yamaha Motor Cambodia Co., Ltd. (Supply of motorcycles) Delivered 23-Dec-11 10,980 10,980 0

4. RM Asia Co., Ltd. (Supply of vehicles) Delivered 5-Oct-11 265,650 265,650 0

5. Narita Distribution Cambodia Co.,Ltd (Supply of office equipment Lot 1 & 2) Delivered 18-Oct-13 42,619 42,619 0

6. Comin Khmere Co.Ltd (Supply of survey equipment) Delivered 18-Oct-13 64,596 64,596 0

Subtotal for Cat. No. 02 484,410 484,410 0

03A Construction Supervision None

03B Consulting Services (Project Management) On-going 5-Mar-12 2,192,070 1,081,072 1,110,998

3101 Consulting Services (FWUC Cap. Bldg. & Agri Support) On-going 5-Mar-12 243,563 164,149 79,414

Individual consultant - Environment Specialist (Ms Sao Sambathmorakot) On-going 10-Mar-14 5,910 3,010 2,900

Individual consultant - MIS Specialist (Mr Kim Sarun) On-going 1-Apr-14 20,880 3,040 17,840

Subtotal for Consulting Services 270,353 170,199 100,154

04A Institutional Development & Strengthening PDWRAM Staff Training

1. Institute of Technology of Cambodia (conduct of training on Feasibil ity Study of

irrigation system with 25 participants)

Conducted 24-28

Dec. 201219-Dec-12 2,665 2,665 0

2. Royal University of Agriculture (conduct of training on Gender Awareness for PIU

staff)

Conducted 8-11 Jan

132-Jan-13 1,640 1,640 0

3. Life With Dignity (LWD) for conduct of training on: Conducted: 18-Jan-13

a. Small business and marketing concept, 22-25 Jan 13 1,920 1,920 0

b. Report writing skil ls, 5-8 Feb 13 2,020 2,020 0

c. Community management 12-15 Mar 13 2,010 2,010 0

4. An Institute to Serve Facil itators of Development - VBNK (Quickbook System for

accounting for PIU and PDWRAM Staff)

Conducted: 20-23

Aug-1319-Aug-13 2,150 2,150 0

5. Phnom Penh Institute of Technology: Conducted 28-Aug-13

a. Material Testing for Civil Works 2-6 Sep-13 3,780 3,780 0

b. Construction Supervision and Management 4-8 Nov-13 3,200 3,200 0

c. Management of Civil Works Contracts 26-29 Nov-13 2,710 2,710 0

6. Royal University of Agriculture (Conduct of Irrigation systems Management)Conducted: 27-31 Jan

201413-Jan-14 3,200 3,200 0

7. Sasda Consultancy Group (Conduct of Conflict Resolution in Irrig. Systems)Conducted: 10-13

Feb 201430-Jan-14 2,710 2,710 0

8. Faculty of Agricultural Engineering (Conduct of O&M in Irrig. Systems)Conducted: 6-9 May

201425-Apr-14 2,350 2,350 0

9. Faculty of Agricultural Engineering (Conduct of Participatory Impact Eval in IS)Conducted: 3-6 June

201425-Apr-14 2,350 2,350 0

Subtotal for Cat. No. 04A 32,705 32,705 0

3501 Institutional Development & Strengthening (FWUC Cap. Bldg. & Agri Support)

Small assignment- individual consultant (Mr Long Vannak) - Batch 1 Aerial Photo Map Completed 18-Sep-13 4,835 4,835 0

Small assignment- individual consultant (Mr Long Vannak) - Batch 2 Aerial Photo Map Completed 12/25/2013 2,985 2,985 0

Subtotal for Cat. No. 3501 7,820 7,820 0

04B Institutional Development & Strengthening (FWUC Capacity Building)

1. Initial Operating Budget for 10 FWUCs in NWISP 1/ Yr 1 ongoing 1/ 30,000 30,000 0

2. On-Demand Technical Support None

Subtotal for Cat. No. 04B 30,000 30,000 0

05 Survey, Investigation, Design & Mapping

1. PSU (Detailed Design of 3 Core Subprojects) 2/ On-going 26-10-12 287,134 288,598 -1,464

2. PSU (Feasibil ity study/Detailed Design of 6 non-core subprojects) 2/ On-going 26-10-12 280,228 235,294 44,934

3. PIU KTH (FS/DD of 6 non-core subprojects) 2/ On-going 26-10-12 79,138 79,137 1

4. PIU SRP (FS/DD of Tumnub Lok Subproject) 2/ On-going 26-10-12 4,347 869 3,478

Subtotal for Cat. No. 05 650,847 603,899 46,948

Sum of contracts under ADB Loan No. 2672-CAM [SF] 5,287,674 2,289,761 2,997,912

Sum of contracts under ADB Grant No. 0220-CAM [SF] 278,173 178,019 100,154

Sum of Contracts under OFID Loan No. 8253 10,943,545 332,614 10,610,931

Sum of Contracts under RGC counterpart fund 1,426,799 43,366 1,383,433

Total of all Contracts 17,936,190 2,843,760 15,092,4301/ Releases of IOB to FWUCs started in December 2012 and completed on 20 April 2013

2/ Contract amount adjusted based on final cost estimates after detailed design and advance payment ($869.34) to SRP deducted from PSU CSP. Details are table below.

3/ Amount for Civil Works is shared among ADB Loan No. 2672-CAM [SF] (13.3%), OFID Loan No. 8253 (76.7%) and RGC (10%)

Contract Awarded/Committed in US$

Awarded Contracts by 30 June 2014

APPENDIX 3

Summary of Actual Disbursements

APPENDIX 3: SUMMARY OF ACTUAL DISBURSEMENTS UP TO 30 JUNE 2014 Page 1


%ADB %OFID %RGC ADB Loan ADB Grant OFID Loan RGC ADB Loan ADB Grant OFID Loan RGC ADB Loan ADB Grant OFID Loan RGC

01 Civil Works

1. Civil works 13.3 76.7 10 2,097,191 12,000,000 1,564,708 57,676 332,614 43,366 2,039,515 11,667,386 1,521,342

2. Resettlement 125,350 2,062 123,288

02 Vehicles and Equipment 100

1. Vehicle 100 442,297 276,630 165,667

2. Equipment 100 307,136 207,779 99,357

Consulting Services

03A 1. Consultant for Construction Supervision 100 93,107 93,107

03B 2. Main Consultant (Proj Management and Design) 100 2,442,144 1,081,072 1,361,072

3101 3. Main Consultant (FWUC & Agri Support) 100 914,000 164,149 749,851

Training and Extension

04A 1. PDWRAM Staff Training 100 475,840 92,085 383,755

2. Strengthening of Prov. & District Admin Capacity 100 78,220 20,716 57,504

3501 3. FWUC Training 100 911,865 15,706 896,159

4. Farmers Incremental Extension 100 974,135 28,886 945,249

04B On-Going Support to Existing Projects # 100 2,220,825 29,403 2,191,422

05 Land Titling (Survey, investigation, design & mapping) 100 886,804 642,583 244,221

06 Recurrent Costs

1. O&M of Vehicles 100 423,165 126,267 296,899

2. O&M of Equipment 100 135,474 12,680 122,794

3. O&M of Infrastructures* 100 1,110,804 1,110,804

07 Benefit Monitoring and Evaluation 100 30,527 30,527

08 Interest Charges 100 445,691 13,346 432,345

Project Implementation *** 100

1. National Project Management Office 670,000 212,626 457,374

2. PIU Banteay Meanchey 650,000 42,051 607,949

3. PIU Kampong Thom 870,000 44,982 825,018

4. PIU Siem Reap 710,000 36,505 673,495

Total 10,078,421 2,800,000 12,000,000 5,700,862 2,560,237 208,740 332,614 381,592 7,518,184 2,591,260 11,667,386 5,319,270

All allocations 30,579,283 ** % of allocation 25.40% 7.46% 2.77% 6.69%

* Includes contribution of farmers Expenditures this Quarter in $ 217,578 34,936 332,614 114,789

** This amount is less than the total project cost of US$31.928 million as it included the cost of RGC for resettlement partially. Total this quarter 699,916

*** Taken from the Project Administration Manual Appendix 12. Total to date 3,483,183

# The IOB advances of $30,000 will be recorded as expense when liquidated by FWUC, as per ADB advice.

Summary of Actual Fund Disbursement WRMSDP ADB Loan No. 2672-CAM (SF)

Category Number and DescriptionFinancing Arrangement Estimated Current Allocation Expenditure up to 30 June 2014 Estimated Allocation Balance (US$)

APPENDIX 4 Project Results Profile

APPENDIX 4: PROJECT RESULTS PROFILE, OUTPUT C Page 1


Performance Targets and

Indicators with Baselines

Impact

Enhanced food security Increased water security for food production, Output A and B?

human livelihood and ecosystem services

Increased resilience to climate change Output A and B?

By 2018 (from 2010 levels):

Number of households in project area with 50% of households (HH) have Average of O Mean, O Touk,

income lower than the poverty line income of <1.0$/day & Spean Sreng-Trapaing Ambel

reduced by 30%

Number of households in project area with 52 out of 108 HH (48%) have

insufficient rice production for year-round insufficient rice for year-round

consumption reduced by 40% consumption

Average incomes in project area derived Average annual income derived

from agriculture increased by 30% from agriculture is $668

Outcome By 2013:

Improved management of water Policy, legal and institutional framework Output A and B?

resources in Cambodia and more in place to operationalize the Law on

efficient and sustainable irrigation Water Resources.

systems in the proposed project By 2018: Average yield: Average of O Mean, O Touk,

area Wet season yield increased from 2010 Wet season yield is 0.93 t/ha & Spean Sreng-Trapaing Ambel

level of 0.8 t/ha to 1.9 t/ha from HH survey

Dry season yield increased from 2010 Dry season yield is 1.31 t/ha

level of 1.7 t/ha to 3.6 t/ha from HH survey

Cropping intensity increased from 2010 Annual CI is 108%

level of 100% to 160%

Outputs By 2015:

C. Sustainable rehabilitation of 15,000 hectares of irrigation schemes Procurement of works Construction status: Expedite performance of all

existing small- and medium-scale rehabilitated within the provinces of Civil works contracts on 3 CSPs O Mean - 35.2% contractors.

irrigation schemes in the Tonle Kampong Thom, Banteay Meanchey, and 7 NCSPs signed. O Touk - 31.7% Expedite mobilization of

Sap basin and Siem Reap Construction in 2 CSPs on-going. contractors in 1 CSP and

7 NCSPs.

FWUC management committees Farmers listing in 3 CSPs is 100% Formation of 4 FWUCs in Capacity building of FWUCs

established in all rehabilitated schemes Formation of FWUC Blocks 88% 3 CSPs is on-going. should be synchronized with

under the project (target: 30% of (Details are in Appendix 11) Formation of 7 FWUCs in construction and O&M

members to be women) 7 NCSPs just started in 1 phases.

FWUC members and farmers have These activities are set for

received vocational training in irrigation the O&M phase of the

water management and system subprojects.

operatons (target: 30% of beneficiaries

to be women)

CSP = Core Sub-project NCSP = Non-Core Sub-project

Design Summary Progress Assessment to 30 June 2014 Recommendation

PROJECT RESULTS PROFILE, OUTPUT C

APPENDIX 5 Summary of Implementation Schedule

of the Project

APPENDIX 5: SUMMARY OF PROJECT IMPLEMENTATION SCHEDULE Page 1


As of 30 June 2014

% % of % of

1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Weight Activity Total

A. Strengthening Provincial and District Level Admin Capacity 10 70 7.01. Training Needs Assessement 1 100 1.00

2. Preparation of Master Training Plan 1 100 1.00

3. Arrangement of schedule and modules 1 70 0.70

4. Conduct Training 5 70 3.50

5. Technical Assistance & capacity building 2 40 0.80

B. Rehabilitation and Improvement of Irrigation Systems 50 39.6 19.8

B.1 Core Subproject 20 32.80 6.56

1. Detailed Design 3 100 3.00

2. Resettlement & Compensation 1 40 0.40

3. Land Titling 1 3 0.03

4. Procurement of Civil Works 2 100 2.00

5. Construction of Civil Works 12 9 1.08

6. Construction Supervision & defect revision 1 5 0.05

B.2 Non-Core Subproject 30 44.1 13.24

1. Screening and Selection of Candidate SPs 1 100 1.00

2. Feasibility Study 4 100 4.00

3. Detailed Design 6 100 6.00

4. Resettlement & Compensation 1 30 0.30

5. Land Titling 1 0.00

6. Procurement of Civil Works 2 97 1.94

7. Construction of Civil Works 14 0.00

8. Construction Supervision & defect revision 1 0.00

C. FWUC Formation and Strengthening 25 29.9 7.5

C.1 Existing FWUCs in NWISP and Stung Chinit 10 63.0 6.30

1. Orientation of PIU and FWUC 1.5 100 1.50

2. Participatory Planning for Assistance 1/ 2.5 80 2.00

3. Implement and Monitor IOB 2/ 2 30 0.60

4. Implement and Monitor OTS 3/ 4 55 2.20

C.2 FWUCs in WRMSDP ** 15 7.9 1.181. Orientation and Mobilization of Farmers 2 25 0.50

2. Election of FWUC Committee 4 17 0.68

3. Training of FWUC Committee 3

4. FWUC Registration & Hand-over Ceremony 1

5. Planning of O&M and Agri-Extension 2

6. Implement O&M and Agri-Extension 3

D. Project Management 15 74.2 11.11. Procurement of Vehicles and Equipment 1 70 0.7

2. Procurement of Project Consultant 1 100 1.00

3. Guidelines, TOR and MOUs 1 70 0.7

4. Project Monitoring System & Procedures 1.5 60 0.90

5. Project Benefit M&E System 1.5 60 0.90

6. Field Works of Consultants 4/ 9 77 6.93

Total Estimated Physical Progress 100 45.4

1/ Includes agriculture extension 2/ Initial Operation Budget 3/ On-Demand Technical Support Time elapsed based on effectivity date= 43.5 %4/ Based on amended number of person-months pursuant to Addenda No. 1 and No. 2

** FWUC in WRMSDP is on CSPs only as no resources are yet available for NCSPs

SUMMARY OF IMPLEMENTATION SCHEDULE OF THE PROJECT

2015 2016 2017Component / Activity

2011 2012 2013 2014

APPENDIX 6 Monitoring Report of Completed Training

Courses

APPENDIX 6: MONITORING REPORT OF COMPLETED TRAINING COURSES Page 1



MONITORING REPORT OF COMPLETED TRAINING COURSES (as of 30 June 2014)

A. Introduction

1. One of the components of the Water Resources Management Sector Development Project (WRMSDP) is the capacity building of project management staff. In 2012, the Project Management Consultant (PMC) formulated a training plan for strengthening the administrative capacity of the Provincial Department of Water Resources and Meteorology (PDWRAM) on project implementation. The results of the conducted training needs assessment (TNA) of PDWRAM personnel assigned to the Project Implementation Unit (PIU) in the three provinces of Kampong Thom, Siem Reap, and Banteay Meanchey were used in the formulation of the plan. The training plan consisted of some 50 courses on various aspects of irrigation development, and it had a budget requirement of about $458,142 in four years. PMC reviewed and revised the training plan in March 2013 pursuant to the recommendations of the ADB Review Mission of 26 February–7 March 2013. The revised plan retained only the essential courses relevant to project implementation and effectively reduced the number of courses and budget allocation to about 50% of the original. B. Training Plan 2. The subject of this monitor is the implementation of the revised training plan that ADB reviewed and approved on 29 April 2013. Table 1 shows the training plan consisting of 15 courses, five annual review and planning meetings, four batches of in-country exchange visits, and two batches of study visits on Irrigation Management Transfer (IMT) within Asia. The training plan has a total allocation of about $227,534 and addresses the provincial and district levels of PIUs.

Table 1: The Approved Revised Training Plan

Duration Date/ Training Training

F M Sum (day) Schedule Provider Cost ($)

Completed courses to 15 March 2013

1. TOT on PIMD, IMT Policy 3 28 31 4 Sihanok Ville 23-26 Oct 2012 FWUC Dept 8,668

2. Feasibility study of irrigation systems 1 25 26 5 Siem Reap 24-28 Dec 2012 ITC 7,302

3. Gender Awareness 3 18 21 4 Kampong Thom 8-11 Jan 2013 AF/RUA 4,512

4. Small business plan & marketing concept 2 14 16 4 Banteay Meanchey 22-25 Jan 2013 LWD 3,672

5. Report writing skills 26 26 4 Phnom Penh 5-8 Feb 2013 LWD 6,441

6. Community Management 2 19 21 4 Phnom Penh 12-15 Mar 2013 LWD 6,202

Subtotal 11 130 141 25 36,797

Courses for implementation in 2nd and 3rd Quarter of 2013

1. Materials testing for civil works 22 5 Phnom Penh 2nd Q 2013 TSC 7,950

2. Management of civil works contracts 15 5 Province 3rd Q 2013 TBNL 6,475

3. Construction supervision 15 5 Province 3rd Q 2013 TSC 5,875

4. Quick book system for accounting 12 5 Phnom Penh 2nd Q 2013 TBNL 3,950

Subtotal 64 20 24,250

Courses for implementation in 2014

1. Operation of irrigation systems 19 5 Phnom Penh 4th Q 2013 TSC 7,475

2. Maintenance of irrigation systems 19 5 Phnom Penh 4th Q 2013 TSC 7,975

3. Irrigation system management 19 5 Phnom Penh 1st Q 2014 TSC 7,975

4. Participatory impact evaluation 19 5 Province 1st Q 2014 TBNL 7,546

5. Conflict resolution in irrigation systems 22 5 Province 1st Q 2014 TBNL 7,546

Annual Review and Planning, 1/yr for 5 yrs 250 1 Phnom Penh First Q of year TA-PMC 27,420

In-country exchange visits, 4 batches 48 5 Province 2014 to 2016 TA-PMC 63,350

Out of country study visits on IMT, 2 batches 12 5 Asia 2014 & 2015 TA-PMC 37,200

Subtotal 408 36 166,487

GRAND TOTAL 613 81 227,534

ITC - Institute of Technology de Cambodge AF/RUA - Agriculture Faculty/ Royal University of Agriculture

TSC - Training Service Center LWD - Life With Dignity

TBNL - To be named later

TA-PMC - TA Project Management Consultants

No. of TraineesNo. Training course Location




Duration Date/

Women Men Sum (day) Schedule Budget Actual

Completed courses to 30 June 2014

1. TOT on PIMD, IMT Policy 3 28 31 4 SVille 23-26 Oct 2012 10,425 8,669

2. Feasibility study of irrigation systems 1 25 26 5 SRP 24-28 Dec 2012 7,835 7,302

3. Gender Awareness 3 18 21 4 KTH 8-11 Jan 2013 6,900 4,512

4. Small business plan & marketing concept 2 14 16 4 BMC 22-25 Jan 2013 4,900 3,672

5. Report writing skills 26 26 4 PNP 5-8 Feb 2013 6,900 6,441

6. Annual review and planning meeting 3 38 41 1 PNP 19 Feb 2013 918 978

7. Community Management 2 19 21 4 PNP 12-15 Mar 2013 6,500 5,585

8. Quick book system for accounting 9 9 4 PNP 20-23 Aug 2013 4,052 3,952

9. Materials testing for civil works 17 17 5 PNP 2-6 Sep 2013 8,554 8,171

10. Construction supervision and management 2 23 25 5 PNP 4-8 Nov 2013 9,350 9,350

11. Management of civil works contracts 2 22 24 4 PNP 26-29 Nov 2013 8,019 7,850

12. Irrigation system management 1/ 2 16 18 5 PNP 27-31 Jan 2014 7,530 7,240

13. Conflict resolution in irrigation systems 1/ 2 29 31 4 Batt 10-13 Feb 2014 7,668 7,232

14. Environmental training 3 20 23 1 PNP 26 Feb 2014 2,216 1,935

15. Annual review and planning meeting 4 39 43 1 PNP 14 Mar 2014 1,020 1,100


Systems 2 21 23 4 Pursat 20-23 May 2014 6,508 6,270

17.Participatory Impact Evaluation in Irrigation

Systems2 18 20 4 Pursat 3-6 Jun 2014 6,094 5,856

Total 33 382 415 63 105,389 96,114

Batt = Battambang PNP = Phnom Penh 91%

BMC = Banteay Meanchey SRP = Siem Reap

IMT = Irrigation Management Transfer SVille = Sihanouk Ville

KTH = Kampong Thom TOT = Training of Trainers

PIMD = Participatory Irrigation Management and Development 1/ Cost of these courses was adjusted to include the

trainers' fee which was inadvertently excluded.

No. Training course

No. of Trainees

Location

Training Cost, ($)

C. Completed Courses and Trainees 3. Table 2 shows the summary of completed training courses. By June 2014, 14 courses and two annual review and planning meeting were completed. The total number of participants and trainees was 415, with 33 (or 8%) women. In addition, the Environment Specialist gave a module on environment training on 26 February 2014, which was attended by 23 participants including three women. Annex A shows the scanned copy of attendance sheets of trainees at the latest two courses. The attendance sheets for the other earlier courses were included in QPRs 6, 7, and 8. The actual cost of the completed training was $96,114, about 9% lower than the allocated budget of $105,389.

Table 2: Summary of Completed Training Courses

IV. Evaluation of Trainees 4. Table 3 gives the pre- and post-training evaluations of trainees, summarized from the reports of the training providers. Twelve out of the completed 15 courses have this information. The pre- and post-training evaluations are sets of questionnaires administered to the trainees to gauge their level of knowledge of the subject matter of the course. The average knowledge gain is the difference between the post-training and pre-training scores. The pre-training average scores ranged between 3% and 46%, with an average of 33%, while the post-training average scores ranged between 37% and 85%, with an average of 66%. The average knowledge gain of the

trainees of all completed and evaluated courses is therefore about 33%.




Training

Provider Pre-test Post-test Gain



3. Gender Awareness AF/RUA 24 71 47

4. Small business plan & marketing concept LWD 37 85 48

5. Report writing skills LWD 30 69 38

6. Community Management LWD 46 70 24

7. Quick book system for accounting VBNK 28 56 28

8. Materials testing for civil works PPIT 3 37 34

9. Construction supervision and management PPIT 23 37 15

10. Management of civil works contracts PPIT 43 56 13

11. Irrigation system management FAE 46 80 34

12. Conflict resolution in irrigation systems SCG 42 77 35

13. Environmental training TA-ES No data


Systems FAE 36 77 41


Irrigation SystemsFAE 42 80 38

Average 33 66 33


ITC = Institute of Technology in Cambodia LWD = Life With Dignity


TA-ES = Technical Assistance-Environmental Specialist SCG = Sasda Consultant Group

Average score in %

No. Training courseEvaluation of Trainees

Table 3: Pre- and Post-training Evaluation of Trainees

E. Performance of Trainers

5. At the end of each training course, the trainees were asked to assess the performance of the trainers and the quality of the course. The trainees made the assessment on various aspects, such as training strategy, methodology, training arrangement, relevance, and satisfactory completion of training topics. Table 4 gives the average percentages of the trainees’ satisfaction levels on the completed courses and trainers’ performance. On the average, 89% of the trainees rated the trainers and the courses as very satisfactory and more satisfactory. Some 10% rated them as satisfactory and less than 1% said these were not satisfactory.

Table 4: Evaluation of Trainees on the Trainers and the Course

Training

Provider VS MS S NS



3. Gender Awareness AF/RUA 39 37 24 1

4. Small business plan & marketing concept LWD 86 0 13 1

5. Report writing skills LWD 13 67 20 0

6. Community Management LWD 41 49 10 0

7. Quick book system for accounting VBNK 41 51 9 0

8. Materials testing for civil works PPIT 65 30 5 0

9. Construction supervision and management PPIT 47 42 10 2

10. Management of civil works contracts PPIT 40 49 9 2

11. Irrigation system management FAE 24 70 6 0

12. Conflict resolution in irrigation systems SCG 24 71 5 0

13. Environmental training TA-ES


Systems FAE 20 72 8 0


Irrigation SystemsFAE 26 68 6 0

Average 38.8 50.5 10.4 0.5

VS = Very Satisfied S = Satisfied

MS = More Satisfied NS = Not Satisfied


ITC = Institute of Technology in Cambodia LWD = Life With Dignity SCG = Sasda Consultant Group


TA-ES = Technical Assistance-Environmental Specialist

% of trainees reporting

No. Training courseTrainees evaluation of course/trainers




F. Conclusions and Recommendations 6. Twelve out of the completed training courses conducted the prescribed pre- and post-training evaluation to gauge the knowledge gained by the trainees. On the average, about 33% knowledge gain was obtained by the trainees from the evaluated courses. 7. Twelve out of the completed training courses presented the quantified assessment of the trainers and courses by the trainees. On the average, about 39% of the trainees rated the trainers and courses as very satisfactory, and about 50% rated as more satisfactory. About 10% of the trainees said the courses and trainers were satisfactory. Less than 1% of the trainees said that the courses and trainers were not satisfactory. 8. The implementation of the completed courses did not completely exhaust the allocated budget. Overall, there were savings of about 9%, i.e., the total expenditures were about $96,114 against an allocation of $105,389. 9. Based on the above, there are indications that the training courses are helping the capacity development and strengthening of district and provincial PIU staff on the management of project implementation. PMC therefore recommends to continue implementing the training plan with the evaluation of trainees, trainers, and courses and to include additional modules to improve overall capacity development. Courses similar to the completed environment training should also be encouraged. 10. The Capacity Building Specialist, before completing his input, will assess how the trainees utilized the knowledge gained from the training courses, particularly in the performance of their duties and responsibilities. The Specialist will prepare a questionnaire and administer it to a sample of respondents randomly selected sample from the trainees of completed courses.




Annex A

SCANNED COPY OF ATTENDANCE SHEETS OF LAST TWO COURSES

APPENDIX 7 Tracking Record of Milestones on

Procurement

APPENDIX 7: TRACKING RECORD OF PROCUREMENT MILESTONES Page 1


Civil Works of Subprojects

No. Particular O Mean CSP O Touk CSPPrasat Pram

NCSP

Spean Sreng-

Trapeang

Ambel CSP

Tumnub

Kampong Thkov

NCSP

Tumnub O

Andeng NCSP

Tumnub O Neak

Takair NCSP

Tumnub

Krahamkor

NCSP

Tumnub O Chik

NCSP

Tumnub Kbal

Khmauch NCSP

1. Contract No.WRMSDP/ADB

& OFID_OM-001

WRMSDP/ADB

&OFID_OT-001

WRMSDP/ADB

&OFID_PSP-001

WRMSDP/ADB

&OFID_SS-TA-

001

WRMSDP/ADB

&OFID_KPT-001

WRMSDP/ADB

&OFID_OAD-001

WRMSDP/ADB

&OFID_ONT-001

WRMSDP/ADB

&OFID_TKK-001

WRMSDP/ADB

&OFID_TOC-001

WRMSDP/ADB

&OFID_TOC-001

2. Contract description O Mean

Irrigation Rehab

O Touk Irrigation

Rehab

Prasat Pram

Irrigation Rehab

Spean Sreng-

Trapeang Ambel

Irrigation Rehab

Tumnub Kampong

Thkov Irrigation

Rehab

Tumnub O

Andeng Irrigation

Rehab

Tumnub O Neak

Takair Irrigation

Rehab

Tumnub

Krahamkor

Irrigation Rehab

Tumnub O Chik

Irrigation Rehab

Tumnub Kbal

Khmauch

Irrigation Rehab

3. Prior (P) or Post Review (PR) (P) (P) (P) (P) (P) (P) (PR) (PR) (PR) (PR)

4. Method of selection ICB ICB ICB ICB ICB NCB NCB NCB NCB NCB

5. Design and cost estimate

5.1 Engineers' Cost Estimate US$ $1,969,572.95 $1,786,978.12 $1,661,305.32 $5,815,208.54 $1,330,420.70 $682,075.95 $480,413.69 $542,587.65 $338,846.70 $284,030.61

6. Bidding Documents and Bidding Process

6.1 PMC submitted BD to EA Date 11-Feb-13 11-Jun-13 20-Aug-13 16-Oct-13 28-Nov-13 16-Oct-13 28-Nov-13 19-Dec-13 19-Dec-13 28-Jan-14

6.2 EA sent BD to DP for NOL Date 13-Mar-13 17-Jun-13 25-Sep-13 21-Oct-13 5-Dec-13 21-Oct-13 N/A N/A N/A N/A

6.3 EA received DP's NOL Date 4-Apr-13 28-Jun-13 16-Oct-13 1-Nov-13 20-Dec-13 4-Nov-13 N/A N/A N/A N/A

6.4

PMC revised and sent BD to EA for Posting

the Advertizement Date 3-May-133-Jul-13 14-Oct-13 6-Nov-13

23-Dec-1328-Nov-13 N/A N/A N/A N/A

6.5 EA sent BD to DP for Posting on Website Date 6-May-13 3-Jul-13 14-Oct-13 31-Oct-13 23-Dec-13 N/A N/A N/A N/A N/A

6.6 Bid Invitation Issued Date 10-May-13 11-Jul-13 21-Oct-13 8-Nov-13 17-Jan-14 4-Dec-13 4-Dec-13 27-Dec-13 27-Dec-13 4-Jan-14

6.7 Pre-bid meeting and Site Visit Date 10-11-Jun-2013 12-13 Aug 2013 20-21-Nov-2013 04-05-Dec-2013 18-19 Feb 2014 24-25-Dec-2013 24-25-Dec-2013 15-16-Jan-2014 15-16-Jan-2014 18-19-Feb-2014

6.8 Bids Opened Date 21-Jun-13 23-Aug-13 3-Dec-13 20-Dec-13 4-Mar-14 9-Jan-14 9-Jan-14 29-Jan-14 29-Jan-14 7-Mar-14

7.

Bid Evaluation/contract

award recommendations

7.1PMC submitted letter of clarification to

EA to send to biddersDate 12-Jul-13 12-Sep-13 24-Dec-13

N/A 22-Apr-14 N/A N/A 21-Mar-14 21-Mar-14 N/A

7.2 EA sent letter of clarification to bidders Date 13-Aug-13 12-Sep-13 3-Jan-14 N/A 24-Apr-14 N/A N/A 28-Mar-14 28-Mar-14 N/A

7.3 EA received clarification information from bidders Date 26-Aug-13 25-Sep-13 17-Jan-14 N/A 5-May-14 N/A N/A 7-Apr-14 7-Apr-14 N/A

7.4

PMC submit letter to EA to lowest bidder for cost

breakdown of some bid itemsDate N/A 27-Sep-13 N/A

N/A N/A N/A N/A N/A N/A N/A

7.5 EA sent letter of cost breakdown to lowest bidder Date N/A 30-Sep-13 N/A N/A N/A N/A N/A N/A N/A N/A

7.6 EA received detail cost breakdown from lowest bidder DateN/A

11-Oct-13N/A

N/A N/A N/A N/A N/A N/A N/A

7.7

Procurement Specialist submitted draft BER

for TL/DTL for review & comment Date6-Sep-13 30-Sep-13 20-Jan-14 5-Mar-14 18-Feb-14 19-Mar-14 9-Apr-14 23-Apr-14 9-May-14

7.8 PMC submitted BER to EA Date 10-Sep-13 18-Oct-13 21-Jan-14 18-Mar-14 21-May-14 19-Feb-14 25-Mar-14 22-Apr-14 23-Apr-14 9-May-14

7.9 EA PRC's Approved on BER Date 27-Sep-13 21-Nov-13 20-Mar-14 6-May-14 18-Apr-14 5-May-14 16-May-14 16-May-14 6-Jun-14

7.10 EA sent BER to DP for Approved Date 30-Sep-13 28-Nov-13 21-Apr-14 2-May-14 12-May-14 25-Apr-14

7.11 EA received DP's NOL Date 4-Nov-13 8-Jan-14 28-Apr-14 15-May-14 6-May-14

Procurement Status

APPENDIX 7: TRACKING RECORD OF PROCUREMENT MILESTONES Page 2


8. Contract

8.1 PMC prepared and sent contract document to EA Date 5-Nov-13 10-Jan-14 29-Apr-14 16-May-14 7-May-14

8.2 EA send draft Contract to the DP for NOL Date N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

8.3 EA received DP's NOL Date N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

8.4 PMC prepared and sent summary of contract awarded Date 5-Nov-13 15-Jan-14 12-May-14 12-May-14

8.5

EA notified the summary of contract awarded to all

Bidders Date 22-Nov-13 ???

8.6

EA published the summary of contract awarded

on the newspaper Date ??? ???

8.7 Contract Signed Date 15-Nov-13 17-Jan-14 30-Apr-14 17-May-14 28-Jun-14 7-May-14 7-May-14 27-May-14 27-May-14 6-Jun-14

8.8 Contractor's Name Date

Kuy Leang Ky

Construction

Trading Group

Co.Ltd

Kuy Leang Ky

Construction

Trading Group

Co.Ltd

Tan Kim Eng

Construction

Co.Ltd

SBPH

Engineering &

Construction

Co.,Ltd & Civil

Engineering

Construction

Corporation No.01

(CIENCO 01)

(Joint Venture

Bid)

CNO Construction

& Investment Co.,

Ltd and Chhun

Leng Investment

& construction

Co., Ltd (Joint

Venture)

Punloeu Banteay

Srey Construction

Co.,Ltd

Punloeu Banteay

Srey

Construction

Co.,Ltd

Diamond

Construction &

Import Export

Co.,Ltd

Diamond

Construction &

Import Export

Co.,Ltd

Chhun Leng

Investment &

Construction

Co.,Ltd

8.9 Contract Amount ($) Date 1,799,888$ 1,588,168.00$ 1,841,389.29$ 5,763,056.21$ 1,143,883.13$ 648,243.85$ 465,928.57$ 479,398.98$ 298,627.30$ 239,402.04$

8.10 Contract Started Date 15-Dec-13 3-Feb-14 9-Jul-14 9-Jul-14 9-Jul-14 9-Jul-14 9-Jul-14 9-Jul-14

8.11 Contract Completion Date 15-Jun-14 3-Sep-14 9-Feb-15 9-Apr-15 9-Jan-15 9-Jan-15 9-Jan-15 9-Jan-15

APPENDIX 8 Civil Works Contract Administration

Monitor for O Mean

APPENDIX 8: CIVIL WORKS CONTRACT ADMINISTRATION MONITOR FOR O MEAN Page 1



Within Overall On Within On Within

Work Item Work Item Work

A. General Items

1. Mobilization

1. Mobilization of contractor's plant and equipment to site l.s. 1 5.92 0.06 100 5.92 100 5.92

2. Mobilization of contractor's personnel & labour to site l.s. 16.58 0.06

100 6.58 100 6.58

3. Construction of Enginner's Office l.s. 1 9.87 0.09 100 9.87 100 9.87

4. Construction of Contractor's Office l.s. 1 18.42 0.17 100 18.42 100 18.42

5. Construction of Workshops/Warehouses l.s. 1 9.87 0.09 100 9.87 100 9.87

6.Construction of Acess Road to and from work Area of

Contractorl.s. 1 6.58 0.06 100 6.58 100 6.58

7.Pre Construction Material Sampling and Testing,

Insurances, Etcl.s. 1 42.76 0.40 80 34.21 80 34.21

Subtotal for mobilization 100.00 0.94 91.45 91.45

B. CONSTRUCTION OF DAM, AND REHABILITATION OF MC1 and MC2

1. Construction of Dam

1. Bush and Shrub Clearing (379m) m² 15,008 6.40 0.28 100 6.40 100 6.40

2. Placing of fill embankment from excavated materials m³ 5,928 12.64 0.55 85 10.74 85 10.74

3. Supply & placing of fill embankment from borrow pit m³ 32,740 69.80 3.05 65 45.37 65 45.37

4. Supply and placing of approved laterite material m³ 341 4.80 0.21 0 0

5. Placing of grass sods m² 8,964 6.37 0.28 0 0

Subtotal for construction of dam 100.00 4.37 62.51 62.51

2. Construction of spillway

1. Excavation for structure to be disposed to the sites m³ 25,000 5.29 2.02 95 5.02 95 5.02

2. Placing backfilling against structure m³ 3,500 0.85 0.33 0 0

3. Riprap protection m³ 1,966 11.20 4.27 37 4.14 37 4.14

4. Masonry m³ 124 0.61 0.23 0 0

5. Stone to mix in mass concrete m³ 441 2.15 0.82 90 1.94 90 1.94

6. Blinding layer of mass concrete Class D m³ 164 2.00 0.76 35 0.70 51 1.02

7. Concrete Class B m³ 2,375 38.65 14.74 20 7.73 22 8.50

8. Steel reinforcement "Grade 450" Mpa ton 285 37.10 14.15 20 7.42 22 8.16

10. Water Stop, Joint filter, mastic and bitumen m³ 235 0.57 0.22 0 60 0.34

11. Galvanize steel pipe (D=50mm) Handrail m 215 1.57 0.60 0 0

Subtotal for construction of spillway 100.00 38.14 26.96 29.14

3. Left Main Canal Outlet Works (MC1)

1. Excavation for structure to be disposed to the sites m3 830 3.60 0.07 95 3.42 95 3.42

2. Placing of fill against structure (refer to item 1 above) m3 566

2.83 0.0560 1.70 60 1.70

3. Supply backfilling against structure m3 230 1.15 0.02 60 0.69 60 0.69

4.Stone masonry 300mm thickness on 100mm thick

blinding concrete m

3 255 41.71 0.78 0 0

5. Blinding layer of mass concrete Class D m3 35 8.76 0.16 80 7.01 80 7.01

6. Concrete Class B m3 42 14.02 0.26 65 9.11 65 9.11


8. Installation of Gate with hoist lifting mechanism set 1 7.68 0.14 0 0

9. Channel U installation to the slot of gates m 4 0.40 0.01 100 0.40 100 0.40

10. Galvanize steel pipe (D=50mm) Handrail m 23 3.46 0.06 0 0

11. Galvanize steel pipe (D=50mm) ladder m 2 0.30 0.01 0 0

12. Pipe culvert with diameter 1000 mm pcs 8 2.62 0.05 100 2.62 100 2.62

Subtotal for outlet works of MC 1 100.00 1.86 33.71 33.71

4. Right Main Canal Outlet Works (MC2) with Flume

1. Excavation for structure m3 4,430 5.05 0.36 100 5.05 100 5.05

2. Placing of fill against structure (refer to item 1 above) m3 3,060

4.02 0.2890 3.62 90 3.62

3. Supply backfilling against structure m3 230 0.30 0.02 90 0.27 90 0.27

4.Stone masonry 300mm thickness on 100mm thick

blinding concretem

3 60 2.58 0.18 0 0

5. Blinding layer of mass concrete Class D m3 72 4.74 0.34 100 4.74 100 4.74

6. Concrete Class B m3 430 37.71 2.67 97 36.57 97 36.57


8. Installation of Gate with hoist lifting mechanism set 2 4.03 0.29 0 0

9. Channel U installation to the slot of gates m 8 0.21 0.01 100 0.21 100 0.21

As of June 30, 2014As of June 30, 2014

% AccomplishmentItem of Works Unit

% Accomplishment

As of June 20, 2014

Annex 1: Progress Details of Civil Works - O Mean Subproject

QuantityNo.% Weight




10. Galvanize steel pipe (D=50mm) Handrail installation 4,635.00 4.06 0.29

0 0

11. Galvanize steel pipe (D=50mm) ladder installation 1,350.00 1.18 0.08 0 0

Subtotal for outlet works of MC 2 114,043.00 100.00 7.08 85.49 85.49

5. Left Main Canal and Structures (MC1)

1. Bush and Shrub Clearing (3213m) 8,422.20 4.38 0.52 100 4.38 100 4.38

2.Excavation of unsuitable material in the foundation

areas 8,710.00 4.53 0.54 100 4.53 100 4.53

3. Placing of fill embankment from excavated materials 4,601.55 2.39 0.29 100 2.39 100 2.39

4. Supply & placing of fill embankment from borrow pit 24,874.50 12.93 1.54 20 2.59 76 9.83

5. Supply and placing of approved laterite material 12,771.00 6.64 0.79 0 0

6. Placing of grass sods 6,527.50 3.39 0.41 0 0

7. 2 Units 1000mmØ Pipe Culverts (0+901 : 2+684) 11,624.80 6.04 0.72 0 0

8. 2 Units Check Structure (1+292 : 2+266) 17,312.80 9.00 1.07 0 0

9. 1 Unit 600mmØ Pipe Culverts (Left & right at 2+132) 11,512.40 5.99 0.71 0 0

10.

10 Units 600mmØ single Pipe Outlets at (0+328,

0+536: 0+843: 1+077: 1+292: 1+479: 1+731: 2+369:

2+559: 2+935)

57,235.10 29.76 3.55 0 0

11. 2 Units 600mmØ Pipe Inlet (0+901 : 1+292) 7,778.40 4.04 0.48 0 0

12. 1 Unit Tails Escape (3+213) 5,662.30 2.94 0.35 0 0

13.5 sites Slope Protection

(1+922:2+411:2+606:2+772:2+923)9,320.00 4.85 0.58 0 0

14. Removal of Structures (6 sites) 6,000.00 3.12 0.37 17 0.53 17 0.53

Subtotal for MC 1 and canal structures 192,352.55 100.00 11.94 14.42 21.66

6. Right Main Canal and Structures (MC2)

1. Bush and Shrub Clearing (7242m) 27,825.00 5.17 1.73 100 5.17 100 5.17

2. Excavation of unsuitable material in the foundation areas 40,223.30 7.48 2.50 100 7.48 100 7.48

3. Placing of fill embankment from excavated materials 14,736.00 2.74 0.91 100 2.74 100 2.74

4.Backfill to replaced unsuitable materials in foundation

areas - 0.00 0.00 100 0.00 100 0.00




8. Provisional Quantities 0.00 0.00 0 0

9. Removal of Structures (13 sites) 13,000.00 2.42 0.81 8 0.19 8 0.19

10. 3 Box Culverts (0+000:4+090:5+353) 49,222.50 9.15 3.05 30 2.75 30 2.75

11.5 Units Check Structure

(0+883:2+132:3+301:4+817:5+989)91,247.10 16.96 5.66 4 0.68 10 1.70

12.6 Units 600mmØ Pipe Culverts (Left & right) 0+605,

0+883, 2+331, 4+152, 5+707, 1+41070,282.50 13.07 4.36 4 0.52 6 0.78

13.

15 Units Pipe Outlets (Single 0+272: 1+214: 1+602:

2+816: 3+243: 3+657: 3+867: 4+041: 4+584: 5+130:

6+257: 7+039: 2+710: 3+417:5+106)

88,102.60 16.38 5.47 0 5.5 0.90

14. Tail Escape 6,131.60 1.14 0.38 0 0

15.3 sites Slope Protection

(1+922:2+411:2+606:2+772:2+923)5,592.00 1.04 0.35 0 0


C. OTHERS

1. Miscellaneous Works 18,890.00 51.17 1.17 0 0

2. Project Manager's Requirement 2,715.00 7.35 0.17 0 0

3. FWUC Building 14,080.00 38.14 0.87 0 0

4. Site clearing After completion works 1,229.28 3.33 0.08 0 0

Subtotal for other works 36,914.28 100.00 2.29 0.00 0.00

TOTAL COST OF CIVIL WORKS 1,611,211.70 100.00

1. Provisional quantities earthworks 3,100.00 0 0

2. Provisional quantities general structures 11,686.48 0 0

Special Items (Contingencies) 162,599.82

Provisional Sum For Daywork 11,290.00

1,799,888.00

Prepared: Conformed/Attested:

_______________________

PIU Engineer – PDWRAM Resident Engineer – Contractor

Kampong Thom




Each 1/ Overall Each 1/ Overall

A. Mobilization and preparatory Works 15,198.72 0.94 91.45 0.86 91.45 0.86

B. Construction of Works

1. Embankment dam, 379 m 70,362.75 4.37 62.51 2.73 62.51 2.73

2. Spillway structure 614,510.00 38.14 26.96 10.28 29.14 11.11

3. Outlet Works of MC 1 (Left MC) 29,954.00 1.86 33.71 0.63 33.71 0.63

4. Outlet Works of MC 2 with flume (Right MC) 114,043.00 7.08 85.49 6.05 85.49 6.05

5. MC 1, 3213 m and canal structures 192,352.55 11.94 14.42 1.72 21.66 2.59

6. MC 2, 7242 m and canal structures 537,876.40 33.38 31.54 10.53 33.72 11.26

C. Other works and post-construction clearing 36,914.28 2.29 0.00 0.00

Grand Total excluding contingencies 1,611,211.70 100.00 32.80% 35.23%

1/ Derived from detailed status of each work item, Annex 1

Grand Total excluding contingencies 1,611,211.70 100.00%

Planned

Actual

Prepared: Conformed/Attested:

__________________________________ _____________________________

Site Engineer - Contractor PMO Engineer - MOWRAM

As of June 30, 2014

528,524.27 567,573.11 Financial Contract Value of Accomplishment (US$)

Summary of Physical Status of Civil WorksO Mean Subproject - Kampong Thom

No. Work Item Cost, US$ % Wt.

As of June 20, 2014 As of June 30, 2014

% Accomplishment % Accomplishment

2.42%

35.23%

A. Mobilization and preparatory Works

SUB-PROJECT S-CURVE

PLANNED VS. ACTUAL

14.00%

95.00%

4.99%

32.80%

Actual Monthly Accomplishment

Actual Cumulative Accomplishment

Monthly Variance (+/- Slippage)

Target Cumulative Accomplishment

5.00%

100.00%

6. MC 2, 7242 m and canal structures 537,876.40 33.38%

C. Other works and post-construction clearing 36,914.28 2.29%

4. Outlet Works of MC 2 with flume (Right MC) 114,043.00 7.08%

5. MC 1, 3213 m and canal structures 192,352.55 11.94%

Spillway structure 614,510.00 38.14%

3. Outlet Works of MC 1 (Left MC) 29,954.00 1.86%

As of June 20, 2014 As of June 30, 2014Work ItemNo.

D U R A T I O NCost, US$

B.Construction of Works

1. Embankment dam, 379 m 70,362.75 4.37%

2.

% Wt.

15,198.72 0.94%

Target Monthly Accomplishment (s-curve table)

0.00%

5.00%

19.00%

39.00%

61.00%

81.00%

95.00%

0.00%

8.20%11.28%

15.58%19.37%

27.81%

35.23%

APPENDIX 9 Civil Works Contract Administration

Monitor for O Touk

APPENDIX 9: CIVIL WORKS CONTRACT ADMINISTRATION MONITOR FOR O TOUK Page 1



On Within On Within

Item Work Item Work

A Mobilization and Preparatory Works

1. Mobilization of contractor's plant and equipment to site 1,100.00 6.47 0.07 100 6.47 100 6.47

2. Mobilization of contractor's personnel & labour to site 1,300.00 7.65 0.09 100 7.65 100 7.65

3. Provision of Camps for Contractor's Workers 1,700.00 10.00 0.11 100 10.00 100 10.00

4. Construction of Contractor's Office 2,500.00 14.71 0.17 100 14.71 100 14.71

5. Construction of Workshops/Warehouses 1,300.00 7.65 0.09 100 7.65 100 7.65

6.Construction of Acess Road to and from work Area of

Contractor 1,000.00 5.88 0.07 100 5.88 100 5.88

7.Pre Construction Material Sampling and Testing,

Insurances, Etc 8,100.00 47.65 0.54 80 38.12 80 38.12

Subtotal for mobilization 17,000.00 100.00 1.13 90.47 90.47

B. Construction of DAm, Intake Canal (600M), Emergency Spillway, and 2 Pipe Outlets

1.

1. Bush and Shrub Clearing 8,074.63 9.32 0.54 100 9.32 100 9.32

2. Excavation and disposal of Unsuitable Materials 2,468.27 2.85 0.16 100 2.85 100 2.85

3. Placing of fill embankment for unsuitable materials 1,626.24 1.88 0.11 100 1.88 100 1.88

4. Excavation in accordance with specification 8,120.93 9.38 0.54 20 1.88 20 1.88

5. Placing and Compaction of fill from excavated materials 3,719.54 4.29 0.25 20 0.86 20 0.86




Subtotal for construction of dam and Intake Canal 86,605.33 100.00 5.76 32.65 32.65

2. Construction of Emergency spillway0+600 of Reservoir

1. Excavation for structure to be disposed to the sites 2,645.67 2.69 0.18 90 2.42 100 2.69

2. Placing backfilling against structure 1,252.75 1.27 0.08 0 0

3. Excavation and disposal of Unsuitable Materials 954.11 0.97 0.06 90 0.87 100 0.97

4. Backfill to replaced unsuitable materials in foundation 835.16 0.85 0.06 80 0.68 100 0.85

5. Stone Masonry 7,592.40 7.71 0.51 0 0

6. Blinding layer of mass concrete Class D 3,602.70 3.66 0.24 0 95 3.48

7. Concrete Class B 41,943.20 42.59 2.79 0 81 34.50

8. Steel reinforcement "Grade 450" Mpa 37,405.80 37.98 2.49 0 81 30.76

9. Water Stop, Joint filter, mastic and bitumen 2,256.00 2.29 0.15 0 0

Subtotal for construction of emergency spillway 98,487.79 100.00 6.55 3.97 73.24

3.

1. Excavation for Structure and Disposal of Waste Materials 1,169.28 1.53 0.08

2. Structure Backfill and Compaction (Of Item 3.1) 975.74 1.27 0.06

3. Excavation and Disposal of Unsuitable Foundation Materials 1,000.50 1.31 0.07

4. Backfill of Unsuitable Materials (Item 3.3) 796.95 1.04 0.05

5. Stone Masonry 1,024.20 1.34 0.07

6. Stone Pitching 570.60 0.74 0.04

7. Stone Riprap 636.30 0.83 0.04

8. Class D Concrete 793.50 1.04 0.05

9. Class B Concrete 10,274.34 13.41 0.68

10. Steel Reinforcement 10,530.00 13.75 0.70

11.1.30W x 1.80mH Steel Gate (Supply and Installation) with

hoist and lifting Mechanism; Spindle 2.50m5,000.00 6.53 0.33

12. Channel U installation to the slot of gate 957.00 1.25 0.06

13. Galvanized Steel Pipe (D-50mm) - Handrail 3,429.00 4.48 0.23

14. Galvanized Steel Pipe (D-50mm) - Ladder 2,250.00 2.94 0.15

15. Pipe culvert Ø - 800mm 37,200.00 48.56 2.47

Subtotal for 2 units outlet structures 76,607.41 100.00 5.10 0.00 0.00 0.00 0.00

C.

a. Earthworks



3. Placing of fill embankment for unsuitable materials 150.20 0.08 0.01 50 0.04 50 0.04






Annex 1: Progress Details of Civil Works - O Touk Subproject

As of 30 June 2014As of 23 May 2014

% Accomplishment

As of 30 June 2014

% Accomplishment

Rehabilitation Main Canal 1 (MC1 - 525 m) and Construction of Intake, and

Construction of 2 units Outlet Structures direct from Reservoir

No. Item of Works Cost in US$

Construction of Dam/Reservoir (3000m) and 600m Intake

General Items

% Weight

Within

WorkOverall




b. MC1 Intake Structure 1+937 of Reservoir 0 0

1. Excavation for Structure and Disposal of Waste Materials 1,552.95 0.81 0.10 80 0.65 100 0.81

2. Structure Backfill and Compaction 1,295.91 0.67 0.09 0 0

3. Excavation and Disposal of Unsuitable Foundation Materials 1,009.20 0.52 0.07 0 100 0.52

4. Backfill of Unsuitable Materials 803.88 0.42 0.05 0 100 0.42

5. Stone Masonry 1,974.00 1.03 0.13 0 0

6. Stone Pitching 1,481.70 0.77 0.10 0 0

7. Stone Riprap 3,842.65 2.00 0.26 0 0

8. Concrete Demolition 5,000.00 2.60 0.33 100 2.60 100 2.60

9. Class D Concrete 1,606.50 0.84 0.11 0 50 0.42

10. Class B Concrete 22,672.00 11.79 1.51 0 18 2.12

11. Steel Reinforcement 23,862.60 12.41 1.59 0 18 2.23


hoist and lifting Mechanism; Spindle 3.00m.5,000.00 2.60 0.33 0 0

13. Channel U installation to the slot of gate 2,200.00 1.14 0.15 0 0

14. Galvanized Steel Pipe (D-50mm) - Handrail 1,125.00 0.58 0.07 0 0

15. Galvanized Steel Pipe (D-50mm) - Ladder 675.00 0.35 0.04 0 0

c. Structures at Main Canal 1 - 0.00 0.00 0 0

1. 1 Unit Road Crossing Ch.0+160 37,892.00 19.70 2.52 5 0.99 20 3.94

2. 2 Units 500mmØ Right Outlet (0+095: 0+285) 23,440.97 12.19 1.56 0 0

3. Repair of Commune Structure (0+105) 30,524.49 15.87 2.03 0 0

Subtotal for Main Canal 1, Intake and Structures 192,336.02 100.00 12.80 11.06 19.89

D. Secondary Canal SC1-4 , L=4800.34m and Structures

a. Earthworks


2.Excavation and Disposal of Unsuitable Materials in

Foundation Areas5,483.36

1.610.36 80 1.29 100 1.61

3. Backfillilng and Compaction of Item 2 3,689.72 1.08 0.25 80 0.87 100 1.08

4. Excavation in Accordance with Specifications 24,015.49 7.04 1.60 80 5.63 100 7.04

5. Placing and Compaction of Fill from Excavated Materials 16,544.62 4.85 1.10 80 3.88 100 4.85

6. Supply, Placing and Compaction of fill from Borrow pits 115,854.15 33.98 7.71 60 20.39 70 23.78

7. Laterite Materials 21,197.66 6.22 1.41 0 0

8. Grass Soddings 9,623.39 2.82 0.64 0 0

b. Structures at Secondary 1-4. 0 0

1. Check Regulator Structure Ch.0+010 9,582.12 2.81 0.64 0 0

2.Right Outlet PCV. Structure

Ch.0+975,1+320,1+910,2+450,3+075, 3+660,4+050 58,993.33

17.303.92 0 0

3. Check and Drop Ch.1+950,2+300 24,771.56 7.26 1.65 0 0

4. Left Outlet PCV. Structure Ch.2+750,3+450,4+050 25,510.67 7.48 1.70 0 0

5. Tail Escape Structure Ch.4+800.34 13,047.65 3.83 0.87 0 0

Subtotal for Secondary Canal 1-4 and Structures 340,985.78 100.00 22.69 35.21 42.08

E. Secondary Canal SC1-5 , L=1768.89m

a. Earthworks


2.Excavation and Disposal of Unsuitable Materials in

Foundation Areas1,234.96 1.01 0.08 100 1.01 100 1.01

3. Backfillilng and Compaction of Item 2 850.75 0.70 0.06 100 0.70 100 0.70

4. Excavation in Accordance with Specifications 6,419.41 5.27 0.43 100 5.27 100 5.27

5. Placing and Compaction of Fill from Excavated Materials 4,422.26 3.63 0.29 100 3.63 100 3.63

6. Supply, Placing and Compaction of fill from Borrow pits 37,207.10 30.52 2.48 80 24.42 80 24.42

7. Laterite Materials 7,783.16 6.38 0.52 0 0

8. Grass Soddings 3,537.78 2.90 0.24 0 0

b. Structures at Secondary 1-5. - 0.00 0.00 0 0

1. Right Outlet PCV.-Ø500mm Ch.2+160 7,356.46 6.03 0.49 0 0

2. Left Outlet PCV.-Ø 500mm Ch.0+675,0+975,1+525,1+926 33,839.95 27.76 2.25 0 0

3. SC1.5 Tail Escape Structure , 1 Location,Ch.1+768.89 11,464.64 9.40 0.76 0 0

Subtotal for Secondary Canal 1-4 and Structures 121,913.19 100.00 8.11 41.41 41.41

F

a. Earthworks



3. Placing of fill embankment for unsuitable materials 476.73 0.09 0.03 35 0.03 90 0.08






Rehabilitation Main Canal 2 (MC2 - 4067.30 m) and Construction of Intake,




b. MC2 Intake Structure 2+587 of Reservoir 0.00 0 0

1. Excavation for Structure and Disposal of Waste Materials 1,863.54 0.35 0.12 100 0.35 100 0.35

2. Structure Backfill and Compaction 1,413.72 0.27 0.09 0 0

3. Excavation and Disposal of Unsuitable Foundation Materials 1,130.30 0.21 0.08 100 0.21 100 0.21

4. Backfill of Unsuitable Materials 900.34 0.17 0.06 100 0.17 100 0.17

5. Stone Masonry 1,974.00 0.37 0.13 0 0

6. Stone Pitching 1,481.70 0.28 0.10 0 0

7. Stone Riprap 3,842.65 0.73 0.26 0 0

8. Class D Concrete 1,606.50 0.30 0.11 0 50 0.15

9. Class B Concrete 22,454.00 4.25 1.49 0 7 0.30

10. Steel Reinforcement 20,023.20 3.79 1.33 0 7 0.27


hoist and lifting Mechanism; Spindle 3.00m.5,000.00

0.95 0.330 0

12. Channel U installation to the slot of gate 2,200.00 0.42 0.15 0 0

13. Galvanized Steel Pipe (D-50mm) - Handrail 1,125.00 0.21 0.07 0 0

14. Galvanized Steel Pipe (D-50mm) - Ladder 675.00 0.13 0.04 0 0

c. Structures at Main Canal 2 0.00 0 0

1.

Right Outlet PCV.-Ø 600mm,

0+145,+0+465,0+775,1+725,2+475,2+700,3+050,3+360,3+

675

91,703.73 17.36 6.10 0 0

2.Left Outlet PCV.-Ø600mm Ch.0+100: 0+465: 0+910: 1+350:

1+870 43,711.84 8.28 2.91 0 0

3. Check Drop Structure Ch.2+000: 2+500: 3+300 37,462.55 7.09 2.49 0 0

4. Siphon Structure Ch.1+765 14,830.25 2.81 0.99 0 0

5. Road Crossing Structure Ch.0+413 32,892.00 6.23 2.19 3 0.19 25 1.56

6. Tail Escape Structure Ch.4+067.30 9,087.04 1.72 0.60 0 0


G. Other Works and Post Construction Clearing

1. Miscellaneous Works 23,250.00 56.73 1.55 0 0

2. Project Manager's Requirement 3,715.00 9.07 0.25 0 0

3. FWUC Building 12,800.00 31.23 0.85 0 0

4. Site Maintenance and Demobilization 1,216.22 2.97 0.08 0 0

Subtotal for other works 40,981.22 100.00 2.73 0.00 0.00

TOTAL COST OF CIVIL WORKS 1,503,085.36 100.00

Excess haul beyond 1000m (Provisional Quantity) 1,937.50

Special Items (Contingencies) 75,251.14

Provisional Sum For Daywork 7,894.00

1,588,168.00

Prepared: Submitted:

Site Engineer - Contractor Resident Engineer – Contractor

Check/Reviewed: Conformed/Attested:

_______________________ _____________________________

PIU Engineer – PDWRAM PMO Engineer - MOWRAM

Kampong Thom




Each 1/ Overall Each 1/ Overall

A Mobilization and Preparatory Works 17,000.00 1.13 90.47 1.02 90.47 1.02

B.

1.Construction of Dam/Reservoir (3000m) and 600m Intake

Canal86,605.33 5.76 32.65

1.8832.65

1.88

2. Construction of Emergency spillway0+600 of Reservoir 98,487.79 6.55 3.97 0.26 73.24 4.80

3. Construction of 2 units Outlet Structures direct from Reservoir 76,607.41 5.10 0.00 0.00

C.Rehabilitation Main Canal 1 (MC1 - 525 m) and

Construction of Intake, and Structures192,336.02 12.80 11.06

1.4219.89

2.55

D. Secondary Canal SC1-4 , L=4800.34m and Structures 340,985.78 22.69 35.21 7.99 42.08 9.55

E. Secondary Canal SC1-5 , L=1768.89m 121,913.19 8.11 41.41 3.36 41.41 3.36

FRehabilitation Main Canal 2 (MC2 - 4067.30 m) and

Construction of Intake, and Structures528,168.62 35.14 13.95

4.9024.24

8.52

G. Other Works and Post Construction Clearing 40,981.22 2.73 0.00 0.00

Grand Total excluding contingencies 1,503,085.36 100.00 20.83% 31.67%

1/ Derived from detailed status of each work item, Annex 1

Grand Total excluding contingencies 1,503,085.36 100.00%

Planned

Actual

Prepared:

__________________________________ _______________________

Site Engineer - Contractor PIU Engineer – PDWRAM

Kampong Thom

313,067.22 476,058.33

As of 30 June 2014

Construction of DAm, Intake Canal (600M), Emergency Spillway, and 2 Pipe Outlets

G. Other Works and Post Construction Clearing 40,981.22 2.73%

FRehabilitation Main Canal 2 (MC2 - 4067.30 m) and Construction

of Intake, and Structures

Monthly Variance (+/- Slippage)

Actual Cumulative Accomplishment 20.83% 31.67%

Actual Monthly Accomplishment 6.89% 10.84%

Target Cumulative Accomplishment 61.00% 81.00%

Target Monthly Accomplishment (s-curve table) 22.00% 20.00%

E. Secondary Canal SC1-5 , L=1768.89m 121,913.19 8.11%

528,168.62 35.14%

C.Rehabilitation Main Canal 1 (MC1 - 525 m) and Construction of

Intake, and Structures 192,336.02 12.80%

D. Secondary Canal SC1-4 , L=4800.34m and Structures 340,985.78 22.69%

% Accomplishment % Accomplishment

Summary of Physical Status of Civil Works

O Touk Subproject - Kampong ThomDURATION

SUB-PROJECT S-CURVEPLANNED VS. ACTUAL

As of 30 June 2014

As of 23 May 2014

Cost, US$ % Wt.

No. Work Item Cost, US$ % Wt.As of 23 May 2014 As of 30 June 2014

No. Work Item

A Mobilization and Preparatory Works 17,000.00 1.13%

Construction of DAm, Intake Canal (600M), Emergency Spillway, and 2 Pipe

D U R A T I O N

B.

1. Construction of Dam/Reservoir (3000m) and 600m Intake Canal 86,605.33 5.76%

Financial Contract Value of Accomplishment

3. Construction of 2 units Outlet Structures direct from Reservoir 76,607.41 5.10%

2. Construction of Emergency spillway0+600 of Reservoir 98,487.79 6.55%

0.00%

5.00%

19.00%

39.00%

61.00%

81.00%

0.00% 0.72%

4.82%

13.94%

20.83%

31.67%

APPENDIX 10 Status of Ongoing Support to Existing

FWUCs in NWISP and SCIRIP

APPENDIX 10: STATUS OF ON-GOING SUPPORT TO EXISTING FWUCS IN NWISP AND SCIRIP Page 1


Data to June 2014

Construction CI as %

Wet Dry CI % Comm Vill Farmers Finished Wet Dry CI % of Target

1. Punley* 440 118 127 2 4 438 Oct 2009 390 60 102 81 Reservoir broken, still functional

2. Po Pi Deum* 1,279 100 4 13 1,156 Sep 2010 1,170 500 131 131 Functional

3. Don Aov* 1/ 1,101 100 3 10 735 Nov 2010 1,090 600 153 153 Drain broken embankment

Subtotal, BMC 2,820 118 104 9 27 2,329 2,650 1,160 135 130

4. Canal N1 1/ 1,061 100 3 7 513 Oct 2010 1,050 200 118 118 Functional

5. Chork 1,372 120 109 2 8 2,091 Dec 2010 1,100 170 93 85 Not functional

Subtotal, BAT 2,433 120 105 5 15 2,604 2,150 370 104 99

6. Anlong Svay 795 120 115 2 8 448 Oct 2010 750 94 82 Repairs by FWUC & PDWRAM

7. Krouch Saeurch 1,000 100 110 Oct 2010 950 790 174 158 Functional

8. Kuch Nup 790 45 106 1 5 579 Nov 2010 730 12 94 89 Functional

9. Tram Mneas** 1,212 250 121 1 6 926 Sep 2010 1,160 130 106 88 SC broken embankment

Subtotal, Pursat 3,797 515 114 4 19 1,953 3,590 932 119 105

10. Kork Thnong 207 100 1 5 174 Nov 2010 190 92 92 Repairs by FWUC & PDWRAM

11. Ta Soam 187 100 1 6 243 Nov 2010 178 95 95 Repairs by FWUC & PDWRAM

Subtotal, SRP 394 0 100 2 11 417 368 93 93

12. Stung Chinit, KTH 2,398 100 3 25 2,829 2007 2,290 95 95 Damaged MC embankment

Total, All FWUC 11,842 753 106 23 97 10,132 11,048 2,462 114 107

* Has problems on flooding

** Main canal ruined by flood in 2012

1/ Has difficulty in getting water from Bovel Canal

Basic information of FWUCs in NWISP and SCIRIP

Remarks on 2013 FloodNo. FWUC NameTarget Command Area, ha Beneficiary Irrigated Area 2013

APPENDIX 10: STATUS OF ON-GOING SUPPORT TO EXISTING FWUCS IN NWISP AND SCIRIP Page 2



To 31 March 2014

Date US $ US $ % 1/ US $ % 1/

Weight factor %

1 Punley BMC Not qualified for IOB on year 1

2 Po Pi Deum BMC 13-Dec-12 3,000 3,000 100 2,634 88

3 Don Aov BMC 13-Dec-12 3,000 3,000 100 2,865 96

Subtotal 6,000 6,000 100 5,499 92

4 Canal N1 BAT 20-Apr-13 3,000 1,752 58 1,095 37

5 Chork BAT 13-Dec-12 3,000 3,000 100 2,237 75

Subtotal 6,000 4,752 79 3,332 56

6 Anlong Svay Pursat 31-Dec-12 3,000 3,000 100 1,973 66

7 Krouch Saeurch Pursat 31-Dec-12 3,000 3,000 100 2,810 94

8 Kuch Nup Pursat 31-Dec-12 3,000 2,530 84 1,845 62

9 Tram Mneas Pursat 13-Dec-12 3,000 2,562 85 1,629 54

Subtotal 12,000 11,092 92 8,257 69

10 Kork Thnong SRP 13-Dec-12 3,000 2,234 74 1,517 51

11 Ta Soam SRP 13-Dec-12 3,000 2,501 83 1,797 60

Subtotal 6,000 4,735 79 3,314 55

12 Stung Chinit KTH Not qualified for IOB on year 1

Total 30,000 26,579 89 20,402 68

% accomplishment Year 1 89 Overall % in 3 years 30

1/ % of fund transferred to the FWUC

Note: IOB assistance was extended up to 2016

Initial Operation Budget for Year 1

Liquidation

50 25 25

No. FWUC Name ProvinceFund Transfer Yr 1 Spent To Date

To: June 2014

No. Activity % Wt. Factor % Done Overall %

1. Preparation of conceptual guidelines for OTS 4 100 4

2. Approval of ADB on conceptual guidelines 4 100 4

3. Orientation of FWUCs on IOB and OTS 4 100 4

4. Annual workplan and training needs assessment 4 100 4

5.Priority setting on training needs and technical

assistance 4 100 4

6.Preparation of TOR and cost estimates for various

training modules 4 100 4

7.Preparation of procurement guidelines and contract

management (PGCM) guidelines 4 100 4

8. Approval of ADB on PGCM guidelines 4 100 4

9. Bid documents and contract forms (BDCF) for 1 FWUC 3 100 3

10. Approval of ADB on BDCF for 1 FWUC 3 100 3

11. Translate all guidelines and documents to Khmer 2 100 2

Subtotal for preparatory works 40 40

12. Organize FWUC procurement committee 5 100 5

13.Train FWUCs on procurement procedures and

contract management 10 100 10

14. Assist FWUCs in procurement of service providers 15 0

15. Monitor implementation of contracts with providers 30 0

Subtotal for implementation activities 60 15

Total for OTS implementation 100 55

On-Demand Technical Support (OTS) Monitor of Accomplishment

APPENDIX 11 Status of FWUC Formation and

Development in Core Subprojects

APPENDIX 11: STATUS OF FWUC FORMATION AND DEVELOPMENT IN CORE SUBPROJECTS Page 1


FWUC Formation Monitor in Core Subprojects To: Mar 2014

% Wt.

Factor Target Done % Target Done % Target Done % Target Done % Target Done %

A. Orientation and mobilization of farmers

1. Collecting Master List of beneficiaries 12 Village 10 10 100.0 11 11 100.0 17 17 100.0 17 17 100.0 55 55 100.0

ha 764 746 97.6 1,050 719 68.5 2,600 2,358 90.7 2,470 2,376 96.2 6,884 6,199 90.0

2. Orientation on PIMD, IMT and FWUC policy 3 Village 10 10 100.0 11 11 100.0 17 17 100.0 17 17 100.0 55 55 100.0

3.Orientation on FWUC Organizing, Gender/

Vulnerable Mainstreaming3 Village 10 10 100.0 11 11 100.0 17 17 100.0 17 17 100.0 55 55 100.0

4. FWUC Formation and Development 1/ 10 10 100.00 11 20 100 100 83.82

Farmers Blocks (60%) Block 20 100.00 35 33.33 15 100.00 61 100.00 131 88.06

Farmers Groups (25%) Group 5 100.00 5 0.00 5 100.00 9 100.00 24 78.95

FWUC (15%) Comm 1 100.00 1 0.00 1 100.00 1 100.00 4 75.00

Subtotal for orientation & mobilization 28 27.71 16.22 26.88 27.54 25.19

B. Election of FWUC Committees

5. Statute subcommittee (SSC) 5 Village 10 10 100.0 11 11 100 17 17 100.0 17 17 100.0 55 55 100.0

6. Formulate Statute & finalize with villagers 5 Village 10 10 100.0 11 11 100 17 17 17 100.0 55 38 69.1

7. Construction subcommittee (CSC) 5 Village 10 10 100.0 11 11 100 17 17 100.0 17 17 100.0 55 55 100.0

8. CSC Coord. meetings with stakeholders 5 Village 10 10 100.0 11 11 100 17 17 17 100.0 55 38 69.1

9.FWUC elections, committee selection, roles &

responsibility, training of advisory group 1/13 Village 10 2 20.00 11 0.00 17 0.00 17 0.00 55 2 3.64

Subtotal for election of committees 33 22.60 20.00 10.00 20.00 17.38

C. Training of FWUC Committees

10.Training Basic Administrative Management for

FWUC3 Event 2 2 2 2 2

15. Training FWUC Accounting 3 Event 2 2 2 2 2

16. Training Conflict Resolution 3 Event 1 1 1 1 1

17. Training Financial Management 3 Event 1 1 1 1 1

18. Training Participatory Impact Evaluation 3 Event 2 2 2 2 2

19.Training Report Writing, proposal writing,

community planning3 Event 3 3 3 3 3

20. FWUC Exchange Visits 3 Event 1 1 1 1 1

21. Practical training on tertiary canal/drain digging 3 Event 1 1 1 1 1

22.Training Small business concept, marketing

concept3 Event 2 2 2 2 2

Subtotal for training of committees 27 0.00 0.00 0.00 0.00 0.00

D. Planning of O&M and agri-extension

23. Training Irrigation System Management 3 Event 5 0 5 5 5 5

24. Training O & M 3 Event 5 0 5 5 5 5

25. Training Repairs and Maintenances 3 Event 5 0 5 5 5 5

26. Training Irrigation Service Planning 3 Event 3 0 3 3 3 3

Subtotal for planning O&M and agri-extn. 12 0.00 0.00 0.00 0.00 0.00

Total 100 50.31 36.22 36.88 47.54 42.57

1/ Annex 1 shows the details of computing the percent accomplishment.

Activities UnitO Mean O Touk Spean Sreng Trapaing Ambel All Core Subprojects

No.



FWUC Formation Monitor in Non-core Subprojects (NCSP) To June 30, 2014

% Wt.

Factor Target Done % Target Done % Target Done % Target Done %


1. Collecting Master List of beneficiaries 12 Village 7 2 29 10 0 6 0 6 0

ha 1311 1,170 89 1307 0 490 0 390 0

2. Orientation on PIMD, IMT and FWUC policy 3 Village 7 7 100 10 0 6 0 6 0


Vulnerable Mainstreaming3 Village 7 7 100 10 0 6 0 6 0

4. FWUC Formation and Development 2/ 10 68.3 0 0 0

Farmers Blocks (60%) Block 26 84.6 26 0.0 10 0.0 8 0.0

Farmers Groups (25%) Group 5 70 3 0 2 0 2 0

FWUC (15%) Comm 1 0 1 0 1 0 1 0

Subtotal for orientation & mobilization 28 24 0.0 0.0 0.0


5. Statute subcommittee (SSC) 5 Village 7 0 10 0 6 0 6 0

6. Formulate Statute & finalize with villagers 5 Village 7 0 10 0 6 0 6 0

7. Construction subcommittee (CSC) 5 Village 7 0 10 0 6 0 6 0

8. CSC Coord. meetings with stakeholders 5 Village 7 0 10 0 6 0 6 0


responsibility, training of advisory group 2/13 Village 7 0 10 0 6 0 6 0

Subtotal for election of committees 33 0 0 0 0



FWUC3 Event 2 0 2 0 2 0 2 0

15. Training FWUC Accounting 3 Event 2 0 2 0 2 0 2 0

16. Training Conflict Resolution 3 Event 1 0 1 0 1 0 1 0

17. Training Financial Management 3 Event 1 0 1 0 1 0 1 0

18. Training Participatory Impact Evaluation 3 Event 2 0 2 0 2 0 2 0


community planning3 Event 3 0 3 0 3 0 3 0

20. FWUC Exchange Visits 3 Event 1 0 1 0 1 0 1 0

21. Practical training on tertiary canal/drain digging 3 Event 1 0 1 0 1 0 1 0


concept3 Event 2 0 2 0 2 0 2 0

Subtotal for training of committees 27 0 0 0 0


23. Training Irrigation System Management 3 Event 5 0 5 0 5 0 5 0

24. Training O & M 3 Event 5 0 5 0 5 0 5 0

25. Training Repairs and Maintenances 3 Event 5 0 5 0 5 0 5 0

26. Training Irrigation Service Planning 3 Event 3 0 3 0 3 0 3 0

Subtotal for planning O&M and agri-extn. 12 0 0 0 0

Total 100 23.5 0 0 0


No. Activities UnitPrasart Pram Kampong Thkov O Andaeng O Neak Takair



FWUC Formation Monitor in Non-core Subprojects (NCSP) To June 30, 2014

% Wt.



1. Collecting Master List of beneficiaries 12 Village 7 0 4 0 4 0 44 2 5

ha 430 0 280 0 250 0 4458 1,170 26

2. Orientation on PIMD, IMT and FWUC policy 3 Village 7 0 4 0 4 0 44 7 16


Vulnerable Mainstreaming3 Village 7 0 4 0 4 0 44

716

4. FWUC Formation and Development 2/ 10 0 0 0 0 23.48


Farmers Groups (25%) Group 2 0 2 0 2 0 18 32

FWUC (15%) Comm 1 0 1 0 1 0 7 0

Subtotal for orientation & mobilization 28 0.0 0.0 0.0 6.5


5. Statute subcommittee (SSC) 5 Village 7 0 4 0 4 0 44 0 0

6. Formulate Statute & finalize with villagers 5 Village 7 0 4 0 4 0 44 0 0

7. Construction subcommittee (CSC) 5 Village 7 0 4 0 4 0 44 0 0

8. CSC Coord. meetings with stakeholders 5 Village 7 0 4 0 4 0 44 0 0


responsibility, training of advisory group 2/13 Village 7 0 4 0 4 0 44

00

Subtotal for election of committees 33 0 0 0 0



FWUC3 Event 2 0 2 0 2 0 14

00

15. Training FWUC Accounting 3 Event 2 0 2 0 2 0 14 0 0

16. Training Conflict Resolution 3 Event 1 0 1 0 1 0 7 0 0

17. Training Financial Management 3 Event 1 0 1 0 1 0 7 0 0

18. Training Participatory Impact Evaluation 3 Event 2 0 2 0 2 0 14 0 0


community planning3 Event 3 0 3 0 3 0 21

00

20. FWUC Exchange Visits 3 Event 1 0 1 0 1 0 7 0 0

21. Practical training on tertiary canal/drain digging 3 Event 1 0 1 0 1 0 7 0 0


concept3 Event 2 0 2 0 2 0 14

00

Subtotal for training of committees 27 0 0 0 0


11. Training Irrigation System Management 3 Event 5 0 5 0 5 0 35 0 0

12. Training O & M 3 Event 5 0 5 0 5 0 35 0 0

13. Training Repairs and Maintenances 3 Event 5 0 5 0 5 0 35 0 0

14. Training Irrigation Service Planning 3 Event 3 0 3 0 3 0 21 0 0

Subtotal for planning O&M and agri-extn. 12 0 0 0 0

Total 100 0 0 0 6.45


Krahamkor O Chik Kbal Kmauch All NCSPsNo. Activities Unit




Summary FWUC Formation and Development - CSPs To: 30 June 2014

Command Weight


1. O Mean 764 11.10 50.31 5.58

2. O Touk 1,050 15.25 36.22 5.52

3. Spean Sreng 2,600 37.77 36.88 13.93

4. Trapaeng Ambel 2,470 35.88 47.54 17.06

All core subprojects 6,884 100.00 42.10


Summary FWUC Formation and Development - NCSPs To: 30 June 2014

Command Weight


1. Prasart Pram 1,311 29.41 23.54 6.92

2. Kampong Thkov 1,307 29.32

3. O Andaeng 490 10.99

4. O Neak Takair 390 8.75

5. Krahamkor 430 9.65

6. O Chik 280 6.28

7. Kbal Kmauch 250 5.61

All NCSPs 4,458 100.00 6.92


FWUC Formation and Development - CSPs and NCSPs To: 30 June 2014

Command Weight


1 O Mean 764 6.74 50.31 3.39

2 O Touk 1,050 9.26 36.22 3.35

3 Spean Sreng 2,600 22.92 36.88 8.46

4 Trapaeng Ambel 2,470 21.78 47.54 10.35

Subtotal for CSPs 6,884 60.69 42.10 25.55

1 Prasart Pram 1,311 11.56 23.54 2.72

2 Kampong Thkov 1,307 11.52

3 O Andaeng 490 4.32

4 O Neak Takair 390 3.44

5 Krahamkor 430 3.79

6 O Chik 280 2.47

7 Kbal Kmauch 250 2.20

Subtotal for NCSPs 4,458 39.31 6.92 2.72

TOTAL All SPs 11,342 100.00 28.27




Annex 1: Details of FWUC Formation/Development (A 4) and FWUC Elections (B 9) for CSPs

FWUC Formation and Development(A 4) and FWUC Election (B 9) consist of activities

and sub-activities that are detailed to get to the percent accomplishment.

To June 30, 2014

% Wt.

Factor Target Done % Target Done % Target Done % Target Done % Target Done %

4. FWUC Formation and Development

Farmers Blocks (60%) Block 20 100.00 24 33.33 43 100.00 47 100.00 134 88.06

Mapping of blocks within the system 60 20 60.00 8 20.00 43 60.00 47 60.00 118.00 52.84

Listing of block members 20 20 20.00 8 6.67 43 20.00 47 20.00 118.00 17.61

Election of Block leader/s 20 20 20.00 8 6.67 43 20.00 47 20.00 118.00 17.61

Farmers Groups (25%) Group 5 100.00 8 0.00 16 100.00 9 100.00 38 78.95

Delineation of blocks within the group 90 5 90.00 0.00 16 90.00 9 90.00 30.00 71.05

Election of Group leader/s 10 5 10.00 0.00 16 10.00 9 10.00 30.00 7.89

FWUC (15%) Comm 1 100.00 1 0.00 1 100.00 1 100.00 4 75.00

Conduct of formation meetings 80 1 80.00 0.00 1 80.00 1 80.00 3.00 60.00

Selection of advisory group 20 1 20.00 0.00 1 20.00 1 20.00 3.00 15.00


responsibility, training of advisory groupVillage 10 20.00 11 0.00 17 0.00 17 0.00 55 3.64

Committee selection 25 2 5.00 0.00 0.00 0.00 2.00 0.91

Formulation of roles and responsibilities 25 2 5.00 0.00 0.00 0.00 2.00 0.91

Training of Advisory Group 25 2 5.00 0.00 0.00 0.00 2.00 0.91

Election of FWUC leader/s 25 2 5.00 0.00 0.00 0.00 2.00 0.91

Spean Sreng Trapaing Ambel All Core SubprojectsNo. Activities Unit

O Mean O Touk



Annex 2: Details of FWUC Formation/Development (A 4) and FWUC Elections (B 9) for NCSPs

FWUC Formation and Development(A 4) and FWUC Election (B 9) consist of activities

and sub-activities that are detailed to get to the percent accomplishment.

% Wt.




Mapping of blocks within the system 60 22 50.77 0.00 0.00 0.00

Listing of block members 20 22 16.92 0.00 0.00 0.00

Election of Block leader/s 20 22 16.92 0.00 0.00 0.00

Farmers Groups (25%) Group 10 70.00 2 0.00 2 0.00 2 0.00

Delineation of blocks within the group 90 7 63.00 0.00 0.00 0.00

Election of Group leader/s 10 7 7.00 0.00 0.00 0.00

FWUC (15%) Comm 1 0.00 1 0.00 1 0.00 1 0.00

Conduct of formation meetings 80 0.00 0.00 0.00 0.00

Selection of advisory group 20 0.00 0.00 0.00 0.00


responsibility, selection of advisory groupVillage

70.00

100.00

60.00

60.00

Committee selection 25 0.00 0.00 0.00 0.00

Formulation of roles and responsibilities 25 0.00 0.00 0.00 0.00

Training of Advisory Group 25 0.00 0.00 0.00 0.00

Election of FWUC leader/s 25 0.00 0.00 0.00 0.00

No. Activities UnitPrasart Pram Kampong Thkov O Andaeng O Neak Takair



% Wt.




Mapping of blocks within the system 60 0.00 0.00 0.00 22 15.53

Listing of block members 20 0.00 0.00 0.00 22 5.18

Election of Block leader/s 20 0.00 0.00 0.00 22 5.18

Farmers Groups (25%) Group 2 0.00 2 0.00 2 0.00 22 31.82

Delineation of blocks within the group 90 0.00 0.00 0.00 7 28.64

Election of Group leader/s 10 0.00 0.00 0.00 7 3.18

FWUC (15%) Comm 1 0.00 1 0.00 1 0.00 7 0.00

Conduct of formation meetings 80 0.00 0.00 0.00 0 0.00

Selection of advisory group 20 0.00 0.00 0.00 0 0.00


responsibility, selection of advisory groupVillage

70.00

40.00

40.00

440.00

Committee selection 25 0.00 0.00 0.00 0 0.00

Formulation of roles and responsibilities 25 0.00 0.00 0.00 0 0.00

Training of Advisory Group 25 0.00 0.00 0.00 0 0.00

Election of FWUC leader/s 25 0.00 0.00 0.00 0 0.00

Kbal Kmauch All NCSPsNo. Activities Unit

Krahamkor O Chik

APPENDIX 12 Summary of Consultants’ Mobilization

APPENDIX 12: SUMMARY OF CONSULTANTS’ MOBILIZATION AS OF 30 JUNE 2014 Page 1



15 March 2012 to 30 June 2014 Note: This Quarter is Apr-Jun 2014

Previous This Qtr To Date

INTERNATIONAL

1. Dr. Jose A Galvez Team Leader/WR Engineer PRIMEX 34 20.23 0.50 20.73 13.27

2. Mr. Enrique B. Tajanlangit Jr. Irrigation Engineer (IE) DCCD 20 15.83 3.00 18.83 1.17

Sub-total for International Consultants 54 36.07 3.50 39.57 14.43

NATIONAL, ASSIGNED AT PHNOM PENH

1. Mr. Prum Viratha Deputy Team Leader/ IE CADTIS 60 24.27 3.00 27.27 32.73

2. Mr Chheng Sarouen Irrigation Engineer 3/ CADTIS 28.5 20.83 3.00 23.83 4.67

3. Mr. Kim Sarun Agronomist 3/ CADTIS 22 19.40 0.00 19.40 2.60

4. Mr. Oum Sopharo 1/ Economist/Financial Specialist CADTIS 9 5.23 0.00 5.23 3.77

5. Mr. Sour Sethy Environment Specialist CADTIS 19 9.51 1.47 10.98 8.02

6. Mr. Ly Chean M & E Specialist CADTIS 9 9.00 0.00 9.00 0.00

7. Mr. Thlan Sovann Safeguard Specialist CADTIS 12 12.00 0.00 12.00 0.00

Mr. Oum Sith 2/ Safeguard Specialist 3/ CADTIS 12 8.83 2.17 11.00 1.00

8. Ms. Ly Kalyane FWUC Specialist 3/ CADTIS 32 22.68 2.73 25.41 6.59

9. Mr Khoun Sambo O&M Engineer CADTIS 11 0.00 0.00 0.00 11.00

10. Mr. Chea Vun Capacity Building Specialist 3/ CADTIS 17 15.95 0.67 16.62 0.38

11. Mr. Em Sokchea Procurement Specialist CADTIS 17 12.14 3.00 15.14 1.86

12. Ms. Heng Thavy Irrigation Engineer (IE) CADTIS 12 6.67 3.00 9.67 2.33

Subtotal of National, Assigned at Phnom Penh 260.5 166.52 19.03 185.55 74.95

NATIONAL, ASSIGNED TO PDWRAMs

1. Mr. Khin Toda Provincial Coordination/IE, KTH CADTIS 30 21.30 3.00 24.30 5.70

2. Mr. Vong Dara Provincial Coordination/IE, SRP CADTIS 28 19.73 2.00 21.73 6.27

3. Mr. Thai Pipheak Provincial Coordination/IE, BMC CADTIS 28 20.26 2.73 23.00 5.00

4. Mr. Kley Kimsot Agronomist, KTH CADTIS 20 13.96 2.00 15.96 4.04

5. Mr. Chan Noeng Agronomist, BMC 5/ CADTIS 0 0.00 0.00 0.00 0.00

6. Mr. Hy Sopheap Agronomist, SRP CADTIS 18 13.03 2.10 15.13 2.87

7. Mr. Run Saray FWUC Specialist, KTH CADTIS 24.5 18.50 3.00 21.50 3.00

8. Mr. Mok Samoeun FWUC Specialist, BMC CADTIS 24 17.63 3.00 20.63 3.37

9. Mr. Touch Sam Nang FWUC Specialist, SRP CADTIS 24.5 18.30 3.00 21.30 3.20

10. Mr. Thouen Chantha Accountant, KTH 3/ CADTIS 24 17.00 2.57 19.56 4.44

11. Mr. Thenh Sovuthy 4/ Accountant, BMC CADTIS 12.4 12.40 0.00 12.40 0.00

12. Ms. Heng Manith 4/ Accountant, SRP CADTIS 9.6 9.60 0.00 9.60 0.00

Subtotal of National, Assigned at PDWRAM 243 181.71 23.40 205.11 37.89

TOTAL ALL CONSULTANTS to 30 June 2014 557.5 384.30 45.93 430.23 127.27

% of total contract 77.2

1/ Mr Oum Sopharo replaced Mr PouK Kuch 2/ Mr Oum Sith took-over from Mr Thlan Sovann in May 2013

3/ With extension per Addendum No. 1 and/or No. 2 4/ Resigned as of May 2013 & balance given to Mr Sovuthy.

5/ Allocation of Agronomist realigned to FWUC and Procurement Specialists

WATER RESOURCES MANAGEMENT SECTOR DEVELOPMENT PROJECT (WRMSDP)

CONSULTANTS' MOBILIZATION

Name Position Firm

Summary of Consultant's Mobilization

ContractCumulative Input

Balance

APPENDIX 13 Consultants’ Field Schedule

APPENDIX 13: CONSULTANTS’ FIELD SCHEDULE Page 1


1=0.24, 2=0.48, 3=0.72, 4=0.96

As end of June 2014

Q1

M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M This Quarter To Date

INTERNATIONAL

1. Dr. Jose A Galvez

International WREngineer / Team Leader 17 30 30 28 30 30 30 30 30 30 28 21 28 30 30 30 30 30 16 17 28 30 15 15 30 30 30 30 15 28 30 15 15 30 30 15 15 28 30 8

2. Mr. Enrique B. Tajanlangit JR

International Irrigation Engineer 23 30 30 30 28 30 30 30 30 30 8 24 30 30 30 28 30 30 30 30 30 5

Sub-total for International Consultants 54 0 54 3.50 39.57

NATIONAL, ASSIGNED AT PHNOM PENH

1. Mr. Prum Viratha

Irrigation Engineer/ Deputy Team Leader 17 30 30 30 30 30 28 30 30 30 30 28 30 30 30 30 23 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 30 30 30 28 22

2. Mr Chheng Sarouen

Irrigation Engineer 10 30 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 15 30 30 28 30 30 30 30 15 15 20 30 30 30

3. Mr. Kim Sarun

Agronomist 17 30 30 30 30 30 10 16 30 30 30 28 24 16 6 7 30 30 30 5 30 30 28 30 21 30 28

4. Mr. Pouk Kuch/ Mr. Oum Sopharo

Economist/Financial Specialist 7 30 30 30 30 30 30 30 23 28

5. Mr. Sour Sethy

Environment Specialist 7 9 24 30 27 21 14 11 18 16 16 22 22 6 22 17 16 22 6 15 15 15 15 15 15 15

6. Mr. Ly Chean

Monitoring and Evaluation Specialist 17 30 30 30 30 30 30 30 30 13

7. Mr. Thlan Sovann/ Mr. Oum Sith

Safeguard Specialist 17 30 30 30 30 30 30 30 30 30 28 30 14 24 27 19 21 30 25 22 26 28 30 30 20 15 30 10

8. Ms. Ly Kalyane

FWUC Specialist 17 28 30 30 30 30 30 30 30 30 30 23 24 21 24 30 28 30 28 18 26 30 24 26 30 28 28 29 30 15 30 30 30 30 29

9. Mr Khoun Sambo

O&M Engineer 30 30 30 30 30 30 28 30 30 30 30

10. Mr. Chea Vun

Capacity Building Specialist 17 30 30 30 30 30 30 30 30 30 30 28 13 7 28 13 7 11 30 20 2 9 6 5 10

11. Mr. Em Sokchea

Procurement Specialist 10 18 22 13 30 30 30 30 30 30 30 30 28 30 30 30 30 30 25

12. Ms. Heng Thavy

Irrigation Engineer 27 23 30 30 30 28 30 30 30 30 30 30 10

Subtotal of National, Assigned at Phnom Penh 206.00 54.50 260.50 19.13 185.35

NATIONAL, ASSIGNED TO PDWRAMs

1. Mr. Khin Toda

Provincial Coordination / Irrigation Engr, KT 24 30 30 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 15 30 30 29 30 30 30 30 30 30 30 30 22

2. Mr. Vong Dara

Provincial Coordination/Irrigation Engr, SR 10 30 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 30 12 28 30 30 30 30 30 30 30 28 30 8

3. Mr. Thai Pipheak

Provincial Coordination/Irrigation Engr, BM 6 30 30 30 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 17 30 12 2 30 30 22 11 30 30 30 30 18

4. Mr. Kley Kimsot

Agronomist, KT 29 30 28 30 30 30 30 30 30 15 30 16 30 1 26 30 30 30 30 30 16 30 15

5. Mr. Chan Noeng

Agronomist, BM

6. Mr. Hy Sopheap

Agronomist, SR 30 28 30 30 30 30 30 30 30 16 15 30 28 30 3 30 30 30 30 26

7. Mr. Run Saray

FWUC Specialist, KT 28 30 30 30 30 28 30 23 30 30 30 30 30 30 30 30 24 28 30 30 30 30 23 30 30 7

8. Mr. Mok Samoeun

FWUC Specialist, BM 14 30 30 30 30 28 30 14 30 30 27 30 30 30 30 30 24 28 30 30 30 30 30 30 30 11

9. Mr. Touch Sam Nang

FWUC Specialist, SR 28 30 30 30 30 28 30 23 24 30 30 30 30 30 30 30 24 28 30 30 30 30 30 30 30 6

10. Mr. Thouen Chantha

Accountant, KT 10 30 30 30 30 30 30 16 28 15 30 30 23 30 15 20 5 16 30 28 30 19 28 30 30 30 30 30 13

11. Mr. Thenh Sovuthy

Accountant, BM 10 30 30 30 30 15 30 30 15 30 14 30 30 30 7 11

12. Ms. Heng Manith

Accountant, SR 10 30 30 30 30 19 30 17 28 30 13 19

Sub-total National, Assigned in PDWRAMs 238.00 5.00 243.00 23.40 205.13

Total for National Consultants 444.00 59.50 503.50 42.53 390.47

Legend:

Rendered Planned (Original time) Planned (Additional time) Rendered under Additional Time

Sethy's contract chagned from 30 to 22 working day fron Jul 2013

1=0.24, 2=0.48, 3=0.72, 4=0.96

WATER RESOURCES MANAGEMENT SECTOR DEVELOPMENT PROJECT

CONSULTANTS' SCHEDULE

Name and Position of Consultant Firm

2012 2013 2014 2015 2016

Q2Total

RenderedQ1 Q2 Q3 Q4 Q1 Total

Original

Q3 Q4 Q1 Q2 Q3 Q4

2017 Input Schedule in Months

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

20.73PRIMEX 34 0 34 0.50

Addi-

tional

20 3.00 18.83DCCD 20 0

CADTIS 60 0 60 3.00

CADTIS 12 16.5

27.27

28.5 3.00 23.83

19.37CADTIS 12 10 22 0.00

9 0.00 5.23CADTIS 9 0

CADTIS 19 0 19 1.47

CADTIS 9 0

10.98

9 0.00 9.03

22.67CADTIS 18 6 24 2.17

32 2.83 25.52CADTIS 20 12

CADTIS 11 0 11 0.00

CADTIS 12 5

0.00

17 0.67 16.65

15.14CADTIS 12 5 17 3.00

12 3.00 9.67CADTIS 12 0

CADTIS 30 0 30 3.00

CADTIS 28 0

24.27

28 2.00 21.73

23.00CADTIS 28 0 28 2.73

20 2.00 15.96CADTIS 20 0

CADTIS 18 -18 0 0.00

CADTIS 18 0

0.00

18 2.10 15.13

21.50CADTIS 22 2.5 24.5 3.00

24 3.00 20.63CADTIS 19 5

CADTIS 19 5.5 24.5 3.00

CADTIS 14 10

21.30

24 2.57 19.57

12.44CADTIS 11 1.4 12.4 0.00

9.6 0.00 9.60CADTIS 11 -1.4

APPENDIX 14 Monitor on Compliance with Loan and

Grant Covenants

APPENDIX 14: MONITOR ON COMPLIANCE TO LOAN AND GRANT COVENANTS Page 1



MAJOR LOAN AND GRANT COVENANTS AND COMPLIANCE STATUS Project Loan and Grant (L2672 and G0220)

Reference in Financing Agreement

Covenant

Status of Compliance

Section 4.02(a)

The beneficiary shall:

(i) maintain or cause to be maintained separate accounts for the Project, including separate accounts for the Loan and Grant;

(ii) have such accounts and related financial statements audited annually, in accordance with appropriate auditing standards consistently applied, by independent auditors whose qualifications, experience and terms of reference are acceptable to ADB;

(iii) furnish to ADB, as soon as available but in any event not later than 6 months after the end of each related fiscal year, certified copies of such audited accounts and financial statements and the report of the auditors relating thereto (including the auditors’ opinion on the use of the Loan proceeds and the Grant proceeds and compliance with the financial covenants of the Financial Agreement as well as on the use of the procedures for imprest accounts/ statement of expenditures), all in the English language; and

(iv) furnish to ADB such other information concerning such accounts and financial statements and the audit thereof as ADB shall from time to time reasonably request.

First AFS is due on 30 June 2013.

PMO submitted first AFS on 29 November 2013.

PMO has yet to submit the AFS/APA for 2013 to ADB at the time this report was prepared

Section 4.02(b)

The Beneficiary shall enable ADB, upon ADB’s request, to discuss the Beneficiary’s financial statements for the Project and its financial affairs related to the Project from time to time with the auditors appointed by the Beneficiary pursuant to Section 4.02(a) and shall authorize and require any representative of such auditors to participate in any such discussions requested by ADB, provided that any such discussion shall be conducted only in the presence of an authorized officer of the Beneficiary unless the Beneficiary shall otherwise agree.

To be complied with.

Schedule 5, para. 1

Implementation Arrangements. The Beneficiary and the Project Executing Agency shall ensure that the Project is implemented in accordance with the detailed arrangements set forth in the PAM. Any subsequent change to the PAM shall become effective only after approval of such change by the Beneficiary and ADB. In the event of any discrepancy between the PAM and the Financing Agreement, the provisions of the Financing Agreement shall prevail.

Being complied with.

Schedule 5, para. 2

Subproject Selection Criteria. The Beneficiary through MOWRAM and the respective PDWRAM shall select a subproject based on the following criteria:

(a) The subproject shall have been considered as a priority project under the provincial, district and commune planning process;

(b) The subproject profile shall have been prepared through participatory rapid appraisal and, as required, special studies and/or detailed surveys shall have been undertaken;

(c) The soils in the location for the subproject shall be well-suited to irrigated agriculture;

(d) The subproject shall have adequate basin level water


PSU finished FS of 5 NCSPs and PIU Kampong Thom, 6 NCSPs. By July 2013, PSU finished DD of 3 CSPs and 4 NCSPs; and PIU KTH finished the DD of 6 NCSPs, for a total of 13 subprojects with complete FS/DD. All 13 subprojects passed the criteria.




availability without compromising other water uses within the basin, including non-agricultural water use, and environmental flow;

(e) The subproject shall have adequate water resources to meet crop water requirements for at least 4 out of 5 years;

(f) The subproject shall be located outside designated wildlife and forest reserves, the protected area of the Tonle Sap biosphere reserve and buffer zone;

(g) The subproject within an area of high incidence of poverty shall be prioritized;

(h) The subproject shall be located in an area cleared of land-mines;

(i) The subproject shall not have significant adverse environmental impacts that are irreversible, diverse or unprecedented;

(j) The subproject with involuntary resettlement impact shall have appropriate mitigation measures included in the approved resettlement plan;

(k) The subproject shall have existing structures and does not require investment beyond $2,000 per hectare; and

(l) The subproject shall result in economic internal rate of return of more than 12% (twelve percent). In the event the estimated construction costs shall have increased by 20% or the command area shall have reduced by 20% between the completion of the subproject profile and the final detailed design, then the economic internal rate of return shall be recomputed to ensure that it remains greater than 12%.

Only 10 out of the 13 subprojects will be rehabilitated due to budget shortage.

Investment cost per hectare was down to $1,500 as per instruction in ADB’s letter dated 28 Jan 2013.

Schedule 5, para. 3

The Subproject Selection Process. The Beneficiary through the PSC shall endorse the selection of the subprojects to be included under the Project, which shall then be submitted to ADB for concurrence.


Schedule 5, para. 4

The beneficiary shall cause (a) the relevant PDWRAM to be responsible for conducting the detailed design and procurement for subprojects that cover an area of less than 500 hectares; and (b) MOWRAM to be responsible for conducting the detailed design and procurement for the other subprojects. PDWRAM shall undertake construction supervision of the subprojects with appropriate support from MOWRAM.


PSU and PIU handled all FS/DD of all subprojects.

Schedule 5, para. 5

The Beneficiary shall issue notice to proceed under the Works contract upon the fulfillment of the following conditions:

(a) The payment of compensation and other entitlements to the affected people for the subproject shall have been satisfactorily completed, with the exception of the long-term income restoration program, in accordance to the approved resettlement plan for the subproject;

(b) The construction area for the subproject shall have been cleared from any lien and encumbrances;

(c) The scheme layout and proposed beneficiaries’ contribution to the O&M costs for the subproject shall have been approved by at least two-thirds of the potential Project stakeholders;

(d) The land title shall have been issued by the MLMUPC to the relevant subproject stakeholders that do not have land title;

(e) In the event that a land within the irrigated command area does not have land title, the time bound contract for the delivery of the land-titles related to the subproject


MOU between MOWRAM and MAFF has already been signed, and participatory planning with beneficiaries done in December 2013. MOU between MOWRAM & MLMUPC is being finalized.

IRC’s DMS for O Mean and O Touk subprojects started in March 2014 and was completed in June 2014.




shall have been executed between MOWRAM and MLMUPC;

(f) The FWUC for the subproject shall have been established and registered with the Department of FWUC and the relevant FWUC management committee shall have commenced relevant training offered by either the TSC or the Department of FWUC;

(g) The time bound contract between MOWRAM and MAFF for the delivery of the irrigated agricultural extension services related to the proposed subproject shall have been executed.

Schedule 5, para. 6

Involuntary Resettlement. The Beneficiary through MOWRAM shall ensure that all land acquisition and resettlement activities under the Project shall be conducted in accordance with (a) the Resettlement Framework agreed by the Beneficiary and ADB; (b) the relevant laws, regulations, and procedures of the Beneficiary; and (c) ADB’s Safeguard Policy Statement (2009). In case of differences between the laws, regulations, and procedures of the Beneficiary with ADB’s Safeguard Policy Statement, then the ADB’s Safeguard Policy Statement shall apply. The Beneficiary through MOWRAM should minimize any land acquisition activities under the Project. In the event that land acquisition is unavoidable, then the consequences thereof should be mitigated by preparing and implementing the Resettlement Plan in accordance with (a) ADB’s Safeguard Policy Statement; and (b) the Resettlement Framework.


Each subproject is designed with community consultation, and associated RP was prepared. There is active coordination with IRC in the preparation of RP for the core subprojects. DMS of O Mean and O Touk subprojects started in March 2014 and was completed in June 2014.

Schedule 5, para. 7

Notwithstanding the generality of the above paragraph, the Beneficiary through MOWRAM shall ensure that the affected people who are required under the Project to change their cropping schedule shall be provided on timely basis with compensation and other entitlements stipulated in the Resettlement Framework to assist in the restoration of their livelihood. The Beneficiary through MEF and MOWRAM shall ensure that adequate funds for this purpose shall be made available in a timely manner.


Schedule 5, para. 8

Environment. The Beneficiary through MOWRAM shall ensure that all the Project facilities shall be constructed, operated, maintained and monitored in accordance with (a) all applicable environmental laws and regulations, policies, procedures and guidelines of the Beneficiary, and (b) ADB’s Safeguard Policy Statement. If there is any discrepancy between the Beneficiary’s environmental laws and regulations and ADB’s Safeguard Policy Statement, then ADB’s Safeguard Policy Statement shall prevail.


Updated IEE of subprojects has been prepared and approved by ADB on 6 March 2014.

Schedule 5, para. 9

The Beneficiary through MOWRAM shall ensure that (a) PDWRAM shall prepare the IEE for each subproject in accordance with the Environmental Assessment and Review Framework (EARF), (b) PDWRAMs shall adequately supervise the construction works carried out by contractors to ensure compliance with the mitigation measures and monitoring set forth in the IEEs; and (c) all bidding documents and works contracts contain provisions that require contractors to comply with the monitoring and mitigation measures set forth in the IEEs and to allocate a budget for all such environmental mitigation and monitoring measures. The Beneficiary through MOWRAM shall submit to ADB on semi-annual basis an environmental monitoring report on the implementation of the subproject environmental management plans.


PMC submitted all IEEs/EMPs of subprojects to ADB. PMC conducted environment training on 26 Feb 2014 for PDWRAM. TA Environment Specialist prepared draft Environmental Monitoring Report for O Mean and O Touk in June 2014.

PMO requested the contractor at O Mean and




O Touk to submit environmental monitoring reports following samples made by TA.

Schedule 5, para. 10

The Beneficiary through MOWRAM shall ensure that as part of the environmental assessment, PDWRAMs shall (a) carry out public consultation to ensure that the subproject communities’ views and concerns are taken into consideration in the design, construction, and operation of the subproject and adequate mitigation and monitoring measures are incorporated; and (b) consult with and obtain the approval from the Fisheries Administration prior to finalization of IEEs to adequately assess likely impacts on fish movement.


Schedule 5, para 11

Gender Action Plan. The Beneficiary through MOWRAM shall provide sufficient resources to implement the Gender Action Plan within MOWRAM, provincial departments, district offices and FWUCs in order to enhance opportunities for participation by women under the Project. In particular, the Beneficiary shall:

(a) Ensure that by 2015 at least twenty five percent (25%) of annual intake of the students for integrated water resource management training program offered by ITC shall be female;

(b) Ensure that at least thirty percent (30%) of the participants of the management and technical training within PDWRAMs and district offices shall be female;

(c) Facilitate and advocate the recruitment of women in MOWRAM, PDWRAMs and district offices and provide equal opportunities for promotion between women and men;

(d) Ensure that at least thirty percent (30%) of those employed for rehabilitation work are women and ensure that women and men are treated equally in labor contracting and wages by contractors; and

(e) Ensure that by the end of Project implementation, thirty percent (30%) of FWUCs management and board members shall be women; and

(f) Ensure that at least 30% of the women FWUC members shall be given the opportunity to attend vocation training in irrigation water management and system operations as well as improved agriculture extension.


A separate monitoring table for Gender Action Plan is included as Appendix 15 in this Project Quarterly Progress Report.


Counterpart Funds. The Beneficiary shall ensure that (a) adequate counterpart funds required during Project Implementation period are provided on timely basis to the relevant agencies of the Beneficiary: (b) annual budgetary appropriation requests are submitted in a timely manner; and (c) appropriated funds are disbursed promptly when needed for Project implementation purposes.


AWP and budget for 2014 already submitted to ADB.


Good Governance. The Beneficiary through MOWRAM shall ensure that Project implementation at the subnational level is aligned with its decentralization and deconcentration systems and procedures and that the associated fiduciary risks related to this are appropriately managed.



Capacity Support to Implement O&M Programs. Upon completion of a subproject, the Beneficiary (a) through the TSC shall provide relevant PDWRAM and PDA staff as well as the FWUC management committee with continuing training; and (b) through MOWRAM shall provide necessary operational support and resources to PDWRAM, PDA and FWUC to implement the


The implementation of the MOU between MOWRAM & MAFF is additional support to




required O&M under the subproject. boost operation of irrigation systems.


The Beneficiary through MOWRAM shall ensure the establishment of partnerships between PDWRAMs and PDAs to strengthen linkages between agronomy and irrigation water management.



Anticorruption. The Beneficiary shall: (a) undertake necessary measures to create and sustain a corruption-free environment for activities under the Project; (b) institute, maintain and ensure compliance with internal procedures and controls for activities under the Project, following international best practice standards for the purpose of preventing corruption, money laundering activities, and the financing of terrorists, and shall require all relevant ministries and agencies to refrain from engaging in any such activities; (c) comply with requirements of ADB’s Anticorruption Policy (1998, as amended to date); (d) where appropriate, ensure that relevant provisions of ADB’s Anticorruption Policy are included in all bidding documents for the Project; and (e) ensure that the Good Governance Framework is implemented in a timely manner.



The Beneficiary acknowledges that in accordance with ADB’s Anticorruption Policy, ADB will assess allegations of any alleged corrupt, fraudulent, collusive and coercive practices relating to the Project, and where appropriate, recommend administrative action for ADB to take to address such allegations. The Beneficiary shall facilitate ADB’s request to conduct any such investigation with ADB, in accordance with procedures to be agreed between the Beneficiary and ADB.



The Beneficiary through MOWRAM shall within 9 months of the effective date ensure that (a) a Project website is established to disclose project information including procurement contracts, bidding procedures, list of goods and services procured, grievance redress procedures; (b) the existing system of notice board display of information at the commune council offices, including display of information on contracts list of participating bidders, name of the winning bidder, basic details on bidding procedures, contract award, and list of goods and services procured, is used or new similar system is developed for the project; (c) the communities are adequately informed about the data and location of selected events in the procurement process; and (d) grievance redresses mechanism is established at the PMO and PIUs to (i) review and address grievances of project stakeholders, in relation to either the project, any of the service providers, or any person responsible for carrying out the project, and (ii) set the threshold criteria and procedures for handling such grievances, for proactively responding to them, and for providing the stakeholders with notice of the chosen mechanism/action. MOWRAM shall further ensure that the PMO or PIU provides a formal reply, to any complain, within 20 working days of its receipt and report such grievances in their progress reports to the PSC and ADB.


The project website domain name is www.wrmsdp.org

PMO recruited and mobilized a Website (MIS) Specialist on 1 Apr 2014 for 12 months intermittent input to establish and update the project website. By May 2014, relevant information, including those related to procurement, have been uploaded.

The IRC Provincial Resettlement Committees established in the 3 provinces act as grievance redress mechanism from village to provincial level.

APPENDIX 15 Gender Action Plan Progress Report

APPENDIX 15: GENDER ACTION PLAN PROGRESS REPORT Page 1


Progress Report of Compliance with Gender Action Plan, DMF, and Financial Agreement As of 30 June 2014

Project Title: Water Resources Management Sector Development Program (WRMSDP)1 Country: Cambodia Project No. 38558-01 Type of Project (Loan/ TA): Loan 2672 & Grant 0220 Approval, Effective & Closing: September 2010, June 2012, June 2019 Gender Category: Effective Gender Mainstreaming (EGM) Mission Leader: Mr. Long Vou Piseth Project Impact: Enhanced food security Project Outcome: Improved management of water resources in Cambodia and more efficient and sustainable irrigation

systems in the proposed project area Section 1: Progress of Gender Action Plan Implementation Section 2: Status of Compliance with Design and Monitoring Framework (DMF) Section 3: Status of Compliance with Financial Agreement

Progress of Gender Action Plan Implementation

1 The project was approved by the board on 23 September 2010, the effective date is June 2012, and estimated loan closing date June 2019. The total investment project cost is

estimated at $31.9 million including taxes and duties of $3.2 million. The project is implemented in 3 provinces (Kampong Thom, Siem Reap and Banteay Meanchey). However,

FWUC activities are implemented in five provinces, including two provinces from NWISP and Stung Chinit (Pursat and Battambang).



Activities, Indicators and Targets, Timeframe and

Responsibility

Progress to Date (This should include information on period of actual implementation, sex-disaggregated

qualitative and quantitative updates [e.g. number of participating women, women beneficiaries of services, etc.])

Issues and Challenges (Please include reasons why an activity was not fully

implemented, or if targets fall short, or reasons for delay, etc.)

Output C: Sustainable rehabilitation of existing small and medium scale irrigation schemes in the Tonle Sap basin

C.1. Rehabilitated and improvement of irrigation infrastructure

C.1.1. At least 30% of women are employed for rehabilitation work and ensure women and men are treated equally in labor contracting and wages by contractors Responsibility: Time:

The construction of OMean: Contractor commences work on 15 Dec 2013. The construction of OTouk: Contractor commences work on 03 Feb 2014.

Pro- vince

Subproject Name Construction Worker

Male Female

KTH O Mean 221 (77%)

64 (23%)

O Touk 100 (90%)

11 (10%)

C.2. Enhance technical skills. Livelihood opportunities and capacity for FWUCs and farmers within rehabilitated irrigation systems

C.2.1. Elect one third women as the FWUCs management/board members with roles and responsibilities identified Responsibility: Time:

Construction Subcommittee (CSC) and Statute Subcommittee (SSC) had been elected in 3 core subprojects and 1 non-core subproject. Women participation is 50% (F=90p of Total CSC & SSC members=180p). Prov Subproject

Name Construction

Subcommittee Statute

Subcommittee

Male Female Male Female

KTH O Mean 10 (50%) 10 (50%) 10 (50%) 10 (50%)

O Touk 11 (50%) 11 (50%) 11 (50%) 11 (50%)

SRP SSTA 22 (50%) 22 (50%) 22 (50%) 22 (50%)

BMC Prasat Pram 7 (50%) 7 (50%) 7 (50%) 7 (50%)

The Construction SubCommittee (CSC) is working to provide information and feedback between project and community/villagers. Statute Subcommittee (SSC) coordinates the drafting of statutes and regulations for FWUCs to organize and form a FWUC body to manage and control the rehabilitated irrigation scheme. These CSCs and SSCs were elected by villagers during village meetings.

C.2.2. Equal opportunity provided to women board members to attend vocational training in irrigation water management, system operations and other related training such as management skills.

Vocational training for committee and board members have not yet started.



Responsibility: Time:

C.2.3. At least 30% of women members received training on crop diversification, seed production, processing, compost making, and marketing Responsibility: Time:

Agriculture Extension Training for committee and board members have not yet started.

C.2.4. Equal opportunity provided to women to build capacity in integrated pest management Responsibility: Time:

Agriculture Extension Training on integrated pest management for committee and board members is yet to start.

C.2.5. Ensure women are fully aware of the land registration procedures and their rights in the project areas Responsibility: Time:

Land titling activities have not yet started.



STATUS OF COMPLIANCE WITH DESIGN AND MONITORING FRAMEWORK (DMF) Design Summary Performance Targets and Indicators Progress to Date

(This should include information on period of actual implementation, sex-disaggregated qualitative and

quantitative updates (e.g. number of participating women, women beneficiaries of services, etc.). However, some would be in process - so explain what has happened

towards meeting this target.

Output C: Sustainable rehabilitation of existing small and medium scale irrigation schemes in the Tonle Sap basin

FWUC management committees established in all rehabilitated schemes under the project (target: 30% of members to be women).

FWUC members and farmers have received vocational training on irrigation water management and system operations (target: 30% of beneficiaries to be women).

STATUS OF COMPLIANCE WITH FINANCIAL AGREEMENT

Reference in the Grant

Agreement Major Covenants Status

(This should include information on period of actual implementation, sex-disaggregated qualitative and

quantitative updates (e.g. number of participating women, women beneficiaries of services, etc.). However, some would

be in process - so explain what has happened towards meeting this target.

FA, Schedule 5, para. 11

Gender Action Plan The Beneficiary through MOWRAM shall provide sufficient resources to implement the Gender Action Plan within MOWRAM, provincial departments, district offices and FWUCs in order to enhance opportunities for participation by women under the Project. In particular, the Beneficiary shall:

a) ensure that by 2015 at least 25% of annual intake of the students for IWRM training program offered by ITC shall be women;

b) ensure that at least 30% of the participants of the management and technical training within PDWRAMs and district offices shall be women;

There have been 17 trainings for PMO, PIUs, and district staff since the project started.



Reference in the Grant Agreement

Major Covenants Status (This should include information on period of actual implementation, sex-disaggregated qualitative and



Training course N0. of Trainees To-

tal F % M

1 TOT on PIMD, IMT Policy 3 10 28 31

2 Feasibility Study of Irrigation System 1 4 25 26

3 Gender Awareness 3 14 18 21

4 Small business plan & marketing concept 2 13 14 16

5 Report writing skills 0 0 26 26

6 Annual Review and Planning 3 7 38 41

7 Community Management 2 9 19 21

8 Quick Book 0 0 10 10

9 Materials Testing for Civil Work 0 0 18 18

10 Contraction Supervision and Management 2 8 23 25

11 Management of Civil Work Contracts 2 8 22 24

12 Irrigation System Management 2 11 16 18

13 Conflict Resolution in Irrigation System 2 6 29 31

14 Environment Mgt. & Monitoring Plan 3 14 19 22

15 Annual Review and Planning 4 9 39 43

16 Operation and Maintenance 3 11 24 27

17 Participatory Impact Evaluation 2 8 22 24

Total: 34 7% 390 424

c) facilitate and advocate the recruitment of women in MOWRAM, PDWRAMs and district offices and provide equal opportunities for promotion between women and men;

d) ensure that at least 30% of those employed for Construction of O Mean: Contractor commenced field work on 15 Dec 2013.



Reference in the Grant Agreement

Major Covenants Status (This should include information on period of actual implementation, sex-disaggregated qualitative and



rehabilitation work are women and ensure that women and men are treated equally in labor contracting and wages by contractors;

There are 285 workers including 64 women or 23%. Construction of O Touk: Contractor commenced field work on 3 Feb 2014. There are 111 workers including 11 women or 10%..

e) ensure that by the end of Project Management, 30% of FWUCs management and board members shall be women;

f) ensure that at least 30% of the women FWUC members shall be given the opportunity to attend vocational training in irrigation water management and system operations as well as improved agricultural extension.

Comments/Remarks/Observations: Most actions on the plan are yet to start. Suggestions/Recommendations:

APPENDIX 16 Follow-up Actions for Latest Project

Review Mission

APPENDIX 16: FOLLOW-UP ACTIONS BY LATEST PROJECT REVIEW MISSION Page 1



FOLLOW-UP ACTIONS ADB Review Mission of 28 April–12 May 2014

Agreed Action Timeframe Responsibility Status

IRC confirmed that AHs will be informed on the compensation amount/rate.

30 June 2014

IRC

Done. IRC gave the information on 4 July 2014.

MOWRAM will send ADB the final IEEs/EMPs in pdf file to be uploaded on the ADB website.

31 May 2014

PMC/ MOWRAM

Done. ADB accepted the last two IEEs/ EMPs on 24 June 2014.

OTS activities should be started. July 2014 PMC/ MOWRAM Done. By end of June all FWUC Procurement Committees have been organized and trained. Procurement assistance to FWUCs starts in July 2014.

The revised draft of the MOU on land titling of farms will be submitted to ADB for no-objection.

May 2014

MLMUPC/ MOWRAM

Done. ADB no-objection given on 13 June 2014

EA will prepare tables with the actual number of women participants and beneficiaries.

October 2014

PMC/ MOWRAM

Done. Updated tables incorporated in this QPR as Appendix 15.

Kampong Thkov procurement packages will be submitted to ADB for prior review.

End of May 2014

MOWRAM

Done. ADB no objection issued on 26 June 2014.

The EA will establish a project website and publish the contract award information which includes the contract, the name and nationality of the supplier, and contract price.

June 2014

MOWRAM

Done. Website domain is www.wrmsdp.org Information uploaded on 7 May 2014.

The EA will submit the audit reports for 2013 to ADB.

July 2014

MOWRAM

To be complied with. Draft audit report was submitted to PMO Accountant on 18 July 2014.

http://www.wrmsdp.org/