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WaTech Executive Board January 23, 2017

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Page 1: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

WaTech Executive Board

January 23, 2017

Page 2: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Agenda

Internet usage follow up

Cloud enablement update

Financial review

Strategy and Key Performance Indicators

Page 3: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Internet usage follow up

Page 4: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

The Problem

Page 5: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Final Solution

Page 6: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Cloud Enablement Review

Dan Mercer - CTO

Page 7: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Cloud Enablement Program

Identity and Access

Management Office 365

Infrastructure for Cloud Services

Cloud Broker Services

Approved and funded

Targeted completion:

3rd Qtr. 2017

Project initiation

Non-funding

dependent planning

DP submitted

Non-funding dependent

planning

Non-funding

dependent planning

Beta of CSP

Status Update: Program Initiation

7

Program consists of four enterprise projects

Page 8: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Status Update: Program Organization

Hire Project Manager

Formalize Project Teams

Organize Governance

Stakeholder Committees

Page 9: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Work Swim Lanes

Communication Channels

Identity Management Services

Migration to Shared Tennant

CSP Model

Brokerage Services

Cloud Enabled Infrastructure

Procure Equipment and Services

Page 11: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Resources

• Cloud Enablement Program website online http://watech.wa.gov/about/projects/cloud-enablement

• Cloud Services Roadmap with updates published monthly

• Secure agency collaboration site established (SGN or SAW only) https://watech.sp.wa.gov/ask/CloudEnablement/SitePages/Home.aspx

• Cloud Services Strategy document published

• Interactive Roadmap http://www.govsharpcloud.com/html/

Page 12: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Financial Review

Wendi Gunther - CFO

Page 13: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Financial Review

WaTech Budget

• History

• This Year

• 17-19 Biennium

2017-19 Biennium

• OFM Proposal

• Strategies for Sustainability/Areas of Concern

Page 14: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

History

-$17.8m -$9.9m -$13.1

FY17 Current Projection

What are we doing today

Durable Fix

Coming Budget

What can we do in 17-19

Page 15: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

FY16 and FY17 Revenue and Expenditure Comparison

FY 16 Actuals FY 17 (Projections) Projected Variance

Revenue $164,245,045 $155,056,663 ($9,188,382)

Expenditures $174,192,056 $168,156,923 ($6,035,133)

Losses ($9,947,011) ($13,100,260)

FTEs 538.8 540.7 1.9

FY16 & 17 Exenses vs. Revenue

Page 16: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Fiscal Year 2017 Reductions Underway

Reduction Discussion…

Page 17: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

17-19 Biennium Goals

Align financial architecture with business strategy and org

Cost recoverable for each LOB

Reduce negative fund balance by at least $1m

Page 18: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

17-19 OFM Proposal

OFM Help

Network core adjustment

Mainframe allocation for lost revenue

Help with Jindex shortfall

OFM Help-Results

Network core adjustment included

Mainframe allocation helps significantly, but will still likely require rate adjustments

Jindex step will cover costs

Page 19: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Strategies for Sustainability

What stops, what starts, what changes, what stays the same?

Partner or stop non-strategic services

Sharepoint, Lync

Mainframe, POTS Voice, Computer Based Training

Increase customers on strategic services

WiFi, Co-Lo, VOIP, Network

Adjust rates

eMail, Wireless, Network

Page 20: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

17-19 Continued FFS Areas of Focus

Data Center: Strategic, Customers Rates

Mainframe: Not Strategic, Partner, Customers Rates

Messaging/Email: Strategic, Partner, Customers Rates

Network: Strategic, Invest, Customers Rates flat

Server Hosting: Strategic, Three cloud platforms into one, Customers

Storage: Strategic, Unify platform, Customers Rates review

Wireless: Strategic, Unify systems Customers Rates

Page 21: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Key Performance Indicators

Page 22: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

WaTech Dashboard

Human

Resources

Operations Finances

Employee

Satisfaction

Service

Expansion

Customer Care

Page 23: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Finances

Page 24: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Finances Agency Overview (Current Month & Year-to-Date)

Revenue

$13,460,094

Expenses

$14,338,173

Net Operating Income/Loss

($878,079)

Revenue

$52,835,237

Expenses

$53,801,160

Net Operating Income/Loss

($965,923)

Oct 2016* YTD Jul-Oct**

Source: AFRS *October Actuals **July to October Actuals

Page 25: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Finance Program Area Details Income/Loss FY17

($2.0)

($1.5)

($1.0)

($0.5)

$0.0

$0.5

$1.0

$1.5

$2.0

Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 FM25

Millions

Income/Loss by Program Area – Actuals Jul-Oct*

010 - Wheeler/DES Rent 030 - Telecom 040 - Computing Services 050 - Facilities /SDC 060 - Security 080 - Applications 080 E-Gov 120 - OCIO

Source: AFRS & Finance Monthly Report *Actual program area income/loss by month. Mouse over each color to see individual actuals. Target is to have all program areas above red line.

Program Area October Income/Loss Year-to-Date (Jul-Oct)

010 - Wheeler / DES Rent $160,542 $238,376

030 - Telecommunication Services $571,056 $1,753,106

040 - Computing Services ($371,112) ($1,605,842)

050 – Data Center Facilities ($454,219) ($1,033,318)

060 - Security ($577,585) ($591,805)

080 - Applications ($224,239) $661,743

080 - E-Gov ($37,872) ($422,572)

120 – Office of the Chief Information Officer $55,350 $34,389

Total ($878,079) ($965,923)

Page 26: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Service Expansion

Page 27: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Criteria for Service Expansion

Customer Demand Capital Expenses Customer Value

Scalability Revenue Sustainability Ability to Execute

Page 28: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Service Expansion General Sales Information

Source: Apptio

Total Customers Lost = 29

Associated Monthly Revenue = $9,800 (.07%)

Page 29: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Service Expansion Fee-for-Service Revenue

$3.0

$3.4

$3.8

$4.2

$4.6

Jan-1

6

Feb-1

6

Mar-

16

Apr-

16

May-

16

Jun

-16

Jul-

16

Aug-1

6

Sep-1

6

Oct-

16

Nov-

16

Millions

Fee-for-Service Billed Revenue Trend

PBX, $1,134,055

HIGH CAPACITY

COMPUTING, $1,025,797

Other, $1,274,658

EMAIL (2010)

SERVICE, $389,757

CENTRAL OFFICE

SERVICES, $234,657

Top Fee-for-Service Revenue Generators - Nov ‘16

$159,050 $154,712 $153,699

$119,478 $102,078 $101,597

$94,671 $74,847

$57,143 $54,661

$46,218 $35,333

$25,230 $23,440

$17,097 $14,988

$11,045 $10,323

$8,430 $7,819

$1,576 $1,200 $23

STATE DATA CENTER FACILITY SERCONFERENCE CALLS

REMOTE ACCESS SERVICESNEARLINE STORAGE

SCANENTERPRISE ACTIVE DIRECTORY SESERVER HOSTING PROVISIONING SE

SERVER SPPT SERVICESINTERNET SERVICES

BACKUPWIRELESS SERVICE

LIVE COMMUNICATION SERVICEPRIVATE CLOUD

SHARED WEB HOSTINGMAINFRAME DISASTER RECOVERY

VIDEO PRODUCTION SERVICESSHARE POINT

UHP STORAGESTATE TELEPHONY INFO SERVICES

LISTSERVSECURITY GATEWAYS

WEB PLATFORM SERVICE: DESIGN,SECURE FILE TRANSFER SERVICES

Remaining “Other” Fee-For-Service Revenue Generators

Source: Apptio

Page 30: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Strategic Service Expansion Fee-for-Service Trends

2,111 3,731

$11,611

$20,521

$0

$10,000

$20,000

$30,000

11/15

12/15

1/16

2/16

3/16

4/16

5/16

6/16

7/16

8/16

9/16

10/16

11/16

Mobile Device Management

Devices Billed Amount

6691 10682

$23,419

$37,387

$0

$10,000

$20,000

$30,000

$40,000

11/15

12/15

1/16

2/16

3/16

4/16

5/16

6/16

7/16

8/16

9/16

10/16

11/16

Skype for Business

Accounts Billed Amount

1358 1305

271

237

$278,650 $263,400

$0

$100,000

$200,000

$300,000

11/15

12/15

1/16

2/16

3/16

4/16

5/16

6/16

7/16

8/16

9/16

10/16

11/16

CoLocation SDC/QDC*

KwHs Full Enclosures Billed Amount

4

63

$14,731

$34,493

$0

$10,000

$20,000

$30,000

11/15

12/15

1/16

2/16

3/16

4/16

5/16

6/16

7/16

8/16

9/16

10/16

11/16

Private Cloud

Servers Billed Amount

5256

5085

$934 $905

$500

$700

$900

7/16

8/16

9/16

10/16

11/16

x 1

0000

VPN Hard Tokens

Hard Hard Billed

2047 2507

$123

$150

$0

$40

$80

$120

$160

7/16

8/16

9/16

10/16

11/16

x 1

0000

VPN Soft Tokens

Soft Soft Billed

547

933 $19,145

$32,655

0

500

1000

1500

2000

$0

$10,000

$20,000

$30,000

12/15

1/16

2/16

3/16

4/16

5/16

6/16

7/16

8/16

9/16

10/16

11/16

Wireless

Access Points Billed Amount

Source: Apptio * SDC = State Data Center / QDC = Quincy Data Center

Page 31: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

$20,521

$37,387

$34,493

$32,655

$1,800

$13,800

$0 $50,000 $100,000

MDM

Skype

Private Cloud

Wireless

Web M&O and Hosting

Web Development & Design

Fee-for-Service Targets

Strategic Service Expansion Fee-for-Service Targets

= June 2017 Target

$24,371*

$43,138*

+ $65,000**

* Increase in Monthly Recurring Billed Revenue ** Total New Cumulative One-Time Revenue that will be billed between January 2017 – June 2017 Source: Apptio & Service Owner Calculated Targets

$42,290*

$70,343*

= Current Monthly Billed Revenue = One-Time Revenue Billed in November

$10,500*

Page 32: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Operations

Page 33: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Operations KPI Strategy

Goal - Increased customer satisfaction with better operations

Perception of downtime problem

Real downtime problem Over-communication Issue

Evolve from ‘Up-Time’ of services to new metrics

Email – Complexity Example

52 - WaTech Services

23 – Agency Services

23 – third party controlled

Page 34: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Enterprise Email Topology

Page 35: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

WaTech Controlled Components - 52

Active Sync Service Enterprise Firewall service Virtual Hosting Environment

Anti Virus/Anti Spam Intrusion Protection Service (IPS) SGN network Circuits*

External Certificate Authority* Internet email gateway/filtering SGN circuits to the Internet*

Internal Certificate Authority Load Balancers Watech Wireless Service

Datacenter Interconnect (DCI)* Remote Office VPN system Mobile Device Management service*

Dedicated Network switches Outlook Web Access servers Additional with Office 365

Domain Name Service (DNS) Quincy Data Center (QDC) facilities* Network switches/routers at colocation vendor

Edge Proxy Devices Secure Email Service* Network circuits to aggregation vendor sites and cloud providers*

Internet Email Gateway Services Secure RSA Tokens Office 365 Shared Tenant Configuration*

Enterprise Active Directory (EAD) State Data Center (SDC) facilities Exchange Online hybrid and global configurations*

Email Server Hardware and O/S State Metro Optical Network (SMON)* Azure Active Directory hybrid configuration*

Exchange Server Software Traffic Filtering and Threat Mgmt Cloud Access Security Cloud Broker (CASB) administration*

Email Storage Systems Multi-factor VPN Client Authentication Office 365 license management*

Email Vault (WaServ) Vault Storage Infrastructure Cloud Enabled Vaulting management*

Note: Bold* items are administered by WaTech but operated and

maintained by a 3rd party provider

Page 36: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Agency Controlled Components - 23

Agency Certificate Authorities PC/mobile device configuration

Agency delegated DNS Operating systems

Agency DHCP Outlook email client configuration

Agency Domain controllers Delegated administration Exchange Online services

Agency managed SGN edge routers Network and security rules for hybrid configuration

Agency managed firewalls/rules PC/mobile device configuration for Exchange Online

Local network routers/switches End-user training

Local agency WiFi service Additional with Office 365

Delegated Firewall Administration Delegated administration Exchange Online services

Exchange/AD Delegated Administration Network and security rules for hybrid configuration

Local Area Network (LAN) PC/mobile device configuration for Exchange Online

State-owned PC and mobile devices End-user training

Page 37: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Components Outside Control - 23

Broadband provider networks and firewalls Recipients email provider/system/security/software

Wireless phone provider networks and firewalls Internet-wide cyber security event (e.g. denial of service)

Internet Service Provider Services (e.g. DHCP/routing) Level of non-state user training

Remote location DNS Additional with Office 365

Remote Location firewalls Exchange Online Service hardware/software/operations

Remote location networks/Wi-Fi Cloud internal networking infrastructure

Personal PC/portable hardware Microsoft controlled networking with aggregation vendor

Personal Smartphone hardware Cloud edge connectivity (Express Route)

Multiple operating systems (Windows, IOS, Android) Identity management infrastructure

Multiple browsers (Edge, IE, Safari, Chrome, Firefox, etc.) Microsoft security infrastructure

Multiple native email clients Cloud Exchange service hardware/software

Multiple client firewalls/antivirus/anti spam products Overall Office 365 and Exchange service uptime

Page 38: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Transport, Network Core, Data Center, PBX

99.982%

99.8%

99.9%

100.0%

Jul-

15

Au

g-1

5

Sep

-15

Oct

-15

No

v-1

5

De

c-15

Jan

-16

Feb

-16

Mar

-16

Ap

r-1

6

May

-16

Jun

-16

Jul-

16

Au

g-1

6

Sep

-16

Oct

-16

No

v-1

6

Data Center Uptimes

Olympia Quincy Tier 3 Target

Source: Orion & Service Owner Measurement Reports

99.95%

98.0%

98.5%

99.0%

99.5%

100.0%

Jan

-16

Feb

-16

Mar

-16

Ap

r-1

6

May

-16

Jun

-16

Jul-

16

Au

g-1

6

Sep

-16

Oct

-16

No

v-1

6

PBX Voice Core Uptime

Average Availability by Month **Includes Maintenance Events**

98.0%

98.5%

99.0%

99.5%

100.0%

Jun

-15

Jul-

15

Au

g-1

5

Sep

-15

Oct

-15

No

v-1

5

De

c-15

Jan

-16

Feb

-16

Mar

-16

Ap

r-1

6

May

-16

Jun

-16

Jul-

16

Au

g-1

6

Sep

-16

Oct

-16

No

v-1

6

Network Core Uptime

Average Availability by Month **Includes Maintenance Events**

Page 39: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Transport by Vendor

98.0

98.2

98.4

98.6

98.8

99.0

99.2

99.4

99.6

99.8

100.0

201

5 -

Jun

2015

- Ju

l

2015

- A

ug

201

5 -

Sep

2015

- O

ct

2015

- N

ov

201

5 -

Dec

2016

- Ja

n

201

6 -

Feb

2016

- M

ar

201

6 -

Apr

20

16

- M

ay

201

6 -

Jun

2016

- Ju

l

2016

- A

ug

201

6 -

Sep

t

2016

- O

ct

Transport & Connectivity Uptime Details by Vendor Average Availability by Month

**Includes Maintenance Events**

Statewide Average

CenturyLink (19%*)

Integra (17%)

Comcast (15%)

NoaNet (13%)

Noel (9%)

WaTech SMON (19%)

* The numbers after each vendor show the percent of “Total Transport” the vendor manages

Source: Orion & Service Owner Measurement Report

** WaTech manages the State Metropolitan Optical Network (Olympia, Tumwater, Lacey). WaTech consistently outperforms vendors managing other parts of the complete state network

**

Page 40: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Shared Services Email*

98.0%

98.5%

99.0%

99.5%

100.0%

Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16

Email Service Exchange Servers Load Balancers Network/FireWalls

Source: Service Owner Calculations based on ESP Incident Ticket Data * Email Service is made up of Exchange Servers + Load Balancers + Network/Firewall

Page 41: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Messaging Suite

98.0%

98.5%

99.0%

99.5%

100.0%

Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16

Email Service Enterprise Vault Skype For Business Secure Email Mobile Device Management

Source: Service Owner Calculations based on ESP Incident Ticket Data * WaTech Messaging Suite of Services includes: Email Service, Enterprise Vault, Skype, Secure Email, and MDM

Page 42: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Applications

Apps Monitored = 201

Average Uptime November = 99.89%

Apps Above 99.9% Target = 191

Apps Below 99.9% Target = 10

Source: Orion & Service Owner Tracking Spreadsheet

98.0%

98.5%

99.0%

99.5%

100.0%

Jan

-16

Feb

-16

Mar

-16

Ap

r-1

6

May

-16

Jun

-16

Jul-

16

Au

g-1

6

Sep

-16

Oct

-16

No

v-1

6

Application Uptime Trend - Jan 16 - Nov 16

Target 99.9% Monthly Average

Page 43: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Application Health Check

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

Top 20 Application HealthCheck Scores

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

Bottom 20 Application HealthCheck Scores

3.21 3.21 3.21 3.21 3.37 3.37 3.33 3.33 3.4 3.4 3.4 3.4

3

4

5

1/2

016

2/2

016

3/2

016

4/2

016

5/2

016

6/2

016

7/2

016

8/2

016

9/2

016

10/

201

6

11/

201

6

12/

201

6

Application HealthCheck Score

4

• Client OS • DBMS • IDE • Server OS • Web Interface

• Support Skill • Ease of Change • Application Stack • Authentication • Coding Language • Client Interface

CRIT

ERIA

TARGET

Page 44: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

5314

7508

# of Tickets Closed - Nov 16

Incidents Requests

5418

7598

# of Tickets Created - Nov 16

Incident Request

Ticket Trends

14179 13981 13016

0

8000

16000

Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17

Tickets Created* -Trend

Incident Request Total

13361 13557 12822

0

8000

16000

Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17

Tickets Closed - Trend

Incidents Requests Total

12,82

2

13,01

6

Source: ESP

* Incident = An unplanned interruption to or reduction in quality of a WaTech service.

* Request = A request from a user/customer for information, advice, standard change to, or for access to a WaTech service.

Page 45: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

2125

228

# of Open Tickets*

Requests Incidents

2,353

1.4

6.2

Incident Requests

Average Time** to Close Tickets

by Type -Nov '16

Ticket Status and Age

Escalated, 67, 3%

In progress, 1798, 76%

On Hold, 204, 9%

Redirected, 219, 9% Reopened, 37, 1%

Redirected to a Level

Below, 14, 1% New, 14, 1%

Open Tickets by Status

496 343

886

400

64 30

94

40

0

400

800

1200

(0-5) (5-15) (16-90) (MORE THAN90)

Open Ticket Count by Age

Requests Incidents

5217

1284 383 577 87

4317

713 63 229 6

0

4000

8000

12000

(0-1) (1-5) (5-15) (15-90) (MORE THAN90)

Closed Ticket Count by Age - Nov '16

Requests Incidents

Source: ESP & Agency Ticket Tracking Process *On 12/20/16 ** In Days

Page 46: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Customer Care

Page 47: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Customer Care Annual Customer Survey (March 2016)

Cust

om

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Care

Annual Survey Overall Score

C+

Survey Category Score

Service Security Compliance A-

Technology B-

Service Impact Resolution B-

Customer Relationship C+

Support for Agency Outcomes C+

Maturity as IT Service Provider C+

Communications C-

Value and Fee Structure C-

Strategic Focus Areas of Continuous Improvement

• Improve Communications

• Create Customer Portal

• Define & Update Service Catalog

• Communicate Cloud Services Strategy

• Modify Customer Meeting Structures

• Improve Ticket Monitoring

• Customer Service Training

• Solicit Customer Feedback

• Audit Invoices

• Invoice Training

• Reduce Staff Barriers

Source: WaTech Annual Customer Survey

= Completed Activity

Page 48: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

http//support.watech.wa.gov

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Care

Alerts Demo

Page 49: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

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Care

Customer Portal Demo

Page 50: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Ticket Monitoring

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Care

Page 51: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

ESP Dashboard

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Care

Page 52: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Customer Care Annual Survey Question Details

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4A. WaTech service offerings are secure and in compliance with state IT standards

2A. WaTech personnel treat your team with respect

8B. Communications are timely and understandable during the incident

8A. WaTech appears to be dedicated to complete and comprehensive resolution when…

5A. WaTech offers technology that works and is reliable

1D. WaTech communicates changes to project schedules in a timely manner

3D. WaTech technical support can discuss their own offerings and direct you to others in…

2C. WaTech acts as if they value the relationship they have with you

3A. WaTech is focused on continuous improvement with respect to customer service

7B. WaTech understands the urgency of your call or contact

3B. WaTech is focused on continuous improvement with respect to their technology

1C. WaTech communicates information about changes/ upgrades effectively to the right…

3E. WaTech technical support personnel can diagnose problems effectively

2B. WaTech is a consultant to your organization

3F. WaTech technical support can diagnose problems quickly

6C. WaTech is transparent in their fee structure

1A. WaTech communicates about their product and service offerings in a way that…

3C. WaTech offers solutions at the right point of the innovation curve

7A. WaTech services allow you to be more responsive to your clients

6B. WaTech's fee structure is understandable

2D. Your needs are reflected in the strategic direction of WaTech

1B. WaTech acts as if they understand the impact of changes/ upgrades on your…

6A. WaTech offers the best value

Individual Question Scores

F A B C D

Source: WaTech Annual Customer Survey

Page 53: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Customer Care End of Transaction Survey Scores

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% of Closed Tickets With Feedback = 14%

Positive = 97.7%

Negative = 2.3%

1 1 1 1

2 3

4 4 4

5 8

10

Problem ReoccuredOnly part of problem addressed

Ticket assigned to wrong teamAddressed wrong problem

Wanted call backTicket had to be reopened

Lack of timely initial responseBuck passed to someone else

Solution not communicatedTicket closed too soon

Took too long to fixProblem not fixed

Negative Feedback by Reason - Oct 2016

WaTech, 8

DES, 7

DOH, 5

OFM, 5 Citizen, 4

DNR, 3

DOL, 3

DOC, 2

DSHS, 2

ESD, 2 L&I, 2

DSB, 1 LCB, 1 Bates, 1

RCO, 1 SOS, 1 WSDOT, 1

October Negative Responses by Agency

Source: FormStack

1171

1301

1055

1067

1189

1082

1573

1996

1948

1746

1148

1275

1030

1041

1165

1058

1532

1946

1896

1706

98.0% 98.0% 97.6% 97.6%

98.0% 97.8% 97.4%

97.5%

97.3% 97.7%

90.0%

95.0%

100.0%

0

1000

2000

3000

4000

2/16 3/16 4/16 5/16 6/16 7/16 8/16 9/16 10/16 11/16

Total Feedback Positive Feedback % of Feedback Positive

Page 54: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Employee Satisfaction

Page 55: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Employee Satisfaction* *as measured by the statewide employee survey

478

59

Participation Rate

Took Survey

Did Not Take Survey

82% 87% 89%

2014 2015 2016

Participation Rate Trend

61% 89%

State WaTech

Participation Rate

State vs. WaTech

3.85 3.63 3.68

2014 2015 2016

Overall Average Score Trend +

0.05 69% 61% 63%

2014 2015 2016

Overall % Positive Trend +2%

+ 28%

66% 63%

State WaTech

Overall % Positive Trend

State vs. WaTech - 3%

3.78 3.68

State WaTech

Overall Average Score

State vs. WaTech - 0.10

89%

1. Opportunities to learn and grow

2. Coming up with better ways to do things

3. Communicate missions, vision, direction

4. Transparent communications

5. Leverage employee talent

6. Support diverse workforce

* by enterprise and divisional teams

7. Employee recognition

8. Improve cooperation and teamwork

9. Create sense of purpose and

belonging in day-to-day activities

10. Supply tools and resources to do

job

11. Improve workplace flexibility

Goal Focus Areas Being Addressed*

Source: WaTech Annual Employee Survey

Page 56: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Human Resources

Page 57: WaTech Executive Board€¦ · Office 365 Infrastructure for Cloud Services Cloud Broker Services Approved and funded Targeted completion: 3rd Qtr. 2017 Project initiation Non-funding

Human Resources

Hum

an R

eso

urc

es

546 549 550 549 551 556 560 562 555 553

562 562 549

539 535 536

574 578

500

520

540

560

580

600

7/1

5

8/1

5

9/1

5

10/

15

11/

15

12/

15

1/1

6

2/1

6

3/1

6

4/1

6

5/1

6

6/1

6

7/1

6

8/1

6

9/1

6

10/

16

7.4% below authorized level

# of FTEs Trend

Represented , 29%

Non-Represented, 71%

Employee Representation

Recruitments in 2016

71

Average Time-to-Fill

71 Days

Turn-Over-Rate

15%

Employee Separations 2016

84

Transfer to Other Agency,

7.5%

Retirements, 1.8%

Other, 1.5%

Unknown Destination, 4.6%

Turn-Over-Rate by Reason

Transfer to Other Agency,

49%

Retirements, 12%

Other, 9%

Unknown Destination, 30%

Reason for Separation