Warehouse Management

System Implementation at

KFSH& RC, Riyadh

Client Profile

King Faisal Specialty Hospital & Research Center (KFSH&RC) is ranked amongst

top 50 hospitals in the world placed at 28th position and 1st in Kingdom of Saudi

Arabia. The hospital is the national referral center for oncology, organ

transplantations, cardiac surgery, genetic diseases, and more. KFSH & RC has its

presence in Riyadh and Jeddah, Saudi Arabia. It operates approximately 1100+

beds. Oncology Centre of the KFSH&RC provides comprehensive cancer

treatment, education, training and clinical research.

Hospitals Under KFSH:

King Faisal Hospital– Riyadh

King Faisal Hospital – Jeddah

More than 10 primary healthcare centers distributed around the kingdom.

Facts Description

Project WMS & MSCA Implementation

Location Saudi Arabia

No of Regions 2 (Riyadh, Jeddah)

No of Warehouses 12 warehouses and 10 Central Stores and 200+ End User Department

No of SKUs 60000+

No of Users 200

Barcode Label Type 2D

Scanning Methodology Out of Order Scanning having all information in one barcode

Implementation Time Frame 7 Months

Number of Resources Deployed PM-1 and Techno-Functional-1

Project Details

Modules Implemented at KFSH:

• Oracle Warehouse Management System

• Oracle Mobile Supply Chain Applications

• Interface with bar coding System

Project Details (Contd.)

• Automation of Warehouse Transactions using Mobile Devices and RFID

• Introduce the Best Practice in Warehouse Management

• Enhance track ability & traceability of inventory items

• Real Time Transactions with very high accuracy

• Optimize Resource Utilization

• Minimize difference between book stock and physical stock

• Minimize loss due expiry items

• Ensure Inventory accuracy with online updates & ability to raise alerts /

counting at Real Time.

• Improve Business Process to automate all stages of the Supply Chain Cycle

Project Objective

• KFSH Specific Barcode

o Enhanced Real Time Tracking

o Speedup Transaction Speed

o Deployment of Barcode corresponding to the Pack Sizes

• Out of Order Scanning in 2D Technology

o Reduced Inputs from the User

o Barcode which captures all information in single barcode

o Different barcode sizes based on packing size of the item

o Single scan to populate all barcode information into it’s respective field

• Paper Less Work

o Elimination of Pick Slips

o Elimination of manual sticker which direct putter to put material into it’s

respective locations.

Requirement/Challenges

• Task Dispatching

o Requirement of Effective& Automated Task Dispatching process for each

organization based on W/H Design, type of the goods and pickers skill

sets

• Replenishment of Topup Area

o Provide Faster Replenishment Solution to Topup Area using Mobile

device and creation of automatic orders based on replenishment

quantity

• Hardware Vendor Evaluation

o Identify handheld mobile device and barcode printer vendor , evaluate

devices with oracle.

Requirement/Challenges (Contd.)

Solu

tio

n E

xte

nsi

on

sKey Solution Offered

• Since there were wide variety of Suppliers there was need to develop Client Specific Barcode

• 4 Types of Barcodes Labels used :- Material, Location, Delivery and LPN

• To reduce the Data Entry from End Users.

• Code has been developed which enables user to scan barcode one time only and populate all information inside barcode into it’s respective mobile page fields

• Warehouse has been divided into different zones, based on the type of item stores in that area.

• Automatic assignment of task to pickers: Based on the type of the item, tasks are automatically assigned to respective picker for respective zones.

• Based on the skill set level of Picker, task gets dispatched to skilled picker

Solu

tio

n E

xte

nsi

on

sKey Solution Offered (Contd.)

• Picking and Putting (Storing) task has been displayed on mobile device which eliminates paper use.

Paper Less Work

• Store person can go to topup area , scan location and enter available quantity in mobile device, which in turn raises order into oracle system automatically

Replenishment of Top up Area

• Identify available vendor into region , test their mobile device and barcode printer with oracle and recommended one

Hardware Vendor

Evaluation

Common Receiving Are

F01 Gen-Med-WH

Supplier

F02 Maintenance WH

F03 Medical Store

F05 Pharmacy WH

F05 Pharmacy Store

F62

F80

F90

F63

F08 OR Store

Only RPD Items

Mobile Move Order Txfer

Mobile PO Receiving

Mobile PO Receiving

Mobile PO ReceivingMobile PO

Receiving

Internal Sales Order & Mobile Shipment

Internal Sales Order & Mobile Shipment

Internal Sales Order

ITA Dept

Cardiac Dept

Pharmacy Service

Chemistry LabMobile Internal Sales Order or Move Order Issue

Automatic Internal Requisition from HIS System

HIS System

Other Hospitals

Hospital Exchange -: Mobil e Move Order Issue and Misc Receipt

Issue Trx Interface with HIS

F70 Utility and

Maintenance Work Order Issue

Raise WO through EAM

Mobile Transaction Used

Oracle Ebiz SuiteTelnet Over TCP/IPMobile

Device

MobileTransaction Server

LAN or WAN

Built-in RF Middleware

Barcode PrintingSolution

Mobile TransactionSolution

Solution Architecture

• WMS has automated the management of order priorities, eliminated papers.

• Has automated Warehouse Transactions using Mobile Devices which has

drastically reduced time to complete transactions.

• Ability to receive orders and ship same day without expediting. This brings a

higher level of service.

• All transactions are recorded as real time Transactions with very high accuracy

• A WMS enhances the overall warehouse operation. Data accuracy and

inventory accuracy both improve. Mistakes are pushed to an absolute

minimum.

Customer Benefits

• With system-directed operations available to the users, supervisory

intervention is held to a minimum.

• Reduced shipping errors.

• 60% of the Back Orders were Reduced.

• Helped in achieving effective inventory

• Optimize Resource Utilization

• Ensure Inventory accuracy with online updates & ability to raise alerts /

counting at Real Time

Customer Benefits (Contd.)

Hea

lth

care

• KFSH & RC,KSA

• SEHA,UAE

• NGHA,KSA

• NEP(NHS),UK

• KHUH, Bahrain

• KKESH, KSAP

ub

lic S

ecto

r

• MOH,UAE

• SCT,KSA

• Musanada, UAE

• Dubai Government, UAE

Rea

l Est

ate

• Ezdan, Qatar

Man

ufa

ctu

rin

g, R

etai

l &

Dis

trib

uti

on

• Zams (Global Export Marketing Co.), UAE

• ATE, India

• AQESA, KSA

• Riyadh Cement, KSA

• Shalina, India

• Sanipex, Dubai

• SAMCO Farm Superstores, KSA

Div

ersi

fied

Gro

up

s

• SAAD,KSA

• Ali Bin Ali, Qatar

• Corodex, UAE

Tele

com

• Etisalat, UAE

• Nawras, Oman

• Vodafone, EgyptLo

gist

ics

& T

ran

spo

rtat

ion

• Qatar Navigation & Qatar Shipping (Milaha)

• Al Theyab Transportation Co. Riyadh

• Arabian Hala, KSA

Foo

d In

du

stry

• Kellogg's, India

• Depco, Bahrain

• Dudhsagar, India

Our Industry Bandwidth

14

Questions?

Thank You

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