wait list overview board meeting september 18, 2012
TRANSCRIPT
Wait List Overview
Board MeetingSeptember 18, 2012
Wait List Overview - Agenda
KinderWait Overview Description and functionality
Basic Wait List information Wait List data by age group Summer Wait List information Sibling wait list information Head Start and Early Head Start
2
KinderWait Overview
KinderWait is EEC’s web-based central waitlist system that was launched in summer of 2011.
Main functions include: Application intake for Income Eligible children. Performs an eligibility check and identifies the
Eligibility (No Eligible Program, Income Eligible, Head start)
Waitlist management:• Tracks family application status.• Supplies Providers with information
regarding families that meet their enrollment criteria.
3
KinderWait access
Who has access to KinderWait? EEC Regional Offices Contract Providers CCRRs Mass211 Coordinated Family and Community Engagement
Programs KinderWait client access is available to those families
that are on the waitlist. When families are added to the waitlist they are
offered online access to a self service tool. They can update their application as needed and
access their information. A future KinderWait release will add the ability for
families to view their status and to see from whom they have received available funding notifications.
4
Age Groups Definitions
Data presented falls into the following age groups: Infant: 0 to 14 monthsToddler: 15 to 32 monthsPreschool: 33 to 59 monthsSchool age: 60 months and above
5
Number of Active Children on the Wait List by age group
Month Infant Toddler Preschool School age
Total
Aug 2011 3,589 4,825 6,168 8,022 22,604
Sept 2011 4,120 5,630 8,132 9,022 26,904
Oct 2011 4,431 6,154 8,866 10,325 29,776
Nov 2011 4,600 6,547 9,472 11,362 31,981
Dec 2011 4,804 6,970 10,072 12,287 34,133
Jan 2012 4,882 7,309 10,630 13,151 35,972
Feb 2012 4,956 7,691 11,254 14,129 38,030
March 2012 4,967 8,109 11,858 15,058 39,992
April 2012 5,072 8,534 12,684 15,145 41,435
May 2012 5,038 8,885 13,378 16,155 43,456
Jun 2012 5,020 9,163 14,198 17,388 45,769
July 2012 5,002 9,458 14,751 18,497 47,708
Aug 2012 5,129 9,722 15,239 19,468 49,558 6
School Age distribution for children on the Wait List
7
School Age Number of Children
5 4819
6 3305
7 2535
8 2349
9 2044
10 1765
11 1435
12 1115
13 91
Above 13 4
TOTAL 19462
As of August 2012
Number of Active Children on the Wait List by EEC Region
Age 1 2 3 4 5 6 Total
Infant 640 542 1334 799 621 1193 5129
Toddler 1326 900 2553 1472 1370 2101 9722
Preschool 1764 1432 3986 2561 2556 2940 15239
School Age 2442 1851 5316 3294 3045 3520 19468
8
Data is as of 8/1/2012
Duration on Wait List prior to enrollment (Aug 2011 to Aug 2012)
Age Number enrolled in last year
Average Days (Months)
Std Deviation (Months)
Median
(Months)
Infant 570 152 (5.1) 142 (4.8) 122 (4.1)Toddler 1266 175 (5.9) 171 (5.7) 119 (3.9)Preschool 3331 124 (4.1) 142 (4.7) 66 (2.2)School Age 3505 107 (3.6) 151 (5.0) 43 (1.4)
9
10
Average time on wait list for children enrolled in last 90 days(May 2012 - Aug 2012)
Infants had the lowest waiting period(5.3 months) while Toddlers had the highest (8 months)
Summer 2012 Wait List information
Summer Only Wait List children refer to School Age children only (60 months of age or older)
11
2011 2012
Number of Children on the Wait List with priority code of Summer Only
402 1289
Number of Available Funding Letters sent
310 1194
Number of Children that were enrolled in Summer from Wait List
38 139
Note: 2011 numbers are lower due to newness of KinderWait application (launched in 2011)
Number of siblings of children enrolled on the Wait List by region
Age 1 2 3 4 5 6 Totals
Infant 139 88 208 98 110 216 859
Toddler 211 151 292 115 197 290 1256
Preschool 430 275 578 244 352 575 2454
School Age 1310 731 1714 812 1259 1701 7527
12
Number of Children who received Funding Letter and Number of AFL’s sent (Aug 2011 to Aug 2012)
Age Group No. of Children who received Funding Letters
No. of AFL’s sent
Infant 2,049 2,745
Toddler 3,252 4,103
Preschool 7,364 11,247
School Age 4,669 6,247
Total 16,862 24,342
13
Number of children enrolled in last 90 days (May 2012 - Aug 2012)
14
Children that may be eligible for Head Start and Early Head Start
Number of Children
Average days (months)
Standard Dev
Median
Head Start 12,417 300 (10 months)
188 300
Early Head Start 3,950 271 (9 months)
204 248
15
As of August 2012
The Head Start Program is a nationally funded program that promotes school readiness through quality early educational experiences and services including: Health, Mental Health, Nutrition, Social Services and Parent Involvement.
Early Head Start program was established to serve children from birth to 35 months of age. Early Head Start Program promotes healthy prenatal outcomes, healthy families and infant and toddler development.